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HomeMy WebLinkAbout03-15-2010 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING M15,2010 ARCH The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 15 of March 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Betsy Harriman, Administrative Director; Susan O’Connor, Recreation Director; Paul McMinn, Assistant Recreation Director; Randy Nowacki, Director of Golf Operations; Dave Firestone, Erskine Golf Pro; TJ Mannen, Elbel Golf Pro; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney; Mayor Luecke; Gregg Zienterra, Controller; Phil Custard; Purchasing Manager I.The meeting was called to order by Board President Robert Henry at 1:02 p.m. II.The first order of business was the interviewing of interested citizens. 1.Ms. Ann Puzello, City Councilperson, informed the Board that Communiversity, a collaboration of the City and Notre Dame will take place April 10. University students will be working in Fredrickson Park, Coquillard Park, Kelly Park, Potawatomi Park and Zoo, and the Conservatory. They will be spreading wood chips, painting, cleaning, and tree plantings. A picnic will be held at 4 pm at the Robinson Center and she invited the Board to attend. III.The next order of business was unfinished business. 1. Request to Award Chemical and Fertilizer Bids for Golf- Randy Nowacki Mr. Nowacki requested the Board approve the bids as recommended by staff. See attached. Dr. Kelly made a motion to award the recommended bids. Mr. Mullins seconded the motion and it was passed. 2. Request to Award Jefferson St. Bridge Wall Repair- Mike Dyszkiewicz Mr. Dyszkiewicz reported that after conferring with the City Engineer, a different repair - - 1 - - will be done to the wall. He has rejected the previous quotes. Lehman and Lehman are drawing several concepts of how the repair will be done. 3. Request to Approve Revised Rezoning Petition for Kroc Center- Gerald Phipps Mr. Phipps of the Troyer Group requested that the Board sign an amended rezoning petition. The previous petition was amended to delete an area to keep the process moving. Mr. Goodrich made a motion to approve the amended petition. Mr. Mullins seconded the motion and it was passed. 4. Request to Award Quote for Climbing Wall- Paul McMinn Mr. McMinn requested approval of the bid by Extreme Engineering for a portable climbing wall in the amount of $31,249.65. A second quote was received from American Rock Climbing for $39,152. Mr. Mullins made a motion to award the quote to Extreme Engineering. Dr. Kelly seconded the motion and it was passed. IV.The next order of business was new business. 1. Arborist License Renewals- The following license applications were presented for approval by the Board: a. Kachur Tree Service b. Super Tree, Inc. c. Fuerbringer Landscaping & Design, Inc. d. Acorn Landscaping, LLC e. KC Tree, Inc. f. Kevin’s Tree & Landscaping of Michiana, Inc. g. TLC Tree Removal, Inc h. Michiana Arbor Supply i. Mills Landscape Service j. Doug’s Mishawaka Tree Service, Inc. Mr. Bodnar reported that TLC Tree Removal and Super Tree’s insurance certificate did not have the City of South Bend as a certificate holder. He suggested approving the licenses pending the receipt of amended certificates. Mr. Goodrich made a motion to approve all the requests, including the above pending receipt of amended certificates. Dr. Kelly seconded the motion and it was passed. Mr. Goodrich made a motion to accept the renewals of the Arborist Licenses and Dr. Kelly seconded the motion. It was passed 2. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. May 15, 2010- Cystic Fibrosis Walk- Howard Park/Riverwalk b. May 26, 2010- Trail Days/Corpus Christi School- Pinhook Park/LaSalle Landing She stated that both were returning events and were aware of the insurance requirements. She recommended approval of all requests. - - 2 - - Dr. Kelly made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. 3. Request to Approve Interlocal Agreement regarding Property at 521 Eclipse- Catherine Toppel Ms. Toppel, Director of Code Enforcement, requested the Board approve the interlocal agreement between Code Enforcement, the Parks Department, and the Redevelopment Commission regarding the renovation of an existing building for use as an animal shelter at 521 Eclipse. This property is owned by the Park Department. She said an updated agreement was being faxed over and she would present it to the Board later in the meeting. 4. Request to Approve Contract for Pony Rides at Potawatomi Zoo- Terry DeRosa Mr. DeRosa reported that a new source will be used to provide ponies for the pony rides at the Zoo this year. He asked the Board to approve the contract and resolution 2010-1 allowing him to sign the contract on behalf of the Park Board. Mr. Goodrich made a motion to approve the contract and resolution 2010-1. Mr. Mullins seconded the motion and it was passed. V.Approval of the minutes of the last regular meeting of the Board held on January 18, 2010 and Special Meeting held February 8, 2010. Mr. Goodrich made a motion to approve the minutes of the regular Board meeting held on January 18, 2010 and the special meeting held February 8, 2010 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for January 2010 totaling $615,638.60 and February 2010 totaling $758.475.09. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair reported that repairs and upgrades at the Conservatory are being discussed with Notre Dame, architects and engineers. These would be done over the coming years in three phases. These would be to a. demolish the growing houses and install new heating, b. upgrade the infrastructure and electrical system, and c. add a community room for classes and rentals. The estimate is from$1.6-1.9 million. 2. We have received a federal grant through REAL Services. It is a $353,000 grant, $290,000 will be for Parks. It will fund 25 positions through the summer. 3. Ms. Teresa Pembrooke, of Greenplay, Inc., will be giving talks on revenue planning and marketing over the next two and a half days. She has presented at the Reitz Revenue and Marketing School. She will do a seminar for employees this afternoon and tomorrow, and address the IPRA meeting on Wednesday. - - 3 - - VIII.Comments by Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that the grant will fund eleven employees that are badly needed due to the budget cuts this year. 2. The Street Department is working with us to pave several lots. These include the Charles Black Center, Erskine clubhouse lot, and the service roads at the Zoo. 3. Recycling bins are being placed in various locations and Centers. These will be for public as well as employee use. 4. Park clean up has started. There has been lots of graffiti found on structures and it is being removed. IX.Comments by the Zoo Director 1. Mr. Derosa reported that last Saturday was the final Winter Day at the Zoo. 185 patrons toured the zoo. 2. Wal-Mart has donated $1,000 to the Zoo Society. This also included volunteer work. 3. The Zoo has joined a program through the AZA to receive discounts from Pfizer Drug Company for veterinary drugs. 4. The Zoo will open April 3. They are training employees and the train has been inspected and is read to go. 5. The Zoo is partnering with Prevent Child Abuse of St. Joseph County. A flower bed will have pin wheels in it through April. April 23 will be their event day. 6. The Road Crew has retiled the floor of the gift shop. X.Comments by the Recreation Director 1. Ms. O’Connor thanked Mr. Moyers for doing the work for the grant application. Recreation will receive 14 employees from the grant for the centers and playgrounds. 2. River City Basketball League ends this week and tournament play starts this weekend. 3. An AAU Super Regional tournament for 10, 11, and 12 year old girls will be hosted by the Park Department this weekend. 4. The Indiana Parks and Recreation Association will hold its Northern District meeting will be held here on Wednesday. Ms. Pembrooke will be the main speaker. 5. The Daddy-Daughter Dance was held last month and had 968 participants. 6. The Mom-Son Dance will be held March 23 at the Palais Royale. 7. The Camp Fair was held at Century Center this year. Sixty-five vendors and over a thousand attendees were there. She thanked Century Center for donating the space for the fair. 8. Camp Awareness registration was held last week and five of the nine weeks were filled. 9. Kid’s World registration has registered 38 of 78 spaces. She felt parents are waiting later to register. 10. A group of volunteers from the University of Wisconsin will be stopping on their way to Washington, DC to work at Rum Village on March 27. - - 4 - - 11. Kohl’s employees will be working at Rum Village on March 18. 12. She thanked Mr. Payton, Development Director, for securing a $5,000 donation for the concert series at Potawatomi Park. XI.Comments by Development Director 1. Mr. Payton informed the Board that Culvers will be selling ice cream at Belleville Softball Complex, the Potawatomi Concerts, and Leeper Tennis Complex. 2. Jimmy Johns and Martins will be providing lunches for the AAU tournament. 3. Pepsi will be providing drinks for the IPRA meeting and TGIF will donate the lunch for the participants. 4. He and Mark Bradley recently did a presentation at the Lunch and Learn program about the Park history. 5. Online registration will be coming soon. 6. Kohls will donate $1,000 as well as doing the volunteer work at Rum Village. 7. A golf advertising package in partnership with Blackthorn Golf Course is being put together. It will be a combination of radio, print and television advertising. 8. The Park Board Foundation will be formed in the next few months. This will allow donations to a not for profit organization and applications to grants that are restricted to non profit organizations. XII.Comments by the Director of Golf 1. Mr. Nowacki said that the golf courses will open on March 16. 2. The open house at Erskine was held on March 6. Several vendors were present and door prizes were awarded every hour. 215 people visited the open house. 3. Golf employees have received compliments on the new fee structure. 4. Blackthorn is under new management with Kitson Golf. He is looking forward to a great relationship. 5. Elbel, Erskine and Blackthorn have been given rights to use the Bobick’s name in the proshop. It will be a great marketing tool. 6. There are two new concessions managers this year. He thanked Theresa Breen for her years of service. 7. Capital projects are underway. Ms. Toppel presented the Board with the updated interlocal agreement. Mr. Goodrich made a motion to approve the agreement and Dr. Kelly seconded the motion. The agreement was approved. XIII.There being no more business to come before the Board the meeting adjourned at 2:03 p.m. - - 5 - - The next regular meeting will be held April 19, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary 2010 Comparison of Bids - Chemicals & Fertilizers Chemicals Note * Indicates Alternates Item # Product Package size Advanced Harrells John Deere Landscapes Comments 1 26 / 36 Fungicide 2x2.5 gal ctn 639.25 * 750.00 440.00 * 2 Acelepryn .5 gallon NB 880.00 880.00 3 Affirm WDG 3x2.4 # ctn NB 630.00 NB 4 Banner Maxx ll 2x1 gal ctn 229.26 * 498.00 498.00 5 Banner Maxx ll Linkpak 10 gallon linkpak 1,146.30 * 2,490.00 2,490.00 6 Banol 2x1gal ctn 807.80 * 840.00 700.00 7 Barricade 4x1 gal ctn NB 590.80 590.80 8 Chipco 26GT Flo 2x2.5 gal ctn 278.04 * 640.00 260.00 * 9 Chipco 26019 2x2.5 gal ctn 278.04 * 299.00 NB 10 Clearys 3336 Flo 2x2.5 gal ctn 424.00 * 531.50 230.00 * 11 Concert 2x2.5 gal ctn NB 390.00 390.00 12 Confront 4x1 gal ctn 637.24 562.00 580.00 13 Curlan EG 12x2.75 # ctn 1,138.50 1,138.50 1,138.50 14 Daconil Ultrex 4x10# ctn 237.65 * 310.00 310.00 15 Dimension 2EW 2x2.5 gal ctn NB 1220.00 1250.00 16 Disarm 480 SC 64 oz jug 1,158.75 NB 1,236.00 17 Drive XLR8 4x5 gal ctn NB 420.00 420.00 18 Dylox 6.2 G 30# bag NB 33.10 40.00 19 Emerald 70 WG 10x.49 # ctn 1,421.00 1,421.00 1,421.00 20 Fleet 2x2.5 gal ctn NB 340.00 NB 21 Glyphosate Pro 2x2.5 gal ctn 92.86 * 180.00 78.66 * 22 Headway 1 gal jug NB 405.00 405.00 23 Heritage 6x1 # ctn NB 1,854.00 1,854.00 24 Instrada 2x2.5 gal ctn NB 769.00 769.00 25 Knockdown 12x1 qt ctn 172.80 276.00 51.00 * 26 Lontrel 12x1 qt ctn 1,999.80 1,860.00 1,920.00 27 Max 4-0-0 2x2.5 gal ctn NB 254.40 NB 28 Max Calcium 2x2.5 gal ctn 93.16 * 80.00 NB 29 Max Magnesium 2x2.5 gal ctn 152.44 * 60.00 NB 30 Max Potassium Silicate 2x2.5 gal ctn NB 122.90 NB 31 Meridian 25 WG Pak 2x104 oz NB 2,350.00 2,350.00 - 6 - LK J IHGFED CBA 32 Millenium Ultra 2x2.5 gal ctn 271.76 275.00 225.52 * 33 Panasea Plus 2x2.5 gal ctn 205.84 * 365.00 NB 34 Primo Maxx 2x1 gal ctn 195.12 * 550.00 550.00 35 Provaunt 8x10 oz ctn NB 536.00 560.00 36 Proxy 2x2.5 gal ctn 173.40 * 198.00 250.00 37 Quicksilver 8 oz bottle 137.35 135.00 125.00 38 Replace 2x2.5 gal ctn 191.60 168.40 NB 39 Runway 12x1 qt ctn 122.52 144.00 NB 40 Sandaid [ Fine ] 50 # bag NB 60.00 NB 41 Sequential Micros 2x2.5 gal ctn 205.84 * 242.00 NB 42 Sevin SL 2x2.5 gal ctn 192.06 * 190.00 190.00 43 Signature WDG 4x5.5 # ctn 408.57 * 534.80 540.00 * 44 Snapshot 2.5 TG 50# bag 95.56 112.50 95.00 45 Speedzone 2x2.5 gal ctn 305.88 294.50 270.00 * 46 Subdue Maxx 2x1 gal ctn 1,968.75 * 998.00 998.00 47 Surflan AS 2x2.5 gal ctn 353.32 * 360.00 224.00 48 Sync 12x1pt ctn 179.10 200.00 NB 49 Symphony 2x2.5 gal ctn NB 335.00 NB 50 Tartan 2x2.5 gal ctn NB 2,330.00 2,251.20 51 Title Phyte 2x2.5 gal ctn 292.90 * 137.50 NB 52 Tordon RTU 2x2.5 gal ctn NB 380.00 300.00 53 Tricure AD 2x2.5 gal ctn NB 470.00 NB 54 True Foliar N 2x2.5 gal ctn 97.06 * 192.00 NB 55 Tupersan 4# bag 99.79 91.25 100.94 56 Turfside 400 FLO 2x2.5 gal ctn 155.48 150.00 190.00 57 Zenith .5G 30# bag 35.99 * 30.00 23.42 * 58 Zenith 75 WSP 4x4x1.6 oz ctn 153.33 * 156.80 107.67 * 2010 Comparison of Bids Fertilizers Item Product Package Size Advanced Harrells John Deere Landscapes 22-2-19 50 # bag 31.80 * 58.50 39.00 * 26-0-13 50 # bag 25.39 * 40.50 NB 0-0-50 50 # bag NB 91.25 24.83 J D Landscape No Label / No MSDS 30-2-12 50 # bag NB 60.30 42.00 * 0-0-7 50 # bag 18.14 19.25 21.25 .10-4-16 50 # bag NB 24.50 NB 15-2-15 50 # bag NB 59.05 48.00 * Kelleys Micro Gypsum 50 # bag NB 11.35 NB 18-0-18 50 # bag NB 52.10 NB 19-0-3 50 # bag 17.98 * 18.15 19.07 * 30-0-16 50 # bag 17.15 * 17.70 NB .8-4-24 50 # bag NB 34.80 NB - 7 -