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HomeMy WebLinkAbout05/24/10 Board of Public Works MinutesPUBLIC AGENDA SESSION MAY 20, 2010 141 The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, May 20, 2010, by Board Member Donald E. Inks with Board Member Carl P. Littrell present. Also present was Board Attoxney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board President Gary A. Gilot joined the meeting in progress. - Addition to the Agenda Mr. Inks noted the addition of Resolution No. 34-2010 to the agenda. RATIFY APPROVAL OF TNDIANA HISTORICAL MARKER OWNERSI-IIP AND PERMISSION FORM -LINCOLN AND DIXIE HIGHWAY SIGNS ON BUMP OUT OF THE SOUTHWEST CORNER OF MICHIGAN STREET AND WASHINGTON STREET Mr. Inks stated the Board is in receipt of an Indiana Historical Marker Ownership and Permission Form far the Board to ratify. The Form was approved pursuant to Resolution 100- 2000 on May 18, 2010, by Mr. Gilot for the placement of a marker to recognize the historical intersection of the Lincoln Highway. Upon a motion by Mr. Littrell, seconded by Mr. Inks and carried, the Indiana Historical Marker Ownership and Permission Form's approval was ratified. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2010 TRAFFIC SIGNAL OPTIMIZATION PROGRAM - PROJECT NO. 110-034 (CDBG ENERGY GRANTS Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. Board members discussed the following items from the agenda. - Request to Advertise for the Receipt of Bids -Memorial Streetscape Improvements Mr. Don Inks noted that an Agency Agreement with the Board needed to be done before the bidding process starts. Mr. Littrell stated the bids wouldn't be opened for three weeks; there is time to da the agreement before then. Mr. Littrell informed the Board that DLZ has been asked to do the easement paperwork on the Parking Garage. Board Attorney, Cheryl Greene, stated there needs to be a clear definition of the areas of access in the agreement. - Discussion of Sewer Insurance Program Mr. Gilot joined the Board meeting in progress and stated he had requested the Board discuss the proposed changes in wording to the City Sewer Insurance Program. He noted this item was not on the agenda, and would not be added, but he would like to have an informal discussion with the Board and the Sewer Department on what steps should be taken to make needed changes. Mr. Sam Hensley, Mr. Kevin Dombrowski, and Mr. John Pemberton were present from the Sewer Department. The Board discussed what legal steps were needed and what the Ordinance regulating the Sewer Program would allow and not allow. Mr. Gilot and Board Attorney Cheryl Greene informed those present that any changes would need thirty (30) days public notif cation, and a pilot transition period of sixty (b0) days in which the public could provide feedback. - Monthly Report of Operations Mr. Al Greek, Environmental Services, Mr. Dave Tungate, Water Works, and Mr. Jeff Hudak, Central Services, presented their respective division's Monthly Report of Operations for the month of April, 2010. Mr. Tungate noted the Meter Tnspectors are now driving fuel efficient vehicles that are getting an average of twenty-four (24) miles per gallon, bringing fuel casts down significantly. - Safety Reports Mr. Dave Tungate, Water Works and Mr. Jeff Hudak, Central Services, presented their respective Safety Reports for the month of Apri12010. - Request to Advertise for the Receipt afBids -Animal Care and Control Shelter Mr. Gilot asked Ms. Cathy Toppel and Mr. Gary Libbey, Code Enforcement, if the specifications were done yet for the above project. Ms. Toppel stated they were and Mr. Libbey was in possession of the specs. Mr. Gilot requested they send them to Mr. Littrell and Mr. Toy Villa, Engineering, to review as soon as possible. He noted if they found any changes, there would be time to make them before the ad went out. 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The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The fallowing bids were opened and publicly read: .LKOWSKI CON ,,,,,...,,. _. __ STRUCTION, INC. 1005 South Lafayette Blvd. South Bend, Indiana 46601 Bid was signed by: Mr. Bill Favors Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (S°1o} Bid Bond was submitted BID: Base Bid $95,685.00 Alternate 1 5,590.00 Total $101,275.00 BROWN & BROWN GENERAL. CONTRACTORS, INC. 124 S. Elkhart St. PO Box 487 Wakarusa, Indiana 46573 Bid was signed by: Mr. Eric Brown Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (S%) Bid Bond was submitted BID: Base Bid $61,500.00 Alternate 1 6,225.00 Total 567,725.00 U.S. SIGNCRAFTERS 216 Lincolnway East Osceola, Indiana 46561 Bid was signed by: Mr. Ryan Kring Non-Collusion Affidavit was in order Nan-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $119,800.00 Alternate 1 4,050.00 Total $124,650.00 Board Attorney Cheryl Greene noted the bid bond for U.S. Signcrafters was not present. A representative from their company stated the President of the company was on his way over to hand deliver it. The Bid Bond was delivered by the President of the company at 10:1 D a.m. Upon __ _ a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Century Center and their Architect far review and recommendation. OPENING OF UOTATiONS - CENTURY CENTER DISCOVERY HALL DOOR REPLACEMENT - PROJECT NO. 110-029(FUND 67~ Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations wexe opened and read: pa~~Iuzgns sum puog pig {%S) ~uaaxad ani,~ iaa~su~ •n•~ •Y~ ~q pa~~iuigns sum uoilu~.on~ fiI99i~ ~u~~pul `puag r~~nos puo~ puuiaxl ~salY1 98I £Z •~~I~ uo~i~nxssuo~ z~i~ss~~ 00'OOZ`L~ i $ i~zo.L QO'006`SI$ I a~nuxa~i~ ~NOls~iona pa~~tuzgns sum puog pig (fl/°S} ~uaazad ani3 .za~ia,Iua~ui~ Ixago~ •xy~ ~q pa~~uzgns sum uoxl~Iona i'~bS9b ~rre~pul `~~nn~~siyli lams ~, I i ~sa~ i 00 i s~n~nz i~osg>~o :puax puu pauaclo axam suoil~Iona ~ulmoiio~ auy •~aa('oxci paauaaa~aa anoqu a~I .zoo suol~u}one pai~as ~o ~uruado puu ~u~ntaaax auk .rod has a~np a~I sum st~I ~uu~ pastnpu ~oit0 •z~ ,BIZ HQ~SS X800-0 i I 'OIrI .I.a~f02ld - s.I.I~IgI~Ign02IdI~II I~ooxis~I v~nla~is Ixs~I~noa - sNOI.I~~ion ~o crx~m~ also o~uN~do •uo~~~puauzuzoaax pug matnaa xo~ ~aa~t~ax~ xra~I pug aalua~ ~.zn~ua~ o~ pazza~az a.zam suot~u~on~ anoqu a~~ `parxxua pug soul 'aye ~CcI papuoaas `iiaz~t~ •.r~ ~q apuuz uot~ouz n uodn 00'OOZ`8I$ -NOI.LV.LOIla zluxa~ ~al~~d 'z~ ~~ pa~iuxcins sum uoiae~on~j I099~ uu~ipul `puag rl~nos ~aa.~S .uax ZOOI '~u~ uos ~ z.LI~I2I~n, •nn•r oo'ooo`£z$ ~I~oli~zona sxonu3 Ii?g 'zU~I ~4 pa~~iuzgns sum uo~~u~on~ I099b u~.retpul `puag u~nos •pnig a~a~~~~Z q~noS SOOT •ou~ `uo~i~nxisuoa ~xsmox~o~z oo' S I o` £ I $ ~I~oli~zona ~lnd '~I. iaof 'xY1i ~q pa~turgns sum not;~Ion~} OI'~9p uuutpuI `aillniClxaa~ ~umpuo.zg 0885 '~1~II `S~I.~I~dL1I0a 02IdZZ'~Z ~HZ 00'009`iZ$ ~i~IOIZ~',I.Of1b ~xuaH •~ ua~da~s •a~ ~q pal~YUZC~ns sum uo~~u~ona ~bZ99t~ ~uuzpul `puag tPnos ~aaz~S saauux,~ 'S bOti I~iOTZ"~2IOd2~0~ .rI2IAI~H ,L2T~S02I ~H3. za~xds 'Z ~.rur,~ 'zI~1i ~q pa~~T~gns sum uof~u~on~ b I99~b ~u~tpul `puag ~~noS Z 2IS 1Yt LB~SZ 'TIT `I~IOIZ~n2I,LSNO~ 2I~I'~2TdS-2~~S~I 00'099`6I$ ~I~IOI.I,~,LOl1~ aaga~ia~ua~ul~ •~ ~xago~ •~ ~a pauiurgns sum uot~Elon~} fit~S9~b uu~rpul `~~umn~sr~ ~aax~S ~,I I 'n1 IOOI ~ZZ SIA1~'I-~IOSS~O ~~ I o I oz ~z ~~v~i Ji~II.I,ggv~I x~~no~I REGULAR MEETING QUOTATION: Base Bid $144,900.00 Alternate 1 $20,300.00 Total $165,200.00 ZTOLKOWSKL CO,,., ION, INC. _ NSTRUCT.,..._. 1005 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. BiII Favors Five percent (S%) Bid Bond was submitted QUOTATION: Base Bid $164,200.00 Alternate 1 $22,300.00 Tatal $186,500.00 MAY 24 2010 145 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community & Economic Development for review and recommendation. Mr. Gilnt noted that a special exception was requested for this quotation to allow the Board to take quotes up to the State threshold of $150,000.00, and only two of the quotes received met the criterion. Upon review, Mr. Bill Schalliol, Community & Economic Development, recommended that the Board award the contract to the lowest responsive and responsible bidder Gibson Lewis in the amount of $147,200.00, which is the Base Bid plus Alternate 1. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded and the Construction Contract approved as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CHANGE ORDER NO. 4 -EDDY STREET COMMONS STREETSCAPES - PROJECT NO. 109-OOS~MAJOR MOVE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Ancon Construction, Inc., 2146 Elkhart Road, Goshen, Indiana 46526,indicating the Contract amount be increased by $31,257 for a new Contract sum, including this Change Order, in the amount of $4,571,159.27. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - 2009 CSO BACKWATER GATE REPLACEMENT - PROJECT NO. 109-056 WASTEWATER O&M Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of JCI Bridge Group JCI Bridge Group, Inc., Post Office Box 368, LaPorte, lndiana 46352, indicating the Contract amount be increased by $9,509.29 for a new Contract sum, including this Change Order, in the amount of $303,824.29. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT - EDISON WATER TREATMENT PLANT - FILTER CELL 3 WEST MEDIA REPLACEMENT -PROJECT NO. 109-065 (SRF~ Mr. Gilot advised that Mr. John Wiltrout, Water Works, has subanitted Change Order No. 1 (Final) on behalf of All Service Contracting, Inc., 2024 East Damon Avenue, Decatur, Illinois, b2521, indicating the Contract amount be decreased by $5,000.00 for a new Contract sum, including this Change Order, in the amount of $94,320.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $94,320.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order Na. 1 {Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - WASTE GAS BURNER REPLACEMENT - PROJECT NO. 108-061 (SEWAGE WORKS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Mason Engineering & Construction, Inc., 7616 DiSalle Boulevard, Suite A, Fort Wayne, Indiana 46825, for the above referenced project, indicating a final cost of $51,952.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. :,~j.~ado.~d paq~aasap-anoq~ aq~ u~-nn pap~.~ aq pjnor{s pug ~Slaadoad paq~.rasap-anoq~ auI oI a.~n~~u .~~rtruts E ~o si ~I.tadoxd pagraasap ~u~nnoito~ aril i~q~ puag rilnog ~o fCar~ aqI ~o s~l~arn alignd ~o paEOg ar{~ ~q paurrura~ap uaaq ser{ ~? `SV~2[dHM x~nx..t d~nQ ~~QN~.I, a~IO~ ~s6~ (~) aNo x~nxz ~~nQ ~~aNd.~, axon z6~ ~ (~) a~ro xadalH~ s~aNdg Hsnxs ~~61(I) a~Io :a.tn~EU .r>~irrrts ~~o ~adoxd xo~ u~-papa} aq p~narls pug papua~ut s~n~ ~r r~atunn ao~ asod.~nd ar{~.ro~ ~t~un sr ~C~zado.~d pagzxasap ~u~nno~~o~ a~{a ~~~ puag q~nos ~o ~~E~ ar-t~~o sworn o~lgnd ~o pl~og aq~ r~q Pau~ruaa~ap uaaq s~rl ~~ `S~I~2I~HM axni~u x~~is ao ~.sxaaoxa uo Aixaaoxa Qaunn.o-~.~,ra ao ul-am~ui axs ol~noxaa~ sxuo~ azzsna ao a~~os auas xsnos axs 3o uo~snzos~ ~ a~oz-o~ •ou uo~znaosax :s~laom arl~{nd.Io pa~og aril ~q paldop~ s~n1 uorlnlosa~ ~uln~ollo3 aril `par.ra~a pug IIa~IrZ -aL1l ~cl papuoaas `s~rl •x~ ~q ap~uz uolloru ~ uodn ~2I11Z~r'1~I2IV'III~IIS 30 AZ2I~d02Id NO 1~~I,2I~d02Id Q~NmO-nZIO ,~O NI-~Q~'2I.I. ~Hy Jl~1In02Idd'e' Sx?IOm OI'Ig(7d 30 Q2I~'OS Ql~I~g H.I..(lOS ~H.I, d0 NOI,I.HZOS~ V - OiOZ-0£ 'ON I~IOI.I.n'IOS~2I .I,dOQ'~ •panoadd~ s~nn Isanba.r anoq~ aril `paia.rea pyre Ila.tlllZ •.rli~l ~q papuoaas `s~lul •ay~l ~q ap~uz uorloru ~ uadn `a.ro~aaarly •IaarlS alll T. aul s~nn uorlnaaxa pug l~noadd~ .rod auztl srrll l~ paluasard osl~ •IaaCoad paauaaa~ax anoq~ aul .zap spiq ~o Idiaaaa aril .rod asilaanp~ of uorssrruxad palsanba.r `~urraaur~ug `slorlarN qo~ •ay~l `pa~og aul of urnpu~aouaauz i; uI 3I.L 'IdOIQ~I~1i ib0~b0i 'ON Za~f02ld - I •Ol~i ~'J~IO~d QIS - S.I.I~i~I~~n07IdI~II ~d'b'OSy~~?I~LS "I'~I?IOY1I~InI -- SQIS 30 SdI~~~2I ~H.L 2I0,~ ~SI•I.2I~nQ~ OI..I.S~I1 ~2I d0 Z~'n02ldd`d •pau~ts pug panoxdd>' s~nn IaarlS allay arll pug `panoaddn srm asrlaanp~ of Isanbax anoq~ aril `pat.raua pug s~lul •.r~ ~q papuoaas `Ilaall?'I •x~ ~q apr?tu uorlour e uodn •IaariS allay aril s~n:a uorlnaa~a pu>? l~norddia ao~ arurl sirll l~ paluasa.rd osl~ •IaaCo.zd paauaaa~aa anoq~ aril .rod splq ~o Idraaaa aril ao~ asalaanp~ of uolssruzaad palsanba.r `luauzaaao~u~ apoa `laddoy ~rll~0 •sy~ `pst?og aul of uznpu~aoruaur r? uI dI.I. y2IOd2II~ ~ i 0-0I i •O.~I ,L~~f02Id - 2I~Z'I~HS Z02I.I.N00 Q~I~' ~?IVO Z~'I~1iII~I~ ~- .I.~~HS ~'I,LI~. 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QI~I~' SQIS 30 .LdI~0~2I ~H.L 2IOd ~SIy2I~nQTd O.I..I.S~~I ~2I ,~O 'IF~n02Idd"`~ 9t~I OiOZ ~bZ A~Y1I ~JNIy~~Y~I2IVZf1~J~2I REGULAR MEETING MAY 24 2010 147 ONE {I) 2009 BRUSH BANDIT CHIPPER ONE (1) 2010 FORD TANDEM DUMP TRUCK ONE (1) 2010 FORD TANDEM DUMP TRUCK WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Wnrks to trade in or exchange City-owned property far partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded-in for property of a similar nature and shall be removed from the inventory of the City of South Bend: ONE {1) 2009 BRUSH BANDIT CHIPPER ONE (1) 2010 FORD TANDEM DUMP TRUCK ONE {1) 2010 FORD TANDEM DUMF TRUCK ADOPTED this 24th day of May 2010. BOARD OP PUBLIC WORKS slGary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 32-1010 _ A RESOLUTION OF THE BOARD OF PUBLIC WORKS Op' THE CITY OF SOUTH BEND INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY INDIANA Upon a motion made by Mr. Inks, seconded by Mr. Litirell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.32-2010 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA WHEREAS, St. Joseph County, Indiana (the "County") is the owner of certain real property situated in St. Joseph County, Indiana and being more particularly described in Exhibit "A" (the "Real Property"}; and WHEREAS, the City of South Bend, Indiana, acting by and through its Board of Public Works (the "City"}, desires to acquire the Real Property from the County for the purpose of rehabilitating the Real Property and returning the Real Property ko the tax rolls; and WHEREAS, the County desires to transfer the Real Property to the City for the purpose stated herein; and WHEREAS, pursuant to I.C. 36-2-2-20, the Board of Commissioners of St. Joseph County, Indiana (the "Board") has custody of and may maintain all real property of St. Joseph County; and WHEREAS, pursuant to I.C. 36-9-b-3, the South Bend Board of Public Works (the "BPW") has custody of and may maintain all zeal property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the County, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and pun °puag ri~noS ~o ~~?~ aril utrlTtm uot~nztinl?nax ~lrunuzutoa pun a?uzouoaa ~utlnutpxooa pun ~u?Taax?p `~utuueid ~o asodrnd aril xo~ pa~.naxa pun {L){n)i-i I-I-9£ '~'I~o sluautaxrnbax aril ~u?laaut uo?lnxadxoa l~oxd-xo~-lou nun?puI un `(«3HgS„) •auI `uo?~npuna,d a~nl?xaH puag rianoS of (4i~~radaxd„) urn?xolnlnN unut~u~ aril sn un~oux ~ixauuo~ ~C~zadoxd u?nlxaa ~o xa~sunxl ati~ ~u?ztxorilnn g00Z-St 'oN uotlniosa~ sl? paldopn pxnog aq~ `9002 `LZ riaxni,~ uo `nnni alms ~Cq palunt~ sxannod aril ril?nn aaunpxoaan ut `S~~gH~ pun `.bas }a `i-i T-T-9£ Pun £-9-6-9£ '~'T oI }unnsxnd sxtom a?ignd~a pxnag aril ut pa~san sr a~n~sa inaa paumo-~?~ ~o iox~uoa pun area `~Spo~sno aril `S~g2I~H~cI p~ `9--6 -9£ § apo~ nun?pui of lunnsxnd («~~?~„ aria) nuntpul `puag ri~noS ~o ~~ia aril xo~ ~poq ~u?lant~uaa aril s? {«ptnog„ ati~) s~ixorn a?ignd ~o pxnog `nun?puT `puag q}noS 30 ~~?~ auk `S~H2I~H~Y1 {~aaclo.~d euni.~o~n#ni~ un~u~u~ .aatua©3} S2I~.LZ~W Q~.L~'I~2I 2I~H,LO QI~I~' 'aI~TI `I~iOIZ~QI~TII03 ~O'd,LI2I~H QI~I~S H,LIlOS H~.IA, Q~~Q 30 I~IOI~f1~~X~ Ol~?IZI2IOH.I,R~ S?RIOA, aI'ISCId 30 Q2I~Og'~l~i~IQI~tI `Ql~i~g HZf10S 30 A.LIa ~HZ d0 ~TOI,I.R'~IOS~I'6~ o~oz-~~ •ou Nol~c.n~os~x :s~xorn a?ignd~o pxnog aril ~q paldopn snnn uotlniosa~ ~u?n~oiio.T aril `pa?xtna ptre iia~?~ 'xi~i ~q papuoaas `s~iul •xy~i ~q apnur uot~out ~ uodn S?I~~T,ZrdT~ Q~.T,~'"I32I 2I~H.LO Ql~I~' 'O~II I~IOT~I."b'Ql~[103 ~J~.LI2IgH QI~T~g H.I.~IOS H.LIrn QdgQ 30 l~IOI.Ian~gXg rJl~IIZI2IOH.LfId - OiOZ-££ 'OI~I I~IOT.Lf1ZOS32T ,T,dOQ~d ~lzai~ `arTxny~i npu?~/s ~ZS~.L.L~' iiax~?'I ixn~ Is s~I pinuoQ /s tai?'J ~~O Is sxxorn alzgnd ~o C[2l~og aN~g Hsnos 3o A.LI~ ' i099b nun?puT `puag ri~noS `pxnnainog uosxa~~a f lsan~l LZZ `~urpi?ng ~~?~-~~uno~ 80£ i ~~ `O TOZ `~Z ~nI~1T uo piari nuntpul `puag ri}noS 3a bra ail ~o s~ixorn a?ignd ~o pxnog ati~ ~ ~ut~aauz ~ lr' Qg.T.dOQ~1 •uotldopn slr uodn ~aa~~a pun aaxo~ iin.I ut aq iinris uorTniasa~ strip ~n~i.L '~ •saa~ .ta~sun.tl dun pun sTsoa ~urpxoaax din autnssn iin~is ~1?~ aril •iaaxnd .tad (00' i $) xniioQ au0 ~o urns aril `xol?pn~ ~luno~ tidaso f '1S `~lunoa aril o~ end sinus ~1?~ aril `sxa~sunx~ runs ~o uatTnxap?suoa ut pun xo,~ • £ •xapxoaa~ ~luna~ ridaso f •~S arp ~o aat~~p aril u? 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'Jl~II.I.gdl~ 2IHZI1rJH2T REGULAR MEETING MAY 24 2010 149 WHEREAS, the transfer of Property as more specifically described in Resolution No. 15- 2006 was conditioned upon and subject to the terms and conditions of an Agreement that was attached as an exhibit to Resolution No. 15-2006, a copy of said resolution being attached hereto and incorporated herein as Exhibit "A"; and WHEREAS, SBHF desires to obtain ownership of the Property under the terms and conditions expressed in the Agreement and in Resolution No. 15-2006; and WHEREAS, the Board desires to reaffirm its intent to transfer the Property to SBHF, and to authorize the execution of a deed and to approve and execute any other documents deemed necessary or advisable by legal counsel to complete the transactions contemplated by the Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Board hereby reaffirms its intent to transfer the Property to SBI-IF as previously approved in its Resolution No. 15-2006 adopted on March 27, 2006. The Board further ratifies any and all actions of legal counsel, any member of the Board or employee of the City related to and necessary to effect the execution and delivery of deed and other documents associated with closing such transaction. 2. The Board further authorizes the President and its Clerk to execute and/or attest any document necessary to carry out the terms of the Agreement that was previously approved by the Board through its Resolution Na. 16-2006, with such insertions, omissions and changes as shall be approved by legal counsel, executing the same, the execution and/or attestation of such documents being conclusive evidence of such approval. The President and the Clerk, as well as the Mayor and the City Clerk, if so required by law, are authorized to execute and/or attest any documents deemed necessary or advisable by legal counsel to complete the transactions contemplated by the Agreement, including but not limited to any and all exhibits, attachments, and closing documents. The officers and employees of the City shall take all action deemed necessary or advisable by legal counsel to carry out, give effect to and consummate the transactions contemplated thereby. 3. Nothing contained in this Resolution, the Agreement, nor any other instrument shall be construed with respect to the City as incurring a pecuniary liability or charge upon the general credit of the City or against its taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement, or any other instrument or document executed in connection therewith impose any pecuniary liability upon the City ar any charge upon its general credit or against its taxing power. 4. This Resolution shall take effect immediately upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on May 24. 2010 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORK OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Linda M. 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Jefferson City of South Bend) Agreement Royal Adhesives Allow Access to NIA Inks/Littrell Authorizing & Sealants, LLC Drill Test Wells for Entry Enviranxnental Testing in the Alley between O'Brien & Huey Streets, South of Linden Avenue Construction Havel, An Emcor College Football $7,764 Inks/Littrell Contract Company Hall of Fame HVAC Replacement - Heating Coil Replacement Project No. 110-026 Application South Bend Review Application Sub-Grant for Inks/Littrell Review Redevelopment for Remediatian of up to $200,000 - Commission Former Stamping EPA Revolving Plant Property Loan Fund - ARRA Stimulus Funds Professional Wightman Petrie Development of Bid $25,520 InkslLittrell Services Specifications for Proposal Dernolitiox of 912 S. Lafayette (Airgas Property} Contract Ralph Security for Water $ 21,690 Inks/Littrell Szczepanski Works Customer (Water Works Service Office and Operations) Well Sites -Replace Mr. Lahey Professional Crowe Horwath Cost of Service NTE $55,000 Inks/Littrell Services Study for 2012 Bond For Phase I and Agreement Roll-Off II; Plus Hourly Rate for Phase III and IV; (Water O erations) Professional Barnes & Legal Services for $40,000 Inks/Littrell Services Thornburg 2010 Rate Case (Water Works Contract O crating Fund) Professional Hull & Implementation of $21,370 In1cslLittrell Services Associates, Inc ARRA Funded RLF (EPA Proposal Project at the Former Revolving Allied Stamping LoanIARRA) Plant Property Addcndum to Redevelopment Bid Specifications {SBCDA TIF) Inks/Littrell Master Commission for Demolition of Agency 912 S. 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Pedestrian Bridge (Engineering Agreement Renovation Other Professional Services) Amendment Memorial Health Extend Contract for NIA Inks/Littrell to Agreement Systems, Inc. Sixty Days Until July 31, 2010 APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and brocessians were nresenter3 fnr anr~rnval Sponsor Description Date/Tune -. Location Motion Carried Road Dogs Street Closure - June 12, 2010; East Wayne Street InkslLittrell Cycling Team EcoFest 10:00 a.m. to from Northside Criterium 3:15 pm. Boulevard to Notre Dame Avenue (Re- Review) IUSB Civil Street Closure - May 23, 2010; West Washington Gilot/Inks Rights Heritage Natatorium 3:30 p.m. to Street from St. Paul Center Grand Opening '7:00 p.m. St, to 1100 Block Natatorium Vilma Aquila Street Closure - May 29, 2010; Walnut Street from GilotlLittrell Baptism Party 4:00 p.m. to Ford Street to DENIED 8:00 p.m. Railroad Tracks Police, Traffic and Lighting, and Engineering Denied; Walnut Street Cannot be Closed Melissa Street Closure - June 5, 2010; O'Brien Street from Gilat/Littrell McKnight End of School 10:00 a.m. to Prast to Fredrickson Subject to Year Open 8:00 p.m. Verifying House/Birthday Construction PAY Schedule Rona Street Closure -- May 30, 2010; Keller from Wilber to InkslLittrell Edmonson High School 9:00 a.m. to Medora Graduation 5:00 p.m. Party Susan Huff Street Closure - June 19, 2010; Bu11a from Kenmore Littrellllnks (For Estate of Auction 9:00 am. to 3:30 to Wellington Walter T. p.m. Kopczynski) DTSB Street Closure - June 4, 2410; S. Michigan from Inks/Littrell Classic Car 4:00 p.m. to Wayne St. to Western Cruise/Drive-In 9:30 p.m. Ave. Event POW-MIA Procession - June 20, 2010; From Honor Park, InkslLittrell Remembrance Remembrance 8:00 a.m. to Right on Voorde, Ride Ride 12:15 a.m. Right on Sheridan, Right on US 20, Merge to US 20131 South, Exit 23 to •paitd pue paldaaae aaam slxodax aril `pa?tea pue s}?xtI •x~ ~q papuoaas `iia.tll?~ •xy~ ~q apeut uo?louz ~ uodn `uotssnastp aatllm3 au ~utaq atatly •uastanduioa ~ .rod ap?nozd pue tiluouz tlaea .toy swap?aae~satanfur Iaajlax slxodaz asatiZ 'OIOZ `i?zd~ ao~ slzoda~ ~Ia~eS anTlaadsat a?atll palltutgns sxaorn zalern pue saatnxaS Iealua~ ~o suo?s?ntQ ati1, Sxxorn olzana ~o zN~Inl.lxdd~Q - ~zxod~x ns~~~s ~o JI~IIZI,~ 'pain pun paldaaae a.tam slxoda.t ~i~[luouz aril `pa?.rtea pue s~tzl •.zy~ ~q papuoaas `Ila.tll?Z •x~ ~q apeu~ uo?loux ~ uodn `uotssnastp aatll.m~ ou ~u?aq aaatlS ~OIOZ i?add ~o q~uouz aql ao~ slxoda~ aaueuzzo~xad pue ~iu~uo~ atatil palltuzgns s~.zorn xalern pue `saatnxaS ieluauruo.ttnu~ `saaintaS Iezlua0 ~o sums?ntQ a~{y S~I2IOrn ~I~g~1d ,~O .LI~I~Ii1i.I.2I~d~Q - SZ?IOd~2I ~2If1S~~Ini ~~NVIN2IOd2I'dd QI~IV ~'-IH,.LNOI~I .~O 'J~IIZI.~ •paratea tlattim `uotlouz aul papuoaas s~tzl •x~ •panoxdde aq luasuo~ aql le~l tzo?lout ~ apeuz iiaxllt`I •a~ `aao~aaatlZ •puag tilnoS ~o ~~?a aql ~q ~Ixadaad aql ~a uotlexauue atnln~ .to ~u?puad due asoddo xo Isur~~e alezlsuouzaa of Iq~?x iie pug due ast?aia.t ptte an?em s~poom aul `S£99p eue?puI `puag tllnoS `peon uapaeQ 00$LI ~~ ~l.tado.td of paxxa~a.t anogt~ aql of aatn..tas .camas ap?Woad al `~~?~ atll ~o uzals~s xamas atignd olu? del of uotsstuzaad ao~ ua?leaap?suaa u? ~~~~ salea?pu? luasuoa at~Z 'S£99~ euetpul `puag tllnoS `peon uaprsQ p0$LI `spoorn eia~u~ pue Iaetla?y~ •say~ 2g •ay~ ~q palltuxgns se alexlsuouza~ of Iq~?~ ~o aanrern pue uotlexauu~ of luasua~ ~ ~o Id?aaaa u1 st paeog aql IeLII pa~eas IoI?O •ay~ 2I~t~1~S - Q~'O2i N~Q2i~'Q 00$L I - ~, ,H2I.I.SNOI~II~2I O,I. 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Contractor A raved May S, 2010 Miller Builders, Inc. Contractor Approved May 6, 2010 i Integrity, Inc. Excavation A roved May 11, 2010 W.G. Gentry Co., Inc. --Effective Excavation Release May 7, 2010 Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,726,204.17 OS/24/10 St. 3ose h County Housing Consortium $7,277,96 OS/06110 St. Joseph County Housing Consortium $1,823.55 5/06/10 St. Joseph County Housing Consortium $888.82 5106110 St. Jose h County Housing Consortium $640.61 5/06/10 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:1 S a.m. BOARD OF PUBLIC WORKS u ~.~- .. ~ ,f~ ;~ Gary A. Gilat, President 1' ~ Donald E. I{iks, Member ATTEST: '; ~ ~~ Carl P. Littrell, Member j' --=- .. °--L`irzda M. 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Martin, Clerk JUNE 1,, 2,0,10 157 Carl P. Littrell, Member