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Home My WebLink About05/10/10 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: April 22, 2010 B.Regular Meeting: April 26, 2010 C.Claims Review: May 3, 2010 2.OPENING AND AWARD OF BIDS A.Abandoned Vehicles 3.REQUEST TO ADVERTISE FOR THE RECEIPT OF QUOTES A.Coveleski Restroom Improvements – Project No. 110-008C 1.Funding: SBCDA TIF (420.1050.460.42.02) B.Coveleski Field Lighting – Project No. 110-008D 1.Funding: SBCDA TIF (420.1050.460.42.02) 4.CHANGE ORDERS A.Mishawaka Avenue Signalization Modernization – Project No. 107-070 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 1 3.Change: Change in Equipment to Smart Sensor Wavetronix Matrix 4.Funding: FHWA B.Mishawaka Avenue Signalization Modernization – Project No. 107-070 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 2 – Tree Removal 3.Increase Amount: $518 4.Percent of Increase: 0.096% 5.New Contract Amount: $540,514.39 6.Funding: FHWA 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Large Diameter Interceptor Grit Removal – Project No. 109-017 1.Company: National Power Rodding, Inc. 2.Change Order No.: 2 (Final) 3.Decrease Amount: ($9,319.68) 4.Percent of Decrease: (5.52%) 5.Total Percent of Decrease: (12.97%) 6.New Contract Amount: $159,534.58 7.Funding: Wastewater Capital (641.0630.793.63.35) 6.RESOLUTIONS A.No. 25-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit And/or Obsolete Property Page 1 of 6 BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Miscellaneous Computer Hardware B.No. 29-2010 - A Resolution of the City of South Bend, Indiana, Board of Public Works Authorizing Execution of an Agreement with the Salvation Army and Other Related Matters 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Martell Electric, LLC 1.Service: Coveleski Stadium Dugout Heater Improvements – Project No. 110- 008G 2.Amount: $11,999 3.Funding: SBCDA TIF (420.1050.460.42.02) B.Construction Contract – Midland Engineering Co. - RATIFY 1.Service: Coveleski Stadium Gutter Improvements – Project No. 110-008E 2.Amount: $102,500 3.Funding: SBCDA TIF (420.1050.460.42.02) C.Professional Services Proposal – The Troyer Group 1.Service: Assist with Neighborhood Bowman Creek Public Meetings - Project No. 109-072 2.Amount: NTE $10,000 3.Funding: D.Memorandum of Understanding – Michiana Area Council of Governments 1.Service: 2010 Traffic Counting Program – Project No. 110-031 2.Amount: $5,000 3.Funding: Engineering Operations/Other Professional Services (101.0602.431.31.06) E.Contract – Kaser’s Auction Services 1.Service: Equipment Services - Auction Miscellaneous Obsolete Vehicles and Equipment 2.Amount: 5% Commission on Total Sales F.Professional Services Agreement – Danch Harner & Associates 1.Service: South Bend Animal Shelter Site Plan & Survey & Engineering Services – Project No. 110-014 2.Amount: $11,000 3.Funding: Airport TIF G.Contract – South Bend Heritage Foundation 1.Service: 2010 Alley Reconstruction Project – Alley South of Washington Street from Laurel Street to Maple Street 2.Amount: $75,000 3.Funding: CDBG (212.1021.460.81.47) H.Contract - Northeast Neighborhood Revitalization Organization Page 2 of 6 BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: 2010 Program Delivery Activity – Offset Cost of Development for Low/Moderate Income Housing 2.Amount: $75,000 3.Funding: CDBG (212.1021.460.81.57) I.Contract – Northeast Neighborhood Revitalization Organization 1.Service: 2010 Acquisition/Rehabilitation/Demolition/Relocation Program 2.Amount: $100,000 3.Funding: CDBG (212.1021.460.81.58) J.Contract – South Bend Heritage Foundation 1.Service: Robertson’s Apartment Rehabilitation Project 2.Amount: $225,000 3.Funding: CDBG (212.1021.460.81.27) K.Contract – South Bend Police Department 1.Service: Neighborhood Action Reclamation Foot Patrols 2.Amount: $67,500 3.Funding: CDBG (212.1021.460.81.71) L.Contract – South Bend Police Department 1.Service: Neighborhood Watch Program 2.Amount: $16,164 3.Funding: CDBG (212.1021.460.81.70) M.Contract – Housing Development Corporation of St. Joseph County 1.Service: REWARD Program – Down Payment/Closing Costs Program 2.Amount: $35,000 3.Funding: CDBG (212.1021.460.81.07) N.Contract – South Bend Heritage Foundation 1.Service: Administration Costs for CDBG and HOME Funds to Develop Housing for Low/Moderate Income Residents 2.Amount: $157,000 3.Funding: CDBG (212.1021.460.81.10) O.Contract – South Bend Home Improvement Program 1.Service: Owner-Occupied Housing Rehab Project 2.Amount: $450,000 3.Funding: CDBG (212.1021.460.81.05) P.Contract – Tamara Nicholl-Smith 1.Service: Recruitment of New, Expanding or Relocating Businesses to the South Bend Central Development Area with a Focus on the Adaptive Re-Use of the College Football Hall of Fame 2.Amount: NTE $50,000 3.Funding: COIT (404.0401.415.31.06) Q.Contract – Near Northwest Neighborhood, Inc. Page 3 of 6 BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: 2010 Administration for CDBG, HOME and Other Neighborhood Programs 2.Amount: $115,000 3.Funding: CDBG (212.1021.460.81.85) R.Contract – Near Northwest Neighborhood, Inc. 1.Service: 2010 Community Space Program – Renovation of Old VanBuren Market into Community Space 2.Amount: $100,000 3.Funding: CDBG (212.1021.460.81.24) S.Contract – Near Northwest Neighborhood, Inc. 1.Service: 2010 Program Delivery Activity – Offset Cost of Development of Low/Moderate Income Housing 2.Amount: $30,000 3.Funding: CDBG (212.1021.460.81.84) T.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Authorize Board of Works to Act as Agent for Commission for Development of Bid Specifications for Demolition of Houses and Development of Various Street and Parking Lot Upgrades U.Contract – Center for the Homeless, Inc. 1.Service: Rehab Building to Establish a Shelter for Homeless Veterans 2.Amount: $50,000 3.Funding: CDBG (212.1021.460.81.42) V.Contract – YWCA of St. Joseph County 1.Service: Help Fund Outreach Activities Offered by YWCA 2.Amount: $27,476 3.Funding: CDBG (212.1021.460.81.62) W.Construction Contract – Schuster Mechanical 1.Service: College Football Hall of Fame HVAC Compressor Replacement 2.Amount: $40,924.07 3.Funding: Hall Of Fame Capital (677-0414-645-42-02) X.Professional Services Proposal –Wightman Petrie 1.Service: Re-Design Quote Packages and Construction Engineering for Coveleski Stadium Restroom Renovations Project 2.Amount: $14,650 3.Funding: SBCDA TIF (420.1050.460.42.02) Y.Professional Services Proposal –Wightman Petrie 1.Service: Design Quote Packages and Construction Engineering for Coveleski Stadium Field Lighting Project 2.Amount: $12,225 3.Funding: SBCDA TIF (420.1050.460.42.02) Z.Agreement – Salvation Army, Inc. Page 4 of 6 BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: City to Act as Contracting Agent for Kroc Center – Project No. 106- 022 8.RECOMMENDATIONS A.Street Closures 1.Location: Wenger Street from Marietta Street to High Street a)Applicant: David Herron b)Event: Herron Picnic c)Date/Time: May 29, 2010 from 7:00 a.m. to 8:00 p.m. d)Favorable Recommendations (Previously Tabled) 2.Location: Elmer Street from Humboldt to Elwood a)Applicant: Anika & Danashe Thompson b)Event: Graduation Party c)Date/Time: June 5, 2010 from 1:00 p.m. to 8:00 p.m. d)Favorable Recommendations B.Processions 1.Applicant: Holy Cross/St. Stanislaus Parish a)Event: May Procession b)Date/Time: May 1, 2010; 9:00 a.m. to 10:30 a.m. c)Favorable Recommendations 2.Applicant: South Bend Indiana Black Expo a)Event: Major Taylor Bike Ride b)Date/Time: June 19, 2010; 8:00 a.m. to 11:00 a.m. c)See Comments: Customer Service, Parks, and Police Department C.License Renewals 1.Public Parking License Renewal a)Applicant: Memorial Home Care/Memorial Hospital (1)Location(s): 621 Memorial Drive, 100 Navarre Street, 707 N. Michigan Street (2)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Signs 1.Locations: a)1002 East Donald Street b)515 Kosciusko Street c)410 E. Bowman Street 2.All criteria has been met B.New Installation – Stop Sign 1.Locations: Oldham Court and Exeter Court @ Harrow Drive; Hampshire Drive and Chaucer Court @ Riding Mall Drive Page 5 of 6 BOARD OF PUBLIC WORKS MEETING May 10, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.All criteria has been met 10.CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A.26497 Edison Road – Sewer 11.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Federal Mogul 1.Location: 3605 West Cleveland Rd. 2.Effective Dates: May 10, 2010 – May 9, 2015 12.CERTIFICATES OF INSURANCE A.Infinisource, Inc. dba Cobra Compliance Systems, Inc., Coldwater, MI B.Jared’s Excavating, LLC, Goshen, IN , C.Griffen P&H Elkhart, IN D.Superior Construction Co., Inc., Gary, IN E.Lawmasters, Inc., Elkhart, IN 13.RATIFY BONDS A.Contractor Bonds 1.Estaban Reynoso/Reynoso General Contractors – Approved April 29, 2010 2.Robert D. Alward – Approved April 30, 2010 3.Henry-Cap Construction – For Release Effective May 7, 2010 4.CE Stafford – Approved April 30, 2010 B.Excavation Bonds 1.Jared’s Excavating, LLC – Approved April 29, 2010 2.Barnes Backhoe Service – Approved April 27, 2010 C.Subdivision Bond 1.Cottages of Pendle Woods, Section Two – For Release 14.CLAIMS 15.PRIVILEGE OF THE FLOOR 16.ADJOURNMENT Page 6 of 6