HomeMy WebLinkAbout03/29/10 Board of Public Works Claims ReveiwCLAIMS REVIEW MEETING MARCH 29 2010 92
A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on
Monday, March 29, 2010, by Board President Gary A. Gilot with Board Member Carl P.
Littrell present. Board Member Donald Inks was absent.
Addition to the Agenda
Mr. Gilot noted the addition of Resolution No. 1 b-2010, Adopting a Revised
Travel Policy, to the agenda.
APPROVE CLAIMS
Mr. Gilot stated that a request to pay claims has been received by the Board; each claim
is fully supported by an invoice; the person receiving the goods ar services has approved
the claims; and the claims have been filed with the City Fiscal Off ter and certified for
accuracy.
Mr. Gilot stated the following claims were submitted to the board far approval:
Name Amount of Claim Date
City of South Bend $1,685.9$ 03/22/10
City of South Bend $1,549,513.42 03/29/10
Underground Services -Emergency Sewer
Re air at Huron Circle $70,614.51
(2007B Sewer Bond} 02/16/10
The Bank of New York Mellon Trust Co.;
Close Out Escrow Account with Bowen
Engineering for Primary Aeration Channel $152,779.66
(2007 Sewer Bond} 02101!10
Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be
approved as submitted. Mr. Littrell seconded the motion, which. carried.
ADOPT RESOLUTION NO. 16-2010 - ADOPTING A REVISED AND AMENDED
TRAVEL POLICY
Mr. Gregg Zientara, City Controller, stated Legal has reviewed the above revised policy
and given their approval. The new policy is an attempt to simplify travel by changing the
approval process, and making cash advances available when there is the need. He noted a
request far quotes will be going out for a travel, agent to handle air travel requirements to
reduce the need for employees to shop online for the best prices. The City will also have
available an air travel card to submit to the travel agency to use for air fare charges. This
will eliminate the need for submission of air expenses and retards through a Travel
Expense Report, on behalf of the employee. Mr. Zientara stated the City will be using the
State of Indiana's per diem rates for the City traveled to and a link to the U.S.
Government site for travel expenses. Linda Martin, Clerk of the Board, Hated this was an
addition to the agenda and the resolution has not been drafted yet, so it would need to be
approved subject to the drafting. Therefore, Mr. Gilot made a motion to approve the
resolution subject to Legal's draft. Mr. Littrell seconded the motion, which carried.
ADJOURNMENT
There being no further
Gilat, seconded by Mr.
business to came before the Board, upon a motion made by Mr.
Littrell and carried, the meeting adjourned at 8:45 a.m.
ATTEST:
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~~,_ ~;'inda M. Martin, Clerk ~_._„,. m..
BOARD OF PUBLIC WORKS
Gary A. Gilat, President
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~~bnald E.~Inks, Member
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Carl P. Littrell, Member