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Home My WebLink About04/22/10 Board of Public Works Agenda Session Corrected Agenda BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: April 8, 2010 B.Regular Meeting: April 12, 2010 C.Claims Review: April 19, 2010 2.OPENING OF BIDS A.Ivy Tech on Sample Street Building Façade Renovation – Project No. 110-002 1.Funding: AEDA TIF (324.1050.460.42.02) 3.EXTEND BID AWARDS A.2009 or Newer 3/4 Ton Two-Wheel Drive Pick-Up Trucks 1.Company: Jordan Ford 2.Original Award Date: December 14, 2009 3.Amount: $20,073, Total Award for Two (2) $40,146 4.Funding: Code Enforcement Capital (101.1201.415.43.02) B.Fire Hydrants & Valves – Water Works 1.Company: Underground Pipe & Valve 2.Original Award Date: August 14, 2008 (Extension Made May 26, 2009) 3.Amount: Unit Prices – Through July 14, 2011 4.Funding: Water Works Operating (620.0640.602.31.06) 4.AWARD BIDS A.2010 or Newer Tandem Axle Multi-Use Dump Trucks 1.Company: Selking International/W.A. Jones 2.Amount: 2 @ $160,486.45; Total: $320,972.90 3.Funding: Street Dept. Capital (202.0607.431.43.02) B.2009 or Newer Disc Type Chipper 1.Company: Alexander Equipment Co. 2.Amount: 1 @ $38,500 3.Funding: Parks Capital (201.1101.452.43.10) C.New Aerial Tower Truck Complete 1.Company: McCormick Motors 2.Amount: 1 @ $187,700 3.Funding: Traffic and Lighting Capital (202.0607.431.43.02) D.2010 Information Technologies Storage and Virtualization Hardware Lease Project 1.Company: CDW Government, LLC 2.Amount: $203,452.30 3.Funding: IT Capital (406.0401.415.43.08) Page 1 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.AWARD QUOTATIONS A.College Football Hall of Fame HVAC Replacement (Heating Coil) – Project No. 110-026 1.Company: Havel, Inc. 2.Amount: $7,764 3.Funding: TBD B.College Football Hall of Fame HVAC Replacement (Compressor) – Project No. 110-026 1.Company: Schuster Mechanical 2.Amount: $40,924.07 3.Funding: TBD 6.CHANGE ORDERS A.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 5 3.Increase Amount: $4,586 4.Percent of Increase: 0.63% 5.New Contract Amount: $728,278 6.Funding: Bond Issue & Capital Fund (Escrow) CORRECTION TO APPROVAL B.CSONet Phase II – Project No. 109-019 – ON APRIL 12, 2010 1.Company: HRP Construction, Inc. 2.Change Order Nos.: 4, 7, 12 – Change to Change Order No. 1 3.Correction to Final Contract Amount of $2,988,703.82 to $2,059,083.82 4.New Percent of Decrease: .3% (Prior Decrease .2%) C.CSONet Phase II – Project No. 109-019 1.Company: HRP Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $15,323.42 4.Percent of Increase: 0.74% 5.New Contract Amount: $2,075,127.24 6.Funding: SRF Funding D.Application and Administration of ARRA Funding for Streets – Project No. 109- 060 1.Company: Reith-Riley Construction Co. 2.Change Order No.: 1 3.Decrease Amount: $28,604.40 4.Percent of Decrease: (2.545%) 5.New Contract Amount: $1,095,163.60 6.Funding: ARRA Page 2 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.PROJECT COMPLETION AFFIDAVIT – DISCUSSION (AGENDA SESSION) A.Demolition of 118 S. Williams Street (Former Manor Building) – Project No. 109-088 1.Company: Gateway Environmental Service, Inc. 2.Funding: SBCDA TIF (420.1050.460.39.82) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Century Center Convention Hall Wall Panel Replacement 1.Funding: Century Center Revenue 9.RESOLUTIONS A.No. 21-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Code Enforcement, City Clerk, and Engineering Copiers B.No. 22-2010 – A Resolution of the Board of Public Works for the City of South Bend, Indiana, Accepting the Transfer of Real Property from the Board of Park Commissioners of the City of South Bend – Alonzo Watson Park C.No. 23-2010 – A Resolution of the Board of Public Works for the City of South Bend, Indiana, Approving Transfer of Real Property to the South Bend Heritage Foundation, Inc. – Alonzo Watson Park and Other Property D.No. 24-2010 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.IT – Misc. Computer Hardware 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Lease Agreement – Baystone Financial Group 1.Service: Lease and Maintenance on Engineering Copier – 4 Years 2.Amount: $9,391 3.Funding: Engineering Operating B.Lease Agreement – Baystone Financial Group 1.Service: Lease and Maintenance on Code Enforcement Copier – 5-Year Lease 2.Amount: $9,209 3.Funding: Code Enforcement Operating C.Lease Agreement – Baystone Financial Group 1.Service: Lease and Maintenance on City Clerk Copier – 4 Years 2.Amount: $9,209 3.Funding: City Clerk Operating D.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Jefferson & Niles Streetscape Modernization & Intersection Improvements Page 3 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Funding: SBCDA TIF (420.1050.460.**.**) E.Agreement – Salvation Army, Inc. 1.Service: KROC Center/Salvation Army Center – Project No. 106-022 – City to Act as Contracting Agent F.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: To Allow for Funding of the Michigan Street S-Curve Removal – Project No. 107-065 2.Amount: $231,500 3.Funding: Memorial Medical TIF G.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: To Allow for Funding of the Bartlett Street Parking Structure Façade Upgrades – Project No. 110-027 2.Amount: $39,600 3.Funding: Memorial Medical TIF H.Addendum to Contract - CDW-G, LLC 1.Service: Amendment to Contract for NetApp Hardware Installation and Configuration Services for Sans Virtualization Project 2.Amount: $26,400 3.Funding: IT Capital (406.0401.415.43.08) I.Contract – CSI Leasing 1.Service: 2010 Information Technologies Storage and Virtualization Hardware Lease Project – 48 Month Lease 2.Amount: $14,447 Quarterly Payments 3.Funding: IT Capital (406.0401.415.43.08) J.Contract – CSI Leasing 1.Service: 2010 Information Technologies Storage Virtualization Hardware Lease Project – 48 Month Lease 2.Amount: $1,757 Quarterly Payments 3.Funding: IT Capital (406.0401.415.43.08) K.Agreement – Michigan Street, LLC and Target Leasing Corporation 1.Service: Alley Vacation and Use of Property at 101, 103, 105, 107, 109, 111, 113, 115, 117, and 119 N. Michigan Street L.Escrow Agreement – Lake City Bank 1.Service: Embedded Sensor CSO Monitoring Project, Phase II – Project No. 109-019 – HRP Construction 2.Amount: $2,066,100.00 3.Funding: SRF (647.0621.665.66.11) 11.RECOMMENDATIONS A.Street Closures 1.Location: Wenger Street from Marietta to High Page 4 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)Applicant: David Herron, b)Event: Herron Family Reunion c)Date/Time: March 29, 2010 from 7:00 a.m. to 8:00 p.m. d)See Comment – CED 2.Location: West Colfax from Main to Michigan a)Applicant: Bike Michiana Coalition b)Event: Michiana Bike to Work Week Pancake Breakfast c)Date: May 26, 2010; 6:00 a.m. to 10:00 a.m. d)Favorable Recommendations – See Comment from CED 3.Location: North Michigan from St. Joseph to Colfax a)Applicant: Morris Performing Arts Center b)Event: Fridays by the Fountain c)Dates/Times: June 11 & 25, July 9 & 23, August 6 & 20, 2010; 10:00 a.m. to 3:00 p.m. d)Favorable Recommendations 4.Location: E. Wayne from Northside to Notre Dame Ave. a)Applicant: Road Dogs Cycling Team b)Event: EcoFest Criterium c)Date/Time: June 12, 2010; 10:00 a.m. to 3:15 p.m. d)Favorable Recommendations 5.Location: Sibley from Brookfield to College a)Applicant: Alexis Banks b)Event: Birthday Party c)Date/Time: May 1, 2010 from 1:00 p.m. to 8:00 p.m. d)Favorable Recommendations 6.Bendix Drive from Ford Street to Dunham a)Applicant: Shonta Johnson b)Event: Graduation Party c)Date/Time: March 29, 2010 from 12:00 p.m. to 8:00 p.m. d)See Comment from PD B.Processions 1.Applicant: American Legion Riders a)Date/Time: May 16, 2010; 8:00 a.m. to 12:00 p.m. b)Event: Fallen Heroes Family Ride c)Favorable Recommendations 2.Applicant: Matthys Little League a)Date/Time: May 1, 2010; 8:00 a.m. to 9:30 a.m. b)Event: Opening Day Parade c)Favorable Recommendations 3.Applicant: Michiana YMCA a)Date/Time: July 16, 2010; 5:00 p.m. to 8:30 p.m. Page 5 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)Event: Night Moves 5K Run c)Favorable Recommendations 4.Applicant: Diocese of Ft. Wayne – South Bend a)Date/Time: June 6, 2010; 2:30 p.m. to 3:30 p.m. b)Event: Feast of Corpus Christi Procession c)Traffic Recommends Franklin St. Instead of Main St.. C.Encroachment 1.Applicant: Foster Custom Homes, Inc. for Bill & Sherry Hanna a)Description: Brick Mailbox b)Location: 1815 Alfton Court c)See Comment – Engineering D.Use of City-Owned Property – Community Garden 1.Applicant: Rosa Gonzales & Mercedes Lopez a)Location: 126 Indiana Avenue b)Favorable Recommendations E.Permit – Sidewalk Café 1.Applicant: Noma Restaurant a)Location: 119 N. Michigan Street b)Subject to Maintaining 5’ 12.TRAFFIC CONTROL DEVICES A.Approval of New Installations 1.Handicapped Accessible Parking Space Sign a)Location: West Side of St. Peter, Extend Existing Handicapped Zone to E. Wayne Street 2.No Parking Tow Zone a)Location: Lafayette Memorial Parking Garage Exit – Extend No Parking Tow Zone to 35’ on Each Side of Drive Exit 13.MONTHLY REPORTS - Department of Public Works A.Water Works B.Environmental Services C.Central Services 14.SAFETY REPORTS - Department of Public Works A.Water Works B.Central Services 15.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Premcor Refining Group 1.Location: 2701 Lincoln Way West Page 6 of 7 BOARD OF PUBLIC WORKS Public Agenda Session April 22, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.CERTIFICATES OF INSURANCE A.Danceport on the Plaza, Mishawaka, Indiana 17.RATIFY BONDS A.Board Up Contractor 1.The Sergio Corporation d/b/a First Response, South Bend, IN – Approved April 20, 2010 B.Excavation Bonds 1.B.C. Mechanical, Inc. – Approved April 16, 2010 18.CLAIMS 19.PRIVILEGE OF THE FLOOR 20.ADJOURNMENT Page 7 of 7