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Home My WebLink About04/08/10 Board of Public Works Agenda Session BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.ENCROACHMENT A.1320 Hillcrest Road REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: March 18, 2010 B.Regular Meeting: March 22, 2010 C.Claims Review: March 29, 2010 D.Claims Review: April 5, 2010 2.OPENING OF BIDS A.One (1) or More, New Aerial Tower Truck Complete 1.Funding: T&L Capital (202.0607.431.43.02) B. One (1) or More, 2009 or Newer Disc Type Chipper 1.Funding: Parks & Recreation Capital (201.1101.452.43.10) 3.OPENING OF QUOTATIONS A.Coveleski Restroom Improvements – Project No. 110-008C 1.Funding: SBCDA TIF (420-1050-460-42.02) B.Coveleski Gutter Improvements – Project No. 110-008E 1.Funding: SBCDA TIF (420-1050-460-42.02) C.Coveleski Dugout Heater Improvements – Project No. 110-008G 1.Funding: SBCDA TIF (420-1050-460-42.02) D.Coveleski Sewage Ejector Improvements – Project No. 110-008H 1.Funding: SBCDA TIF (420-1050-460-42.02) 4.OPENING AND AWARD OF QUOTATIONS A.Traffic Paint 2010 – Project No. 110-022 1.Funding: Departmental Operating Budget (101.0607.431.22.30) B.College Football Hall of Fame HVAC Repairs & Upgrade – Project No. 110-026 1.Funding: Fund 655 College Football Hall of Fame 5.AWARD BIDS – MISCELLANEOUS BIDS A.Water Treatment Chemicals 2010 1.Funding: Department Operating Budgets (620.0640.603.22.25/641.0630.7933.65.06) 2.Company: Alexander Chemical a)Awards: (1)Chlorine (2,000 lb Tanks @ $389.00/Ton & 150 lb Cylinder @ $68.00/Cylinder) BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (2)Fluorisilicic Acid @ $698.00/Ton (3)Sulfur Dioxide @ $599.00/Ton 3.Company: American International Chemical, Inc. a)Award: Potassium Permanganate @ $2.38/lb (55 lb Pail) 4.Company: Watcon a)Award: Phosphate Sequestrate @ $1.0876/lb 5.Company: Morton a)Award: Bulk Salt @ $179.16/Ton 6.Company: Siemens Water a)Award: Calcium Nitrate @ $2.04/Gallon 7.Company: K.A. Steel a)Amount: Sodium Hypochlorite @ $0.756/Gallon B.One (1) or More, 2010 or Newer ¾ Ton Extended Cab 4 WD Pick-Up Truck 1.Company: Bloomington Ford 2.Amount: $28,987.75/Vehicle 3.Funding: Sewer Dept. Capital (642.0621.415.43.02) C.Five (5) More or Less, 2010 or Newer 3/4 Ton Four-Wheel Drive Pick-Up Truck 1.Company: Bloomington Ford 2.Amount: $26,826.74 each plus Options 1&2 @ $756.00, Total $27,582.74; Total for Five: $135,645.70 3.Funding: 2- Parks Dept. Capital (201.1101.452.43.02); 1- Water Works Capital (622.6220.604.415.43.02); 2- Street Dept. Capital (202.0607.431.43.02) D.One (1) or More, Pre-Owned 2010 or Newer Mid-Size Four-Door Sedan Automobile with Standard & Hybrid Drive Train 1.Company: Bloomington Ford 2.Amount: $15,058.44/Vehicle 3.Funding: Fire Dept. Capital (288.0902.422.43.02) E.Two (2) More or Less, 2010 or Newer 4x4 Four-Door Utility Vehicles 1.Company: Arnell Auto Group 2.Amount: $36,993.00/Vehicle; Option A & B (2@$325.00); Red Jewel Tint Coat (2@$336.00); Total $37,654.00/Vehicle/$75,308.00 for 2 Vehicles 3.Funding: Fire Dept. Capital (288.0902.422.43.02) F.One (1) or More, 2010 or Newer Full Size One-Ton Extended Cargo Van 1.Company: Jordan Ford 2.Amount: $21,270.00/Vehicle 3.Funding: Code Enforcement Capital (101.1201.415.43.02) G.Five (5) More or Less, 2010 or Newer Mid-Size Four-Door Hybrid Sedan Automobiles 1.Company: Gates Chevrolet BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $23,900.00/Vehicle; Options 2 & 5 @ $600.00/Vehicle; One Set of Repair Manuals @ $670.00; Total $24,500.00/vehicle; Total $123,700.00 for 5 Vehicles 3.Funding: Police Department Capital (404.0801.421.43.02) H.Two (2) More or Less, 2009 or Newer Compact Four-Door Sedan Automobiles 1.Company: Bloomington Ford 2.Amount: $12,824.43/Vehicle; $25,648.86/2 Vehicles 3.Funding: Code Enforcement Capital (101.1201.415.43.02) I.One (1) or More, 2009 or Newer Heavy Duty 16,500 lb GVWR Chassis 1.Company: Bloomington Ford 2.Amount: $31,674.13/Vehicle 3.Funding: Street Department Capital (202.0607.431.43.02) J.2010 Street Materials 1.Award Amounts are all in Unit Prices 2.Company: Walsh & Kelly, Inc. a)Award: Limestone, Slag, and Sasobit (Bid Items 1 – 26 and 36) 3.Company: Kuert Concrete a)Award: Concrete and Flowable Fill (Bid Items 27 – 35) 4.Company: Bit Mat Products of Indiana, Inc. a)Award: Asphalt Emulsion Materials (Bid Items 37 – 42) 5.Company: Klink Trucking, Inc. a)Award: Aggregate Materials (Bid Items 43 – 46) 6.CONTRACTOR PRE-QUALIFICATION RECOMMENDATIONS A.Studebaker Area A Demolition – Phase IV – Project No. 109-032 a)Results of Review of Submittals by 36 Prospective Firms to Perform Demolition Project 7.CHANGE ORDER A.CSONet Phase II – Project No. 109-019 1.Company: HRP Construction 2.Change Order Nos.: 4, 7, & 12 3.Change Order 4 Increase: $5,370.82 4.Change Order 7 Increase: $17,625.00 5.Change Order 12 Decrease: ($29,292.00) 6.Total Change Amount: ($6,296.18) 7.Total Percent of Change: (0.2%) 8.New Contract Amount: $2,988,703.82 9.Funding: SRF Funding BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Demolition of the Former Waste Management Property – Project No. 109-075 1.Company: Ritschard Bros., Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($335.00) 4.Percent of Decrease: (0.35%) 5.Total Percent of Decrease: (0.35%) 6.New Contract Amount: $95,304.00 7.Funding: AEDA/TIF (324.1050.460.39.82) 9.PROJECT COMPLETION AFFIDAVIT A.Eddy Street Commons Site Utilities – Project No. 108-005R 1.Company: HRP Construction, Inc. 2.Final Contract Amount: $3,100,349.41 3.Funding: TIF (Escrow Acct.) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles 11.TITLE SHEET A.Crescent Oaks – Section II 12.RESOLUTIONS A.No. 17-2010 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Equipment: Sealer 2x Tray 115V, Tag No. 103 B.No. 18-2010 – A Resolution of the South Bend Board of Public Works On Disposal of Unfit and/or Obsolete Property 1.Equipment: Water Meters C.No. 19-2010 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Various Computers and Computer Equipment – Division of Environmental Services and Various Departments D.No. 20-2010 – A Resolution of the South Bend Board of Public Works Concerning Reconciliation of the NaviLine Fixed Assets System to the Comprehensive Annual Financial Report Associated with the Fixed Asset Project 1.Administration and Finance 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement for Professional Services – David Davenport BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Consulting for the Morris Performing Arts Center and Palais Royale upon Retirement 2.Amount: $10.00/hour – Not to Exceed $7,000.00 3.Funding: Morris PAC (NTE $4,200) & Palais Royale (NTE $2,800) (101.0404.453.10.05/101.0405.453.10.05) B.Agreement for Use of City Property – International Brotherhood of Electrical Workers, Local 153 1.Service: Competent Climber/Rescuer Training by IBEW at the Ireland Road Stand Pipe Water Tower – IBEW Will Provide a Release of Liability C.Addendum to Agreement for Professional Services – Top Echelon Contracting, Inc. 1.Service: Increase in Funds for Accounting Services Consulting for Fixed Assets 2.Amount: Increase of $30,000.00 3.Funding: (406.0401.415.31.04) D.Professional Services Agreement – DLZ Indiana 1.Service: Project Representative to Oversee Demolition of the Studebaker Area A Demolition, Phase IV, Bid Package B – Project No. 109-032 2.Amount: $310,290.00 3.Funding: HUD/Section 108 Loan (212.1077.460.39.82) E.Agreement for Professional Services – Indiana Department of Transportation 1.Service: Western/Walnut Intersection Improvements – Project No. 107-074 2.Amount: $145,000.00 3.Funding: LRSA (251.0608.431.42.99) F.Contract Amendment – Rebuilding Together 1.Service: 2009 Owner-Occupied Rehab Program – Extension to 12/31/10, No Monetary Change G.Contract – Rebuilding Together 1.Service: 2010 Owner-Occupied Rehab Program 2.Amount: $135,000.00 3.Funding: CDBG (212.1021.460.81.13) H.Supplemental Agreement No. 1 – DLZ 1.Service: Michigan Street S-Curve Removal – Project No. 109-091 2.Amount: $231,500.00 3.Funding: Memorial Medical TIF I.Professional Services Proposal – Christopher B. Burke Engineering, Ltd. 1.Service: Triangle Neighborhood Demolition of Six (6) Properties 2.Amount: $8,400.00 3.Funding: EDIT (408.1001.460.41.01) J.Contract – Gibson Insurance Group BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Agreement Assuring Access to City Employee Protected Health Information (PHI) in Compliance with Government HIPAA Privacy and Security Rules K.Proposal – Jack Kary, SRA 1.Service: Residential Appraisal of Properties Located in the Northeast Neighborhood Triangle Project Area 2.Amount: $700.00 3.Funding: Major Moves (412.0401.415.42.01) L.Proposal – David Witt 1.Service: Residential Appraisal of Properties Located in the Northeast Neighborhood Triangle Project Area 2.Amount: $700.00 3.Funding: Major Moves (412.0401.415.42.01) M.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Funding of Phase 1A, Project 2 for the Coveleski Stadium Improvements 2.Amount: NTE $250,000.00 3.Funding: SBCDA TIF (420.1050.460.????) N.Professional Services Agreement – Carl Walker, Inc. 1.Service: Bartlett Street Parking Garage Façade – Project No. 110-027 2.Amount: NTE $39,600.00 3.Funding: Memorial Medical TIF O.Professional Services Proposal – American Structurepoint, Inc. 1.Service: South Bend Municipal Buildings Energy Efficiency and Operations Performance Analysis Report 2.Amount: NTE $12,500 for Phase I & II 3.Funding: Energy Efficiency Block Grant 14.RECOMMENDATIONS A.Procession – Stayin’ Afloat: Run for Life 1.Applicant: United Health Services 2.Location: From Howard Park, West on Niles to the Riverwalk, West on Parkovash, North on Riverside Drive to Riverside Court, Turn Around; Return Route: Riverside Drive to Riverwalk, Return to Howard Park 3.Date/Time: August 14, 2010 from 6:00 a.m. to 10:00 a.m. 4.Favorable Recommendations B.Procession – Bike the Bend 1.Applicant: The Louise Addicott & Georgina Joshi Foundation 2.Route: Utilizing the City’s Bike Path System and Riverwalk 3.Date/Time: May 23, 2010 from 6:30 a.m. to 11:30 a.m. 4.Favorable Recommendations BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.Procession – SOS Take Back the Night March 1.Applicant: Family Justice Center 2.Route: Begin at The St. Joseph County Courthouse, South on Main, East on Wayne, North on Michigan, East on Washington, West on Colfax, South on Michigan, East on Washington to College Football Hall of Fame 3.Date/Time: April 29, 2010 from 6:30 p.m. to 9:00 p.m. 4.Favorable Recommendations D.Procession – West Side Memorial Day Parade 1.Applicant: West Side Memorial Parade Committee 2.Route: Begin at Western Avenue/Summit intersection, East on Ford, Finish on Olive South of Ford 3.Date/Time: May 31, 2010 from 8:15 a.m. to 11:00 a.m. 4.Favorable Recommendations E.Procession – Michiana Walk MS 1.Applicant: National Multiple Sclerosis Society 2.Route: Two Routes throughout South Bend, Beginning and Ending at the CFHOF, Utilizing S. Michigan, E. Colfax, the Riverwalk, E. LaSalle, E. Jefferson, & N. St. Joseph 3.Date/Time: May 8, 2010 from 7:30 a.m. to 1:00 p.m. 4.Favorable Recommendations F.Street Closure – Ice Cream Social 1.Applicant: James Madison Primary Center 2.Location: Park Lane from Lafayette to Bartlett 3.Date/Time: May 14, 2010 from 4:00 p.m. to 8:00 p.m. 4.Favorable Recommendations G.Street Closure – Urban Adventure Race 1.Applicant: Kelly Ball 2.Location: South St. from Lafayette to Taylor 3.Date/Time: July 31, 2010 from 6:00 a.m. to 11:00 p.m. 4.Favorable Recommendations H.Sidewalk Café Permit – LePeep 1.Location: 127 S. Michigan St. 2.Dates/Times of Operation: May to October 6:30 a.m. to 2:00 p.m. 3.Sandwich Board Should Not Obstruct Pedestrian Traffic I.Sidewalk Café Permit – Chicory Café 1.Location: 105 E. Jefferson Blvd., Ste 103 2.Dates/Times of Operation: Monday through Friday from 6:30 a.m. to 5:00 p.m.; Saturdays 8:00 a.m. to 4:00 p.m. 3.Favorable Recommendations J.License Renewal - Open Air 1.Applicant: Waka Dog BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: In Front of Courthouse 3.Dates/Times: 3/15/10 to 11/1/10 from 11: 00 a.m. to 4:00 p.m. 4.Favorable Recommendations/ No Transactions at Curb K.Use of City Property – Community Garden 1.Applicant: Jerry Price, Sr. (All West, Inc.) 2.Location: 106 Sadie Street or Vacant Lot Adjacent to 205 S. Meade 3.See Comment from CED L.Use of City Property – Community Garden 1.Applicant: Near Northeast Neighborhood Council & Unity Gardens, Inc. 2.Location: 803 Notre Dame Ave. 3.See Comment from CED M.Use of City Property – Community Garden 1.Applicant: Sara Stewart, Delores Gonzoles & Joe Kaninja 2.Location: 1001 E. Calvert Street 3.See Comment from CED N.Alley Vacation 1.Applicant: Abundant Faith Family Ministry 2.Location: First E/W Alley South of Lincoln Way West, West of Diamond Ave to the First N/S Alley 3.Purpose: Connect Parking Lot to Church Lot 4.Favorable Recommendations O.License Renewal - Public Parking Facility 1.Applicant: Cathedral of St. James 2.Location: 307-311 West Washington Street 3.See Comment: Engineering 15.TRAFFIC CONTROL DEVICES A.Removal - Handicapped Accessible Parking Space Signs 1.Signs No Longer Needed: a)434 S. Kosciuszko b)824 S. Kosciuszko c)1330 N. Meade d)535 S. Pulaski e)106 N. Wellington B.New Installation – No Parking/Tow Zone thth 1.Location: South Side of Pleasant Street from 25 to 29 Street 2.Requested by Contracted Reconstruction or Improvements C.New Installation - - Handicapped Accessible Parking Space Sign 1.Location: 915 Cedar Street 2.All criteria has been met – Signs up already D.New Installation – No Parking Tow Zone BOARD OF PUBLIC WORKS Public Agenda Session April 8, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Location: Both sides of Catalpa Street from Sample to Kerr, Both Sides of Kerr from Prairie to the Dead End 2.All Criteria has been Met 16.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering 17.CERTIFICATES OF INSURANCE A.Central Rent-A-Crane, Inc., Elkhart, Indiana B.A&R Septic Co., Inc. dba A&R Wastewater Management, Mishawaka, Indiana C.Old Dominion Freight Line, Inc. 18.RATIFY BONDS A.Contractor Bonds 1.Bruce Majeski dba Allstate Construction – Approved March 30, 2010 Pursuant to Resolution 100-2000 2.Gonzolo Serrano – Approved March 30, 2010 Pursuant to Resolution 100- 2000 B.Excavation Bonds 1.A&R Septic Co., Inc. dba A&R Wastewater Management – Approved March 30, 2010 Pursuant to Resolution 100-2000 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT