The URL can be used to link to this page

Home My WebLink About03-26-18 Personnel and Finance vrx o d ; FE, E s x 1865 OFFICE OF THE CITY CLERK KAREEMAH N. FOWLER, CITY CLERK PERSONNEL & FINANCE MARCH 26, 2018 4:10 P.M. Committee Members Present: Karen White, Gavin Ferlic, Regina Williams-Preston, John Voorde Committee Members Absent: None Other Council Present: Dr. David Varner, Tim Scott, Oliver Davis, Jo M. Broden, Sharon L McBride Other Council Absent: None Others Present: Kareema.h Fowler, Graham Sparks, Bob Palmer Presenters: Jen Hockenhull, Kara Boyles, Suzanna Fritzberg, James Mueller Agenda: Bill No. 15-18-March 2018 Transfer Ordinance Substitute Bill No. 16-18-March 2018 Appropriation Ordinance- Civil City Funds Substitute Bill No. 17-18-March 2018 Appropriation Ordinance- Enterprise Funds Bill No. 18-18- Ordinance Establishing New TIF Park Bond Debt, Capital Funds/Fire Station Debt Service and Capital Funds Committee Chair Karen White called to order the Personnel and Finance Committee meeting at 4:10 p.m. She introduced members of the Committee and proceeded to give the floor to the presenters. Bill No. 15-18- March 2018 Transfer Ordinance Jen Hockenhull, City Controller with offices on the 12'h floor of the County-City Building, stated, The bill before you tonight is one(1)of four(4)that we do every year on a quarterly basis.Toni t, we are asking for transfers within the Funds on this bill. The first one(1)being for the LOIT 2016 special distribution. Simply, we are moving $2 million from our capital to our transfers out so we can use that money directly towards the Community Crossings Program. We are also asking for some monies to be moved around in our COIT Funds. Specifically, related to the Goodwill INTEGRITY1 SERVICES ACCESSIBILITY JENNIFER M.COFFMAN BLANCA L.ThLKDO JOSEPH R MOIX4A CHIEF DEPUTY/DmEarOR OF OPERATIONS DEPuTY/DnuzmR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Blvd.I South Bend,Indiana 466011 p 574.235.92211 f 574.235.91731 www.southbendin.gov ®CITY OF SOUTH BEND I OFFICE OF THE CLERK Strategic Focus Unit and also moving monies within our equipment and vehicle lease just to make sure we are appropriately linking them to the different departments instead of just one (1) big bucket. Committee Chair White opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. Sue Kesim, 4022 Kennedy Drive, stated, Is the Community Crossing a road-a-about? Kara Boyles, City Engineer with offices on the 13th floor of the County-City Building, replied, That project is actually the repaving of the Corby/Ironwood/Rockne intersection. It is a temporary repair. It will not be a round-a-about. Ms. Kesim interjected, Ok that was my question and the other one (1) is the Goodwill program. Are there any metrics on the successes of that program? Suzanna Fritzberg, Deputy Chief of Staff to the Mayor of the City of South Bend with offices on the 14th floor of the County-City Building, replied, Isaac Hunt has been involved for a long time on the GVI Strategy. We recently approved, in this past budget cycle, an expanded project where he is leading a team of strategic focus outreach workers so it is a different and new program. Based on what we have seen in other cities we think it will be good,but there is also evaluation built into his contract. Committeemember John Voorde made a motion to send Bill No. 15-18 to the full Council with a favorable recommendation. Committeemember Gavin Ferlic seconded this motion which carried unanimously by a voice vote of four(4) ayes. Substitute Bill No. 16-18-March 2018 Appropriation Ordinance- Civil City Funds Committeemember Ferlic made a motion to hear the Substitute of Bill No. 16-18. Committeemember Regina Williams-Preston seconded this motion which carried by a voice vote of four(4) ayes. Ms. Hockenhull stated, Before you tonight is a request for additional appropriations out of various Funds. Please note that all of these Funds have adequate cash balances to cover the requests this evening.The first two(2)for Fund#209 and Fund#222 are both for grant monies we have received in, we are just appropriating those funds out at this time. The Liability Insurance Reserve Fund is $900,000 relating to bringing our spending reserve back up to our normal levels due to some budget cuts we made in 2017.At the request of our Legal Department after review,we've decided that we would like that money back up to where it has been in the past. Local Road and Bridge Grant Fund is relating back to the Community Crossings Grant. We are asking to spend the full amount of the grant but it is a fifty-fifty (50/50) match grant so we have to spend $2 million and will get $1 million back. The Parks Non-reverting Capital Fund for $20,000 relates to replacing some aging equipment from the Capital Fund. And then our 2015 Parks Bond Capital is requesting to spend the remaining proceeds from the 2015 Parks Bond. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 1 TM574.235.5567I www.southbendin.gov 2 eCITY OF SOUTH BEND I OFFICE OF THE CLERK Councilmember Dr. David Varner asked, Is that the same Liability Fund of which settlements are paid? Ms. Hockenhull confirmed, Yes. Councilmember Dr. David Varner followed up, Is there a standard to that? Ms. Hockenhull replied, It has typically been $1 million and we allocate that across all the Departments. Councilmember Dr. David Varner then asked, And the $900,000 from the Fund is intented to reimburse that account or is there a use for this? Ms. Hockenhull replied, There is not a use for that right now. We are just simply trying to bring it to $1 million. Committee Chair White opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Committeemember Ferlic made a motion to send Substitute Bill No. 16-18 to the full Council with a favorable recommendation. Committeemember Williams-Preston seconded this motion which carried unanimously by a voice vote of four (4) ayes. Substitute Bill No. 17-18-March 2018 Appropriation Ordinance-Enterprise Funds Committeemember Ferlic made a motion to hear the Substitute of Bill No. 17-18. Committeemember Voorde seconded this motion which carried by a voice vote of four(4) ayes. Ms. Hockenhull stated, Before you is a bill for our Enterprise Fund. We are asking for $77,000 from our Parking Garage Fund to cover utilities that weren't originally budgeted for in our line- item budget. They were previously paid for from the block for block contract that we had so we are just asking to appropriate those. Our Water Works Operation and Maintenance Fund of $53,250 relates to the fact we have to transfer money from our Operating Fund to a Reserve Fund to keep up with our Bond Covenant requirements. That is simply transferring from one (1) Water Works Fund to another Water Works Fund. The last is the Century Center Capital Fund, we are asking to appropriate $20,000 just to spend down the SMG contribution that they gave us for capital back in 2013. Committee Chair White opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Committeemember Ferlic made a motion to send Substitute Bill No. 17-18 to the full Council with a favorable recommendation. Committeemember Williams-Preston seconded this motion which carried unanimously by a voice vote of four(4) ayes. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building I227W.Jefferson BvldI South Bend,Indiana 46601 p 574.235.9221 If 574.235.9173 1 TM574.235.5567 I www.southbendin.gov 3 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK Bill No. 18-18- Ordinance Establishing New TIF Park Bond Debt, Capital Funds/Fire Station Debt Service and Capital Funds Ms. Hockenhull stated, The bill before you is simply asking to set up four(4)Funds for bonds that had been previously approved by Council. We are just setting up the Funds to receive the Funds in from the State and then spend the money on the Capital Projects. Committee Chair White opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. There were none. She then turned the floor back to the Committee for further continent or main motion. Committeemember Ferlic made a motion to send Bill No. 18-18 to the full Council with a favorable recommendation. Committeemember Williams-Preston seconded this motion which carried unanimously by a voice vote of four(4) ayes. Committee Chair White recognized an individual from the public wishing to speak. Jim Bognar, 807 W. Washington Street, stated, On October 9th, 2017, Councilmember Oliver Davis served as presenter of a bill that stated in 2014 the Department of Community Investment proposed a resolution to gather support for the City Cemetery, The Center for History, the Studebaker Museum, Leeper Park, all within the Riverwest Development Area and established a timeframe in doing so. The ordinance sets a deadline of April 1St for the process to begin. Oliver Davis stated, quote, "I was assured again by Dr. Mueller this afternoon that we are not waiting for April 1St and are working on that now." I am deeply concerned that agreements and resolutions have passed, but we are now at a Council meeting and there are no Council meetings until after April lsc and nothing has been done. We wanted to work on the City Cemetery. Where are we going to get the funds from? I'm wondering what Council will do about this? If you pass an ordinance, does it have any real value? You set a deadline. You are honoring people this evening and you do that on a regular basis. Do you have value in this? Will you follow through on this? Why is it taking so long to protect some of our key assets?I fully expected that it would have been up here sooner because we had agreements.If there is anything I am saying that is improper,please correct me. It is just that we have not followed through with this and I am deeply concerned about this matter. Committee Chair White replied, Thank you for coming before us. I do recall during the budget process that this concern was raised at that time.The Director of Community Investment was given the letter from the then-Director Mr. Scott Ford and he said he would look into that. We will look into that. I know there was a meeting about the City Cemetery last week. James Mueller, Executive Director of Community Investment with offices on the 14th floor of the County-City Building, replied, We have been actively pursuing adjusting the TIF boundary areas and have hit a few snags. We have been actively working to see where we are on that and what the current thinking is. We expect this to move forward as expeditiously as possible. Committee Chair White stated it will be on the agenda for the Council meet to be held on April 9th, 2018. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building I 227W Jefferson Bvld I South Bend,Indiana 466011 p574.235.9221 If 574.235.9173 1 TTD 574.235.5567 lwww.southbendin.gov 4 ®CITY OF SOUTH BEND I OFFICE OF THE CLERK With no further business,Committee Chair White adjourned the Personnel and Finance Committee meeting at 4:28 p.m. Respectfully Submitted, Karen White, Committee Chair EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend,Indiana 46601 I p 574.235.9221 If 574.235.9173 1 TO 574.235.5567 1 www.southbendin.gov 5