HomeMy WebLinkAbout6A(5) Resolution No. 2671c~aCs)
RESOLUTION NO. 2671
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF
AN ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Bartlett Street Parking Structure Facade Upgrades)
WHEREAS, effective January 1, 2010, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission") and the South Bend Board of Public Works (the "BPW") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2010; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Bartlett Street Parking Structure Facade Upgrades to the Master Agency
Agreement by way of this Addendum.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Addendum to Master
Agency Agreement (Bartlett Street Parking Structure Facade Upgrades) and hereby
authorizes its execution in substantially the form attached hereto with such changes as the
Commission may deem necessary or appropriate upon the advice of counsel, said
execution thereof to be conclusive evidence of the Commission's approval of such
changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Don Inks or Jeff Gibney is authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
April 26, 2010, at 10:00 a.m., in Room 1308, County-City Building, South Bend, Indiana
46601.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
ADDENDUM TO
MASTER AGENCY AGREEMENT
(Bartlett Street Parking Structure Facade Upgrades)
This Addendum to Master Agency Agreement (this "Addendum"), made and
entered into as of the 26th day of April, 2010, by and between the South Bend
Department of Redevelopment, acting by and through its Redevelopment Commission
(the "Commission") and the City of South Bend, Indiana, a municipal corporation duly
organized and existing pursuant to the laws of the State of Indiana, acting by and through
its Board of Public Works (the "BPW") for purposes of the Commission designating the
BPW to act as the Commission's agent to undertake the Bartlett Street Parking Structure
Facade Upgrades (the "Project").
WHEREAS, effective January 1, 2010, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2010; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Bartlett Street Parking Structure Facade Upgrades to the Master Agency
Agreement by way of this Addendum.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being more specifically described in "Exhibit A", attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Don Inks or Jeff Gibney is authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
ATTEST:
Linda Martin, Clerk
March 30, 2010
CLITTREL@SouthBendlN.Gov
Mr. Carl Littrell, PE
City Engineer
City of South Bend
227 W Jefferson Ste 1200 S
South Bend, Indiana 46601
RE: South Bend Memorial Hospital Bartlett Street Parking Structure Facade Renovation
Carl Walker, Inc. Proposal #N1-10-113
Dear Mr. Littrell:
Carl Walker, Inc (Carl Walker) is pleased to present this proposal for engineering and architectural
services related to the anticipated
Bartlett Street Parking Structure facade
renovation. Facade improvements are
anticipated along the north and west
elevations.
PROJECT UNDERSTANDING
The Bartlett Street Parking Structure was
built in the late 1970's and consists of
one slab-on-grade level (Level 1) and
four supported parking levels (Levels 2,
3, 4 and 5).
The three bay wide structure measures
approximately 277 feet in the east/west .,.~
direction, by 144 feet in the north/south ~'~'` s `'
-~.,.,p
direction. The two outer bays are 57 ~ x«~`
feet wide, and the center bay is a 27-
foot wide two-way speed ramp providing the vertical flow
between levels. The total supported slab area measures approximately
160,000 square feet with the slab-on-grade level providing an additional
40,000 square feet.
This 30-year old parking structure utilizes aprecast/prestressed concrete
structural system with long span tees and acast-in-place concrete topping.
The structural system for the speed ramp consists of an 8" thick prestressed
hollow core plank with acast-in-place concrete topping. The current
facade is as follows:
0
North Elevation -This elevation faces Bartlett Street. The east end
abuts directly to the Medical Office Building (brick facade). The floors and spandrels on this
elevation are flat. Following development of the construction documents in 2006 the street level
entry/exit lanes were moved to the Bartlett Street (from the west entrance drive). The new
multiple story entrance sign was also added at this time.
1 ~~; i ~_ ~~~ ~. I ~ n ~~ .•uiir- ~:,~~ rr~iun ~~,<< 1,;:~ d4 ._ ~ ,1 . ,_<< i c~%.: ay Cute www.coriwalker.com
Mr. Carl Littrell, PE
SB Memorial Hospital
March 30, 2010
^ West Elevation -This elevation faces the hospital entrance drive, and is visible from the main
hospital. Following development of the construction documents in 2006 the street level
entry/exit lanes were moved from the west drive to Bartlett Street. The entrance to the parking
structure is no longer on this elevation. The floors and spandrels on this elevation are flat; and
the southwest stair tower is currently exposed on this elevation. With the recent addition of the
elevator tower, the stair has limited exposure on the west elevation.
^ South Elevation -The floors and spandrels on this elevation are flat; and the southwest stair tower
is exposed on this elevation. Fagade improvements on this elevation are not anticipated.
^ East Elevation -The parking structure is directly adjacent to the Medical Office Building. A small
portion of the east fagade (northeast corner) is exposed at Bartlett Street, and this section will be
included in the fagade upgrades. The remaining portions of the east elevation are not exposed.
Carl Walker completed a 2005 feasibility study to review fagade improvements. Based on this study,
Carl Walker prepared construction documents to implement fagade improvements as represented in
the attached elevations (Exhibit A). The construction documents were prepared with the
understanding that all work would be bid and construction completed by the construction manager
that was working at the hospital during this period. The fagade improvements have not been
completed.
The City of South Bend (City) plans to utilize Medical TIF funds to complete the fagade improvement
project. The City will contract for design and construction services as required to complete this work.
The Hospital will be providing a temporary easement to the City to allow construction to proceed.
Based on our understanding of the project requirements, we have identified several key project goals
as follows:
o Fagade Improvements -Brick will be added to the existing north and west elevation spandrels
and columns as represented in the attached elevations (Exhibit A). Full brick will be utilized at
the spandrels and some columns, accent will be provided with a capstone and bottom
horizontal pieces. The improvements will be limited to the north and west elevations, and will not
include the southwest stair or the south elevation.
o Structural Modifications -The spandrel panels are conventionally reinforced concrete. Based on
our initial study, the load bearing spandrels can handle the added weight of the 4 inch brick.
o Foundations - Additional foundations are not anticipated; and existing foundation
reinforcement is not anticipated.
Mr. Carl Littrell, PE
SB Memorial Hospital
March 30, 2010
o Vertical Expansion -The parking structure was originally designed to accommodate aone-level
expansion. With the additional weight on the spandrels, the ability to expand vertically without
foundation reinforcement may be eliminated.
o Building Code -The current design is based on the 2003 Indiana Building Code (2003
International Building Code). The current Indiana Building Code has adopted the 2006
International Building Code, and it will be necessary to review the design impact of the more
recent code.
o Lateral Loads -Our review of the 2003 Indiana Building Code confirmed that reinforcement of
the lateral load system due to upgraded building code seismic design requirements was not
necessary. This conclusion will be verified with respect to the current Indiana Building Code, and
we propose to retain the services of our code consultant to assist with this determination.
o Elevator (Southwest) -The 2006 design considered the addition of the new elevator in the
southwest corner of the parking structure.
o Stair Tower (Southwest) -With the addition of the new elevator, it was previously agreed that the
existing southwest stair tower would not be reconfigured. Furthermore, we do not anticipate
upgrading the stair facade.
o Continued Hospital Operations - It will be important to maintain the Hospital's parking operations
during construction, with an emphasis on continued parking (uninterrupted access), dust, noise,
fumes, etc.
o Construction Delivery - We understand that the City will competitively bid this work, using the
traditional design, bid, and construct approach.
o Anticipated Construction Cost -The estimate of construction cost will be confirmed during the
Design Update Phase. The construction manager reported that the cost of this work (hard bids
taken) was approximately $700,000 in 2007.
PROJECT APPROACH
Carl Walker proposes to provide our services based on the attached scope of services provided in
Exhibit B.
PRELIMINARY PROJECT SCHEDULE
Task Schedule
Design Update April 1, 2010 thru May 7, 2010
Bidding 8~ Contractor Award May 10 thru June 4, 2010
Construction June 21 thru September 10, 2010
We estimate the time of construction to be 12 weeks, depending on phasing requirements.
Mr. Carl Littrell, PE
SB Memorial Hospital
March 30, 2010
CARL WALKER. INC. FEE
We propose to provide our services on a lump sum fee plus customary reimbursable expense basis.
Reimbursable expenses include travel, communication, postage, and reproduction.
The following table summarizes our proposed fees and anticipated expenses:
Carl Walker, Inc. Professional Fees
Phase Description Fees Estimated
Ex enses
4 Design Update $12,500
$200
• Code Consultant Allowance RTM $1,000
5 Bidding $4,500 $400
6 Construction Administration $19,500 $1,500
TOTAL $37,500 $2,100
Our proposed reimbursable expenses anticipate that final drawing reproduction and distribution costs
will be by the City. Our fee does not include the preparation of a rendered perspective.
Our proposed fee is based on up to three (3) meetings during the design phases, and a total of fourteen
(14) site visits during bidding and construction. This proposed fee does not include costs for materials
testing or geotechnical engineering.
We anticipate using the standard AIA Agreement between the City of South Bend and Carl Walker. If
the terms in this letter are acceptable, please sign in the space provided and forward one copy as our
authorization to proceed. We welcome the opportunity to work with you, and if you have any questions
or would like to discuss this proposal, please contact me.
Very truly yours,
CARL WALKER, INC.
~, z
Michael C. Ortlieb, PE
Executive Vice President
CC: Larry J. Lies, Memorial Hospital of South Bend
Gary Cole 8~ Mark Sampson, Carl Walker
Gary A. Gilot, P.E., City of South Bend (agilot@southbendin.gov)
ACCEPTED BY:
City of South Bend
SIGNATURE
TITLE
DATE
M:\Mktg-20101N1-10-113 South Bend Memorial Bartlett Street Facade\SBMH Bartlett Facade Renovation Proposal 03-30-10.doc
a
z
O
~""'
Q
w
J
W
~--
Z
r
r
Q
r
N
I
O
O
N
.--
O
0
I~
M
I
"vi
M
C
I
ac
3a 3v
wa w~
zv z a
M
~f7
I
r-
a
J
F- W
N
jG
W
~ Z
U J
m OU
3 tJ
W `'~
z o-
EXHIBIT B
South Bend Memorial Hospital Bartlett Street Parking Structure
Facade Renovation
Carl Walker Scope of Services
A. Design Update Phase - We understand that South Bend Memorial Hospital and the
City of South Bend have agreed upon the facade design as shown in Exhibit A. Prior to
issuing this design for bidding, the Design Update Phase will provide an opportunity to
confirm agreement on the proposed facade concept, confirm existing
conditions/configuration, update the code review and address required modifications,
develop construction controls necessary to maintain parking operations, develop front
end specification requirements (Divisions 0 and 1), update estimated construction costs,
and finalize the 2010 project schedule.
1. The initial work effort will involve compiling and distributing the most recent design
information, including design assumptions and the 2006 design documents.
2. Meet with the City and the Hospital to establish project requirements, establish the
schedule, and to set milestone dates.
3. Attend, chair and document two (2) design coordination meetings with the City and
Hospital.
4. Present the proposed architectural concept to the City of South Bend. We understand
that site plan approval will not be required for this project.
Review building code/zoning changes that may affect construction and cost. We
propose to retain RTM (Code Consultant) to assist with this review. Our current scope
does not include the preparation of variance applications, if required.
6. Meet with City building officials to review our understanding of specific code
requirements and their impact on the project.
Construction Planning/Coordination - We will meet with the City and Hospital to
develop specific project requirements for construction controls and phasing. As a
minimum, the following items will be discussed:
a. Required contractor construction sequencing to minimize disruption to
parking and adjacent buildings.
b. Review Hospital requirements or concerns that will affect construction such as
noise restrictions dust and fume controls, required construction signage,
barricades, construction safety, etc.
8. Prepare front end specifications (Division 0 and Division 1) based on City requirements.
9. Prepare final architectural and structural plans, details, and specifications required for
the architectural improvements.
10. Submit required documents for review to the appropriate government authorities.
11. Confirm the construction cost estimate and the anticipated construction schedule.
EXHIBIT B
South Bend Memorial Hospital Bartlett Street Parking Structure
Facade Renovation
Carl Walker Scope of Services
B. Bidding Phase
1. Schedule, chair, and document the pre-bid conference for potential bidders.
2. Consult with the City during the bidding phase, answer questions and prepare
addenda as required.
3. Notify qualified contractors for bidding. We understand that the City will coordinate
the distribution of the bid packages to bidders.
4. Respond to contactors' questions, and if necessary issue project addenda.
5. Evaluate Contractor bids, and provide our comments and recommendations for the
award of the contract.
C. Construction Administration Phase
1. Attend pre-construction meeting to review specifications and design requirements with
the contractors. It is anticipated that this meeting will be held in conjunction with a
scheduled project progress meeting.
2. Provide ongoing consultation with the City and selected contractor throughout the
construction phase.
3. Review contractor pay requests, and assist in documentation of construction quantities
where unit pricing is used.
4. Process and review shop drawings.
5. Attend regularly scheduled progress meetings to coordinate work and to maintain
project communication.
6. Prepare bulletins and change orders as necessary to clarify and document
discrepancies.
7. Conduct construction observation visits in conjunction with progress meetings,
providing a periodic review of construction with respect to general conformance to
the contract documents. We will assist in observing and recording the work progress
and verify that, in general, the work complies with the intent of the plans and
specifications. Afield report will be prepared for each site visit.
8. Prepare, distribute, and update punch list for construction contract.
9. Make final inspection with the City, MHSB, and contractor.
M:\Mktg-2010\N1-10-113 South Bend Memorial Bartlett Street Facade\Exhibit B Scope of Services 03-30-10.doc