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HomeMy WebLinkAbout05-17-2010 MinutesSBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING M17,2010 AY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 17 of May 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Betsy Harriman, Administrative Director; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Paul McMinn, Assistant Recreation Director; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Mike Bueno, Youth Program Supervisor; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:04 p.m. II.The first order of business was the interviewing of interested citizens. 1.Mr. Jonathon Geels a landscape architect came before the Board to inform them of “Keep South Bend Beautiful”, an organization similar to “Keep America Beautiful.” He said he wanted to partner with the city to pursue litter prevention and beautification of South Bend and encourage green and sustainable initiatives. President Henry said it sounded like a great idea and wished he would keep the Board informed of his efforts. 2.Zoo Director DeRosa introduced Ms. Marci Dean, Executive Director of the Zoological Society and Mr. Jim Martindale, Vice President of the Zoological Society, gave a presentation concerning their proposed river otter exhibit at Potawatomi Zoo. This exhibit will be funded by the Zoological Society. Director St. Clair endorsed the project. Upon completion of their presentation, they requested the Board’s approval to go forward with the exhibit. Dr. Kelly made a motion to approve the project as presented. Mr. Goodrich seconded the motion and it was passed. - - 1 - - III.The next order of business was unfinished business. There was no unfinished business. IV.The next order of business was new business. 1. Arborist License Approval a. San Mar Tree b. Miramontes Tree Service c. Peek’s Tree Experts, LLC Mr. Goodrich made a motion to accept the renewals of the Arborist Licenses and Mr. Mullins seconded the motion. It was passed 2. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Juneteenth - June 19-20, 2010 - LaSalle Park/Charles Black (tabled at 4/17 meeting) c. East Race Kayak Gear Swap Meet - June 19 and 20, 2010 - East Race d. FOP 36 Fallen Officer Scholarship Motorcycle Ride - Howard Park - July 31, 2010 e. First United Methodist Church - June 6- September 5, 2010 - Leeper Park f. Michael Jackson Tribute- August 29, 2010 -Seitz Park g. FOP 36 Disc Golf Tournament - July 17, 2010- Rum Village Officer Russell Lupica made a presentation for the FOP 36 Disc Golf Tournament at Rum Village on July 17. Mr. Goodrich made a motion to approve the event. Dr. Kelly seconded the motion and it was passed. She stated that for the Juneteenth event, security will stay for an hour after the event is scheduled to end and recommended approval. She recommended approval of all requests, also. Dr. Kelly made the motion to approve events A through F and it was seconded by Mr. Mullins. The motion was approved. 3.Request to Approve Fees for Bouncers, Bicycle Rental, and Climbing Wall- Paul McMinn, Mike Bueno Mr. McMinn and Bueno requested an increase of the set up fee for the larger bouncees of $25 for rentals outside South Bend to cover additional cost for personnel and travel. Mr. Goodrich made a motion to approve the set up fee recommendation. Dr. Kelly seconded the motion and it was passed. Mr. McMinn requested the Board to approve a request to set fees for the climbing wall of $5, bicycle rentals at O’Brien Fitness Center of $5, and rental of streetstriders at the East Race. Mr. Goodrich asked about liability on the bicycles. Mr. Bodnar discussed the waiver the renters sign when renting. Mr. McMinn said that the waiver is based on the waiver used in Central Park New York. Mr. Bodnar has approved the waiver form. Mr. Goodrich asked if Mr. McMinn could provide a copy of the waivers and rules the renters receive. - - 2 - - Mr. Goodrich made motion to approve the fee requests. Mr. Mullins seconded the motion and it was passed. 4.Request to Open and Award Tennis and Basketball Court Resurfacing Quotes- Mike Dyszkiewicz Mr. Dyszkiewicz presented three sealed quotes for basketball and tennis court repairs. The three quotes were opened and read aloud. They were: A1 Striping- $34,300 Arnt Asphalt- $32,185 Stahley Construction- $33,450 Mr. Bodnar pointed out that A1 Striping did not have the proper affidavits in their quote. Dr. Kelly made a motion to award the quote to Arnt Asphalt for the amount of $32,185. Mr. Goodrich seconded the motion and it was passed. V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on April 17, 2010 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for April 2010 totaling $1,056,724.21. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1.Director St. Clair discussed part time employees that will need to be brought on full time because of the amount of hours they work. They exceed the mandated hours of 1,612 per year for part time. 2.In conjunction with Councilman Oliver Davis and Code Enforcement, grant monies for a proactive anti-graffiti program are being explored. 3.Conservatory upgrades are still being planned, possibly this year, depending on funding. VIII.Comments by the Recreation Director 1.Ms. O’Connor reported that many camps and programs are starting soon. Staff has been hired and is being trained. 2.Arts in the Parks begins June 10 and summer concerts begin June 20. 3.Softball leagues started the last week of April and is doing well. 4.The “Night of Elegance” dance will be held at Century Center May 22. 5.“Walk the Walk” started two weeks ago with a walk through the Zoo and had good attendance. Subsequent walks will be held along the East Race. IX.Comments by the Zoo Director 1.Mr. DeRosa commented that the otters are on grounds and keepers are training them for - - 3 - - their exhibit. 2.Kryder Veterinary Clinic has been working with Zoo staff and donating time and effort with the otters and other animals. He thanked them for their help and generosity. 3.The Zoo Society is interviewing master plan companies to update the Zoos’ master plan. They hope to have three companies bid on the project. 4.The Zoo will participate in Urban Adventure again this year. 5.The Zoo will participate in the River Park Association parade this May 22. 6.The tree give away took place on May 1. 7.The Zoo Society paid a keeper to go to the Toledo Zoo for a workshop on otters. X.Comments by the Development Director 1.Mr. Payton said an initial meeting of the Park Foundation board will take place. Prospective members will meet with Director St. Clair, Mayor Luecke, and himself to address individuals that have expressed interest. 2.The summer activity guide has been distributed this week. More than usual have been ordered. 3.Online registration will be opened up this week. 4.Golf advertising has been ongoing in a number of radio venues. 5.The Silver Hawks program contains an advertising piece from the Park Department. 6.Mr. Moyers is assisting in filing reports for the “Project Hire” grant. XI.Comments by Maintenance Superintendent 1.Mr. Dyszkiewicz reported that year to date 115 parks and 195 islands have been cut by mowing crews, way ahead of last year. 2.The Central Mowing crew has been receiving 275 citations per week. 252 city properties have been cut. 3.Recycling is underway for the Park system. 4.The REAL Services “Project Hire” grant has increase the manpower of the maintenance staff by eleven. 5.Paving will be done at the Erskine Golf Course and Charles Black Center parking lots in June. The work will be done by the Street Department. 6.Pools will be opening the second week of June. XII.Comments by the Golf Operations Director 1.Mr. Nowacki noted that revenues and rounds are up despite the recent rain. 2.He commended his staff for the work they did over the winter to revamp their operations. 3.He introduced the new concessions managers, Tammy Essig at Elbel, and Tracy Rhodes at Erskine. He commended them for upgrading the menus and offering specials. Mr. Goodrich thanked them for their help with his recent tournament. 4.Golf leagues are underway. - - 4 - - 5.The high school golf teams have donated 4 hours on the courses doing spring clean up. He thanked the coaches and teams for their efforts. 6.All aerifying has been completed. 7.The project on #6 at Elbel is almost completed and the well cleaning is done. 8.The Erskine parking lot is scheduled for June 6 through 10. The cost is $30,000. Mr. Goodrich asked that Mr. Nowacki look into a sand trap renovation program. He wanted a time and expense budget for each course. Mr. Nowacki said he has $30,000 budgeted for sand traps and cart paths. XIII.There being no more business to come before the Board the meeting adjourned at 5:26 p.m. The next regular meeting will be held June 21, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 5 - -