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Home My WebLink About05/20/10 Board of Public Works Agenda BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: May 6, 2010 B.Regular Meeting: May 10, 2010 C.Claims Review: May 17, 2010 2.OPENING OF BIDS A.Century Center Convention Halls “A” & “B” – Project No. 110-030 1.Funding: Fund 670 3.OPENING OF QUOTATIONS A.Century Center Discovery Hall Door Replacement – Project No. 110-029 1.Funding: 4.CHANGE ORDER A.Eddy Street Commons Streetscapes – Project No. 109-005 1.Company: Ancon Construction, Inc. 2.Change Order No.: 4 3.Increase Amount: $31,257 4.Percent of Increase: .69% 5.New Contract Amount: $4,571,159.27 6.Funding: TIF (412.0401.415.42.01) B.2009 CSO Backwater Gate Replacement – Project No. 109-056 1.Company: JCI Bridge Group 2.Change Order No.: 1 3.Increase Amount: $9,509.29 4.Percent of Increase: 3.23% 5.New Contract Amount: $303,824.29 6.Funding: Wastewater O&M (641.0630.793.31.02) 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Edison Water Treatment Plant – Filter Cell 3 West Media Replacement – Project No. 109-065 1.Company: All Service Contracting, Inc. 2.Change Order No.: 1, Final 3.Decrease Amount: $5,000 4.Percent of Decrease: 5% 5.Total Percent of Decrease: 5% 6.New Contract Amount: $94,320 7.Funding: SRF Page 1 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.PROJECT COMPLETION AFFIDAVIT A.Waste Gas Burner Replacement – Project No. 108-061 1.Company: Mason Engineering & Construction, Inc. 2.Final Contract Amount: $51,952 3.Funding: Sewage Works (641.0630.793.63.35) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Bartlett Street Parking Structure Façade Upgrades – Project No. 110-027 1.Funding: Memorial Medical TIF (426.1050.460.31.02) B.2010 Traffic Signal Optimization Program – Project No. 110-034 1.Funding: CDBG Energy Grant C.Two (2) More or Less, 2009 or Newer Asphalt Hot Boxes 1.Funding: Street Department Capital (202.0607.431.43.02) D.One (1) or More, 2009 or Newer Self Contained 25 Yard Leaf Vac 1.Funding: Park Department Capital (201.1101.452.42.01) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Animal Care and Control Shelter - Project No. 110-014 1.Funding: Airport TIF (324.1050.460.42.02) B.Memorial Streetscape Improvements – Bid Package No. 1 – Project No. 109-091 1.Funding: Medical TIF 9.RESOLUTIONS A.No. 30-2010 - A Resolution of the South Bend Board of Public Works Approving the Trade-In of City-Owned Property on Property of Similar Nature 1.Items: One (1) Brush Bandit Chipper and Two (2) Ford Dump Trucks B.No. 32-1010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer of Real Property from St. Joseph County, Indiana 1.Tax Sale Parcels C.33-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Affirming the Transfer of Property Associated with the Natatorium to South Bend Heritage, and Authorizing the Execution of a Deed and Other Documents 1.Natatorium 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement Amendment – Symbiont 1.Service: Scum & Grease Removal Engineering – Project No. 109-069 2.Amount: Increase Contract by $17,700; New Contract Amount $58,950 3.Funding: WWTP O&M (641.0630.793.31.02) Page 2 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Professional Services Agreement – Abonmarche Consultants, LLC 1.Service: Jefferson & Niles Streetscape Modernization & Intersection Improvements – Project No. 110-033 2.Amount: Not to Exceed $120,000 3.Funding: SBCDA TIF (420.4050.460.31.02) C.Contract Renewal – Potato Creek State Park 1.Service: Water Testing for Potato Creek State Park 2.Amount: $1,860 Paid to City Environmental Services D.Revolving Loan Fund Grant Agreement – Good Shepherd Montessori School 1.Service: Brownfields Cleanup – Asbestos Remediation at 1101 E. Jefferson 2.Amount: $200,000 3.Funding: ARRA Grant from US EAP to City of South Bend (209.1401.460.31.02) E.Agreement Authorizing Entry – Royal Adhesives & Sealants, LLC 1.Service: Allow Access to Drill Test Wells for Environmental Testing in the Right-of-Way Next to the Alley between O’Brien & Huey Streets, Near Linden Avenue F.Construction Contract – Havel, An Emcor Company 1.Service: College Football Hall of Fame HVAC Replacement – Heating Coil Replacement – Project No. 110-026 2.Amount: $7,764 3.Funding: TBD G.Application Review – South Bend Redevelopment Commission 1.Service: Review Application for Remediation of Former Stamping Plant Property 2.Amount: Sub Grant for up to $200,000 – ARRA Stimulus Funds 3.Funding: EPA Revolving Loan Fund (209.1401.460.31.02) H.Indiana Historical Marker Ownership and Permission Form – Indiana Lincoln *AGENDA SESSION Highway Association – 1.Service: Allow Installation of Historical Marker for Lincoln and Dixie Highways 2.Location: Bump-Out at Southwest Corner of Michigan Street and Washington Street 3.Ratify State Form I.Professional Services Proposal – Wightman Petrie 1.Service: Development of Bid Specifications for Demolition of 912 S. Lafayette (Airgas Property) 2.Amount: $25,520 3.Funding: (324.1050.460.31.06) J.Contract – Ralph Szczepanski Page 3 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Security for Water Works Customer Service Office and Well Sites – Replace Mr. Lahey 2.Amount: $21,690 3.Funding: Water Works Operations (620.0640.603.31.35 and 620.0640.657.31.35) K.Professional Services Contract – Crowe Horwath 1.Service: Cost of Service Study for 2012 Bond Roll-Off 2.Amount: NTE $55,000 for Phase I and II: Plus Hourly Rate for Phase II and IV 3.Funding: Water Works Operations (620.0640.658.31.06) L.Professional Services Contract – Barnes & Thornburg 1.Service: Legal Services for 2010 Rate Case 2.Amount: $40,000 3.Funding: Water Works Operating Fund (620.0640.658.31.01) M.Professional Services Proposal – Hull & Associates, Inc. 1.Service: Implementation of ARRA Funded RLF Project at the Former Allied Stamping Plant Property 2.Amount: $21,370 3.Funding: EPA Revolving Loan/ARRA (209.1401.460.31.02) N.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Bid Specifications for Demolition of 912 S. Lafayette (Airgas Property) – Project No. 110-035 2.Funding: (324.1050.460.31.06) O.Contract – Human Rights Commission 1.Service: Fair Housing Administration Activity 2.Amount: $10,000 3.Funding: CDBG (212.1021.460.81.89) P.Contract – LaCasa de Amistad 1.Service: Community Outreach Program 2.Amount: $11,250 3.Funding: CDBG (212.1021.460.81.81) Q.Contract – Real Services, Inc. 1.Service: Older Adult Crime Victim Program 2.Amount: $4,849 3.Funding: CDBG (212.1021.460.81.63) R.Contract – Real Services, Inc. 1.Service: Guardianship Program 2.Amount: $4,849 3.Funding: CDBG (212.1021.460.81.75) S.Contract – Boys & Girls Club, Inc. 1.Service: Youth Development Program Page 4 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $16,164 3.Funding: CDBG (212.1021.460.81.78) T.Contract – Community Homebuyers Corporation 1.Service: Forgivable Second Mortgage Program 2.Amount: $275,000 3.Funding: CDBG (212.1021.460.81.04) U.Contract – Neighborhood Resources Corp. and Technical Services Corp. 1.Service: Neighborhood Revitalization through Capacity Building 2.Amount: $30,000 3.Funding: CDBG (212.1021.460.81.86) V.Contract - Center for the Homeless 1.Service: Emergency Shelter Program Grant 2.Amount: $32,000 3.Funding: Emergency Shelter Grant (212.1052.460.39.90) W.Contract – YWCA 1.Service: Emergency Shelter Grant Program 2.Amount: $45,000 3.Funding: Emergency Shelter Grant (212.1052.460.39.90) X.Contract – Youth Service Bureau 1.Service: Emergency Shelter Grant Program 2.Amount: $26,000 3.Funding: Emergency Shelter Grant (212.1052.460.39.90) Y.Contract – AIDS Ministries/AIDS Assist 1.Service: Emergency Shelter Grant Program 2.Amount: $15,135 3.Funding: Emergency Shelter Grant (212.1052.460.39.90) Z.Annual Services Agreement – Corrpro 1.Service: Cathodic Protection Inspection 2.Amount: $1,100 3.Funding: Water Works Operating (620.0640.602.31.35) AA.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Mayflower Realignment and Improvement Project – Project No. 110- 036 2.Funding: AEDA (324.1050.460.31.02) BB.Professional Services Proposal – Danch, Harner & Associates 1.Service: Mayflower Realignment and Improvement Project – Project No. 110- 036 2.Amount: $124,725 3.Funding: AEDA (324.1050.460.31.02) CC.Addendum to Master Agency Agreement – Redevelopment Commission Page 5 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Brick Road/Dylan Drive Intersection Improvement Study – Project No. 110-037 2.Funding: AEDA (424.1050.460.31.02) DD.Professional Services Agreement – Abonmarche 1.Service: Brick Road/Dylan Drive Intersection Improvement Study – Project No. 110-037 2.Amount: $14,900 3.Funding: AEDA (424.1050.460.31.02) EE.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Erskine Detention Pond Relocation Project Phase Three – Project No. 110-038 2.Funding: AEDA (324.1050.460.31.02) FF.Professional Services Agreement – Christopher B. Burke Engineering 1.Service: Erskine Detention Pond Relocation Project Phase Three – Project No. 110-038 2.Amount: $9,420 3.Funding: SSDA (430.1050.460.31.02) GG.Professional Services Agreement – Keller Engineering, Inc. 1.Service: Engineering Services for Chapin Street Pedestrian Bridge Renovation 2.Amount: $12,100 3.Funding: Engineering Other Professional Services (101.0602.431.31.06) 11.RECOMMENDATIONS A.Street Closures 1.Location: East Wayne Street from Northside Boulevard to Notre Dame Avenue (Re-Review) a)Applicant: Road Dogs Cycling Team b)Event: EcoFest Criterium c)Date/Time: June 12, 2010; 10:00 a.m. to 3:15 p.m. d)Favorable Recommendations 2.Location: West Washington Street from St. Paul St. to the 1100 Block a)Applicant: IUSB Civil Rights Heritage Center Natatorium b)Event: Natatorium Grand Opening c)Date/Time: May 23, 2010; 3:30 p.m. to 7:00 p.m. d)Comments: No Parking Signs Will be Posted from 2:00 p.m. to 8:00 p.m., Bike the Bend Route 3.Location: Walnut Street from Ford Street to Railroad Tracks a)Applicant: Vilma Aguilar b)Event: Baptism Party c)Date/Time: May 29, 2010; 4:00 p.m. to 8:00 p.m. Page 6 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 DENIED d)Police, Traffic and Lighting, and Engineering ; Walnut Street Cannot be Closed 4.Location: O’Brien Street from Prast to Fredrickson a)Applicant: Melissa McKnight b)Event: End of School Year Open House/Birthday Party c)Date/Time: June 5, 2010; 10:00 a.m. to 8:00 p.m. d)Favorable Recommendations 5.Location: Keller from Wilber to Medora a)Applicant: Rona Edmonson b)Event: High School Graduation Party c)Date/Time: May 30, 2010; 9:00 a.m. to 8:00 p.m. d)Favorable Recommendations 6.Location: Bulla from Kenmore to Wellington a)Applicant: Susan Huff (For Estate of Walter T. Kopczynski) b)Event: Auction c)Date/Time: June 19, 2010; 9:00 am. to 3:30 p.m. d)Favorable Recommendations 7.Location: S. Michigan from Wayne St. to Western Ave. a)Applicant: DTSB b)Event: Classic Car Cruise/Drive-In Event c)Date/Time: June 4, 2010; 4:00 p.m. to 9:30 p.m. d)Favorable Recommendations B.Processions 1.Event: POW-MIA Remembrance Ride a)Applicant: Remembrance Ride b)Date/Time: June 20, 2010; 8:00 a.m. to 12:15 p.m. c)Favorable Recommendations C.License Renewals 1.Type: Open Air Business a)Applicant: Urban Garden Market b)Location: Vacant Lot at 1025 N. Bendix c)Date/Time: June 12, 2010 – October 2, 2010; 9:00 a.m. to 1:00 p.m. d)Favorable Recommendations 12.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: st a)1114 South 21 Street b)1207 West Washington Street 2.All criteria has been met B.New Installation – No Parking Here to Corner Page 7 of 8 BOARD OF PUBLIC WORKS Public Agenda Session May 20, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Location: 35’ of Otsego Avenue, South of Angela 2.To Improve Sight Distance for Neighborhood C.New Installation - No Parking Here to Corner 1.Location: 20’ of Pokagon St. West of Michigan St. 2.To Improve Sight Distance 13.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.17800 Darden Road – Sewer 14.MONTHLY REPORTS - Department of Public Works A.Central Services B.Environmental Services C.Water Works 15.SAFETY REPORTS - Department of Public Works A.Central Services B.Water Works 16.RATIFY BONDS A.Contractor Bonds 1.Alpine Construction, Inc. – Approved May 5, 2010 2.Miller Builders, Inc. – Approved May 6, 2010 B.Excavation Bonds 1.Integrity, Inc. – Approved May 11, 2010 2.W.G. Gentry Co., Inc. – Release Effective May 7, 2010 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary Aid or Other Services are Available upon Request at No Charge. Please give Reasonable Advance Request when Possible. Page 8 of 8