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HomeMy WebLinkAbout06/28/10 Board of Public Works MinutesPUBLIC AGENDA SESSION JUNE 24, .2..010 174 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, June 24, 2010, by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also pxesent was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a request to advertise for the Coveleski Housing Block and Demolition of Fred's Transmission and Clutch. OPENING OF BIDS -ADDITIONS & RENOVATIONS TO A NEW FACILITY FOR SOUTH BEND ANIMAL CONTROL - FROJECT NO. 110-014 AIRPORT TIF This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered praofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: _GERIG-OTTENWELLER CONTRACTING, LLC 3010 Independence Drive Fort Wayne, Indiana 46808 Bid Signed by: Mr. Ryan Ottenweller Nan-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Five percent (5%) Bid Band was Submitted RID. Base Bid $1,532,000.00 Alternate 1 Deduct --Concrete Block in Lieu of Glazed Facing Tile (,$57,00{).i)0~ Alternate 2 Add -Hallway Ceramic Tile Wainscot $1$,000.00 Alternate 3 Deduct -Pigmented Epoxy Floox System in Lieu of Decorative Laminate E oxy Floor {$1,800.00} Alternate 4 Add -Motorized Gate for Exterior Fence $6,300.00 Alternate 5 Add -Sod Lawn in Lieu of Hydro Seed $7,640.00 Alternate 6 Deduct -=Broadcast Seed Lawn in Lieu of Hydro Seed ($'.1,30{1.00) ANCON CONSTRUCTI.ON COs_INC, 2146 Elkhart Road Goshen, Indiana 46523 Bid Signed by: Mr. Rhett Fisher Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Five percent {5%) Bid Bond was Submitted BID: Base Bid $1,620,000.00 Alternate 1 Deduct -Concrete Block in Lieu of Glazed Facing Tile ($S),5()O.Ot)) Alternate 2 Add -Hallway Ceramic Tile Wainscot $1 O,OOOAO Alternate 3 Deduct -Pigmented Epoxy Floor System in Lieu of Decorative Laminate Epoxy Floor (~nC>.70(J.0(1) Alternate 4 Add -Motorized Gate fax Exterior Fence $6,650.00 Alternate 5 Add -~ Sad Lawn in Lieu of Hydra Seed $6,500.00 Alternate 6 Deduct -Broadcast Seed Lawn in Lieu of Hydro Seed t $1,950.0(.) j FETTERS CONSTRUCTION INC. 5417 County Road 427 Auburn, Indiana 46706 Bid Signed by: Mr. Steven Fettexs Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Five percent (S%} Bid Bond was Submitted 00'000`L$ aaua,~ xorxa~xg xa~ a~~rJ pazixo~ol,~i - pp~ I, a~~uaa~i~1 {00'008`9$) xaai,~ ~txodg a~~utur~~j anr~~aoaaQ ~o na?~ u? 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AWARD PROPOSAL - COVELESKI STADIUM FIELD LIGHTING _ PROJECT NO. 110- 008D (SBCDA T'IF~ In a memo to the Board, Mr. Bill Schalliol, Community and Economic Development, advised that on June 14, 2010, proposals were received and opened for the above referred to project. Mr. Dave Rafinski, Wightrnan Petrie, informed the Board that there was a five (5) member panel to evaluate the above proposals. Based on the scoring matrix, it was unanimous that Musco Lighting scored the highest in all categories. Musco scared a total of 441 points, and Gaylor scared a total of 324 points. The matrix was based on cost, energy consumption, service and maintenance, warranty, and experience. Mr. Rafrnski noted that Musco submitted two proposals, and the panel voted to award the more expensive one due to better energy efficiency and tweniy- five year warranty versus a ten year warranty. He stated that in their proposal, Musco guaranteed their lighting would maintain minimum lighting requirement. The warranty, however, read that the lighting could drop or rise ten percent (10%} which is not acceptable to baseball standards. Mr. Rafinski required they send an addendum to their warranty that warrants the lighting will never drop below minimum baseball standards. Mr. Phil Custard, Purchasing, questioned what was to become of the old light poles once they were removed. Mr. Rafinski stated the wording of their agreement states that Musco will demo the existing poles and place them an a site of the City's choosing. Mr. Inks suggested they might be used in another park. After reviewing the proposals, Mr. Schalliol recommended that the Board award the contract to Musco Lighting, 100 ls` Avenue West, Oskaloosa, Iowa 52577, in the amount of $421,500.00, Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - KRG, EDDY COMMONS, LLC Mr. Gilot advised that the Board is in receipt of a request from Kite Realty to build a permanent outdoor seating area at 1234 N. Eddy St., Ste. 125, Eddy Commons, South Bend, Indiana. The request received favorable recommendations from the Division of Engineering, Building Department, Community and Economic Development, and Downtown South Bend. Board Attorney, Cheryl Greene, noted the Board should have wording in the agreement addressing the possibility of a change of ownership and who will pay to have the encroachment removed if that becomes necessary, and the requirement that the encroachment is to stay as is, with no expansion. Mr. Inks noted there will be three parking spaces lost. Mr. Gilot stated that the light pole should stay where it is, but the applicant wi11 need to relocate the bike rack, trash receptacle, and trench drain. Mr. Gilot noted this potential business was requesting a view of the Notre Dame Campus and this was their solution. Mr. Inks added that Kite Realty, the owner of the property, will be paying for the construction costs. Mr. Gilot suggested the Board should require Kite Realty to work with the City Engineer on placement of the bike racks and trash receptacles. •3uatal~~a lou sr Isgl pus `aa?ml aatnxas ~o Ino s? alarrlan arll sunaux strlZ •aausualutnru anrlnluanaxd xo~ IsnC auxtl puoaas n ut sala?clan aul ~urxq of anstl of lau ss os `suxalgoxd xarllo xo~ u? Irl~noxcl axn ~arll uarlm sala?clan Its uo auap aaueualursur anrlnluanaxd lad o} ruarll xo~ Iso~ s?tI s? 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No other business came before the Board. The meeting adjourned at 12:11 p.m. BOARD OF PUBLIC WORKS t ~~ ~~ ` Gary A. Gilot, President 1i ~ D ald E. I s, Merr~ber ~/ ~ ,.. f Carl P. Littrell, Member ATTEST: l`~ia~da M. Martin, Clerk REGULAR MEETING JUNE 28, 2010 The regular meeting of the Board of Publie Works was convened at 9:35 a.m. on Monday, June 28, 2010, by Board President Gary A. Gilot, with Board Member Donald E. lnks present. Board Member Carl P. Littrell was absent. Also present was Board Attorney Cheryl Greene. ADDTION TO THE AGENDA Board Attorney Cheryl Greene requested the addition of an Addendum to a Master Agency Agreement with the Redevelopment Commission for the Studebaker Area A Demolitions, Project Na. 149-032. Attorney Greene noted the addendum would be approved at the July 9, 2010 Redevelopment Commission Meeting and the Board of Works could sign it at their July 12, 2010 xraeeting. APPROVE MINUTES OF PREVIOUS MEETING iJpan a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meeting of the Board held on June 10, June 14, June 21, 2410, were approved. OF_E__NING OP BIDS _ BARTLETT STREET PARKING STRUCTURE FACADE RENOVATION ~. PROJECT NO. 110-027 MEMORIAL (MEDICAL TIFF This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ZIOLIZOWSKI C,ONSTRUCTTON, INC. 1005 South Lafayette Boulevard~~~~~ South Bend, Indiana 46601 Bid was signed by: Mr. Bill Favors Non-Collusion Affdavit was in Order Non-Discrimination Commitment Form was Completed Five percent (5%) Bid Bond was Submitted BID: $690,000.00 CASTEEL CONSTRUCTION CORP. 23186 West Ireland Road South Bend, Indiana 46614 •uor~~puauzuzoaax pug malnax xo~ antl~Iuasaxdax s~i~~IdsoH C~Ixauaa~ pug `~uauzdoianaQ aluxouoag a~ ~~tunuzuto0 `~ulxaaut`~ug oI paxxa~ax axam splq anoq~ au~ `palxx~a pug soul •x~ ~q papuoaas `poi?rJ •xy,~ ,~q apuux uat~oui ~ uodn st~•zOS`~sz`z~ ~alg pa~ruzgns sum puog pig (%S} }uaaxad ant, palaiduta0 sum uzxo3 ~uau~tuauzo~ uol~~utuzlxastQ-uoN xapxp u? sum Ilnnp~~V uolsuCla~-uoN at~x~A aua~n~ •xy~ :~Cq paints sum pIg i~ i 99i~ ~u~rpul `puag ulnoS £Z p~o~ a~~~S OOZSZ •aur •oa uorianxssuoa A~~Irrl-xz~Ix os•ozz`s£o`Z$ ~rllg pa~ruzgns sum puog ptg (%S} ~.uaaxad antd pa~aiduxo0 s~nn u~ro,~ ~uauz~lutuzo0 uo?~uuluztxastQ-uoN xapxp ut sum ~Inup~.~~ uotsniio0-uoN ~IIH ut~snQ •x~ :~q pau`~ts sum prg I099~b ~'~?puI `puag u~noS £Z p~o2i a~~~S 8S£•bZ 'aAiI AZZ~ ~8 HSZ~`AA :pax pia?Ignd pug pauado axam splq ~ulmoiio~ atH, •~uatag~ns aq o~ puno~ axam uatun~ `smaN ~uno0 -txZ auI puu aunglx.I, puag u~noS aip u? asl~oi\I ~o ual~~a?ignd ~o s~aaxd paxapua~ ~xai0 auZ '~aafoxd o~ paxxa~ax anoq~ auk xo~ sp?q paws ~o ~utuado pug ~uln?aaax xo~ has a~~p auI sum slur 3IZ `IrdOIQgT~I `I'F~I2IOInIgInI I60-60i ~OI~I.I.Ogf02Id- I gJ~I~Vd S.LNgI~i~1~02Idi/11I gdVOS.Lgg2I,I,S ZV.LIdSOH `IF~I~IOI~1igNi - SQIg 30 ~JI\IIN~dO •uot~~puauzuzoaax pug n~atnax xo~ anti~Iuasaxdax s~i~ItdsoH i~txouzay~ pug ~utxaaut~ug oI paxxa~ax axam splq anoq~ au~ `pa?xx~a pug soul •xy~ ~Cq papuoaas `Io~tO •xyV ~q ap~uz uot~out ~ uodn 00'000`6Z£`I$ ~QIS pa~tutgns sum puag pIg (%S) ~uaaxad antd pa~aiduzo0 s~n~, uzxo,d ~uauz~tuzuto0 uot~~utuzlxastQ-uoN xapxp ul sum ~tn~pt~~~ uo~sniio0-uoN u~ut~?~ ix~~ •xy~ :~Sq pawls sum p?g 9ZZ9i~ ~u~?puI `sliod~u~Ipuj 89S69Z xog Od •aur sxosa~suoa uolz~xoss~x Q~ai~i~AQ'b' pal~lurgns snm puog plg (%S} Iuaa.tad ant, pa~aiduzo~ sum utxo,~ Iuau,~Iuxuzo0 uot~euruxtxastQ-uoN xapxp ut s~nn ~rn~pt~~~ uolsniio0-uoN xnz~~ ~tago~ •x~ :~q paints sum plg OS 18t~ u~~lua?~ `~luonl'I p~o~ sai~iag 008£i 'aur Ai~~IHaIT~1I 3O S3aIA?I~S l~iOI,LaR?i[.LSI~IOa >NI~I pa~tutgns sum puog pIg (%S} iuaaxad ant, pa}aiduxo0 s~~n utxod ~uauz~tuauto~ not}EUtuxtxastQ-uoN xapxp ur sum Iln~pt~~~ uolsnilo~-uoN Iaa~su~ •n•~ •x~ :~q paints sum pIg 6LI OIOZ SZ gl~f]f 'JI~II,I.gg~I2I~'-f~1J~I REGULAR MEETING 3UNE 28 2010 180 OPENING OF .BIDS -TWO (2) MORE_,,OR LESS, 2009 OR NEWER ASPHALT HOT BOXES STREET CAPITAL This was the date set far receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Send Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: __. N R AD MAINTENANCE„EC~.,,,_.,_ UIPMENT, INC. 120 Waldo Avenue South Bend, Indiana 48642 Bid was signed by: Ms. Gretchen Groulx Non-Collusion Affidavit was in Order Non-Discrimination Commitment b'orm was Completed Ten percent (10%} Bid Bond was submitted BID: Year Make Model Price 2010 Falcon/P4P2XID $19,673.00 OPTION 1 Electric Backup Heat far Indoor Use $1,420.00 BROWN_~QiJIPMENT CO., INC. PO Box 9799 Fort Wayne, Indiana 46899 Bid was signed by: Mr. Douglas Brown Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Ten percent (10%) Bid Bond was submitted BID: Year Make Model Price $22,417.00 Each 2010 S aulding Manufacturing 4TRS Two $44,834.00 $1,420.00 Each OPTION I Electric Backup Heat for Indoor Use Two $3,900.00 MACDONAL_ D MACHINERY CO., INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by: Mr. Greg Sukow Non-Collusion Affidavit was in Order Nan-Discrimination Commitment Farm was Completed Ten percent (10%) Bid Bond was submitted BID: Year Make Model Price 2010 or Newer Stepp SPHD-3 Hot Pack dump Trailer 3.0 $26 911.00 OPTION I Electric Backu Heat for Indoor Use $1,650.00 W.A. JONES 1171 South William Stxeet Columbia City, Indiana 46725 Bid was signed by: Mr. Denny McIntyre Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Ten percent (10%) Bid Bond was submitted BID: Year Make M4de1 price 2010 KM International KM8000TD $23,485.00 Two $46,970.00 ssaZ Iso~ I~Ioy {00.OOZ`i$) (urn ou) and au~rJ S66i uI-ap~ay 00'OOZ` I £$ SZ-~ZV ~.zaurga~y~ p~o~ u~aTzaur~ OIOZ IapbIAl a~~~ x~a~ QIg pa~~Tuzgns s~nn puog pig {%OI) iuaaxad ua,~, pa~alduzo0 sum uuo,~ iuauagTuzu~o~ uor~~u~uzTxasiQ-uoN xapxp ur sum ~~n~pT~~~ uo~snlloa-uoN uoil~0 Tor •xi~1I :~q pau~rs s~n~ pTg £9S9p ~u~Tpul `q~rioux~Id ~urnu~TH uioauT~ ~sarn S9~b9I '~IrII 'O~ Z~idL1IdI(~. ~ I~i2I~Hy2I01~ 00.OI~b`SZ$ ap~ay ssa~ Iso~ I~;oy {00'OS8`£$) {urn ou) a~~ ~ue~rJ S66I uI-ap~~,L 00'06Z`Z£$ SZ-O~ z~ux~uTQ OiOZ iaPoL1I a~~~ .~~a~ QIg pallTuigns s~nti puog pTg {%0 T) ~uaaxad uaZ pa~aTduroO sEn~ uuo,~ ~uauxltuxu~o~ uoT~nuTuz~xastQ-uoN xapxp uT s~~ ~Tn~pT3.I~ uotsnilo~-uoN ua~zg~0 ~zzaZ •x~ :~q pau~~s sum pTg 9669~b ~uuTpul `a~uzTuT11t1 8SI xog Od S£ ~S~mu~TH Sli q~oN 8I6 'aI~II `yI~I~Ii1IdI11d~ Z~.I, [~I~I~1Ti~C02IIA hT~ ?Il~I'~I 00'OS~`0£$ ap~ay ssa~ ~soa Ie;oy {00'OOS`Z$) (urn ou) an,A ~u~TrJ S66I uI_apray 00'OS6`Z£$ SZ-OZ~v ~zauTUan~ p~o~ u~aTxa~.u~ OTOZ IapoI~1I a~~y~ anal ~QIg paI}zuzgns sum puog pTg (9/o0I} ~uaaaad uaZ paialduzoa s~n~ uzxod IuauziTuruzo0 uoT~~uTuzTxas~Q-uoN xapxp ur s~rn ~YnnpT.I~~d uoTsnllo0-uoN unaoxg s~I~noQ •xy~ :~q pau~Ts snn~ pTg 6689t~ ~u~Tpul `au~~~ hod 66L6 xog Od •aul •oo su~Inlaln ~ unc~oxs :pax ~IaTlgnd pug pauado axam spTq ~uTmollo~ aqZ •~uataT~~ns aq o~ puno~ azam ~{aignn `snnaN ~~uno0 -uZ aui pug aungrzZ puag uino~ a~~ ur aaT~oN ~o uo~~na~Ignd ~o s~ooxd pazapua~ ~xal~ ate, 'iaafoxd o~ paua~az anoq~ aq~ zoo spTq paws ~o ~uxuado pun ~uTntaaax xo~ aas a~~p a~~ sum srgZ 'I~.LId~~ ~~'d ~~'11 d~g7 Q2I'b'~ SZ gAI3-1~3,1~T~n1,L Q~NI~ZI~TO~-d'I~S ~grngN 2I0 6002 g2I0I~1T 2I0 i gl~IO ~- SQIg d0 IJNINgdO •uoti~puauzuzoaaz pug nnarnaz zoo saarnza~ Iuaurdmbg pug }uauz~daQ ~aaxi~ auk o~ paxxa~az axan~ sprq anoq~ aqT `paTzx~a pug soul •x~ ~q papuoaas `iolTrJ •xy~ ~q ap~uz uoT~our ~ uodn 00'806`9$ orn,L asn xoopul zoo ~~aH dn~a~g arz~aalg T I~TOI,LdO ao•~s~`£$ i s i o f az s z ~Nnr ~~s~~yi ~~~n~~ REGULAR MEETING JUNE 28, 2010 182 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Park Department and Equipment Services for review and recommendation. OPENING OF PROPOSALS -TRAFFIC SIGNAL OPTIMIZATION --- PROJECT NO. 110- 034~ENERGY GRANT Mr. Gilot advised that this was the date set for the receiving and opening of proposals for the above referenced project. Proposals from the following consultants were opened: TRAFFIC ENGINEERING C_ONS_U_L_TANTS~ P.C. PO Box 6760 South Bend, Indiana 46660 Proposal was Submitted by Mr. Kamyar Fattahi AMERICAN STRUCTUREPOINT, INC. AND DLZ INDIANA, LLC 7260 Shadeland Station Indianapolis, Indiana 46256 2211 East Jefferson Boulevard South Bend, Indiana 46615 Proposal was Submitted 6y Mr. Eric Horvath & Mr. Christopher Murphy RW ARMSTRONG 105 East Jefferson Boulevard, Suite 800 South Bend, Indiana 46601 Proposal was Submitted by Mr. Scott Hornsby URS 3950 Sparks Drive, SE Grand Rapids, Michigan 49546 Proposal was Submitted by Ms. Theresa Petko CHRISTOPHER B. BURKE ENGINEERING 220 West Colfax Avenue, Suite 500 South Bend, Indiana 46601 Proposal was Submitted by Mr. Jon Stolz Mr. Gilot noted there was no need to read these proposals, as they would be reviewed by a team that would score the proposals based on a matrix that would look at experience, energy efficiency, cost, and other issues. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above proposals were referred to Engineering and the review team for review and recommendation. APPROVE CHANGE ORDER N0. ,2 - ARRA MILL AND FILL (ARRAS Mx. Gilot advised that Mr. Rob Nichols, Engineering, has submitted Change Order No. 2 on behalf of INDOT, indicating the Contract amount be increased by $84,802.25 for a new Contract sum, including this Change Order, in the amount of $1,180,065.85. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - RAW SEWAGE PUMP NO. 3 DRIVE REPLACEMENT - PROJECT NO. 109-071 (WW CAPITAL Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of T'hieneman Construction, Inc., 3313 East 83`d Place, Merrillville, Indiana, 46410, indicating the Contract completion date be extended by twenty-three days for a new completion date of August 19, 2010. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - IVY,._TECH (ITO~„~,~ FACADE, RENOVATION PROJECT NO. 110-002 AEDA TIF Mr. Gilot advised that Mr. Tay Villa, Engineering, has submitted Change Order No. 1 on behalf of Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana 46601, indicating the Contract amount be increased by $6,641.00 for a new Contract sum, including this •Iaafoxd paauaxa~ax anogn aqI xo~ sp?q ~a Id?aaax auI xo~ astlxanpn oI uotss?uzxad palsanbax `IuauzdoianaQ a?uzouoa~ ag ~~?unuxuxo~ `Io?iinuaS ii?S •xI~1i `pxnog aqI oI utnptrexotuau~ ~ uI b€0 -OI i 'OI~I ~I,~~r02Id - S~I.I.2I~d02Id SS~'H ~I~T~2I0.~ -- SI~IOIZI'IOLII~Q QOOH2IOgHJIH1~I ~ZJNVI2I.I. - SQT~ d0 .LdI~~~2I HHZ ?IOd ~SIZ2I~AQ~d O.r..I.S~fI ~2I d0 'IVA02Idd~ •panoxddn snm Ilnnpz.~.I~ uo?Ialduzo0 Iaafoxd auI `pa?xu'a pun Ioi?J •xy~ ~q papuoaas `s~lul •x~ ~q apnua uo?Iouz ~ uodn '$LZ`8ZL$.Io Isoa Inu~ ~ ~urlna?put `~aafoxd paauaxa~ax anogn auI xo~ `Ip9gI, nu~rpul `puag ~ilnaS `pxnnainog alla~n~nZ ulnoS SOOI `'auI `uo?Ianxlsuo~ ;xsma~IotZ ~0 3lnuaq uo ~rnnpt~~y uotlalduzo0 Iaafoxd aqI pall?urges snq `~u~xaau~~u~ `iii?A ~oZ 'xI~ Ingl pasinpn Ioi?~J 'xI~I A102iOS~/QI~iOg I SO-60I 'ON .La~f02ld - I~IOI.L~'AON~i ~ 'I'IHH NOI.I,N.~AI~I00 2I~.I.N~a A2IrIZN~~ - .LIA~QIddH' NOI.L~ZdI~00 ZO~rO?Id ~A02Idd~ •panoxddn axam Irnnpr~~~' uo?Ialdu~a~ Iaafoxd auI pun {inu?d} I •aN xapxp a~unq~ `pauxna pun Iol?.O •xy~ ~q papuoaas `s~lul •xy~ ~iq apnuz uotlour ~ uodn '00.858`t~bi$ 3a Isoa Inutd mau srgl ~urlna~pu? I?nnp?~~~ uotlaiduzo~ Iaafoxd aqI snm pall?uxgns ~l~uo?I?pp~ '00'$S8`p~i$ ~a `xapxp a~ung0 s1gl ~u?pnlau~ `ums Ianxluoa mau ~ xo~ 00'Z~0`9$ ~q pasnaxaap aq Iunoure Ianxluoa aqI ~utlna?pu? `6i99p nun?puI `puag glnoS `IaaxlS alduznS Isarn ZOL£ `inaal~~I IaagS ~' ~uidoo2l ~~X ~o ~Ingaq uo (inul,d} i 'oN xapx0 a~ung0 pall?uzgns snq `s~xom xalnrn `Inoxll?A1 ugor •x~ Ingl pas?npn IoiliJ 'xY1i .~2iS 6002 ~bt!0 -60i 'OI~I ZO~r02Id - I~IOI.LH.T.I`TIS~H~2I d00?I OI~IS'S ZIIOA2I~S~2I I~IOI,I.V.I.S HZ2IOl~I - .I,IA~QI,~3~ I~OI.L~'IdI~1i0~ .I.a~r02ld Ql~id 'I~v 1~IId I 'O~i 7IHQ2I0 ~IJN~Ha ~A02Idd~ •panoxddn axam I~nnpr3.IH uotlalduroa Iaafoxd auI pun (inutd} Z •oN xapxp a~ung0 `pa?xu?a pun IoI?O •x~ ~Sq papuoaas `s~lul •xy~ ~q apnuz uotloux ~ uodn •Iaafoxd siul u? ~u?xxnaao saaunlsuznax?a uaasaxo~un aqI ~ur~~?xan pxoaax aqI xo~ auxa~ in~a~ ~ pax~daxd snq aqs palou aqS •paxanoas?p xalni axam Ingl suo~Inpuna~ uapp?q aqI do moos Iou p?p auop s~anxns pun sagoxd ~u?IduarnS •saaunlsumaxra uaasaxo~un oI anp snm uoTlnnl?s aqI Ingl Iuapz~uoa sx aus ptre ~3nls ~u?xaaui~ua aqI qI?m Iauz p~u aqs palms auaaxc0 I~xagO ~Cauxoll~l pxnog '£0'8ZS`OZL$ ~o Isoa Inu~ mau sell ~u?Inatpu? I?nnp~.I~ uo?Ialduzo0 Iaafoxd aqI seen pall?uzgns ~llnuoilrpp~ '£0'8ZS`OZL$ ~o `xapxp a~ung0 s?qI ~u?pniau? `urns Ianxluoa mau ~ xo~ £0'SZO`t~fiZ$ ~q pasnaxau? aq Iunouxn Ianxluoa aqI ~u?Inalpu? `S~bS9~b nun~pul `n~mm~gs?y~ `anuan~ Iua~ OIOZ 'auI `~uilnnnax~ 2I~82I ~0 3inuaq uo (i~u?3} Z •oN xapxp a~unu~ palltuagns snq ~u~xaau?~u~ `nii?A ~aZ 'xlili Inul pas?npn IoI?O •x~ d2IS 6002 Z£0••60I 'ON .L~~r02Id - Z~'AOI~I~2I NOI.I.~'Ql~[]Od ~,I.~OI~I00 AI ~S~Hd ~ ~~~ 2I~IVSHQI].I,S - ,I.IA~QI33V NOIZ~ZdY~I00 .L~~rO?Id QI~I~ Z~l~II3 Z 'OI~I 2I~Q2I0 ~1JN~dHa ~A02Idd~' •panoxddn axam Irnnpi.~3V uo?Ialduxo0 Iaafoxd auI pun (Iou;3) i 'oN xapxp a~un~l0 `parxxna pun IoI?J 'xli~I ~iq papuoaas `s~lul •xy~ ,tq apnuz uoilouz n uodn '00'6£6`~0£$3o Isoa Inu~ mau s?III ~u?Ina?pu? I?nnp~~~' uo?Ialduzo0 Iaafoxd aqI snm pall?uxgns ~Ilnuo~I?pp~ '00'bE6`~0£$ ~o `xapxp a~ueg0 sell. ~u?pniau? `uxr~s Ianxluoa mau n xo~ 09'OL9`~bZ$ ~q pasnaxaap aq Iunouzn Ianxluoa aqI ~uilna?pur `9068p un~rga?~ `~ursun~ `pno~ ~utsun~ a~Z LO$ `~Z'I `inxlua0 ax~nu~S ,Io .Iln~laq uo (inu~d} I •oN xapxp a~ung0 pall?uzgns snq ~urxaau~~ug `nii?A ~oZ •xY1I Inul pas~npn IoI?J 'xI~I Z~'.LId'~'a d.LA1~1c1 £$0-80I 'OI~I Z~~rO?Id - JI~II.~ty'~ZO 2I~.LS~JIQ A2C~QI~IO~~S - .LIA~1QIdd~ NOI,L~'TdliliOa Z~~fO2Id QI~IH~ 'I~1NI,d I 'Ol~I 2I~Q2I0 ~r;3N~H0 Ht1.02Idd~' •panoxddn axam I?nnp~~~ uo?Iaidu~oa Iaafoxd aqI pun (inu~d) I •oI~I xapxp a~ung0 `pauxna pun IoiirJ 'xI~1i ~Cq papuoaas `soul •x~ ~q apnus uo?Ioux n uodn '00'L£9`~b0t$ ~o Isoa inui~ mau s~ql ~u?Inatput Irnnpr~~~ uo~Ialduzo0 Iaafoxd aqI snm pall?uzgns ~filnuorl?pp~ '00'L£9`"~OI$ ,la `xapxp a~ung0 slid ~u?pniau? `wins Ianxluoa nnau n xa~ 00'L £ I `Z$ ~q pasnaxau~ aq Iunouzn Ianxluoa aqI ~utlnazpur `L£99t~ nun?pul `puag oleos `N££6 2IS 69£ZS `auI `~undu~o~ ~uixaau~~ug pump?~ ,Io 3lnuaq uo (IEUid) I •oN xapxp a~uuq~ pall~uxgns snu `~u?xaaut~u~ `nIi?A ~oZ 'x~ Ingl pas?npn Ioir.J 'xY1I 3IZ~%VQ~SS~ ~S00-OII 'ON .I.O~r02Id - S.I..E~I~I~1i~A0?IdInII 2I~.I~.L~IJ I~1IflIQ~,I,S IS~I3'I~A00 - .LIA~QI3dH l~Ols~'IdL~IO~ .LO~r02Id QI~I~i' "I~NI3 i •ON 2I~Q2I0 ~1Jl~I~HO ~A02Idd'H •panoxddn snm xapxp a~ung0 auI `pa?xx~a pun IoI?O •xy~ ~q papuoaas `s~lul •xl~ ~q apnur uo?Ioux n uodn '00' I p9`SL I $ 3o I'~a~n auI ui `xapxp a~unu0 £s i otoz sz ~N~Ir ~NIS~~ ~~zn~ REGULAR MEETING JUNE 28, 2010 184 Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF RE VEST TO ADVERTISE FOR THE RECEIPT OF BIDS -RAW PUMP NO. 3 UPGRADE - PROJECT NO. 110-041 WWTP In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise far the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilat, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT QF BIDS - COVELESKI HOUSING BLOCK AND DEMOLITION OF FRED'S TRANSMISSION AND CLUTCH - PROJECT NO. 110-043 SBCDA TIF In a memorandum to the Board, Mr. Bill Schalliol, Community and Economic Development, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTSIPROPOSALSIADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Ampunt M©tion/ Second Addendum to Redevelopment Oliver Industrial Park NIA InkslGilot Master Commission Phase II Agency Environmental Site Agreement Assessment -Project No.110-044 Addendum to Redevelopment Former South Bend NIA Inks/Gilot Master Carra.mission Lathe & Huckins Agency Sites Phase II Agreement Environmental Assessment ~-- Project No. 110-045 Addendum to Redevelopment Medical District NIA Inks/Gilot Master Commission Construction - Agency Project No. 110-027 Agreement Addendum to Redevelopment Commerce Drive NIA Inks/Gilot Master Commission Project -Project Na. Agency 110-046 Agreement Addendum to Redevelopment Sheridan & Lincoln NIA Inks/Giiot Master Commission Way West Right of Agency Way Improvements - Agreement Project No. 110-047 Addendum to Redevelopment Trade Drive NIA lnkslGilat Master Commission Improvements - Agency Project No. 110-048 Agreement Addendum to Redevelopment Studebaker Area A NIA lnkslGilot Master Commission Demolition -Bid Subject to a Agency Package B - Form Agreement Phase IV -Project Acceptable to No. 109-032 Legal and Approval by the Redevelopment Professional Hull & Oliver Industrial Park $76,230 Commission Inks/Gilot Services Associates, Inc. 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Downtown Street Closure .... July 1 S through Washington from Inks/Gilot South Bend, Enshrinement July 18, 2010 Michigan to St. Joseph Inc. Festival Downtown Parade - July 17, 2010; Washington, Michigan, Inks/Gilot South Bend, Enshrinement 6:00 a.m. to St. Joseph, Niles, Inc. Festival 3:00 p.m. Colfax, Jefferson, Eddy, and Woodward Court FAVORABLE RECOMMENDATION -PETITION TO VACATE THE WEST HALF OF THE FIRST EASTIWEST ALLEY SOUTH OF NAPOLEON BETWEEN DUEY & THE FIRST NORTH/SOUTH ALLEY Mr. Gilot indicated that Mr. Greg Hakanen on behalf of the University of Notre Dame, 910 Planner Hall, Notre Dame, Indiana 46556, with assistance from Danch Harper & Associates, 1643 Commerce Drive, South Bend, Indiana 4662$, has submitted a request to vacate the above referred to alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not snake access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of--way by the neighborhood in which it is located or to which it is contiguous. Mr. Phillip Griffin, NIPSCO, stated that there is an active gas line in the alley. The gas line feeds the South Bend Public Housing complex east of the alley. NIPSCO needs to maintain access to the 2-inch steel gas main for maintenance purpases and states no structure can be built on top of the gas line. Therefore, Mr. Inks made a motion that the Board approves the vacation subject to utility easements. Mr. Gilot seconded the motion which carried. APPROVEIDENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was denied: DENIED: Handicapped Accessible Parking Space Sign LOCATION: 313 East Oakside Street REMARKS: Garage Access Available Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: (1} 741 South Falcon Street {2} 1045 North Diamond Avenue REMARKS: All criteria has been met NEW INSTALLATION: Two Hour Parking from 6:00 a.m. to b:00 p.m. LOCATION: East Side of Portage Avenue from McCartney Street to Queen Street NEW INSTALLATION: No Parking LOCATIONS: (1}South Side of Jackson Road from Fellows Street to Miami Road (2) South Side of Johnson Road ~-Fellows Street to Miami Road REMARKS: All criteria has been met NEW INSTALLATION: No Parking LOCATION: Both Sides of E. Colfax Ave. -Eddy St. to Hill St. REMARKS: Bike Lanes Added to E. 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He stated if that occurs, the issue can be resol~red at that time. Mr. Miller questioned whether the Memorial Streetscapes project is a Federal project. Mr. Inks stated it is being funded solely by Downtown TIF funds, it is not Federal. Mr. Miller stated the specs reference the OFCCP, which he is assuming is a Federal Office. Mr. Gilot stated he would need to look at the specs and check with the architect on the reference. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the rneeting adjourned at 10:20 a.m. BDARD OF PUBLIC WORKS ATTEST: ~~°~ /p W 11 b Lin , a M. Martin, Clerk ' ~~ --_ Gary A. Uilot, President ...... r, ~.. E ~' ~~ o ald E. I ks, Mem er :` Carl P. Littrell, Member