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Home My WebLink About06/10/10 Board of Public Works Agenda Sesssion BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.RECOMMENDATION A.Street Closure 1.Location: Washington Street from Hill to Niles a)Applicant: Downtown South Bend, Inc. & Knights of Columbus Council 533 b)Event: East Race Festival c)Date/Time: June 11and July 23, 2010; 5:00 p.m. to 12:00 a.m.; August 21, 2010; 8:00 a.m. to 12:00 a.m. d)Favorable Recommendations REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: May 20, 2010 B.Regular Meeting: May 24, 2010 C.Claims Review: June 1, 2010 and June 7, 2010 2.OPENING OF PROPOSALS A.Coveleski Stadium Field Lighting – Project No. 110-008D 1.Funding: SBCDA TIF (420.1050.460.42.02) 3.AWARD BID AND APPROVE CONSTRUCTION CONTRACT A.Century Center Convention Halls “A” & “B” Decorative Wall Panels – Project No. 110-030 1.Company: Brown & Brown General Contractors, Inc. 2.Amount: $67,725 3.Funding: Century Center (670-0406-645-42.02) 4.RESCIND BID AWARD/RE-AWARD BID A.Abandoned Vehicle 1.Vehicle: 1992 Red Pontiac Grand Am Awarded May 10, 2010 2.Robin Townsend Rescinded Bid Offer; Award to Next Highest Bidder, Terry’s Auto Salvage 5.AWARD QUOTATION AND CONSTRUCTION CONTRACT A.Century Center Discovery Hall Doors Replacement – Project No. 110-029 1.Company: J.W. Werntz & Son 2.Amount: $18,200 3.Funding: Century Center (670-0406-645-42.02) B.Crest Manor Sewer Extension at Berkshire – Project No. 110-019 1.Company: Underground Services Page 1 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $31,280.50 – City being Reimbursed $6,196.50 3.Funding: 2007B Sewer Bond (651.0621.415.42.05) 6.CHANGE ORDERS A.Embedded Sensor CSO Monitoring Project, Phase II – Project No. 109-019 1.Company: HRP Construction, Inc. 2.Change Order No.: 3 3.Increase Amount: $18,425 4.Percent of Increase: 0.88% 5.New Contract Amount: $2,093,552.24 6.Funding: Sewer Bond B.Traffic Signal Modernization – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 3 3.Increase Amount: $680 4.Percent of Increase: 0.126% 5.New Contract Amount: $541,194.39 6.Funding: FHWA C.Life Safety System Renovation – Project No. 109-004 1.Company: Koontz-Wagner Electric Company 2.Change Order No.: 3 3.Increase Amount: $3,545.77 4.Percent of Increase: 0.75% 5.New Contract Amount: $477,464.77 6.Funding: Century Center Bond; Escrow Account 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Demolition of 521 South Chapin Street – Project No. 110-005 1.Company: Ritschard Bros., Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: <$3,029> 4.Percent of Decrease: <4.43%> 5.Total Percent of Decrease: <4.43%> 6.New Contract Amount: $65,336 7.Funding: Economic Development (227.0401.415.39.89) 8.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Dewatering Building HVAC Replacement – Project No. 109-079 1.Company: Edward J. White 2.Funding: Wastewater Capital (642.0630.413.43.66) Page 2 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.PROJECT COMPLETION AFFIDAVIT A.Coveleski Stadium Sewer Ejector Pump Replacement – Project No. 110-008H 1.Company: Edward J. White, Inc. 2.Final Contract Amount: $3,900 3.Funding: SBCDA TIF (420.1050.460.42.02) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles 11.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Studebaker Area A, Phase IV, Bid Package B - Project No. 109-032 1.Funding: AEDA TIF (324.1050.460.39.82) 12.RESOLUTIONS A.No. 36-2010 – A Resolution of the South Bend Board of Public Works Approving the Trade-In of City-Owned Property On Property of Similar Nature 1.Items: One (1) 1993 Ford Tandem Axle Dump Truck, One (1) 1992 Ford Tandem Axle Dump Truck, One (1) 1992 Ford LNT Dump Body, One (1) 2007 Aristocrat Dump Body B.No. 37-2010 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Item: .40 Caliber Sig-Sauer Sidearm – Retirement of Corporal Frank Scheu C.No. 38-2010 – A Resolution of the City of South Bend Board of Public Works Related to Acquisition of Property in the City of South Bend, Indiana (Eddy Knolls Right of Way Project) 1.Funding: EDIT (408.1001.460.41.01) D.No. 39-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Centre Township (Berkheiser Annexation Area) 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement – Leda McIntyre Hall 1.Service: Preparation of Analysis of Impediments to Fair Housing in St. Joseph County to Meet HUD Requirement 2.Amount: $750 3.Funding: CED Outside Consulting Services (212.1001.460.31.06) B.Contract – Family and Children’s Center Counseling & Development Services, Inc. Page 3 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Block Grant Program to Support Non-Profit Organizations that Provide Programs to Serve Low and Moderate Income Residents 2.Amount: $18,183 3.Funding: CDBG (212.1021.460.81.65) C.Contract – Near West Side Neighborhood Revitalization Program 1.Service: Block Grant Program for Acquisition/Rehabilitation or New Construction/Demolition Program to Develop Affordable Rental Properties 2.Amount: $424,000 3.Funding: CDBG (212.1021.460.81.25) D.Agreement – Northern Indiana Public Service Company 1.Service: Lock in Rate for One Year for Natural Gas for the Wastewater Treatment Plant 2.Amount: $350/Month plus $0.12/Therm Delivery Charge 3.Funding: Wastewater Utilities (641.06.30.793.35.02) E.Authorization to Proceed – The Schneider Corporation 1.Service: Hosting and Maintenance of Existing GIS Website as an Extension to the Professional Services Agreement of February 7, 2006 2.Amount: $850/Month; NTE $10,200/One Year 3.Funding: GIS Fund (101.0602.431.36.04) F.Contract – Kaser’s Auction Service 1.Service: Police Department Auction for Annual Sale of Found & Surplus Property on August 21, 2010 2.Amount: .08% of Total Sales G.Addendum to Contract – Global Emergency Products 1.Service: Additional Needed Repairs for the Refurbishing of SBFD Truck No. 6, Aerial Platform 2.Increase Amount: $66,708 3.Percent of Increase: 20% 4.New Contract Amount: $397,079.50 5.Funding: EMS Capital Improvement Fund (288.0902.422.37.02) H.Professional Services Agreement – Greeley & Hansen, LLC 1.Service: CSO Operation Plan & LTCP Update 2.Amount: $194,000 3.Funding: Wastewater O&M (641.0630.793.31.02) I.Sole Source Proposal – Gripp, Inc. 1.Service: Upgrade Plant Effluent Flow Meters 2.Amount: $24,967 3.Funding: WWTP Capital/Process Control Metering (642.0930.415.43.66) J.Sole Source Purchase – Digital Ally 1.Service: Twenty-Eight (28) South Bend Police In-Car Digital Video Systems, Accessories, and Software Page 4 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $139,710.00 3.Funding: Justice Assistance Grants (220.0801.421.43.06/280.0801.421.43.06) K.Waiver to Grant Agreement – Good Shepherd Montessori School 1.Service: Waiver to: Accept Board Minutes from May 10, 2010 as Evidence that Board Authorized Daniel J. Myers, Board President, to Represent the Board in Signing the Grant Agreement; Award the Remediation Bid Funded by the Grant; and Acknowledge that Good Shepherd has a Mortgage on the Property at 1101 East Jefferson L.Contract Extension – Asphalt Restoration Services 1.Service: Extend 2009 Contract Unit Prices for Infrared Pavement Patching through 2010 2.Amount: $159.93 Per 5’ X 7” Patch; NTE $200,000 3.Funding: Street Material Fund (202.0607.431.23.02) M.Educational Affiliation Agreement – Brown Mackie College 1.Service: Veterinary Program Students to Provide Care for Animals at Animal Control 2.No Cost; 2010 – 2011 School Year 14.RECOMMENDATIONS A.Street Closures 1.Location: Adams from Bulla to Keller a)Applicant: Toya Medcalf and Danet Jackson th b)Event: 4 of July Block Party c)Date/Time: July 4, 2010; 8:00 a.m. to 8:00 p.m. d)Favorable Recommendations 2.Location: Fox Street from Marine to Leer a)Applicant: Curtis Price th b)Event: 4 of July Block Party c)Date/Time: July 4, 2010; 12:00 p.m. to 11:00 p.m. d)CED and Police Deny Late Closure; Applicant Requests Late Closure for Fireworks 3.Location: Sycamore St. from Colfax to LaSalle a)Applicant: F. Jay Mummey b)Event: DAD’S Day Poker Run c)Date/Time: June 19, 2010; 6:00 a.m. to 11:00 p.m. d)Favorable Recommendations 4.Location: Roger Street from Meade to Fremont a)Applicant: Jacquelyn Morris b)Event: Kid’s Birthday Party c)Date/Time: July 10, 2010; 3:00 p.m. to 6:00 p.m. d)Favorable Recommendations Page 5 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.Location: Fredrickson from Goodland to Bendix a)Applicant: Andre Goober & Carolyn Jones b)Event: Jones Family Reunion c)Date/Time: July 3, 2010; 7:00 a.m. to 9:00 p.m. d)See Comments: CED Approves Subject to Closure at 8:00 p.m.; PD Agrees with CED and is Concerned about the Expected Attendance Number (100 – 150) 6.Location: 1200 Block of Black Oak from Oak Park to Scottswood a)Applicant: Wooded Estates Neighborhood Association b)Event: Wooded Estates Annual Ice Cream Social c)Date/Time: June 21, 2010; 6:30 p.m. to 8:30 p.m. d)Favorable Recommendations B.Processions 1.Event: Hogs-N-Hogs a)Applicant: Fight Cancer, Inc./Amanda Gives Back b)Date/Time: July 31, 2010; 1:30 p.m. to 5:00 p.m. c)No Police Escort Available 2.Event: Fallen Officer Scholarship Motorcycle Ride a)Applicant: Fraternal Order of Police #36 b)Date/Time: July 31, 2010; 11:00 a.m. to 5:00 p.m. c)Favorable Recommendations th 3.Event: 16 Annual Enshrinement Festival a)Applicant: College Football Hall of Fame b)Date/Time: July 17, 2010; 5:00 a.m. to 11:30 a.m. c)Favorable Recommendations 4.Event: Ride to Save Lives a)Applicant: Suicide Prevention Center b)Date/Time: June 27, 2010; 11:30 a.m. to 2:00 p.m. c)Favorable Recommendations 5.Event: Kids’ Triathlon a)Applicant: South Bend Park Department b)Date/Time: July 24, 2010; 6:00 a.m. to 2:00 p.m. c)Favorable Recommendations C.License Renewal 1.Type: Transient Merchant License Renewal a)Applicant: Saylor’s Corner Fireworks b)Location: 1725 S. Michigan St. c)Date/Time: June 7, 2010 – July 5, 2010; 8:00 a.m. to 9:00 p.m. d)Favorable Recommendations 2.Type: Transient Merchant License Page 6 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)Applicant: St. Joseph Valley Watercolor Society for the Leeper Park Art Fair b)Location: Leeper Park; Traffic Control Needed to Cross US 933 c)Date/Time: June 19 and 20, 2010; 10:00 a.m. to 6:00 p.m. d)Favorable Recommendations D.Encroachment 1.Location: 112 W. Colfax Ave. a)Applicant: Third Buffet b)Description: 20’W x 4’H x 2’D Canvas Awning with “Third Buffet” c)Engineering States Clearance to Sidewalk Exceeds 8’6” Minimum but No Objections E.Permit – Sidewalk Café 1.Location: 103 W. Colfax Ave. a)Applicant: The Vine b)Day/Time: Monday – Saturday; 11:00 a.m. to 11:00 p.m. c)Building Department Approves Subject to 5’ Clearance around Sidewalk Café 15.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.19356 Darden Rd. – Sewer B.22962 Ardmore Trail - Water 16.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Water Works 17.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering Division B.Water Works 18.CERTIFICATES OF INSURANCE A.East Penn Manufacturing Co., and Each of Its Subsidiaries, South Bend, IN B.Precision Concrete, Wakarusa, Indiana 19.RATIFY BONDS A.Contractor Bonds 1.George, Rodney, and Ryan Vanderwey dba Vanderwey and Sons Masonry – Approved May 19, 2010, Pursuant to Res. No. 100-2000 2.Doug Dunnett dba Solid Ground Concrete – Approved May 25, 2010, Pursuant to Res. No. 100-2000 Page 7 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Doug Dunnett – For Release Effective June 21, 2010 Pursuant to Res. No. 100-2000 4.Joseph D. Bowman dba Flying Eagle Concrete – Approved June 7, 2010 Pursuant to Res. No. 100-2000 B.Excavation Bonds 1.Midway Services, Inc. – Approved June 7, 2010, Pursuant to Res. No. 100- 2000 20.CLAIMS 21.PRIVILEGE OF THE FLOOR 22.ADJOURNMENT Page 8 of 9 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION June 10, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 9 of 9