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HomeMy WebLinkAbout04-19-2010 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING A19,2010 PRIL The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 19 of April 2010 of at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Betsy Harriman, Administrative Director; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney; Mayor Stephen Luecke I.The meeting was called to order by Board President Robert Henry at 4:02 p.m. II.The first order of business was the interviewing of interested citizens. There were no interested citizens wishing to address the Board. III.The next order of business was unfinished business. There was no unfinished business. IV.The next order of business was new business. 1. Request to Approve Contract with South Bend Professional Baseball, LLC. Mr. Charles Leone, City Attorney, presented a contract for the 2010-2011 seasons. It is very similar to the contract approved last year. Previous contracts have been for a one year term. The team will expend $75,000 over two years on capital improvements on the concessions. In addition, the team will take over some field maintenance responsibilities currently done by the Park Department. These are in exhibit B. Director St. Clair commented that it has been a good partnership working with the Silver Hawks over the years. Mr. Kernan commented on the current season. He introduced Ms. Lynn Kachmarik, Silver Hawks General Manager. She commented on - - 1 - - their community outreach programs. Mr. Goodrich made a motion to approve the agreement for the 2010 and 2011 seasons. Dr. Kelly seconded the motion and it was passed. 2. Request to Approve Transfer of Ownership for Watson Park to Salvation Army Mayor Luecke reviewed the process to date of the Kroc Center in South Bend. He requested the Board approve the transfer of Alonzo Watson Park to the Board of Works, to be consolidated with an additional parcel, before being transferred to the Salvation Army for construction of the Kroc Center. Dr. Kelly made a motion to approve the transfer of the Alonzo Watson Park to the Board of Public Works. Mr. Mullins seconded the motion and it was passed. Resolution 2010-2 was signed that ratified the transfer. 3. Request to Approve Transfer of Ownership for Parcel at 805 Lafayette to Park Department from Near North Neighborhood Association Director St. Clair requested the Board to approve the transfer of a small parcel of land at the above address to the Park Department from the Near North Neighborhood Association. It is adjacent to the northwest corner of Leeper Park. Mr. Goodrich made a motion to accept the donation of the parcel. Dr. Kelly seconded the motion and it was passed. 4. Opening of Quotes for Leeper Maintenance Building Roof Repair- Mike Dyszkiewicz Mr. Dyszkiewicz presented three sealed quotes for consideration. They were opened and reviewed by Mr. Bodnar. Dudeck Roofing and Sheet Metal- $33,240 Bluth Bros Roofing- $31,650 Lawmasters, Inc.- $30,500 The quotes were referred to staff for recommendation and award later in the meeting. 5. Request to Approve Events with Fiddler’s Hearth- Paula Garis Ms. Garis, Special Events Coordinator, requested the Board approve a request for Fiddler’s Hearth’s sponsorship of two events. The first is the “Celtic Showcase” on July 25, 2010 at Seitz Park from 1-7 pm. The second is the “Michiana Celtic Festival” on September 5, 2010 from 9 am to 7 pm in Howard Park. Dr. Kelly made a motion to approve the requests. Mr. Mullins seconded the motion and it was passed. 6. Arborist License Approval The following license application was presented for approval by the Board: a. TruGreen, Inc. b. Wayne’s Tree & Landscape c. Leonard’s Landscape & Tree d. Tony Cruz & Sons e. K&R Tree Service - - 2 - - f. Arborcare Mr. Goodrich made a motion to approve the request. Dr. Kelly seconded the motion and it was passed. 7. Requests for Use of Parks- Betsy Harriman Ms. Harriman requested the Board approve the following requests: a. Mommas Against Violence Walk - May 22, 2010 - Muessel Grove Park b. Amanda Gives Back Foundation - Pinhook Park - July 31, 2010 - Hog Roast c. Outreach Event - Paula Sours - LaSalle Park Use - May-September d. Disc Golf Tournament - June 5, 2010 - Rum Village e. Juneteenth Event - June 19-20, 2010 - LaSalle Park/Charles Black Center f. Juvenile Diabetes Walk - Potawatomi Park - September 19, 2010 g. Urban Adventure - July 31, 2010 - Various park sites Mr. Curt Lueben of the “Amanda Gives Back Foundation” gave a presentation regarding the event at Pinhook. He said they would provide security and he had been working with Ms. Harriman regarding the insurance requirements. Ms. Sours was not present for the LaSalle Park event. Ms. Harriman asked that this event be tabled. Mr. Murray Miller, Chairman of the Juneteenth event, was present to address questions regarding security at last year’s event. A disturbance occurred after the scheduled closing event time. Director St. Clair requested that security be present after the scheduled closing time until the participants have left the area. President Henry requested that the request be tabled until the next meeting to give staff time to review the security recommendations for the event. Mr. Goodrich made a motion to table the request until the May meeting and for staff to return at that time with their recommendation. Dr. Kelly seconded the motion and it was passed. Ms. Marsha Qualls and Kelly Ball did a presentation regarding Urban Adventure. Ms. Harriman requested that events a, b, d, f, and g be approved and events c and e be tabled until the next meeting. Mr. Goodrich made the motion and it was seconded by Dr. Kelly. The motion was approved. V.Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on March 15, 2010 as mailed. The motion was seconded by Mr. Mullins and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for March 2010 - - 3 - - totaling $746,534.07. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair informed the Board that Sue Stephenson, a long time employee in the Recreation Division and in the Administrative Office, passed away this morning. She will be missed. 2. He gave the Board an updated list of phase one Coveleski capital projects that were recently approved by the Redevelopment Commission. 3. He reported that tomorrow he is going to the Area Plan Commission meeting. The zoning of the Code Enforcement Animal Shelter that is on Park land will be on the agenda. 4. Improvements at the Conservatory are being formulated. They include taking down existing growing houses, installing new heating, upgrading restrooms, and adding parking. 5. The City has received a $353,000 grant through REAL Services. This is an American Reinvestment and Recovery Act grant and it will be going before the Common Council for appropriation next Monday. Actual hiring will begin the following Tuesday. It will be used to hire forty seasonal employees. 6. Communiversity Day was held a week ago last Saturday. This was a service day for Notre Dame students and they worked in several parks cleaning and landscaping. Ms. Ann Puzello was instrumental in setting up the project. Mr. Dyszkiewicz provided tools and guidance for the students. 7. Rebuilding Together was held last Saturday. Twenty-five park employees participated in various projects through out the City. He thanked the staff for their efforts in this annual project. VIII.Comments by the Golf Operations Director 1. Mr. Nowacki commented that March 16 was opening day. 2. The new fee structure has received positive feedback from patrons. 3. The new website is running now. WWW.Elbelgolf.com and www.Erskinegolf.com. 4. The high school golf teams that use our courses as home courses are doing four hours of clean up and service at the courses. 5. New directional signs are up for Elbel at various locations. 6. The retention pond project on hole #6 at Elbel is almost completed. 7. The parking lot at Erskine will be paved by the Street Department this summer. 8. The well at Elbel will be cleaned next week because of high iron content in the water. 9. A patron had a heart attack last week on #11 at Elbel. Thanks to the quick action by John Jennings, a South Bend fireman who just finished playing, the patron was revived using one of the AEDs at our locations. He was taken by ambulance to the hospital and was released over the weekend. 10. United Digital Integrators has donated two flat screen TVs to the Elbel clubhouse. - - 4 - - IX.Comments by the Zoo Director 1. Mr. DeRosa reported that during the recent Communiversity event volunteers from Notre Dame cleaned at the Zoo, park, and greenhouse and did a great job. 2. The South Bend Tribune’s Reader’s Choice Awards chose the Zoo as the best place to take your kids. 3. The Zoo opened April 1 and had 4,408 visitors. X.Comments by Maintenance Superintendent 1.Mr. Dyszkiewicz reported that mowing and trash removal have started in the parks. 2.Bathrooms are being opened. 3.Rebuilding Together and Communiversity were very successful. 4.Quotes for tennis and basketball repairs are being put together for next month’s meeting. 5.Graffiti removal is underway. The new Chris Wilson Pavilion was painted with graffiti over the weekend, rather heavily. A crew is there today cleaning up. 6.The Jefferson bridge wall project is on hold while repair options are being studied. 7.The American Recovery and Reinvestment Act grant will add five employees to the Maintenance Division. 8.Tennis courts have been removed at River Manor park. A half court basketball court was added. 9.Paving by the Street Department will be done at Erskine and LaSalle Park. 10.Mr. Dyszkiewicz requested the Board to award the roof repair at Leeper Park to Lawmasters in the amount of $30,500. Mr. Goodrich made a motion to approve the Lawmasters recommendation by Mr. Dyszkiewicz in the amount of $30,500. Dr. Kelly seconded the motion and it was passed. XI.Comments by the Development Director 1.Mr. Payton reported that a University of Wisconsin student group stopped on their way to Washington DC and cleaned at Rum Village for four hours. 2.Kohls employees also worked at Rum Village and in addition made a $1,000 donation. 3.The annual report will be done for the next meeting. 4.Ms. Barbara Warner has made a donation to cover the cost of the concert series at Potawatomi Park at the Chris Wilson Pavilion. He requested the Board accept the donation on behalf of the Department. Dr. Kelly made the motion and Mr. Goodrich seconded it and it was passed. 5.The Summer Activity Guide is being compiled. It will be distributed the second week of May to schools and libraries. 6.Golf advertising is ongoing as a collaborative effort with Blackthorn. 7.Online registration is moving forward. All the programs will be available for viewing on line. Some will be available for registration. Facebook and Twitter will be up soon. - - 5 - - XII.Comments by the Recreation Director 1. Ms. O'Connor related that the Ice Rink shut down on March 8, a week early due to warmer weather. 2. 394 participants were at the Mom/Son Dance at the Palais Royale. 3. An AAU Super Regional Basketball tournament for girls 11 and under was held last weekend at Bethel College. There were ten teams. We received good reviews from the participants. th 4. Camp Awareness is celebrating its 50 anniversary. 365 have registered this year and there are 29 openings left. 5. A ropes course is being planned for the Izaak Walton League. 6. Kid’s World has openings at this time. She feels that because of the economy, parents are waiting until the last minute to sign up. 7. The climbing wall will be delivered in 3-4 weeks. 8. Softball will begin next week. 9. The equestrian trail ride has sold out. Two extra sessions have been added. 10. The Star Run will be held May 15. 11. Summer hiring is underway. Mr. Nowacki requested the Board accept the donation of two flat screen TVs to Elbel by United Digital Integrators. Mr. Goodrich made a motion to accept the donation on behalf of the Park Department. Mr. Mullins seconded the motion and it was passed. XIII.There being no more business to come before the Board the meeting adjourned at 5:31 p.m. The next regular meeting will be held May 17, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 6 - -