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Home My WebLink About10/22/07 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: October 4, 2007 B. Regular Meeting: October 8, 2007 2. OPENING OF BIDS A. 2007 Sewer Lining Program -Project No. 107-076 1. Funding: 2007 Sewer Bond B. Primary and Aeration Channel Modifications -Project No. 107-062 1. Funding: SRF & Wastewater Bond C. Sodium Chloride (Rock Salt) -Project No. 107-086 1. Funding: 2007/2008 Streets General Fund/Sewer Fund D. 2007 or Newer One-Ton Two-Wheel-Drive Dump Truck 1. Funding: Water Works E. 2007 or Newer One-Ton Two-Wheel-Drive Stake Bed with Dump 1. Funding: Parks F. Two (2) More or Less, 2007 or Newer Tandem Axle Multi-Use Dump Trucks 1. Funding: Streets G. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Miami Streetscapes (Brooke Street to Lincoln Way East) -Project No. 107-085 1. Funding: COIT B. Fellows Booster Station 24" Valve Replacement -Project No. 107-088 1. Funding: Water Works Bond C. Cleveland Road at SR 933 North Service Line Replacement -Project No. 107-089 1. Funding: Water Works Bond D. Williams Street Water Main Replacement -Project No. 107-090 1. Funding: Water Works Bond E. Cleveland Road Valve Installation -Project No. 107-091 1. Funding: Water Works Bond F. Klinger 24" Valve Replacement -Project No. 107-092 1. Funding: Water Works Bond 4. AWARD BIDS A. 101 North Michigan Street Exterior Facade Rehabilitation -Project No. 107-031 1. Company: Majority Builders 2. Amount: $710,350.00 3. Funding: TIF 5. AWARD QUOTATIONS A. Cleveland Well Field Fencing -Project No. 107-080 BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Schuell Fence Company 2. Amount: $29,590.00 3. Funding: General Fund 6. REJECT BID/REQUEST TO READVERTISE FOR THE RECEIPT BIDS A. Western Avenue Streetscapes -Project No. 107-014 1. Bid Exceeds Available Funds 7. CHANGE ORDERS A. Wellington Street Model Block -Project No. 107-011 1. Company: McIntyre Jones, Inc. 2. Change Order No.: 1 3. Increase Amount: $15,000.00 4. Percent of Increase: 15.52% 5. Original Contract Amount: $96,627.04 6. New Contract Amount: $111,627.04 7. Funding: CDBG B. Cleve land Road Well Field Fencing -Project No. 107-080 1. Company: Schuell Fence Company 2. Change Order No.: 1 3. Decrease Amount: ($4,240.00) 4. Percent of Decrease: (12.53%) 5. Original Contract Amount: $33,830.00 6. New Contract Amount: $29,590.00 C. Cleve land Road Well Field North -Project No. 107-023 1. Company: Casteel Construction Company 2. Change Order No.: 1 3. Decrease Amount: ($5,565.00) 4. Percent of Decrease: (.03%) 5. Original Contract Amount: $543,000.00 6. New Contract Amount: $537,435.00 D. South Well Field Improvements -Project No. 107-021 1. Company: Henry-CAP Construction 2. Change Order No.: 1 a) Decrease Amount: ($23,466.00) b) Percent of Decrease: (2.2%) c) Original Contract Amount: $1,064,000.00 d) New Contract Amount: $1,040,534.00 3. Allowance Adjustment No.: 1 a) Service Charge: $532.00 b) Original Allowance Amount: $2,000.00 BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Allowance Remaining: $1,468.00 4. Allowance Adjustment No.: 2 a) Service Charge: $4,630.00 b) Original Allowance Amount: $25,000.00 c) Allowance Remaining: $20,380.00 E. Riverside Trail - Phase I -Project No. 105-051 1. Company: LaPorte Construction Company, Inc. 2. Original Contract Amount: $1, 813,220.71 a) Change Order No.: 3 b) Increase Amount: $2,800.00 c) Percent Of Increase: 0.15% 3 . New Contract Amount: $1, 816, 020.71 a) Change Order No.: 4 b) Increase Amount: $14,566.26 c) Percent of Increase: 0.80% 4. New Contract Amount: $1,830,586.97 a) Change Order No.: 5 b) Increase Amount: $4,212.48 c) Percent Of Increase: 0.23% 5. New Contract Amount: $1,834,799.45 a) Change Order No.: 6 b) Increase Amount: $5,623.02 c) Percent of Increase: 0.31% 6. New Contract Amount: $1,840,422.45 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Voorde Drive Extension -Project No. 105-069 1. Company: R & R Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $35,354.27 4. Percent of Increase: 3.30% 5. Original Contract Amount: $1,070,055.70 6. New Contract Amount: $1,105,409.97 7. Funding: AEDA B. Harter Heights Storm Sewer Separation -Project No. 106-015 1. Company: HRP Construction 2. Change Order No.: 1 (Final) 3. Increase Amount: $88,549.58 4. Percent of Increase: 5.41% 5. Original Contract Amount: $1,636,151.40 6. New Contract Amount: $1,724,700.98 BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 7. Funding: Sewer Bond C. Sewer Separation -Cedar Street, Rockne Drive, and Madison Street -Project No. 105-011 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,284.80 4. Percent of Increase: 0.32% 5. Original Contract Amount: $1,033,078.21 6. New Contract Amount: $1,036,363.01 7. Funding: Sewer Bond D. River Park Public Works - 500 - 700 Blocks of 34th Street -Project No. 107-006 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($4,631.40) 4. Percent of Decrease: (2.51%) 5. Original Contract Amount: $184,650.50 6. New Contract Amount: $180,019.10 7. Funding: CDBG E. Olive Road and Brick Road Reconstruction -Project No. 107-001 1. Company: Selge Construction Company, Inc. 2. Change Order No.: l (Final) 3. Decrease Amount: ($61,716.60) 4. Percent of Decrease: (2.66%) 5. Original Contract Amount: $2,322,714.35 6. New Contract Amount: $2,260,997.75 7. Funding: TIF F. Portage Road Sanitary Sewer Extension -Project No. 106-080 1. Company: HRP Construction, Inc. 2. Change Order No.: l (Final) 3. Increase Amount: $67,619.80 4. Percent of Increase: 17.73% 5. Original Contract Amount: $381,451.63 6. New Contract Amount: $449,071.43 7. Funding: Sewer Fund 9. PROJECT COMPLETION AFFIDAVITS A. Edison Well #3A Replacement -Project No. 107-027 1. Company: Peerless Midwest, Inc. 2. Final Contract Amount: $109,260.00 3. Funding: Water Works BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Fredrickson Park Entrance, North Extension Closure and Gas Extraction -Project No. 106-014 1. Company: Rieth-Riley Construction Company 2. Final Contract Amount: $390,000.00 3. Funding: COIT 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ductile Iron Pipe 1. Funding: Water Works Revenue 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Martell Electric, LLC 1. Service: Leighton Plaza Parking Garage Carbon Monoxide Sensing System - Project No. 106-063 2. Amount: $39,840.00 3. Funding: General Fund B. Construction Contract -The Robert Henry Corporation 1. Service: Voorde & Carbonmill Conduit Installation -Project No. 107-081 2. Amount: $72,987.50 3. Funding: Airport TIF C. Proposal (Ratify) - Landmarc Environmental Systems, LLC 1. Service: Emergency Evaluation of the Gas Methane System at Fredrickson Park 2. Amount: $1,650.00 D. Maintenance Agreement -Dynamic Mechanical Services, Inc. 1. Service: Renewal of Preventative Maintenance Agreement on Equipment (RTU, Boiler and Pump) at Colfax Street Water Works 2. Amount: $1,965.00 (no increase) E. Maintenance Agreement -Dynamic Mechanical Services, Inc. 1. Service: Renewal of Preventative Maintenance Agreement on Equipment (heaters, fans, pumps, motors, etc.) at Olive Street Water Works 2. Amount: $5,520.00 (no increase) F. Proposal -Siemens Water Technologies 1. Service: Chlorine Scrubber Caustic Replacement 2. Amount: $12,100.00 3. Funding: Water Works Operation and Maintenance G. Construction Contract - L.L. Geans Construction Company 1. Service: Jon R. Hunt Plaza Fountain "Seat" Caps Repair & Morris Performance Arts Center Concrete Pad 2. Amount: $5,820.00 3. Funding: $2,800.00 MPAC/$3,120.00 CED BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 H. Contract Extension - Crumlish and Crumlish 1. Service: Additional Compensation for Increased Scope of Services Mandated by INDOT at Cotter Street Reconstruction -Project No. 106-061 2. Amount: Additional $1500.00 (original contract $1800.00) 3. Funding: Section 108 Loan I. Proposal - Mikolajewski Security, Inc. 1. Service: Provide Safety and Security for Prospective Bidders Visiting Demolition Site -Studebaker Area A, Phase III Demolition. -Project No. 107- 024 2. Amount: $13.00 per hour 3. Funding: Section 108 Loan J. Agreement -South Bend Redevelopment Commission 1. Service: Providing for the Expansion of Douglas Road from SR 23 to the Mishawaka City Limits and the Reimbursement of City Expenditures from Future TIF K. Easement Agreement - St. Paul Bethel Missionary Baptist Church, Inc. 1. Location: Pierce Street Parking Lot 2. Purpose: Provides City Easement to Utilize Parking Lot Adjacent to City Owned Property at 701 Portage Avenue 3 . Amount: $1.00 4. Funding: COIT L. Proposal (Ratify) -Emergency Repair I/N Tek Force Main Pipeline 1. Company: HRP Construction M Proposal - Escherichia Coli Sensor Development and Demonstration 1. University of Notre Dame 12. TITLE SHEET A. Riverside Trail Phase 2 -Project No. 105-051 1. Company: The Troyer Group 2. Amount: $1,700,000.00 3. Funding: Fed Aid/COIT B. Eddy, Colfax, and LaSalle Streets Intersection 13. RESOLUTION A. No. 36-2007 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit And/Or Obsolete Property 1. Information Technologies, Computers and Printers B. No. 37-2007 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Approving the Transfer of Real Property to Memorial Hospital of South Bend, Inc. BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Steel Warehouse Company, Inc. 1. Location: 2722 West Tucker Drive B. Company: Haldex Garphyttan Wire AB 1. Location: 4404 Nimtz Parkway 15. RECOMMENDATIONS A. Procession -Red Ribbon March -Ratify 1. Sponsor: South Bend Heritage Foundation, Drug Free Community Council and 21st Century Scholars 2. Date: October 19, 2007 - 9:30 a.m. to 11:00 a.m. 3. Location: Colfax Cultural Center to Lincoln Way West to Williams, South on Williams to Colfax, East on Colfax to the Palais Royale 4. Favorable Recommendations B. Street Closure -Fright Fest 1. Sponsor: South Bend Parks Department 2. Dates: October 24, 25, 26, and 27, 2007 - 6:00 p.m. to 11:00 p.m. 3. Location: Eddy Street from Beyer to Mishawaka Avenue Dead End 4. Favorable Recommendations C. Street Closure -Halloween Party 1. Sponsor: Chapin Park Neighborhood Association 2. Date: October 28, 2007 - 2:00 p.m. to 7:00 p.m. 3. Location: Manitou from Park Avenue to Forest Avenue 4. Favorable Recommendations D. Alley Vacation -Discount Depot 1. Location: The North Half of the North/South Alley South of Kenwood Avenue and West of Freemont 2. Location 2: West Half of the East/West Alley South of Kenwood Avenue and West of Fremont 3. See Comments E. Procession -Step It Up 07 1. Sponsor: LU.S.B. and Notre Dame University Representatives 2. Date: November 4, 2007 3. Location: From LU. S.B. and Notre Dame to the Jon Hunt Plaza 4. Favorable Recommendations F. Alley Closure -Arts Cafe 1. Sponsor: Near Northwest Neighborhood 2. Date: November 4, 2007 3. Location: North/South Alley Between Portage & Ashland From Rex to Cross Alley BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Favorable Recommendations G. Alley Vacation - 1318 Ford Street 1. Location: North Half of Second North/South Alley East of Walnut and South of Ford Street 2. Reason: Build Garage 3. See Comments 16. RELEASE OF ESCROW A. Parking Garage No. 1 -Main and Colfax -Project No. 105-076 1. Company: Transpo 17. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1202 Grace Street 2. All criteria has been met B. Renewal -Reserved Handicapped Accessible Parking Space Sign Downtown 1. Location: 227 West Jefferson Boulevard, on Jefferson in Front of County-City Building (Permit No. 004) 2. All Criteria has been Met 18. SAFETY REPORTS -SEPTEMBER 2007 A. Central Services B. Water Works C. Engineering 19. MONTHLY GOALS AND PERFORMANCE REPORT- SEPTEMBER 2007 A. Central Services B. Water Works 20. MONTHLY REPORT OF OPERATION -SEPTEMBER 2007 A. Environmental Services 21. BONDS A. Contractor Bonds 1. Lawrence Construction Co. -For Release Effective October 12, 2007 2. Practical Christianity Ministries, Inc. -Approved Effective October 16, 2007 Pursuant to Resolution No. 100-2000 B. Excavation Bonds 1. Lawrence Construction Co. -For Release Effective October 12, 2007 BOARD OF PUBLIC WORKS AGENDA Monday, October 22, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 22. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 23. PRIVILEGE OF THE FLOOR 24. ADJOURNMENT BOARD OF PUBLIC WORKS REGULAR MEETING -RECONVENE Tuesday, October 23, 2007 - 4: 30 p. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. RESOLUTIONS A. Resolution No. 38-2007 -Resolution Related to Acquisition of Property in the City of South Bend, Indiana For Lincoln Way West Corridor B. Resolution No. 39-2007 -Resolution Related to Acquisition of Property in the City of South Bend, Indiana for Dollar Home Program 2. AWARD BIDS A. Fellows Booster Station 24" Valve Replacement -Project No. 107- 088 B. Cleveland Road at SR 933 North Service Line Replacement -Project No. 107-089 C. Williams Street Water Main Replacement -Project No. 107-090 D. Cleveland Road Valve Installation -Project No. 107-091 E. Klinger 24" Valve Replacement -Project No. 107-092 3. PRIVILEGE OF THE FLOOR 4. ADJOURNMENT