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HomeMy WebLinkAbout04-23-10 Redevelopment Commission Minutes SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING April 23, 2010 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Dr. David Varner, Vice President Ms. Stephanie Spivey Legal Counsel: Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Ms. Ann Kolata, Economic Development Specialist Others Present: Mr. Tom Price, Mayor’s Office Ms. Rita Kopala Ms. Linda Wolfson, Community Forum for Economic Dev Mr. Bill Lamie, ADG Ms. Mo Miller, Prism Science Ms. Amber Zebell, Prism Science Mr. Jeff Parrott, South Bend Tribune Mr. Mark Peterson, WNDU-TV Mr. Kurt Brown, Century Center Ms. Stacey Church, Century Center 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, April 9, 2010. CM Upon a motion by Ms. King, seconded by Mr. OMMISSION APPROVED THE INUTES OF THE RMF,A9,2010 EGULAR EETING OF RIDAY PRIL Alford and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, April 9, 2010. South Bend Redevelopment Commission Regular Meeting –April 23, 2010 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted April 23, 2010 for approval. 305 FUND SBCDA BOND Wightman Petrie 28,328.00 Williams & Lafayette Intersection 324 AIRPORT AEDA Wightman Petrie 1,800.00 Former EMI building Ph I ESA Botkin & Hall, LLP 100.00 Ignition Park Indiana Michigan Power 16.97 420 S Williams St Tri county News 53.20 Ivy Tech Sample St Building Façade Renovation DLZ 3,297.50 Engineering For Expansion Of Olive & Pine Rd Abonmarche 4,000.00 Mayflower Rd Sanitary Sewer DLZ 9,420.00 US 31 / Adam Rd Interchange Studies Architecture Design Group Consulting Srvc Building at 250 E. 8,820.00 Sample St. Ken Herceg & Associates, Inc. Commerce Dr. & Voorde Dr 900.00 Extensions Meridian Title Corporation Indiana Ave & Chapin 777.15 The Blue Waters group, Inc Marketing SRVC for Ignition Park 33,680.96 Heppenheimer and Korpal 2020 S Main / 604 S Scott 750.00 Indiana Michigan Power 7.00 501 Wenger St. SPRK SYS/Johnson Blvd Hathaway 2, Inc. 13,663.00 Ignition Park Indiana Michigan Power 8.25 410 W Sample St. South Bend Water Works 58.51 410 W Sample St. SBD Reprographics 196.33 Itoss façade Renov NIPSCO 6.49 410 W Sample St. 420 FUND TIF DISTRICT-SBCDA GENERAL Indiana Michigan Power 1,344.17 LaSalle Hotel Baker & Daniels College Football Hall of Fame - 6,525.00 Financing Issues Meridian Title Corporation 950.00 Meridian Title Corporation 435-439 S. Michigan St 264.00 Sopko, Nussbaum, Inabnit & 1,080.00 Legal Services Kaczmarek Ampco System Parking 1,695.85 St Joseph St Surface 121 S. St. Ampco System Parking 1,197.18 225 Main St. Wightman Petrie 400.00 Schilling's Camera Shop Rose Pest Solutions 96.00 LaSalle Hotel CB Richard Ellis LaSalle Hotel Management Fee & 759.77 General 2 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 3. APPROVAL OF CLAIMS (CONT.) 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT DLZ 1,912.50 Memorial Hospital Improvements 430 FUND SOUTHSIDE DEVELOPMENT TIF AREA #1 Christopher B. Burke 39,525.21 Erskine Detention Pond Relocation Phase I Meridian Title Corporation 300.00 Indiana Ave properties 433 REDEVELOPMENT ADMIN GENERAL Sopko, Nussbaum, Inabnit & 6,367.50 Legal Services Kaczmarek $ 168,300.54 CC Upon a motion by Mr. Downes, seconded by Mr. Alford OMMISSION APPROVED THE LAIMS A23,2010, SUBMITTED PRIL AND ORDERED THE and unanimously carried, the Commission approved the CHECKS TO BE RELEASED Claims submitted April 23, 2010, and ordered checks to be released. 4. COMMUNICATIONS TC There were no Communications. HERE WERE NO OMMUNICATIONS 5. OLD BUSINESS A. Public Hearings (1) Public Hearing on Resolution No. 2663, an Additional Appropriation Resolution of the City of South Bend Redevelopment Commission (South Bend Central Development Area) Mr. Inks noted that the public hearing file is complete, containing: a copy of Resolution No. 2661 determining to make the appropriation and setting the public hearing on Resolution No. 2663; a copy of the Notice of Hearing; a copy of Resolution No. 2663; an affidavit from Carol Smith, Advertising Director of the South Bend Tribune, that the Notice of Hearing was published in that 3 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (1) continued… newspaper on April 9, 2010; and an affidavit from Richard Andrysiak, Classified Manager of the Tri-County News, that the Notice of Hearing was published in that newspaper on April 9, 2010. Ms. Leonard noted that Resolution No. 2663 appropriates $399,000 for payment of debt service on the Century Center bond from the South Bend Central Allocation Area No. 1A Special Fund. The funds to make the payment will come from the Hotel-Motel Tax Board and be deposited into the fund, but must be allocated before using the funds for debt service. CPH Ms. Jones noted that there were some errors ONTINUATION OF UBLIC EARING ON RN.2663 ESOLUTION O in the original Notice of Hearing, so the notice needed to be republished. The Public Hearing was opened at the Commission’s meeting on April 9 to accommodate anyone who might have appeared at the April 9 meeting to speak. The Public Hearing was then continued until today to allow the notice to be republished. Ms. Jones reopened the Public Hearing for anyone who wished to speak. There was no one who wished to speak regarding Resolution No. 2663. Ms. Jones closed the Public Hearing for whatever action the Commission wished to take. (2) Approval of Resolution No. 2663. CRN.2663, Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O AAR AN DDITIONAL PPROPRIATION ESOLUTION Mr. Downes and unanimously carried, the CSBR OF THE ITY OF OUTH END EDEVELOPMENT Commission approved Resolution No. 2663, C(SBC OMMISSION OUTH END ENTRAL DA) EVELOPMENT REA 4 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (2)continued… an Additional Appropriation Resolution of the City of South Bend Redevelopment Commission (South Bend Central Development Area) (3) Public Hearing on Resolution No. 2664, a resolution of the South Bend Redevelopment Commission appropriating monies from the Redevelopment General Fund (Fund 433) for the purpose of paying for certain expenses incurred by the Redevelopment Commission. Mr. Inks noted that the Public Hearing file is complete, containing a copy of Resolution No. 2662 setting the public hearing on Resolution No. 2664; a copy of the Notice of Hearing; a copy of Resolution No. 2664; an affidavit from Carol Smith, Advertising Director of the South Bend Tribune, that the Notice of Hearing was published in that newspaper on April 9, 2010; and an affidavit from Richard Andrysiak, Classified Manager of the Tri-County News, that the Notice of Hearing was published in that newspaper on April 9, 2010. Ms. Leonard noted that Resolution No. 2664 appropriates $15,000 from Fund 433 for the purpose of paying for outside legal services throughout the year. CPH Ms. Jones noted that there were some errors ONTINUATION OF UBLIC EARING ON RN.2664 ESOLUTION O in the original Notice of Hearing, so the notice needed to be republished. The Public 5 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (3) continued… Hearing was opened at the Commission’s meeting on April 9 to accommodate anyone who might have appeared at the April 9 meeting to speak. The Public Hearing was then continued until today to allow the notice to be republished. Ms. Jones reopened the Public Hearing for anyone who wished to speak. There was no one who wished to speak regarding Resolution No. 2664. Ms. Jones closed the Public Hearing for whatever action the Commission wished to take. (4) Approval of Resolution No. 2664 CRN.2664, Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O SB A RESOLUTION OF THE OUTH END Mr. Alford and unanimously carried, the RC EDEVELOPMENT OMMISSION APPROPRIATING Commission approved Resolution No. 2664, RG MONIES FROM THE EDEVELOPMENT ENERAL a resolution of the South Bend F(F433) UND UND FOR THE PURPOSE OF PAYING Redevelopment Commission appropriating FOR CERTAIN EXPENSES INCURRED BY THE RC monies from the Redevelopment General EDEVELOPMENT OMMISSION Fund (Fund 433) for the purpose of paying for certain expenses incurred by the Redevelopment Commission. (5) Approval of Revised Resolution No. 2667 confirming a resolution amending the Development Plan for the South Side Development Area and adding one or more parcels to the List of Parcels to be Acquired. Ms. Jones noted that the Public Hearing was held on Resolution No. 2667 at the April 9 meeting, but Commission action on the resolution was deferred until today. 6 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (5) continued… Mr. Schalliol noted that staff has submitted a Revised Resolution No. 2667. The revised resolution removes 722 Hawbaker and 736 Hawbaker from the List of Parcels to be Acquired and adds 748 Hawbaker to that list. After the Commission meeting on April 9, city staff met to discuss the options related to this project. Mr. Schalliol distributed topographic maps of the area showing the low points suitable for retention ponds. Mr. Schalliol noted that many different options to push and pull the water all over the south side area were considered over the last several years. Those were all reconsidered by staff, and it was determined that the most cost effective solution was to rebuild the existing pond network, upgrade some of the piping systems connecting the water into the ponds, and provide for more efficient and best practice methods for pond design. As part of a new design exercise on the existing ponds, staff will examine the cost benefit/return on investment of creating a development pad on the eastern end of the Miami Avenue pond. 748 Hawbaker is owned by a willing seller. The property is adjacent to High Street and could be used as a pathway for underground pipe connections to facilitate a better drainage network for this area. It is not anticipated that any drainage feature would be developed on this site. If it becomes necessary to put a drainage feature on that site, it would only be done with the full 7 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (5) continued… coordination of the adjacent residential and commercial property owners. Staff asks for favorable approval of Revised Resolution No. 2667. Ms. King asked if the flow of the water would remain the same under the revised plan as it has been until now. Mr. Schalliol responded that it would, but it should be less likely that water would flow into the storm sewer. Ms. King asked if the cost of the revised plan is more moderate than the plan to acquire properties and relocate the pond. Mr. Schalliol responded that when we hoped the properties would be privately acquired, costs were anticipated to be similar to this revised plan. But the proposed acquisition in the original Resolution No. 2667 would have likely raised project cost to about $1.5M or $2M. Under the revised plan we expect it will be a $600K to $800K project. The cost will increase if we make a developable parcel on Miami Street because we will have to bring in fill dirt. Mr. Downes asked if the other neighbors on Hawbaker are agreeable to this plan. Mr. Schalliol responded that they are. Mr. Downes asked what the impact would be if the revised plan doesn’t solve the drainage problems. Mr. Schalliol responded that the revised plan wouldn’t make the situation worse; it is possible there would be no 8 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (5) continued… improvement, but we fully expect an improvement. There would definitely be no harm done. Ms. Jones noted that the revised plan still leaves a pond, and ponds are not attractive. Mr. Schalliol assured her they could be made to look better, and we would do the best we could to make it more attractive. Ms. Jones said ponds would be more attractive on the golf course, as well as more public friendly. Mr. Schalliol responded that moving the interior pond to the golf course would leave vacant land that is not suitable for development because of its interior location. Martins and Menards don’t need more parking. Ms. Jones said she was trying to express Mr. Varner’s concerns. Mr. Varner was unable to attend this meeting and asked Ms. Jones to convey his preference for the pond to be moved to the golf course, to improve the course, and to use TIF funds to benefit more people. Ms. Jones said she also respects those concerns. Mr. Schalliol responded that the revised plan’s lower cost allows staff the opportunity to consider making improvements to the golf course and around it. We could make a dedicated left turn lane onto High Street from Ireland. Ireland would have to be widened there, impacting the golf course and creating an opportunity to make improvements to that 9 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 5. OLD BUSINESS A. Public Hearings (5) continued… end of the golf course. Also, there is no pedestrian connection along Ireland from Fellows to Miami. That could be added. Mr. Downes asked how confident the engineers are that this plan will have the desired result. Mr. Schalliol responded they are very confident. The water table in that area is so low that when the ponds are cleaned, the sandy soil there will allow good drainage. Ms. King commented that the problem with the existing ponds is they have not been maintained. The Southside contains a lot of retention ponds that are well maintained. No one complains about them. They are an amenity. Ms. King also commented on the process that took place in regard to this pond problem. She felt there was healthy interaction with the public, with staff and Commissioners listening to their concerns and coming back with a plan acceptable to all. Mr. Schalliol told the Commissioners that the Hawbaker neighbors were impressed that the Commission listened to and considered their concerns. They appreciated that. CRR Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED EVISED ESOLUTION N.2667 O CONFIRMING A RESOLUTION Ms. King and unanimously carried, the DP AMENDING THE EVELOPMENT LAN FOR THE Commission approved Revised Resolution SSDA OUTH IDE EVELOPMENT REA AND ADDING No. 2667 confirming a resolution amending LP ONE OR MORE PARCELS TO THE IST OF ARCELS the Development Plan for the South Side A TO BE CQUIRED Development Area and adding one or more parcels to the List of Parcels to be Acquired. 10 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (1) Resolution No. 2670 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Jefferson & Niles Streetscape Modernization & Intersection Improvements) Mr. Schalliol noted that Resolution No. 2670 would allow the Board of Public Works to enter into a contract with Abonmarche Consultants to provide the city with planning and design services related to streetscape modernization and intersection improvements for Niles Avenue from Jefferson to LaSalle and for Jefferson Boulevard from the river to east of St. Louis. The scope of services proposed will provide planning and concept design for the above listed area and then will provide construction design for the Jefferson Boulevard area. Mr. Schalliol noted this work is timely and necessary on a number of fronts. It was recently announced that bikeway improvements will be made on Colfax across the river from Main Street on the west to east of St. Louis, and this plan will work to incorporate that work into the planning for an intersection upgrade at Niles and Colfax. This work also will relate to needed parking improvements along Niles Avenue and will coordinate planning for the proposed acquisition of the parcel at the southeast corner of Niles and Washington (the former Troegger Sheet Metal site). Also, the construction design work will facilitate a construction plan for work in the commercial blocks on Jefferson to allow for better traffic 11 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (1) continued… flow and increased on-street parking. The proposal for work totals $120,000.00 and includes field survey, preliminary design, final design, bid and construction services. It is estimated that a final set of plans for Jefferson will be ready for bidding by late summer 2010. CRN.2670 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING EXECUTION OF Mr. Alford and unanimously carried, the AMA AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2670 A(J&NS GREEMENT EFFERSON ILES TREETSCAPE approving and authorizing execution of an M&I ODERNIZATION NTERSECTION Addendum to the Master Agency Agreement I) MPROVEMENTS (Jefferson & Niles Streetscape Modernization & Intersection Improvements) (2) Professional Services related to former Fred’s Transmission site, 507 W. Western Ave. (Asbestos Inspection, Environmental Assessment and Demolition Specifications) Mr. Schalliol noted that the Commission has owned the former Fred’s Transmission since December 2009. We now need to prepare demolition specifications for the site, including proper documentation for the demolition. Wightman Petrie has submitted a proposal in the amount of $14,500. The proposal also gives a price for Demolition Inspection and Construction Engineering Services at an amount of $12,720. The total project proposal is a not-to-exceed amount of $27,220. 12 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (2) continued… Ms. King asked if we try to recycle materials on even small demolitions like this one. Mr. Schalliol responded that we do. It is expected that about 95% of the materials from this job will be recycled. Our price is discounted quite a bit because of the recycling. C Upon a motion by Mr. Downes, seconded by OMMISSION ACCEPTED THE PROPOSAL FROM WP IGHTMAN ETRIE FOR PROFESSIONAL Ms. King and unanimously carried, the F’ SERVICES RELATED TO THE FORMER REDS Commission accepted the proposal from TS507W.W RANSMISSION ERVICE AT ESTERN Wightman Petrie for professional services A.(AI, VENUE SBESTOS NSPECTION related to the former Fred’s Transmission EA, NVIRONMENTAL SSESSMENT AND DS) Service at 507 W. Western Avenue. EMOLITION PECIFICATIONS (Asbestos Inspection, Environmental Assessment, and Demolition Specifications) (3) Professional Services related to Coveleski Stadium block. (Topographic Survey) Mr. Schalliol noted that as we plan improvements inside and outside the fence at Coveleski, we need to understand where the fence is, topographically. Wightman Petrie has submitted a proposal to perform a topographic survey for the Coveleski Stadium block. When the Commission was purchasing properties in this area a couple of years ago, staff had boundary and parcel surveys completed but opted to hold on the topographic survey until our planning got a little further along. We need to complete a topographic survey so that we can better finalize concepts and design for that block. The proposal for survey services is $11,550. Staff requests a not-to-exceed amount of 13 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (3) continued… $13,000.00 to complete this work. C Upon a motion by Mr. Downes, seconded by OMMISSION ACCEPTED THE PROPOSAL FROM WPP IGHTMAN ETRIE FOR ROFESSIONAL Ms. King and unanimously carried the SCS ERVICES RELATED TO OVELESKI TADIUM Commission accepted the proposal from BLOCK FOR THE SCOPE OF SERVICES AND FEE Wightman Petrie for Professional Services PROPOSED related to Coveleski Stadium block for the scope of services and fee proposed. (Topographic Survey) (4) Staff report on improvements to Century Center Island Park. Mr. Relos noted that ADG has submitted a proposal, on behalf of the Century Center Board of Managers, to complete the renovation of Island Park as originally intended. There is now a tent on the island. Staff would like to have something more permanent and architecturally pleasing. We expect to bring a proposal later for additional funding for that structure. This funding request is for bistro type tables and chairs, benches, trash and ash receptacles, signage which will depict the river’s history, and security fencing and lighting. The total project cost is $79,000. Staff feels the attached proposal to complete this prominent, highly visible city-owned asset as an entertainment destination will enhance the quality of life for those who work, live, or visit the downtown and East Bank areas. 14 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (4) continued… Ms. King asked what kind of fencing is contemplated. Mr. Relos responded that a black, chain-link fence will be installed on the north and south sides. Ms. King asked whether the bistro tables and chairs will be moved onto and off of the island as needed, or left there all the time. Mr. Lamie said they are intended to be left there, but are portable. Ms. Jones and Ms. King asked about the type of structure that will replace the tent. Mr. Lamie said the design hasn’t been decided, but it will be less temporary and more architecturally pleasing. Mr. Downes asked about a walkway that seems to be closed all the time now and whether the intent is to open that back up. Mr. Brown responded that there were some subsurface issues that have now been resolved. The problem lately is geese that have been hanging out there. The intent is to solve that problem and then keep the walk open from morning to dusk. C Upon a motion by Ms. King, seconded by OMMISSION APPROVED THE ADDITIONAL $79,000 IN EXPENSES ASSOCIATED WITH Mr. Downes and unanimously carried, the CCIP ENTURY ENTER SLAND ARK RENOVATIONS Commission approved the additional $79,000 in expenses associated with Century Center Island Park renovations. (5)Resolution No. 2671 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Bartlett 15 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (5) continued… Street Parking Structure Façade Upgrades) Mr. Inks noted that the Development Agreement with Memorial Hospital included a number of city commitments, anticipating Memorial’s plans for expansion. As with any plan, things change over time. The hospital has asked the city consider different improvements to accommodate the expansion that has actually taken place. Part of that would be façade improvements to the Bartlett Street Parking Garage, including a brick façade. The Addendum to the Master Agency Agreement before the Commission today is for cost estimates and oversight of construction of that improvement. Mr. Inks noted that staff intends to bring forward at a later time an addendum to agency agreement for the actual construction. CRN.2671 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING EXECUTION OF Mr. Downes and unanimously carried, the AMA AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2671 A(BSP GREEMENT ARTLETT TREET ARKING approving and authorizing execution of an SFU) TRUCTURE AÇADE PGRADES Addendum to the Master Agency Agreement (Bartlett Street Parking Structure Façade Upgrades) 6) Resolution No. 2672 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Michigan Street S-Curve Removal) Mr. Inks noted that the Addendum to Agency 16 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (6) continued… Agreement with Resolution No. 2672 is related to the previous one. He noted that the Michigan Street S-Curve is a misnomer. The original development agreement anticipated the S-Curve being removed and replacing the street grid. The proposal before the Commission today is for making a number of improvements instead: widening of streets, putting in turning lanes, streetscape improvements, and curb and sidewalk improvements. The Agreement is for the engineering portion, to provide an estimate, construction drawings, and construction supervision for the project. When the project is bid it will come back to the Commission again for consideration. Mr. Downes asked if removal of the S-Curve is no longer being considered. Mr. Inks responded that once costs are known for these improvements, the Development Agreement will be revised. The life of the Downtown Medical Services District, when it was established, was fifteen years. We are well into the mid-term of the TIF area. These improvements will come close to exhausting the TIF resources that will be generated by that area. Mr. Downes asked about the estimated costs for this project. Mr. Inks responded that the garage is estimated to cost approximately $700,000. The other improvements were preliminarily estimated at $3,500,000. Mr. Downes asked if staff expects there to be 17 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS A. South Bend Central Development Area (6) continued… enough TIF to cover the costs. Mr. Inks responded that there is about $3,000,000 in the account now. We expect to get part of the 2010 tax settlement this year to add to that, and there are at least five years remaining for the TIF area to generate the balance. CRN.2672 Upon a motion by Ms. King, seconded by OMMISSION APPROVED ESOLUTION O APPROVING AND AUTHORIZING EXECUTION OF Mr. Downes and unanimously carried, the AMA AN DDENDUM TO THE ASTER GENCY Commission approved Resolution No. 2672 A(MSS-C GREEMENT ICHIGAN TREET URVE approving and authorizing execution of an R) EMOVAL Addendum to the Master Agency Agreement (Michigan Street S-Curve Removal) B. Airport Economic Development Area (1) Proposal for Planning and Design Services related to improvements in and around Oliver Industrial Park. Mr. Schalliol noted that the retention pond at Oliver Industrial Park has been completed. That being done, staff solicited a proposal from Danch, Harner & Associates to provide a variety of planning and design services related to planned improvements within and adjacent to the Oliver Industrial Park on Chapin Street. The scope of work proposed would allow for planning and design for the Oliver Chilled Plow Memorial Sculpture Plaza, incorporation of a pedestrian pathway system through the park connecting the Arnold Street bike network corridor to the Chapin/United Drive bike network corridor, and planning and design for entry signage for 18 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (1) continued… the industrial park. The fee for the Tasks 1-3 of the proposal is expected to be $32,535.00 with costs for Bidding & Negotiation (Task 4) and Construction Inspection (Task 5) to be charged as time and materials. Staff asks for approval of Tasks 1-4 at this time with a Not- To-Exceed amount of $40,000.00.Staff would bring Task 5 back to the Commission as part of a project proposal for the final development of the scope of work. C Upon a motion by Mr. Alford, seconded by OMMISSION APPROVED THE PROPOSAL FROM DH&AP ANCH ARNER SSOCIATES FOR LANNING Mr. Downes and unanimously carried, the DS AND ESIGN ERVICES RELATED TO Commission approved the proposal from O IMPROVEMENTS IN AND AROUND LIVER Danch Harner & Associates for Planning and IP NDUSTRIAL ARK IN AN AMOUNT NOT TO Design Services related to improvements in $40,000 EXCEED and around Oliver Industrial Park in an amount not to exceed $40,000. (2) Request from the Studebaker Drivers Club to provide tours of the Studebaker Engineering Building May 7, 2010 during a regional meet of the Drivers Club. Staff has been approached by the local Studebaker Drivers Club, which on May 7 is having a regional meet in South Bend. Knowing that the Engineering building will be demolished in the next year, and this may be the last time some of their members will have a chance to visit the building, the Drivers’ Club has asked if they can give guided tours of the building to interested members. 19 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (2) continued… Since this building is where many of the members’ vehicles were designed and engineered, while some even had family members working there, they view this building as almost spiritual. They are very excited about this possibility, and plan to put up signs at important areas and to have experts on the history of the building give talks as members take the tour. Because the tours would be given on a Friday, the Club expects that to limit the number who could tour the building, but they expect as many as 100 to tour. The Club will post rules of conduct that will include items such as: staying with the group, no scavenging, etc. Mr. Meteiver noted that as the final paperwork was being drawn up for the use of the Studebaker Engineering Building, the Drivers’ Club had issues with the insurance requirement. The Drivers’ Club’s insurance is through their national organization. They have $1,000,000 per occurrence. State statute now requires that the city require a maximum of $5M total insurance and $700,000 per individual. The Club claims it has no money to pay for an additional rider at the level the city requires. They were not willing to even find out how much it would cost to add $5M of insurance on that one day because they were not willing to charge their members a proportionate share. Ms. King recommended the Commission not 20 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (2) continued… be lenient on its liability requirements. The Engineering Building is a very dangerous building. If the Drivers’ Club does not wish to use it under the Commission’s terms, that is up to the Drivers’ Club. CTU Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE EMPORARY SE AS GREEMENT FOR THE TUDEBAKER Ms. King and unanimously carried, the EBM7,2010 NGINEERING UILDING ON AY WITH Commission approved the Temporary Use ITS STANDARD LIABILITY INSURANCE Agreement for the Studebaker Engineering REQUIREMENT Building on May 7, 2010, with its standard liability insurance requirement. (3) Voluntary Remediation Program Withdrawal (Studebaker Area B Soils) Ms. Kolata explained that she is asking the Commission’s approval to submit a letter to the Indiana Department of Environmental Management withdrawing Studebaker Area B from the Voluntary Remediation Program. On June 20, 2003 the Redevelopment Commission authorized submission of an Application to the Indiana Voluntary Remediation Program for soils in Studebaker Area B, located north of Sample Street and south of the railroad tracks. This application was accepted by IDEM on October 8, 2003 and assigned VRP #6030903. We were informed at that time that a Voluntary Remediation Agreement would be submitted to us for signature. Prior to getting that Agreement we had several conversations with IDEM concerning the Studebaker/Oliver Project and our VRP applications for all of the areas. It was 21 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (3) continued… decided that rather than having a new Agreement for Area B, IDEM would amend the Agreement then in place for Oliver Area C by adding Area A Soils, Area B Soils and Groundwater for Areas A, B and C. This Amendment was approved by the Commission on February 18, 2005 and by IDEM on March 17, 2005. Since Area B Soils was admitted to the VRP program the Commission has not undertaken activities in the area. Instead the Commission has focused on Oliver Area C and Studebaker Area A. Last week staff met with IDEM concerning the progress of our VRP projects and agreed that since the Commission does not own any property within Area B and has not yet identified environmental conditions that need remediation (if any), this area should be withdrawn from the program until a later date. Staff will continue to work with IDEM towards successful completion of our three other VRP projects. CV Upon a motion by Ms. King, seconded by OMMISSION AUTHORIZED THE OLUNTARY RPW EMEDIATION ROGRAM ITHDRAWAL Mr. Downes and unanimously carried, the (SABS) TUDEBAKER REA OILS Commission authorized the Voluntary Remediation Program Withdrawal (Studebaker Area B Soils) (4) Administrative Settlement for acquisition of 531 W. Indiana Ave. Mr. Relos noted that this administrative settlement that is needed for the acquisition 22 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (4) continued… of 531 W. Indiana Avenue. According to the Uniform Relocation Act (Act), which has been adopted as the Commission’s relocation policy, an administrative settlement is authorized in cases where an additional payment is necessary to acquire a property. On March 19, 2010, the Commission approved Resolution No. 2633, which authorized the purchase of this property based upon its average appraised value of $30,000. There has been no counter offer. Staff has been working with the property owner, within the acquisition and relocation sections of the Act, to reasonably reach an agreement to acquire this property. Approximately $15,100 additional is needed to gain clear title to this property. Under the Act, an administrative settlement is authorized in a case such as this. The property is a 1,400 square foot, two story, three-bedroom single family residence. It has a one stall detached garage, a fenced yard, two porches, a new roof, and newer furnace and central air. Staff feels the total approximate acquisition cost of $45,100 is reasonable for this property, in light of its size, condition, and amenities, and requests your approval of the administrative settlement to allow the acquisition of this property. 23 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS B. Airport Economic Development Area (4) continued… CA Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE DMINISTRATIVE S531W. ETTLEMENT FOR ACQUISITION OF Mr. Alford and unanimously carried, the IA. NDIANA VE Commission approved the Administrative Settlement for acquisition of 531 W. Indiana Ave. C.West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. D.South Side Development Area There was no business in the South Side Development Area. E.Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. F.Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. G.Ratification of Temporary Use Agreements Use/Agency Lot Event Dates of Use Aids Ministries/Aids Roof of Wayne Street Rooftop Rendezvous June 18, July 23, Assist of North Indiana Parking Garage, 121 E August 20 from 1:00 Wayne p.m. to 11:00 p.m. CTU Upon a motion by Ms. King, seconded by Mr. OMMISSION RATIFIED THE EMPORARY SE A GREEMENT APPROVED BY STAFF SINCE Downes and unanimously carried, the Commission A 23,2010 PRIL ratified the Temporary Use Agreement approved by staff since April 23, 2010. 24 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 6. NEW BUSINESS H.Ratification of Services Contracts Commission Role in Contract Staff Transaction Contractor Service Provided Amount Member 1508 S. Taylor Demolition Danch, Harner & Boundary Survey 1,700 Relos 525 W. Indiana Assoc Former JVH, Inc. Acquisition Phifer Phase I Site 1,000 Schalliol 1313 Prairie Ave. Environmental Assessment Services 1313 Prairie Avenue Acquisition Lang, Feeney and Boundary Survey 600 Schalliol Associates CS Upon a motion by Mr. Downes, seconded by Ms. OMMISSION RATIFIED THE ERVICES C ONTRACTS APPROVED BY STAFF SINCE King and unanimously carried, the Commission A 23,2010 PRIL ratified the Services Contracts approved by staff since April 23, 2010. 7. PROGRESS REPORTS PR Mr. Inks reported on a meeting staff and Ms. King had ROGRESS EPORTS with the South Bend Common Council to discuss adding properties along Indiana south of Ignition Park, properties on Prairie Avenue west of Ignition Park, properties along Sample Street related to Ivy Tech’s expansion and a few others to the List of Properties to be Acquired. These acquisitions have been on hold until the Council had further discussions on TIF. Two meetings have been held to discuss TIF. It is staff’s understanding that the Common Council will on March 26, 2010 consider its resolution approving the Commission’s plan to add those properties to the Airport Economic Development Area List of Properties to be Acquired. That amendment to the AEDA Development Plan will then come back to the Commission April 21, 2010 for approval of a confirming Resolution No. 2668. Mr. Inks also noted that Ms. Kolata has been working in Studebaker Corridor, now Ignition Park. Most of her 25 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 7. PROGRESS REPORTS (CONT.) funding has been from a Section 108 Loan that the city sought in 2005. The Section 108 Loan was approved for $9.2M. The department has drawn about $7.2M on that loan and is at the stage where we need to make a decision on the final draw. Staff has decided to not draw the final $2M. That loan was taken out before the Airport Economic Development Area was merged with the Sample-Ewing Development Area. Prior to the merger there was no TIF being generated in the Sample- Ewing Development Area. The loan was the only source of funding available. We now have significant funds available in the Airport Economic Development Area TIF. The budget created for 2010 did not anticipate any revenues from 2010 taxes because the Auditor’s Office has been behind in billing for taxes for several years. Property tax bills seem to be back on schedule, so we expect our budget for the Airport area will be up $4-5M with the first installment of 2010 taxes. We believe the $2M remaining on the loan can be foregone. Ms. Jones asked the repayment schedule for the $7.2M we have used. Mr. Inks did not remember, but thought it was a pretty short timeline. The source of repayment is to be CReED. The CReED had been estimated to be coming in at $1M per year, sufficient to repay the Section 108 Loan. But, given the downturn in the economy, the CReED is only returning about $650,000 per year. It may be necessary to use TIF to supplement repayment of the loan. Mr. Inks noted that all the Section 108 Loan work went through the Board of Public Works, not the Commission. In the future the Commission can expect to see more of Ms. Kolata’s work on the Commission agenda. Mr. Downes asked for a progress report at a future meeting on Geri Hathaway’s work on behalf of Ignition Park. Mr. Inks said he would arrange that. 26 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 8. NEXT COMMISSION MEETING NCM The next meeting of the Redevelopment Commission is EXT OMMISSION EETING scheduled for Friday, May 7, 2010 at 10:00 a.m. 9. ADJOURNMENT A There being no further business to come before the DJOURNMENT Redevelopment Commission, Ms. King made a motion that the meeting be adjourned. Mr. Downes seconded the motion and the meeting was adjourned at 11:05 a.m. EXECUTIVE SESSION April 23, 2010 The South Bend Redevelopment Commission met in Executive Session on Friday, April 23, at 9:00 a.m. The meeting was held in Room 1200 County-City Building, 227 West Jefferson, South Bend, Indiana, for the purposes specified in I.C. 5-14-1.5-6.1(b)(2)(D). Commissioner’s Present: Marcia Jones, President; Greg Downes, and Donald Alford. Others Present: Jeff Gibney, Executive Director, Community & Economic Development, Don Inks, Director, Economic Development, Attorney Charles Leone, Attorney Lawrence Meteiver, Bill Schalliol, and David Relos. The Commission certifies that no topic was discussed other than the subject matter specified in the Public Notice. The Executive Session was adjourned at 9:45 a.m. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT 27 South Bend Redevelopment Commission Regular Meeting –April 23, 2010 South Bend Redevelopment Commission 28