The URL can be used to link to this page

Home My WebLink About05-21-10 Redevelopment Commission Minutes SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING May 21, 2010 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Dr. David Varner, Vice President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Ms. Marcia Jones, President Ms. Stephanie Spivey Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Tom Price, Mayor’s Office Ms. Rita Kopala Ms. Linda Wolfson, Community Forum for Economic Dev Mr. Sam Frison Ms. Willie Mae Frison Mr. Julius Wesszo Ms. Dorothy Medich Ms. Evette Franklin Mr. Richard Siri Mr. Carl Enyart Mr. Jim VanHouten Mr. Len Sears Ms. Carol Davis Mr. Bill Anksorus Mr. Remington Anksorus Mr. Jerry Grzegorek Mr. Michael Divita Mr. Mark Seaman Ms. Maria Costerro Ms. Nancy Freitag Mr. Beene Veen Ms. Carla Davis South Bend Redevelopment Commission Regular Meeting –May 21, 2010 1. ROLL CALL (CONT.) Mr. Jeff Vitton Mr. Lonnie Taylor Mr. jack Kendall Ms. Sandra Kendall Ms. Angela Stajkowski Ms. Naomi Dworecki Ms. Yolanda Hale Mr. Larry Franklin Ms. Sharon McGobern Ms. Rosa Perez Ms. Danielle Smith Mr. Adal Smith Mr. Curtis Woolley Mr. John Quickstad Mr. John March Ms. Barbara Duncanson Ms. Virginia Calvin Ms. Ingrid Mathias-Leuthold Mr. James Trotter Sr. 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, May 7, 2010. CM Upon a motion by Mr. Downes, seconded by Ms. OMMISSION APPROVED THE INUTES OF THE RMF,M7,2010 EGULAR EETING OF RIDAY AY King and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, May 7, 2010. 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted May 21, 2010 for approval. 305 FUND SBCDA BOND Holladay Corp 27,635.00 Notice to Proceed/Construction WNIT Façade Renov Wightman Petrie 3,844.00 William & Lafayette Traffic Analysis Abonmarche 8,900.00 Jefferson Blvd & Niles Ave Streetscape Modernization 324 AIRPORT AEDA Abonmarche 3,815.75 AEDA Master Legal Description & Maps Abonmarche 5,000.00 Mayflower Rd Sanitary Sewer 2 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 3. APPROVAL OF CLAIMS (CONT.) 324 AIRPORT AEDA continued… South Bend Tribune 611.32 The Blue Waters Group Marketing SRVC For Ignition Park 20,763.14 DLZ 574.00 Senior Survey Tech 420 FUND TIF DISTRICT-SBCDA GENERAL DTSB Agreement For Professional SRVC 12,375.00 DHA 4,074.00 Oliver Trail System Along Olive Plow Ct Chaphin/United Ampco System Parking 1,224.76 St Joseph St Surface 121 S. St. Ampco System Parking 918.72 225 Main St. Wightman Petrie 4,253.75 Topographic Survey - Coveleski Stadium Block Rose Pest Solutions 93.00 LaSalle Hotel CB Richard Ellis 681.82 LaSalle Hotel Management Fee & General 430 FUND SOUTHSIDE DEVELOPMENT TIF AREA #1 Christopher Burke Engineering 6,743.00 Erskine Detention Pond Relocation Phase I $ 101,507.26 CC Upon a motion by Mr. Downes, seconded by Mr. Alford OMMISSION APPROVED THE LAIMS M21,2010, SUBMITTED AY AND ORDERED THE and unanimously carried, the Commission approved the CHECKS TO BE RELEASED Claims submitted May 21, 2010, and ordered checks to be released. 4. COMMUNICATIONS C Mr. Inks entered into the record a communication from OMMUNICATIONS the Community Foundation regarding the Commission’s planting of trees at Jefferson and Main Streets. May 14, 2010 Marcia Jones, President Redevelopment Commission 227 W. Jefferson Blvd. th 12 Floor South Bend, IN 46601 Re: Trees 3 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 4. COMMUNICATIONS (CONT.) I wanted to formally thank the Redevelopment Commission for providing the funding for the trees planted at the corner of Jefferson Blvd. and Main Street. How refreshing and beautiful the trees are that were planted in the empty lot across from our office at 205 W. Jefferson, the First Bank Building. It was a pleasure watching them get planted and a pleasure watching them bloom. Like I mentioned in my e-mail, the staff here cannot believe what a difference they have made. Even the other tenants down the hall commented on how nice they look. Thanks again!! Anita Echevarria Vice President, Administration Community Foundation 5. OLD BUSINESS TOB There was no Old Business. HERE WAS NO LD USINESS 6. NEW BUSINESS A. Public Hearing (1) Public Hearing on Resolution No. 2668 confirming a resolution amending the Development Plan for the Airport Economic Development Area and adding one or more parcels to the List of Parcels to be Acquired and restating and confirming the legal description for the Airport Economic Development Area. Mr. Relos noted that Resolution No. 2668 is a confirming resolution, the last step in the approval process for adding parcels to the Acquisition List of four targeted areas within the Airport Economic Development Area. On January 15 and February 19, the Commission authorized staff to begin the 4 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued… process to study acquisition target areas in the Airport Economic Development Area. On March 5, 2010, the Commission approved Resolution No. 2657, a Declaratory Resolution to amend the Development Plan of that area to allow for the acquisition and expenditure of funds on those various properties. On March 16, 2010, the St. Joseph County Area Plan Commission approved Resolution No. 209-10, which approved, ratified, and confirmed the Commission’s Resolution No. 2657, determining that it conforms to the plan of development for the City. On April 26, 2010, the South Bend Common Council approved Resolution No. 4024-10, which approved, ratified, and confirmed the Area Plan Commission’s Resolution No. 209-10. The final process in amending the Development Plan to allow these acquisitions is the Confirming Resolution No. 2668. Staff requests Commission approval of Confirming Resolution No. 2668, which will allow for the acquisition of those properties, and the rehabilitation of the area where they are located. Mr. Inks noted that the public hearing file is complete, containing: A copy of the Notice of Hearing; A copy of Resolution No. 2668; An affidavit from Carol Smith, Advertising Director of the South Bend Tribune, that the Notice of Hearing was published in that 5 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued… newspaper on April 30, 2010; An affidavit from Richard Andrysiak, Classified Manager of the Tri-County News, that the Notice of Hearing was published in that newspaper on April 30, 2010; A statement from David Relos that on April 28, 2010 affected property owners and registered neighborhood associations were sent notice of the Public Hearing; The mail was checked prior to this meeting. As of 10:00 a.m., May 21, 2010, there were ___no___ written remonstrances received related to Resolution No. 2668. Mr. Inks noted that Ms. Lori Cole sent a letter in support of adding her property at 1510 Catalpa to the Acquisition List. She had purchased the property for investment, had begun to rehab it, but has put the rehab on hold pending the city’s acquisition. Mr. Inks noted that Arthur Bottorff ,United Building Technology, sent a letter in support Resolution No. 2668 adding 913-915 W. Indiana and 1522 Prairie Ave. to the Acquisition List, saying “The area needs and deserves redevelopment. This action, I believe, will lead to additional investment by private and commercial sectors, helping make South Bend a better place to work and live.” Mr. Relos distributed maps to the Commissioners showing which properties are proposed to be added to the List of Properties to be Acquired. The largest area is on the north side of Indiana Avenue between Taylor 6 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued… and Prairie. Another area is along East Sample west of the parcels added last year for Ivy Tech’s expansion. There is a single parcel on Maplewood near the airport. The city already owns some adjacent properties on Maplewood. Other properties are the Gorny Plaza properties on South Main and six properties on the west side of Prairie. PHRN.2668 Mr. Varner opened the public hearing for UBLIC EARING ON ESOLUTION O anyone who wished to speak. Mr. Julius Wesszo, 1512 S. Scott St. I think I’m for it. Maybe it will bring some jobs to South Bend that we need, get rid of some junk homes that need to be cleaned up around the neighborhood. I’ve lived there almost eighteen years. It was one of the most gorgeous neighborhoods around. Now it’s, you know. If we can revitalize it and make some good use of it, I’m in favor of it. Ms. Virginia Calvin, Ivy Tech. I’m in support of it. I think it’s good for citizens, good for Hoosiers and good for the South Bend area. It’s a good thing. Ms. Carla Davis, 1511 Kemble Avenue. I think this is a good thing. I think the neighborhood has went down hill. We have live there eight years. We have three young children and would like to move somewhere else. We support it. Mr. Bill Anksorus, 1008 W. Sample. I would be in favor of that property being 7 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued… added to the Acquisition List. Mr. Nathanial Carothers, 1505 Kemble. I’ve lived there for fifty-seven years. I’m in support of it. Mr. Beene Veen: I own three properties on Prairie Avenue. One is a business that we’ve been running for fifty-three years now. We’ve had a slow decline. A lot of people don’t like driving in that neighborhood later in the day. We do approve. Mr. Sam Frison, I own three properties at 1502, 1518, and 1522 Catalpa. I’m in favor. Ms. Danielle Smith, 1525 Kemble. We’re in favor. No one else wished to speak regarding Resolution No. 2668. Mr. Varner closed the public hearing for whatever action the Commission wished to take. (2) Approval of Resolution No. 2668. CRN.2668 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O CONFIRMING A RESOLUTION AMENDING THE Ms. King and unanimously carried, the DPA EVELOPMENT LAN FOR THE IRPORT Commission approved Resolution No. 2668 EDA CONOMIC EVELOPMENT REA AND ADDING confirming a resolution amending the LP ONE OR MORE PARCELS TO THE IST OF ARCELS Development Plan for the Airport Economic A TO BE CQUIRED AND RESTATING AND Development Area and adding one or more CONFIRMING THE LEGAL DESCRIPTION FOR THE AEDA IRPORT CONOMIC EVELOPMENT REA parcels to the List of Parcels to be Acquired and restating and confirming the legal description for the Airport Economic Development Area 8 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) B. Tax Abatements (1) Resolution No. 2676 approving an application for real property tax deduction for property located at 3425 W. Lathrop (McCormick and Company, Inc.) Mr. Inks asked that item 6.B.(1) be tabled. I6.B.(1) Upon a motion by Mr. Downes, seconded by TEM WAS TABLED Ms. King and unanimously carried, Item 6.B.(1) was tabled. (2) Resolution No. 2677 approving an application for personal property tax deduction for property located at 3425 W. Lathrop McCormick and Company, Inc.) Mr. Inks asked that item 6.B.(2) be tabled. I6.B.(2) Upon a motion by Mr. Downes, seconded by TEM WAS TABLED Ms. King and unanimously carried, Item 6.B.(2) was tabled. C. Housing (1) Loan and Grant in connection with the South Bend Home Improvement Loan Program for property located at 1207 W. Thomas Street. (Eliza Boyd and Teresa Boyd) Mr. Inks noted that the loan is in the amount of $3,900. The grant is $17,000. CLG Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE OAN AND RANT SBH IN CONNECTION WITH THE OUTH END OME Mr. Alford and unanimously carried, the ILP MPROVEMENT OAN ROGRAM FOR PROPERTY Commission approved the Loan and Grant in 1207W.TS.(E LOCATED AT HOMAS TREET LIZA connection with the South Bend Home BTB) OYD AND ERESA OYD Improvement Loan Program for property located at 1207 W. Thomas Street. (Eliza Boyd and Teresa Boyd) 9 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (1) Landscaping of Commission owned property downtown. Mr. Schalliol noted that on May 9 the Commission approved the planting of trees at the corner of Jefferson and Main. This simple act drew multiple compliments from area businesses and passersby. To continue our efforts at this highly visible corner, staff would like to plant 18 Crab Apple trees on the grassy lot two lots south of Jefferson. Total cost, including the trees and their planting is $4,900. In addition, there are 12 missing trees along the “S” curve by Crowe. The current trees along this stretch are Ash, and with the Emerald Ash Borer, the City Forester suggests replacing the missing trees with Honey Locust. There are also 2 missing Pear trees near the intersection of Wayne and Lafayette, for a total of 14 trees. Total cost for this area is $4,400. Total cost of these two quotes is $9,300. Staff requests your approval of these quotes. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE LANDSCAPING OF C OMMISSION OWNED PROPERTY DOWNTOWN Mr. Alford and unanimously carried, the Commission approved the landscaping of additional Commission owned property downtown. E. Airport Economic Development Area (1) Real Estate Purchase and Rehabilitation Agreement for 701 Pennsylvania Ave. (Wenger Homestead) 10 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (1) continued… Mr. Vitton noted that the Commission approved the sale of 701 Pennsylvania Avenue to Mr. John Morris who will complete the rehab and live in the home. Mr. Morris has experience and the tools to complete the project. This is the Purchase Agreement that outlines the improvements Mr. Morris agreeds to make to the house and gives him a period of two years to complete them. Mr. Inks noted that the two years to complete is a change from the eighteen months to complete that was on Exhibit B of the document distributed in the Commissioners’ packets. Mr. Inks noted that this is not the Commission’s standard purchase contract. Typically the Commission includes reversionary clauses in those contracts. The Commission has tried to sell this property for a long time, including putting a lot of effort and money into preparing it for sale. We do not want to own it again for any reason. CRE Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE EAL STATE PRA URCHASE AND EHABILITATION GREEMENT Ms. King and unanimously carried, the 701PA. FOR ENNSYLVANIA VE AS Commission approved the Real Estate (WH) AMENDEDENGER OMESTEAD Purchase and Rehabilitation Agreement for 701 Pennsylvania Ave., as amended (Wenger Homestead) (2) Resolution No. 2688 amending the Development Plan for the Airport Economic Development Area and adding one or more parcels to the List of Parcels to be Acquired. (portion of 921 N. Bendix) 11 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (2) continued… Mr. Vitton noted that Resolution No. 2688 adds a portion of 921 N. Bendix – property currently owned by Faith Apostolic Temple – to the acquisition list. The purpose of the proposed action is to help support the development of senior housing at LaSalle Square, which the LaSalle Square Area Redevelopment Plan specifically calls for at the site in question. The site is a vacant field between the LaSalle Square Library Branch and commercial properties along Bendix. The Sterling Group, of Mishawaka, in partnership with Memorial Hospital, is seeking funds through the Indiana Housing and Community Development Authority (IHCDA) to develop 72 units of rental housing for low and moderate income seniors. The Sterling Group applied for the funding last winter, but due to a very competitive funding cycle they did not receive the necessary funding. The IHCDA ranks potential projects on an objective point system, and distributes the funds to highest scoring applicants in particular set-asides until the funds are exhausted. ICHDA gives additional points to projects that are on land owned by a governmental unit. Therefore, the Redevelopment Commission’s acquisition and disposition of the site to the Sterling Group will make the project more competitive for funding in this year applicant pool. Staff requests that the Commission approve declaratory Resolution No. 2688 initiating the process to add the property to the 12 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (2) continued… acquisition list. Staff’s intent is to acquire the property soon after it is added to the acquisition list and begin the disposition process of the larger parcel in an expedient manner. CRN.2688 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O DP AMENDING THE EVELOPMENT LAN FOR THE Mr. Alford and unanimously carried, the AEDA IRPORT CONOMIC EVELOPMENT REA AND Commission approved Resolution No. 2688 L ADDING ONE OR MORE PARCELS TO THE IST OF amending the Development Plan for the PA.(921N. ARCELS TO BE CQUIRED PORTION OF Airport Economic Development Area and B) ENDIX adding one or more parcels to the List of Parcels to be Acquired. (portion of 921 N. Bendix) (3) Equipment Financing Agreement with Blackthorn Golf Course. Mr. Inks noted that at the May 7 meeting the Commission authorized a loan to Blackthorn Golf course for the purchase of a mower, greens roller and ball washer. Mr. Meteiver noted that the Security Agreement is between two of the Redevelopment Commission’s TIF accounts. The Redevelopment Commission on behalf of its TIF account is loaning money to Blackthorn Golf Course, another of the Commission’s TIF accounts. A Promissory Note has been prepared in the amount of $31,032. The Security Agreement gives the TIF account a security interest in the equipment being purchased by the Commission’s funds. 13 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (3) continued… Mr. Downes noted that this seemed like a good solution for a short term for a small amount of money. However, Blackthorn Golf Course has more equipment needs. He asked how this type of need will be handled in the future. Will the Commission need to go through the same process? Mr. Inks noted that the reason this Security Agreement is necessary is the city’s policy on not enter into a lease that has a clause to charge late payment fees, unless there is a specific appropriation covering those late payment fees. That has made it impossible for the golf course to secure a lease for this equipment. The next time we do an appropriation for the golf course, we will include an appropriation for late fees. Absent that appropriation, and with the emergency need for this equipment, the Commission is willing to use TIF funds to purchase the equipment and have the golf course reimburse the Commission over time. A larger purchase that will need to be made this year is the purchase of new golf carts. Staff intends to get an appropriation for late payments in place that will allow the golf course to lease those carts. Mr. Inks suggested getting the Commission’s authorization today to advertise for an appropriation for Blackthorn Golf Course, perhaps adding the request to the authorization being requested in item 6.L.(1). 14 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (3) continued… Mr. Varner clarified that the loan for capital expenses being made today will be paid back from Blackthorn Golf Course operations funds, as will any lease for golf carts be paid from operations funds. CE Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE QUIPMENT FAB INANCING GREEMENT WITH LACKTHORN Ms. King and unanimously carried, the GC OLF OURSE Commission approved the Equipment Financing Agreement with Blackthorn Golf Course. (4) Resolution No. 2675 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Bid Specifications for Demolition of 912 S. Lafayette) Mr. Schalliol noted that 912 S. Lafayette Blvd. is the former Airgas property. The Commission purchased that property some time ago. We’re asking for an Addendum to the Master Agency Agreement to allow the Board of Public Works to contract with Wightman Petrie in the not-to-exceed amount of $25,520 to prepare demolition specifications and to oversee contracting and demolition of the Airgas building. CRN.2675 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Mr. Downes and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2675 A(BS GREEMENT ID PECIFICATIONS FOR approving and authorizing the execution of D912S.L) EMOLITION OF AFAYETTE an Addendum to the Master Agency Agreement (Bid Specifications for Demolition of 912 S. Lafayette) 15 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (5) Resolution No. 2689 accepting the transfer of real property from St. Joseph County, Indiana. (Millennium Environmental, 604 S. Scott Street and EMI, Inc., 2020 S. Main Street) Mr. Inks asked that this item be tabled. CI6.E.(5) Upon a motion by Mr. Downes, seconded by OMMISSION TABLED TEM UNTIL THE J4,2010 UNE MEETING Ms. King and unanimously carried, the Commission tabled Item 6.E.(5) until the June 4, 2010 meeting. (6) Application for Grant from American Recovery and Reinvestment Act Revolving Loan Fund (Environmental Remediation of Former Stamping Plant Property) Mr. Schalliol noted that the Commission has been presented with Preliminary and Final Applications for a sub-grant of up to $200,000 for environmental remediation of the former Studebaker Stamping Plant Property. The sub-grant for this project would be from the EPA funded American Recovery and Reinvestment Act (ARRA) grant to the City of South Bend in the amount of $360,000. Under the terms of the grant from EPA, eligible units of government may apply for a sub-grant of up to $200,000. There are currently two other approved projects for use of these grant funds: asbestos abatement at Good Shepherd Montessori School and remediation of metals in the former railroad property located south of the former stamping plant. Ms.Kolata does not believe that these projects will use all of the grant funds. For that reason she is 16 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (6) continued… recommending that the Commission request a sub-grant for soil remediation at the former stamping plant property with the understanding that the project will use the balance remaining in the grant after the two projects listed above have finalized their sub- grants. Mr. Schalliol noted that much of the remediation at this property took place during the demolition of the stamping plant. However, several portions of the site still need remediation. Investigations have identified chemicals of concern (COCs) in soils that include volatile organic compounds (VOCs), semi-volatile organic compounds (SVOCs), total petroleum hydrocarbons (TPH) and metals. The requested funds will be used to remediate soils containing some or all of these COCs. Following authorization to submit these applications they will be forwarded to the Board of Works for approval. CA Upon a motion by Mr. Downes, seconded by OMMISSION AUTHORIZED THE PPLICATION GAR FOR RANT FROM MERICAN ECOVERY AND Mr. Alford and unanimously carried, the RARLF EINVESTMENT CT EVOLVING OAN UND Commission authorized the Application for (ERF NVIRONMENTAL EMEDIATION OF ORMER Grant from American Recovery and SPP) TAMPING LANT ROPERTY Reinvestment Act Revolving Loan Fund (Environmental Remediation of Former Stamping Plant Property) (7) Proposal for design services for Oliver Industrial park. (Park signage) 17 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (7) continued… Mr. Schalliol noted that at its April 23 meeting the Commission approved a proposal from Danch, Harner & Associates to provide a variety of planning and design services related to planned improvements within and adjacent to the Oliver Industrial Park on Chapin Street. One element that was left out of the scope of work was design services for entry park signage. Danch, Harner submitted a proposal in the amount of $3,480 to provide design services for park entry signage. With the recent opening of Underground Pipe & Valve, located at the rear of the park, there is no tenant signage that identifies its new location. The scope of the proposal is to design main and tenant signage for the park entrance at Chapin Street. The cost includes bidding and negotiation as well as construction inspection. Staff recommends approving a not-to-exceed amount of $6,000. C Upon a motion by Ms. King, seconded by OMMISSION ACCEPTED THE PROPOSAL FROM DHA ANCH ARNER SSOCIATES FOR DESIGN Mr. Downes and unanimously carried, the OI SERVICES FOR LIVER NDUSTRIAL PARK FOR AN Commission accepted the proposal from $6,000.(P AMOUNT NOT TO EXCEED ARK Danch Harner Associates for design services ) SIGNAGE for Oliver Industrial park for an amount not to exceed $6,000. (Park signage) (8) Resolution No. 2684 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Mayflower Realignment and Improvement Project) 18 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (8) continued… Mr. Schalliol noted staff is asking for an Addendum to the Master Agency Agreement to allow the Board of Public Works to contract with Danch, Harner & Associates for professional and design services related to the relocation of the Mayflower, intersection improvements at Cleveland and the new Mayflower, and coordination with the existing Mayflower Sewer Separation Project. The fee for the proposal is $124,725.00. The Mayflower Realignment and Improvement Project is part of the master planning and design development for a 60 acre tract of land in the northeast quadrant. The realignment and improvement of Mayflower Road at Cleveland is a central development component of this project. CRN.2684 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Mr. Alford and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2684 A(MR GREEMENT AYFLOWER EALIGNMENT AND approving and authorizing the execution of IP) MPROVEMENT ROJECT an Addendum to the Master Agency Agreement (Mayflower Realignment and Improvement Project) (9) Resolution No. 2683 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Brick Road-Dylan Drive Intersection Improvement Study) Mr. Schalliol noted that staff is asking for an Addendum to the Master Agency Agreement to allow the Board of Public Works to contract with The Abonmarche Group for 19 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (9) continued… professional and conceptual design services related to the relocation of the Brick-Dylan intersection. The proposal amount for the professional services is $14,900.00. The Brick Road-Dylan Drive Intersection Improvement Study is part of a master planning and design development effort related to the US 31 Industrial Park, Phase 2, Portage Prairie, and the proposed 60 acre development in the northeast quadrant of land at Cleveland and Mayflower. Mr. Schalliol noted that he has had inquiries from an adjacent property owner about purchasing the property the city owns there, but we don’t want to sell until we know what the city will need for its road realignment. CRN.2683 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Mr. Downes and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2683 A(BR-DD GREEMENT RICK OADYLAN RIVE approving and authorizing the execution of IIS) NTERSECTION MPROVEMENT TUDY an Addendum to the Master Agency Agreement (Brick Road-Dylan Drive Intersection Improvement Study) F. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. G. South Side Development Area (1) Resolution No. 2682 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Erskine Detention Pond Relocation Project – Phase Three) 20 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) G. South Side Development Area (1) continued… Mr. Schalliol noted that staff is asking for an Addendum to the Master Agency Agreement to allow the Board of Public Works to contract with Christopher Burke Engineering for professional and design services related to the Erskine Detention Pond Relocation Project – Phase Three. The proposal amount for the professional services is $9,420.00. This will be an expansion of their existing $142,200.00 contract approved by the Commission and Board of Public Works in February 2010. Resolution No. 2682 and the addendum relate to the Erskine Detention Pond Relocation Project – Phase Three. There is a revision of the scope of design services for the pond project due to the reconsideration of redesigning and reconstructing the existing retention areas in place. The proposal will also design pedestrian connection elements along Miami Road to the intersection of Bowen and Miami. Ms. King asked if this work is so technical that there are no local contractors able to do it. Mr. Schalliol responded that Christopher Burke has a South Bend office and the South Bend office is doing this work. Mr. Varner asked if improvements to the golf course are off the table. Mr. Schalliol responded that he expects to bring a proposal to the Commission soon that will include improvements to the road and right of way near where High street meets Ireland. In 21 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) G. South Side Development Area (1) continued… connection with that, staff expects to propose some improvements to the golf course. CRN.2682 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING THE EXECUTION Ms. King and unanimously carried, the AMA OF AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2682 A(EDP GREEMENT RSKINE ETENTION OND approving and authorizing the execution of RP–PT) ELOCATION ROJECT HASE HREE an Addendum to the Master Agency Agreement (Erskine Detention Pond Relocation Project – Phase Three) 6. NEW BUSINESS (CONT.) H. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. I. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. 22 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) J. Ratification of Services Contracts Commission Role in Contract Staff Transaction Contractor Service Provided Amount Member 1313 Prairie, 1504-Acquisition Meridian Title Title Search $600 Schalliol 1514 Prairie and 4215 S. Main Street 1313 Prairie Ave. Acquisition R. E. McCloskey Appraisal $3,500 Schalliol 1313 Prairie Ave. Acquisition Jerome E. Michaels Appraisal $1,975 Schalliol 4215 S. Main St. Acquisition Jack Kary Appraisal $350 Schalliol 4215 S. Main St. Acquisition Michaels Appraisal Appraisal $350 Schalliol Services 1504, 1512, 1514 Acquisition David Waszak Appraisal $2,400 Relos Prairie Ave Appraisals 1504, 1512, 1514 Acquisition Jerome Michaels Appraisal $2,400 Relos Prairie Ave 725 W. Indiana Acquisition David Waszak Appraisal 2,400 Relos 725 W. Indiana Acquisition R.E. McCloskey Appraisal $3,500 Relos 1504-1514 Prairie Acquisition Phifer Phase I Site $1,400 Relos Ave. Environmetnal Assessment Services 725-743 W. Indiana Acquisition Phifer Phase I Site $1,400 Relos Environmetnal Assessment Services 801-807 W. Indiana Acquisition Phifer Phase I Site $1,400 Relos Environmental Assessment Services C Upon a motion by Mr. Downes, seconded by Ms. OMMISSION RATIFIED THE SERVICES M7, CONTRACTS APPROVED BY STAFF SINCE AY King and unanimously carried, the Commission 2010 ratified the services contracts approved by staff since May 7, 2010. K. Ratification of Temporary Use Agreements CTU Upon a motion by Ms. King, seconded by Mr. OMMISSION RATIFIED THE EMPORARY SE ADSB, GREEMENT WITH OWNTOWN OUTH END Downes and unanimously carried, the Commission I.S.JS/J NC FOR USE OF THE T OSEPH TEFFERSON ratified the Temporary Use Agreement with B.FF LVD PARKING LOT FOR OOTBALL RIDAYS Downtown South Bend, Inc. for use of the St. 23 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) K. Ratification of Temporary Use Agreements BPS3,S10 Joseph St/Jefferson Blvd. parking lot for Football LOCK ARTIES EPTEMBER EPTEMBER S24,2010 AND EPTEMBER Fridays Block Parties September 3, September 10 and September 24, 2010. L. Other (1) Resolution No. 2678 setting a public hearing for 10:00 a.m., June 18, 2010, on the appropriation of Tax Increment Financing revenues from various allocation areas for the payment of certain obligations and expenses related to their respective allocation areas and other related matters. Mr. Inks noted that more TIF revenue was received than was anticipated in the South Side Development Area Allocation Areas 2 and 3. Also, in the Douglas Road Economic Development Area we have received some reimbursement from Mishawaka. Those funds need to be appropriated. Mr. Inks noted that in the South Side Development Area the excess TIF revenue is significant. We expect to be able to pay in full one of the outstanding bond issues related to the Erskine Commons project. There were two bonds issued for that project: an Economic Development Commission bond with a pledge of TIF, which was subordinate to a TIF revenue bond. The TIF revenue bond was in the amount of $2, 440,000. Virtually that whole bond is still outstanding. It was a unique structure: a variable rate bond that is essentially floating in the market with weekly interest payments. We believe that with cash on hand we could 24 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 6. NEW BUSINESS (CONT.) L. Other (1) continued… repay that and still have sufficient reserve to more than adequately cover the debt service payments coming due on the EDC bond. In the Erskine Village area we’re still investigating whether early repayment is a possibility. The Erskine Village area had an EDC bond issue. We’re working to find out what the early repayment provisions are. The good news is that both of those projects are very successful, paying property taxes higher than expected. Mr. Inks noted that earlier on the agenda the Commission expressed interest in amending Resolution No. 2678 to add to the list of appropriations of this resolution the Blackthorn Golf Course appropriation for making late fee payments. Mr. Inks suggested appropriating $10,000 for that expense. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED AS AMENDED RN.2678 ESOLUTION O SETTING A PUBLIC Ms. King and unanimously carried, the 10:00..,J18,2010, HEARING FOR AM UNE ON THE Commission approved as amended TIF APPROPRIATION OF AX NCREMENT INANCING Resolution No. 2678 setting a public hearing REVENUES FROM VARIOUS ALLOCATION AREAS for 10:00 a.m., June 18, 2010, on the FOR THE PAYMENT OF CERTAIN OBLIGATIONS appropriation of Tax Increment Financing AND EXPENSES RELATED TO THEIR RESPECTIVE ALLOCATION AREAS AND OTHER RELATED revenues from various allocation areas for MATTERS the payment of certain obligations and expenses related to their respective allocation areas and other related matters. 25 South Bend Redevelopment Commission Regular Meeting –May 21, 2010 7. PROGRESS REPORTS PR Mr. Inks reported that at its last meeting the ROGRESS EPORTS Commission asked that Geri Hathaway provide an update on her work for Ignition Park. She was unavailable for this meeting, but will give an update at the June 4 meeting. Mr. Varner reported that there is a new tax abatement ordinance coursing its way through the process. He has suggested that its scoring be tested on some abatements that have already been approved to see how those same abatements would fare. He expects that to be done. First hearing on the ordinance will be May 24. Mr. Downes noted that some interested parties, including the Chamber, are working on an alternative ordinance for tax abatement. 8. NEXT COMMISSION MEETING NCM The next meeting of the Redevelopment Commission is EXT OMMISSION EETING scheduled for Friday, June 4, 2010 at 10:00 a.m. 9. ADJOURNMENT A There being no further business to come before the DJOURNMENT Redevelopment Commission, Ms. King made a motion that the meeting be adjourned. Mr. Downes seconded the motion and the meeting was adjourned at 10:53 a.m. 26