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HomeMy WebLinkAbout01-18-2010 Munites SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J18,2010 ANUARY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 18 of January 2010 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Betsy Harriman, Administrative Director; Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Dave Firestone, Erskine Golf Pro; TJ Mannen, Elbel Golf Pro; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:01 p.m. II.Election of Officers for 2010 1.Dr. Kelly made a motion to nominate the same officers as 2009. Mr. Mullins seconded the motion and it was passed. President Henry and Vice President Goodrich will retain their offices for 2010. III.Interviewing of Interested Citizens 1.Mr. Jack Stiles of the Michiana Amateur Radio Club requested the use of a pavilion at Rum Village for June 25, 26, and 27. This would be for “Field Days”. They would be on the radios for 24 hours. President Henry suggested they work with staff. He said that the Board would give tentative approval based on their working with staff to meet the standard requirements. Mr. Goodrich made a motion referring the request to staff for their recommendation at next month’s meeting. Dr. Kelly seconded the motion and it was passed. 2.South Bend Silver Hawks Mr. Peter Argetta, Director of Operations reported that Ms. Lynn Kazmerek is now the General Manager. They are concentrating on community this year. Their motto this year is “Your team, your town”. - - 1 - - IV.The next order of business was unfinished business. There was no unfinished business. V.The next order of business was new business. 1.Requests for Use of Parks- Betsy Harriman a.Achievement Forum Egg Hunt- March 27- Howard Park b.Letter Carrier’s Egg Hunt- March 28- Memorial Park c.St. Anthony’s Run- April 17- Potawatomi Park d.Worker’s Memorial- April 25- Howard Park e.Cinco de Mayo- May 1- Howard Park f.Arthritis Walk- May 2- Potawatomi Park g.Animal CARE Run- May 22- Howard Park h.DTSB Eco-Fest- June 11 & 12- Howard Park i.Leeper Park Art Fair- June 19 & 20- Leeper Park j.Ride For Kids (Pediatric Brain Tumor Fdn)- July 11- Pinhook Park k.Stayin’ Afloat- July 24- Seitz Park l.Viet Nam Vets Candlelight Vigil- August 13- Howard Park m.Angel of Hope Ride- August 14- Pinhook Park n.Celtic Fest- August 28- Howard Park o.Breast Cancer Walk- October 23- Howard Park p.CROP Walk- September 26- Howard Park She stated that all were returning events and were aware of the insurance requirements. She recommended approval of all requests. Dr. Kelly made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. 2.Coveleski Stadium Update- Bill Schalliol Mr. Schalliol gave the Board a report on the status of proposed improvements to Coveleski Stadium. The first phase includes renovation of the suites, replacement of an elevator, press box improvements, backstop replacement, concourse improvements, ADA improvements, outfield pad replacement, and field replacement. Three departments will be involved in this project; the Park Department as the owner, the Redevelopment Commission as planner and funder and the Board of Works as project manager. Mr. Schalliol presented the three party interlocal agreement to the Board. Phase one would take place over the season and not interfere with the games and cost around $5M. It was decided to approve the scope of work at the February meeting. Mr. Goodrich made a motion to approve the interlocal agreement between the South Bend Park Board, the Board of Public Works, and the Redevelopment Commission. Dr. Kelly seconded the motion and it was passed. 3.Change Order #1for Zoo Contract with Brown & Brown- Terry DeRosa Mr. DeRosa requested the Board approve a change order for the work being done on the primate exhibit by Brown and Brown, Inc. The total is $2,644. Mr. Goodrich made a motion to approve change order #1. Mr. Mullins seconded the - - 2 - - motion and it was approved. 4.Memorandum of Understanding with South Bend Botanical Society- Director St. Clair President Henry expressed the gratitude of the Board and the citizens of South Bend to Ms. Martha Lewis on her recent passing. He commended the work she did organizing the efforts for the Conservatories. Director St. Clair presented the memorandum of understanding to the Board. It is basically the same form as 2009. Dr. Kelly made a motion to approve the memorandum of understanding for 2010. Mr. Mullins seconded the motion and it was passed. 5.Request to Approve Golf Fees- Randy Nowacki, T J Mannen Mr. Nowacki and Mr. Mannen presented the Board with the fee schedule for 2010 for the City’s golf courses. The 2010 fees will be time based. An advertising campaign with Blackthorn will take place. There will be reciprocity with several area courses concerning the season passes. Mr. Goodrich commended the golf staff for putting together a very good presentation and for the effort they put into it. Dr. Kelly also echoed Mr. Goodrich’s comment. Mr. Goodrich made a motion to approve the golf fees for 2010. Dr. Kelly seconded it and it was carried. VI.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on December 21, 2009 as mailed. The motion was seconded by Mr. Goodrich and approved. VII.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for December 2009 totaling $$865,820.37. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VIII.Business of Director St. Clair 1.1. Director St. Clair went over the annual report for the department for 2009. This report was submitted to the Mayor for the State of the City. IX.Comments by the Recreation Director 1.Ms. O'Connor presented a comparison of attendance for programs for 2009. 2.The Ice Rink did well in December. 3.Registration for softball is starting. 4.Paul McMinn will be speaking at the IPRA conference next week. - - 3 - - X.Comments by the Golf Operations Director 1. Mr. Nowacki reported that staff is going through equipment getting ready for the season to start. 1.The tree crew is doing trimming and removals on the courses. 2.Mr. Nowacki requested permission to solicit for chemical and fertilizer bids. They would be opened at the February meeting and awarded at the March meeting. Mr. Goodrich made a motion to approve the request to solicit bids for chemicals and fertilizers. Dr. Kelly seconded the motion and it was passed. XI.Comments by Maintenance Superintendent 1.Mr. Dyszkiewicz gave his annual report for the Maintenance Division. XII.Comments by the Development Director 1. Mr. Payton commented that Marketing is putting together the annual report 2. The Concert Series is being solicited for from a number of sources. 3. Advertising for the Fitness Center and other programs has been running in the Tribune. 4. The online registration is planned to be ready by the middle of March. 5. The Park Foundation board interviews are on going. XIII.Comments by the Zoo Director 1. Mr. DeRosa reported that 486 visitors participated in the recent Winter Day at the Zoo. 2. Training with the Department of Corrections is being scheduled. XIV.There being no more business to come before the Board the meeting adjourned at 5:25 p.m. The next regular meeting will be held February 15, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -