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Home My WebLink About06/28/10 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: June 10, 2010 B.Regular Meeting: June 14, 2010 C.Claims Review: June 21, 2010 2.OPENING OF BIDS A.Bartlett Street Parking Structure Façade Renovation – Project No. 110-027 1.Funding: Memorial Medical TIF (426.1050.460.31.02) B.Memorial Hospital Streetscape Improvements Package 1 – Project No. 109-091 1.Funding: Memorial Medical TIF (426.1050.460.31.02) C.Two (2) More or Less, 2009 or Newer Asphalt Hot Boxes 1.Funding: Street Department Capital(202-0607-431-43-02) D.One (1) or More, 2009 or Newer Self-Contained Twenty-Five (25) Yard Leaf Vac 1.Funding: Park Capital (201.1101.452.42.01) 3.OPENING OF PROPOSALS A.Traffic Signal Optimization – Project No. 110-034 1.Funding: Energy Grant101-0600-419-31-06 () 4.CHANGE ORDERS A.ARRA Mill & Fill 1.Company: INDOT 2.Change Order No.: 2 3.Increase Amount: $84,902.25 4.Percent of Increase: 7.56%: Total Percent of Increase: 5.01% 5.New Contract Amount: $1,180,065.85 6.Funding: ARRA B.Raw Sewage Pump No. 3 Drive Replacement – Project No. 109-071 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 1 3.Increase: Twenty-Three Days Time Extension to August 19, 2010 C.ITOSS Façade Renovation – Project No. 110-002 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $6,641 4.Percent of Increase: 3.93% 5.New Contract Amount: $175,641 6.Funding: AEDA/TIF 5.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Coveleski Stadium Gutter Improvements – Project No. 110-008E Page 1 of 6 BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Midland Engineering Company, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,137 4.Percent of Increase: 2.08% 5.New Contract Amount: $104,637 6.Funding: SBCDA/TIF (420.1050.460.42.02) B.Secondary Digester Cleaning – Project No. 108-083 1.Company: Synagro Central, LLC 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($24,670.60) 4.Percent of Decrease: (7.48%) 5.New Contract Amount: $304,939 6.Funding: WWTP Capital (641.0630.793.63.35) C.Studebaker Area A Phase IV Concrete Foundation Removal – Project No. 109- 032 1.Company: R&R Excavating, Inc. 2.Change Order No.: 2 (Final) 3.Increase Amount: $244,028.03 4.Percent of Increase: 51.21% 5.Total Percent of Increase: 73.20% 6.New Contract Amount: $720,528.03 7.Funding: Section 108 Loan (212.1077.460.39.82) D.North Station Reservoir 5.5MG Roof Rehabilitation – Project No. 109-044 1.Company: KRC Roofing & Sheet Metal, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($6,042) 4.Percent of Decrease: (4.0%) 5.Total Percent of Decrease: (4.0%) 6.New Contract Amount: $144,858 7.Funding: 2009 SRF 6.PROJECT COMPLETION AFFIDAVIT A.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Final Contract Amount: $728,278 3.Funding:Century Center Bond and Capital Fund 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Triangle Neighborhood Demolitions – Former HASB Properties – Project No. 110-039 1.Funding: (408.1001.460.41.01) Page 2 of 6 BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Raw Pump No. 3 Upgrade – Project No. 110-041 1.Funding: WWTP (651.0630.415.31.02) C.Coveleski Housing Block and Demolition of Fred’s Transmission & Clutch – Project No. 110-043 1.Funding: SBCDA TIF (420.1050.460.39.82) 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addenda to Master Agency Agreements: 1.Redevelopment Commission a)Oliver Industrial Park Phase II Environmental Site Assessment – Project No. 110-044 b)Former South Bend Lathe & Huckins Sites Phase II Environmental Assessment – Project No. 110-045 c)Medical District Construction – Project No. 110-027 d)Commerce Drive Project – Project No. 110-046 e)Sheridan & Lincoln Way West Right of Way Improvements – Project No. 110-047 f)Trade Drive Improvements – Project No.110-048 B.Professional Services Proposal – Hull & Associates, Inc. 1.Service: Oliver Industrial Park Phase II Environmental Site Assessment – Project No. 110-044 2.Amount: $76,230 3.Funding: AEDA (324.1050.460.31.02) C.Professional Services Proposal – Hull & Associates, Inc. 1.Service: Former South Bend Lathe & Huckins Sites Phase II Environmental Assessment – Project No. 110-045 2.Amount: $42,694 3.Funding: AEDA (624.1050.460.31.02) D. Professional Services Supplemental Agreement No. 3 – Ken Herceg & Associates, Inc. 1.Service: Right-of Way Services Related to Commerce Drive Project – Project No. 110-046 2.Amount: Increase Original Agreement $12,675, New Agreement Amount $352,504 3.Funding: AEDA (324.1050.460.41.01) E.Professional Services Supplemental Agreement No. 2 – Ken Herceg & Associates, Inc. 1.Service: Right-of-Way Services Related to Sheridan & Lincoln Way West Improvements Design – Project No. 110-047 2.Amount: Increase Original Amount $166,800; New Agreement Amount $377,793 Page 3 of 6 BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: AEDA (324.1050.460.41.01) F.Professional Services Proposal – DLZ Indiana, LLC 1.Service: Design Services Related to Trade Drive Improvements – Project No. 110-048 2.Amount: $119,110 3.Funding: AEDA (324.1050.460.31.02) 9.RECOMMENDATIONS A.Street Closures 1.Location: Yukon Street from Woodward Boulevard to Portage Avenue a)Applicant: Matthew Fisher b)Event: Block Party c)Date/Time: July 4, 2010; 2:00 p.m. to 8:00 p.m. d)Favorable Recommendations 2.Location: Vassar Street from Johnson Street to Brookfield Street a)Applicant: Lenise Winston b)Event: Birthday Pool Party c)Date/Time: July 4, 2010; 4:00 p.m. to 8:00 p.m. d)Favorable Recommendations 3.Location: Huey Street from Linden Avenue to Orange Street a)Applicant: Charmaine Jackson b)Event: Sister & Brother Reunion c)Date/Time: July 3, 2010; 12:00 p.m. to 8:00 p.m. d)Favorable Recommendations 4.Location: Michigan Street from St. Joseph Street to Colfax Avenue a)Applicant: Morris Performing Arts Center b)Event: Wedding/Cocktail Party c)Date/Time: July 10, 2010; 2:00 p.m. to 7:00 p.m. d)Favorable Recommendations 5.Location: St. Joseph Street from Ewing Street to Fox Street a)Applicant: Angel Stark/Spoken Word World Outreach Church b)Event: Block Party/Church Function c)Date/Time: July 24, 2010; 8:00 a.m. to 6:00 p.m. d)Favorable Recommendations 6.Location: Keller Street from Wilber Street to Medora Street a)Applicant: Rona Edmonson b)Event: Family Reunion/Birthday Party c)Date/Time: July 4 & 17, 2010 from 11:00 a.m. to 8:00 p.m. d)Favorable Recommendations 7.Location: O’Brien Street from Elwood Avenue to Humboldt Street a)Applicant: Stephanie Michelle Brown Page 4 of 6 BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)Event: Birthday Party c)Date/Time: July 17, 2010; 8:00 a.m. to 8:00 p.m. d)Police Department Concerns 8.Location: East Wayne Street from Eddy Street to Sunnyside Avenue a)Applicant: Donald N.M. Horning b)Event: East Wayne Historic District Party on the Island c)Date/Time: July 11, 2010; 5:00 p.m. to 8:00 p.m. d)Favorable Recommendations 9.Location: Howard Street from White Oak Street to Oak Ridge Street a)Applicant: Wooded Estates Neighborhood Association b)Event: Kiddie Parade c)Date/Time: July 4, 2010; 1:00 p.m. to 2:00 p.m. d)Favorable Recommendations 10.Location: Calhoun from Kaley to Eclipse a)Applicant: LeNora Mason b)Event: Family Event c)Date/Time: July 4, 2010; 8:00 a.m. to 10:00 p.m. d)Comment: Must End at 8:00 p.m. B.Traffic Restrictions/Procession 1.Applicant: Downtown South Bend, Inc. 2.Event: Enshrinement Festival a)Street Closure (1)Location: Washington from Michigan to St. Joseph (2)Date/Time: July 15 through July 18, 2010 b)Parade: (1)Affected Streets: Washington, Michigan, St. Joseph, Niles, Colfax, Jefferson, Eddy, and Woodward Court (2)Date/Time: July 17, 2010; 6:00 a.m. to 3:00 p.m. C.Alley Vacation 1.Location: The West Half of the First East/West Alley South of Napoleon between Duey & the First North/South Alley a)Applicant: Greg Hakaden/University of Notre Dame b)Purpose: Future Development c)Comment: Active Gas Main in Alley; NIPSCO Needs Access, No Structure to be Built Over Gas Facility 10.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)313 East Oakside Street (1)DENIED – Resident has Access to Garage Page 5 of 6 BOARD OF PUBLIC WORKS MEETING June 28, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)741 S. Falcon c)1045 N. Diamond Ave. (1)All criteria has been met B.New Installation – Two Hour Parking from 6:00 a.m. to 6:00 p.m. 1.Location: East Side of Portage Avenue from McCartney Street to Queen Street C.New Installation – No Parking 1. Locations: a)South Side of Jackson Road from Fellows Street to Miami Road b)South Side of Johnson Road – Fellows Street to Miami Road (1)All criteria has been met c)Both Sides of E. Colfax Ave. – Eddy St. to Hill St. (1)Bike Lanes Added to East Colfax Avenue 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52320 Ironwood Road – Sewer 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 13.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 14.CERTIFICATES OF INSURANCE A.C&D Concrete Construction, South Bend, Indiana 15.RATIFY BONDS A.Contractor Bonds 1.Tonn & Blank Construction – For Release Effective August 9, 2010 Pursuant to Resolution No. 100-2000 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6