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Home My WebLink About6B(1) Planning & Design Oliver Industrial Park~~C~~ `:%c :~ Community & Economic Development 1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601-1830 Phone 574/235-9371 Fax 574/235-9021 To: Redevelopment Commission From: Bill Schalliol, Economic Development Planner Subject: Oliver Industrial Park -Planning & Design Proposal Date: April 19, 2010 Attached is a proposal from Danch, Harner & Associates to provide a variety of planning and design services related to planned improvements within and adjacent to the Oliver Industrial Park on Chapin Street. The scope of work proposed within this proposal would allow for planning and design for the Oliver Chilled Plow Memorial Sculpture Plaza, incorporation of a pedestrian pathway system through the park connecting the Arnold Street bike network corridor to the Chapin/United Drive bike network corridor, and would plan and design park entry signage for the industrial park. With the near completion of the Underground Pipe & Valve complex, the work at the Kroc Center site north of the park, and the planned Ignition Park development, it is time to complete the Oliver Industrial Park. The proposal for the project is projected to be $32,535.00 with cost for Bidding & Negotiation (Task 4) and Construction Inspection (Task 5) to be expensed at a time & materials amount. Staff would propose approval of Tasks 1-4 at this time with aNot- To-Exceed amount of $40,000.00. Staff would bring Task 5 back before the Commission as part of a project proposal for the final development of the scope of work. Staff requests Commission approval of this proposal. What We Do Today Makes A Difference! ~~ Danch, Hamer & Associates, Inc. AMchael J. Danch, L.A Ron Hamer, P.S. April 5, 2010 Mr. Bill Schalliol Community ~ Economic Development 12"' Floor County City Building South Bend, Indiana 46601 Land Surveyors • Professional Engineers Landscape Architects • Land Plsru~ers Re: Proposal for Landscape Architecture, Planning, and Engineering services for: a) Proposed trail route west to east through Oliver Industrial Park, crossing Prairie Avenue and linking to Coveleski Stadium by means of United Boulevard. b) Proposed Oliver Chilled Plow Memorial Sculpture Plaza Dear Mr. Schalliol, Danch Hamer 8~ Associates is pleased to submit this proposal for professional Landscape Architecture, Planning, and Engineering services for your consideration. It is our understanding that this project will include a pedestrian trail system within the boundary and easements of Oliver Industrial Park, crossing Prairie Avenue and heading east along United Boulevard, connecting to Coveleski Stadium. This trail will provide access and connectivity to the surrounding neighborhoods and other commercial uses. This project also includes the incorporation of a Memorial Sculpture Plaza that commemorates the historical significance of the Oliver Chilled Plow. Task 1: Toooarauhic Survev: a) Topographic Survev: This work will include a detailed topographic survey of the above-mentioned area to delineate existing conditions, features, infrastructure, and grade elevations. This survey will be used as a base for the trail and memorial plaza design & construction drawings. Cost for this task would be $5,950 1843 Commerce Drive • South Bend, IN 48828 208 West Mars • Berrien Springs, MI 49103 OtTice: (574)234003 / (800)594-4003 • Fax: (57434-4119 Ofllce: (818}471-3010 • Fax: (816~g1-7237 - 2 - Apri17, 2010 Task 2: Protect Kick-0ff and Preliminary Desi~tn: a) Proect Kids-off: This will include a meeting with City staff to gather input on design requirements, trail routing, and project scheduling. b) Preliminary Desi4n (Trail): This will include the submission of conceptual design options to the City staff. The conceptual drawings will address various components of the design including the proposed trail alignment 8 material usage, trail connectivity to the surrounding community, wayFnding trail signage, amenity types and styles (benches, litter containers, and bike racks) along with their proposed locations, pedestrian lighting, landscape planting locations, and probable construction cost estimates. The conceptual plans will be submitted to the City for review and comment. We anticipate two to three additional meetings with the City staff to finalize the conceptual design before moving to final design. Cost for this task would be $5,450 c) Oliver Memorial Sculpture Plaza: A memorial sculpture plaza/park area located adjacent to the Oliver Boiler House was proposed in 2004. This task starts with the re-evaluation of those past efforts. From there, Danch Hamer, Inc., will design and incorporate an updated memorial sculpture plaza that is integrated into the proposed Oliver Industrial Park Trail. Danch Hamer, Inc. will meet with City staff and other stake holders to define the plaza by confirming it's proposed location, identifying design elements, materials, and financlal considerations. Conceptual design options and cost estimates will be submitted along with the preliminary trail concepts. The approved Memorial Plaza design will be incorporated with the trail project for final design drawings and construction documents. Cost for this task would be $6,900 Task 3: Construction Documents: a) Construction Documents: After review and approval from City staff, Danch Hamer will provide bid ready, final construction drawings that will include existing conditions, layout plan, grading plans, utility coordination plans, landscape plans, details, specifications, and final construction cost estimates. Cost for this task would be $14,225 Task 4: Biddinc: a) Bidding: Danch Hamer will provide bidding and negotiating services at a time and material basis. -3- Task 5: Construction Inspection: Apri17, 2010 a) Construction inspection: If required, construction inspection services will be provided at a time and material basis and will consist of monitoring day to day construction methods and practices to insure proper installation of the trail, amenities, landscape, and any other project components. Weekly progress reports will be sent to the City and Contractor for review and action. A final punch list would be developed and issued to the City and Contractor before issuing substantial completion. Summary of Fees• Task 1 Topographic Survey $5,950 2 Project Kick-off 8 Preliminary Design $12,350 3 Construction Documents $14,225 4 Bidding 8~ Negotiation Time 8~ Materials 5 Construction Inspection Time & Materials Project Total: ;32,525 Revisions to the plans requested by the City would be completed at our standard hourly rates (attached). If you have any questions, please I free to call our office. Items approved to proceed: Approved By ~ Date: Sincerely, J~~ r. ~•~ Jeffrey T. Ballard, RLA, ASLA, LEED AP Senior Landscape Architect Danch Hamer 8 Associates, Inc. Danch, Harner & Associates, Inc. Effective Date: January 25, 2007 SCHEDULE OF HOURLY RATES AND DIRECT EXPENSES CLASSIFICATION HOURLY BILLING RATE Senior Professional Engineer $138.00 Engineerin Desi ner $80.00 Project Engineer $70.00 Senior Professional Land Surveyor $138.00 Senior Survey/En ineering Tech $80.00 Survey/Engineering Tech $55.00 Senior Professional Landscape Architect $138.00 Survey Mana er $70.00 Two Person Field Crew $120.00 Princi al $138.00 Clerical $45.00 ITEM UNITS UNIT PRICE Milea a Miles $0.50 Copies* Each $0.25 Standard Size Prints (24 x 36) Each $4.00 Oversize Prints S uare Foot $1.00 Vellums (24 x 36 size) Each $10.00 Overni ht Travel: Meals Cost Lod in Cost Public Trans ortation Cost *Note: Copies include 81/2 x 11, 81/2 x 14, or 11 x 17 size sheets. Other direct expenses may include cost to obtain copies of documents such as deeds or plats, maps, or other items purchased as a direct result of employment on the project. NOTE THAT MILEAGE IS NOT CHARGED FOR PROJECTS WITHIN ST. JOSEPH COUNTY, INDIANA OR BERRIEN COUNTY, MICHIGAN.