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HomeMy WebLinkAbout03/08/10 Board of Public Works MinutesPUBLIC AGENDA SESSION MARCH 4, 2010 48 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, March ~, 2010, by Board President Gary A. Gilot with Interim Board Member Thomas Price present. Board Members Donald E. Inks and Carl P. Littrell were absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Additions to the Agenda Mr. Gilot noted the addition of an Agreement with Real Services, and a Change Order for Eddy Street Commons Site Utilities to the agenda. APPROVE AGREEMENT -REAL SERVICES Mr, Matthew Moyers, South Bend Parks and Recreation Department, stated he received an agreement from Real Services for the Board's approval yesterday and is asking that it be added and approved today due to this being from an American Recovery and Reinvestment Act Application for a Community Services Block Grant awarded to the City that runs from March 1, 2010 through September 15, 2010. He explained the grant is to pay for forty (40) part-time employees; fifteen (15) for Environmental Services and twenty-five (25) for the Parks Department. Every day the money is not used, it is lost, so it is important to get approval subject to final legal and financial review. Mr. Gilot questioned who the employees will be working for, the City or Real Services. Mr. Moyers stated the City hires and pays the employees, Real Services acts as the conduit for the grant. Mr. Gi1ot noted the City is actually the sub-grantee then. Attorney Cheryl Greene stated she had been able to review the agreement only briefly yesterday and noted the City must certify to certain issues that she is not sure they can certify to. Mr. Gilot questioned if this was a reimbursement grant and if so, had the Council approved the funding. Mr. Moyers stated it is and the Council had not reviewed it yet as it just arrived. Mr. Gilot stated it would take a month because it will be an Ordinance that requires two readings before the Council. Attorney Cheryl Greene asked who is going to be the administrator of the grant. She noted there are several forms that need to be certified and there would need to be an administrator of the funds. Therefore Mr. Gilot made a motion the agreement be approved subject to Legal and Financial review, naming Matthew Moyers as the administrator of the grant application with the Fiscal Officers from Environmental Services and Parks Department reporting to Mr. Moyers, and with help from Pam Meyers in Community and Economic Development. Mr. Price seconded the motion, which carried. - Professional Services Agreement - R. W. Armstrong Mr. Rob Nichols, Engineering, stated the bill for the TC)BS Resurfacing Projects is in the House of Representatives and has not been signed yet. He is asking the Board to approve this agreement prior to the signing by the House of Representatives because the work must be started sixty (b0} days after the signing, - Addendum to Professional Services Agreement - Grinsfelder Associates Architects, Inc. Ms. Catherine Toppel, Code Enforcement, stated this agreement was approved previously, but now they are downsizing the new animal shelter and the casts are changing. There is also an additional charge to revise the drawings of the shelter. Mr. Gilot questioned if this included inspections. Ms. Toppel stated she thought it did. Mr. Gilot recommended she work with Mr. Toy Villa, Engineering, an doing daily construction inspections to bring down costs, and check cost estimates. -Professional Services Proposal - Danch Horner & Associates Ms. Catherine Toppel, Code Enforcement, stated the zoning for the new animal shelter is being rezoned to General Business with Commitments with a variance on the north and east sides. She noted the Area PIan Commission suggested this route far appropriate zoning. - Purchase and. Sale Agreement - ExecuTime Software Mr. Bob Allen, Information Technologies, stated this payroll software will be up and running in Tiny. The software will enable the City to do away with paper time cards, employees will enter their time on their computer. He noted the approval process will stay the same. Mr. Allen stated that for those that punch in on time clocks, the new time clocks that work with this software will send the information to the system and it will track comp, vacation, and sick time. Employees will be able to look up their own time to know what is available. 00.000`£I£$ ~QIg pa~~luzgns st;n1 przog pig (4/aS) Iuaaxad ani,d pa~aldutoa s~nn tzuo~ ~uauz~YUZUZOa uoi~nutuzt.tastQ-uoN .zapxo u? s~nn ~zn~pil~~ uo?snllo~-uoN ~saoQ uosnl •xl,~I :~q pain?s sum p?g i006p u~~ttlail,~ `ooz~uz~i~~I ~~nntl~IH Du??I S09I '~I~II S~Z~i~OSS~' ''~SaOQ 'Q'Z pax ~Ia?Ignd pug pauado axann spzq ~utnnollo3 azlZ •Iuaiar~~ns aq o~ puno~ a.zan~ qa?tlm `smal~I ~Sluno~ -txZ atl~ pug aunq?x~, puag tl~noS atl~ ur aatloN ~o uo?~~a?1gnd ~o s~Iooxd paxapua~ ~Ixal~ atlZ •~.aa~oad o~ paxxa~ax anoq~ atl~ xo~ sp?q palt~as ~o ~u?uado put; ~urnraaax xo~ has a~~p atl~ s~nn s?tl.I, QI~IOS 21g~YLgS gL00Z 690-60 i 'OI~i ,L~~l02Id - SN®I.L~'~I3IQ©I~I 'I~A.OI~I~2I ~S~g2IJ ~' Y~If1~S SQIS d© J~III~i3d0 •panoxdd~ axam `OiOZ `I ua-z~I!MI pug `ZZ ~z~~qa,~ `SI .~x~nxga,~ uo platl px~og a[l~ ~o ~ut~aaliel suttul~ pug ~uz~aal~I x~In~a~l `uo?ssa ~pua~~ atl~ ~o sa~nu?uz atl~ `pa?.rxt?a pug soul •xy~I ~Cq papuoaas `IIaxI~.rZ •.tI/~I ~q ap~ut uoi}ouz ~ uodQ fJNI.Ld~T~I SrIOIl~g2ld .~O Sg.Lr1I~LiL'rI gA02Idd4' •auaax~ I~xau~ ~auxo~;~ px~og snnn Iuasaxd osl~ '~uasaxd Ilax~t-I •d Ix~~ pug s~I '~ pl~uoQ sxaquzal,~I p.z~og u~?nr. `~oI?~ •~ ~x~rJ ~uaptsaxd pxnog ~q `OiOZ `$ tlaz~I~ `~C~puoy~I uo °uz-~ S£:~ ~~ pauanuoa s~rn sx.zo~, a?Ignd~o px~og aga~o ~u?~.aauz xt?In~ax atlZ 0 i OZ 8 H~2I~I~I JI~IIZggY~I 2I~Zr1Jg2I ~ixal~ `u?~I~3 •y~I ~puT~- ~' ~ - E_. ~zs~.I.I.~ zaquzalr~ tzz?xa~ul `aatxd snuzozlZ ~aquzay~ `Iiax~~?'I 'd i-~~ F ~f r~ ~ f/ '~_"'~ C~,1 ~ l j xaqutalr~ ~,__Iu~2p?said `~oh~ ~~~"~x~~ ~'~~, r:' .~ ~ ~. s~IOrn ~I~~nd ~o a~I~og 'te'n Str~ I i 1~ pauznofp~ ~ut~aauz atlZ •px~og aq~ axo~aq auz~a ssauzsnq xatl}o o~ •~pua`~~ ~u?Iaauz au~ ~o aaa~ou pa~sanbax anal otlnn suos~ad xatl~o pug ~?pauz atl~. ~?you pue ~pua~n atl~ sod o~ pa~anxlsu? srn~ ~ixal~ atl~, -autl atl~ 3utll~~sut aq ii?~ Z~8'.I,~a' pu>; ~~oloutl~aZ ~o aatd~p ~u~tpul ~o a~~~S atl~ ~o uxa~s~S suo?~~azunuzuzo~ pun nano ~u~?pul atl~ pug ~uauz~daQ as?Iod atl~ uaanl~aq unx xa~nox pug aLZ?I t~~~p atll I~u~ ~uauaaxmbax ~ sz }~ `.uo?~~Il~~suz atl~ q~tm panlontzt you s? atl papp~ aH •s?Iod~tz~tpul ~I}?~ ~I~aaatp s~aatzuoa au?I s1tl~ pa~ou uall~ •xy~I '~auoz~al,~,1 atl~ asn plnoa ~atl~ .zaq~a~lrn pauot~sanb ~oI?r~ •xy~I -~Il~a?~~uznzp pas~aaau? s~~I sxasn ~o .zaquznu atl~ os `pasnaxau? s~tl sxaznduzoa ~o xaqutnu atl~ pug `sdo~d~I rI}?nn paddxnba axe sx~a aatlod Isoux rnol~I •sx~a~ xo~ ~uisn uaaq anal .~aq~ autl ~gS ~ an~~I ~aql pa~.ou aH '~uatu~z~daQ aatlod atl~ xo~ au?I ~~t?p atll ~ut~~pdn xo~ paau atl~ ~o px~og auk pauzxo~u? `sal~olouuaa~, uoi~rtruto~uI `uaii~' qo8 •xI~i ~~oloutlaaZ ~o aat~~p ~u~~pul - uotl~uutduo~ xapxp 6~ OiOZ ti II~2I~dIhI t~IOISSgS ~'QI~~JH ~IZfI~'Id REGULAR MEETING ROBERT E. CROSBY, INC. 2805 Freeman Street Fort Wayne, Indiana 46802 Bid was signed by: Mr. Robert Crosby Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $277,300.00 THIENEMAN CONSTRUCTION INC, 3313 East $3r Place Merrillville, Indiana 46410 Bid was signed by; Mr. Mark Hall Non-Collusion Affidavit was in order Non-Discrimination commitment farm was completed Five percent (5%) Bid Band was submitted BID: $329,500.00 D.A. DODD, INC. 14 East Michigan Street Post Office Box 430 Rolling Prairie, Indiana 46371-0430 Bid was signed by: Mr. J. Mark McKnight Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $292,890.00 KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $317,000.00 MARCH 8, 2010 50 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environrnental Services and their Consultant for review and recommendation. OPENING OF BIDS -THIRTY-FIVE (35) MORE OR LESS, 2010 OR NEWER FRONT WHEEL DRIVE POLICE PATROL VEHICLES POLICE DEPARTMENT CAPITAL This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET, INC. 636 West McKinley Highway Mishawaka, Indiana 46545 Bid was signed by: Mr. Date Holland Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted. 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Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FROJECT COMPLETION AFFIDAVIT -IRELAND ROAD STREETSCAPE IMPROVEMENTS - PROJECT N0.109-043 (SSDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of TGB Unlimited, Inc. dba SIT Bancroft Electric, 25020 State Road 2, South Bend, Indiana 46619, for the above referenced project, indicating a final cost of $74,962.90. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO .ADVERTISE FOR THE RECEIPT OF BIDS -ONE 1 OR MORE, 2009 OR NEWER DISC TYPE CHIPPER (PARKS & RECREATION CAPITAL BUDGET In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equippnent. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. ADOPT RESOLUTION NO. 09-2010 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND. INDIANA FIXING THE MONTHLY FEE TO BE CHARGED FOR USE OF RESERVED MOBILITY HANDICAPPED PARKING ON CITY STREETS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 09-2010 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, FLING THE MONTHLY FEE TO BE CHARGED FOR USE OF RESERVED MOBILITY HANDICAPPED PARKING ON CITY STREETS WHEREAS, ind. Code 5-16-9-3 empowers the City of South Bend ("City") to reserve parking spaces on city-streets For the use of persons with physical disabilities; and WHEREAS, Chapter 20, Article 9 of the Municipal Code of the City of South Bend, Indiana authorizes the City's Board of Public Works ("Board") to grant physically disabled persons the exclusive use of a parking space adjacent to or directly across the street from such person's place of employment] and WHEREAS, Section 20.113.3 (b} of the Municipal Code permits the Board to assess a monthly fee for the use of such a reserved space parking permit; and WHEREAS, the Board has heretofore established a monthly fee, and notiv desires to increase the monthly fee for such reserved parking permit. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows; SECTION I. The fee for the use of a reserved space parking permit shall be as follows: Monthly Fee - Old Rate New Rate $35.00 $45.00 A reserved space permit shall be valid for one (1) year after its issuance and shall be subject to renewal each year. A reserved space permit holder must submit to the Board a renewal form issued by the Board in order to renew the reserved space permit. 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He noted after two years of inactivity, a vendor will have to re-apply for active vendor status. Mr. Murray Miller, Local Union No. 645 questioned if a contractor hasn't won a bid for two years, will they have to go through the process every time? Mr. Zientara stated they will. Mr. Gilat noted it is a simple one-page form to answer. Mr. Zientara added that the City policy has been much tighter than the State's policy for years and the revised matrix chart will simplify the language to make it easier to understand and loosen up the policy. Mr. Phil Custard, Purchasing, noted the policy will raise the limits and increase the $500.00 limit to $2,500.00 for requiring quotes. Board Attorney, Cheryl Greene, added that by simplifying the policy and adjusting it to follow State policy, it helps the vendors understand what is expected of them. Mr. Zientara noted the policy will be posted on the City Intranet and will be accessible by a third party. Upon a motion by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION N0. 11-2010 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA ADOPTING A VENDOR POLICY FOR THE CITY OF SOUTH BEND 1NDIANA WHEREAS, Indiana Code § 5-22-1-1 et. seq. ("Act") governs public purchasing and applies to every expenditure of public funds made by a govcrnmental body; and WHEREAS, the Act provides that a gover~unental body may establish written rules and policies to regulate its purchasing consistent with and supplementary to the Act., and may appoint purchasing agents to authorise public purchases on behalf of the governmental body; and WHEREAS, pursuant to Indiana Code §36-1-3-1 et seq. ("Home Rule"}, the State has granted the City with all the powers that it needs for the effective operation of government; and WHEREAS, in order to provide for the efficient and effective conduct of business, it is desirable that the City adopt a policy addressing the City's relations with its vendors in the form presented to the Board as Exhibit "A" attached hereto and incorporated herein ("Vendor Policy, Effective March 1, 2010"); and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana as follows: Section 1. The Vendor Policy, Effective March 1, 2010 in the form presented to the Board as hereto as Exhibit "A" is hereby approved and adopted in its entirety for use by all City departments and divisions. Section 2.. The Vendor Policy, Effective January 1, 2010 shall apply to public purchases unrelated to a public works policy which are governed by alternative provisions of Indiana law. Section 3. The Secretary of the Board is instructed to include a copy of the Vendor Policy, Effective March 1, 2010 with the minutes of this meeting. Section 4. This Resolution shall be in full farce and effect upon its adoption by the Board of Public Works.. ADOPTED at a meeting of the Board of Public Works held on March S, 2010 at 227 West Jefferson, Room 130$, County-City Building, South Bend, Indiana. 46601. CITY OF SOUTH BEND •suorszn~p pug s~uauz~x~dap ~~?~ iii ~q asn xo~ ~~ax?qua s~? u? pa~dop~ pug panoxdd~ ~gaxap s? ~~p~„ lzgzr~x~ s~ o~axap se px~og app. o~ pa~uasaxd uzxo~ app u? O IOZ `l ~f.~.~nu.~,~ ana,~aa~.~g `r~a~~~n,d ~uis~a~a.~ta~ apZ • I uor~aaS :snnoiio~ s~ ~unipul `puag plnoS ~o ~~?~ app xo~ s~xo~r, atipnd ~o px~og app ~Cq Q~A'TOS~?I .LI gg `~2IO3g2I3H~L `I+IiO~I •~~z~ app xo~ saatnxas pug spoof ~o ~uts~paxnd }ua?at~~a xo~ ap?noxd o~ xapxo ut `}a~ app u? paut~ap s? uxxa~ cans s~ `slua~~ ~uts~paxnd s,~C~?~ aq~ s~ Ian o} xa~nu~y~ ~u?s~paxnd s,~~r~ app `xaiioxluo~ ~~a~ app `Iuiodd~ oI saxTSap p.n?og app `~Saua~~ ~u?s~paxnd s,,~~t~ app s~ ~u?nxas px~og apI oI uoilrpp~ u? `S~dg2IgHM pug `•{„O IOZ `I rC~rz~nubr a~2~aa.~~~ `rCar1o~ ~ursn~~.~rad~,) utaxap pa~~xodxoaui pug o~axap papa~~~~ „l~„ 1F4?~(~'~ s~ px~og apI o~ pa~uasaxd uzxo~ apI u~ ~a?iod ~u?s~paxnd app o~ suo?s?nax pug s~uaurpuauz~ app anoxdd~ o~ sax?sap px~og app S~dg2IgHM pug `suoYStnax pug s~uauzpuaux~ p?~s `.~atiod ~u?s~uaxnd au} o~ suals?nax pug siuauxpuaux~ ui~Ixaa px~og apI oI paluasaxd pug pax~daxd uaaq an~~p axap~ `S~'g2I3H~11 p~ `SOOZ-9L •©~I a©t~niosa~ ~q paps?iQ~~sa ~isno?naxd saxnpaaoxd pug sa?a?iod `sau?iapm~ ~u~e~?uzoauoa app pyre ~a?iod ~u?s~gaxnd apI puauz~ o~ sax?sap px~og apa `uot~niosa~ i?auno~ aLi~ pug ~ay~ app p~rn~ ~ua~s?suoa pug oI. rCx~Iuauzaiddns `S~'g2IgH~ll pug :(„~a~~od ~u?s~paxnd„) Iua~~ ~u~s~paxnd s,~I?~ app s>; ~a~ o~ si~ta~~~o u?~Ixaa quiz?xop~n~ pug `sas~paxnd a?ignd xo~ sa?a?Iod pug sau?iap?n~ ur~~.taa ~urnoxdd~ SOOZ-9L 'oI~I uo?aniosa~ s~? pa~dop~ px~og app `SOOZ `SZ xaqu~aaaQ uo `S~g2I'dH~1 pug `.uo?~niosa~ I?auno~ app pug ~a~ aq~ p~tnn ~ua~s?suoa sazaiiod ~u?s~paxnd pstiq~~sa o~ paz?xopln~ sI („px~og„) s~xo~ a?land ~o px~og s,~C~i~ app `S~'g2IgHM pug `~a~ auk ~Itm aau~pxaaa~ u? sas~gaxnd a?ignd ~u?px~~ax sa?aiiod ut~~Zaa ~uipstjq~~sa („uot~niosa~ itauno~„) 8b-069Z 'ol~i uoi~niosaK sI? pa~.dop~ („~~?~„) nun?puI `puag u~noS ~o f~?~ app ~o i?auna~ uouzuzo~ app `8661 `6 -~aquzanoH uo `S~g~gHrn pug `~poq inluauzuxano~ app ~o ~i~paq uo sas~uaxnd arignd az?xop~n~ oI s~ua~~ ~u?s~gaxnd ~u?adds ~C~uz pug `~a~ aq~ oI ~x~~uauzaiddns pug ~I?m ~ualstsuoa ~uls~paxnd sIt a~~in~ax o~ sa?atiod pug sainx ua~~Ixnn usz~q~~sa ~S~ux ~poq i~~uauzuxano~ ~ I~'p~ sapinoxd Ioy app. `S~g2I~I-IrY1 pug `~poq j~~uauauxano~ ~ ,~q ap~uz spunk a?ignd~o axn~?puadxa ~Cxana o~ saFidd~ pug ~uts~paxnd a?ignd suxano~ („~a~„) 'bas •~a i-I-ZZ-S § apo~ ~u~?puI `S~'g2i~HM `d~l`~I~dIQI~I QI`Igg H.I.I1OS 30 h.I.I~ gH.L 2103 A~I~IOd JNIS~dH~2ICId QgQI~IgI~I~ QI~Ib' Q~SIt''y~ ~ JhIIZdOQTd ~dN~IQi~II QP~II~g H~,IlOS dO ~.I.Ia ~H3.2IO3 S~I2IOtY'~ ~I~Iglld 30 Q2I~TOg gH,L 3O I~IOI.I.CIZOS~3I `d o I oZ-Z i • oI~ ~IOI.i,nzosax •s~xo~, a?~qnd ~o px~ag apt ~q pa~.dop~ s~rn uotlniosa}I ~urn~oiio~ auk `palxx~a pug i7axl~.?Z •x~ ~q papuoaas `sxczi •x~ ~q uo?Iouz ~ uodn ~ ~I'IOd JhIIS~H~2II1d QgSI11~2I 'b' JNI11O2Idd~v' ~'l~i~IQNI QI'~~S H3.Cl.OS 3O h3.I~ S~I'xIOh1 ~I'~gt1d 30 Q2I~'Og gH.I. 30 I~IOI3.r1"IOSg2I '~ - OIOZ-ZI 'OIsI NOI.LIl`IOS"3!I 3.dOQ~ iia•I~I`I ix~~ !s soul pi~uoQ ~s 1oit4 ~IJ /s S?I2IOIY1 ~I'I'glld 30 Q2I't~Ofl ~xaia `ur~z~p~ ~puzZ~s ~.LSg.L3.~ SS O IOZ 8 H~2I~'i~i JhII.Lggini ~I~'Zf1Jg2I RECxULAR MEETING MARCH S, 2010 56 Section 2. The Purchasing Policy, Effective January 1, 2010 shall apply to public purchases unrelated to a public works policy which are governed by alternative provisions of Indiana law. Section 3. The Board hereby re-appoints the City Controller and the City's Purchasing Manager as the City's Purchasing Agents, as such term is defined in the Act. Section 4. The Secretary of the Board is instructed to include a copy of the Purchasing Policy, Effective January 1, 2010 with the minutes of this meeting. Section 5. This Resolution shall be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works held on March 8, 2010 at 227 West Jefferson, Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTI~ BEND, INDIANA BOARD OF PUBLIC WORKS slGary A. Gilot, President sfCarl P. Littrell, Member slDonald E. Inks, Member slLinda Martin, Clerk ADOPT RESOLUTION NO. 13-2010 A RESOLUTION OF THE SOUTH BEND .BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANDIOR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2009 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANDIOR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WasteGas Burner, Asset Tag No. 00006653 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure far disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or dunked. ADOPTED this 8th day of March 2010. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary Gilot s/Donald Inks s/ Carl Littrell 00'000`OSL$ as~rid s~uauranoxduzl Iu xa~s~Ii~i o~ 1iax~~i'IIs~I ~,LN urnrpr?~s ?~isaiano~ auzdaianapa~ urnprrapp~; suol~aadsul i~nuur;?ores {L'11?S© pur' ~Ixa~.ren~} }sxr3 i~sodoxd xa~~ma~s~M} ri~tm uo?~~~uauxaldurl ~ur~insuo~ saarnxas iiax~~?'I/s~[UI OO~Oi6`£$ I~Sd-dI~i2I I~iA~,I i~uotssa~oxd {y~~gQ IiI.Ip~7 a~pniS pasoi~ i~sodoxd xa~~maks~~,) ~~ r?~~Q xa~~mpunox~ ~ur~insuo~ saarnxas iiax~~r~/s~lul 00'OOi`9$ 3o srs~i~u~ i~ai~sl#~~S L~I11t~I i~uo?ssa~oxd tr i 0-0 l i i~sodoxd (dl~, ~zodx?y} •oN ~aafoxd - xa~iarls sale?aoss~ ~g saarnxas iiax~~?Z1s~I 00.OOtr`S$ ieuziu~ puag ulnos xaux~H riaut?Q ir?uoissa~oxd 9002 P~ ZOOZ (saliddns ruox~ i~maua~ •ir~as aar~~p `~zasul `pio,~ `rzra~s~SS i~maua~ ~uauxaaxo~ug} ~ur~rasul ~ri~r~i ~uauraax~~ iiax~~?~/s~iul apo~ 00.OtrZ`9$ aar~~a OOZIQ ~o as~aZ samog tau}?d as~a~ {OIO °80 T tuox~ pa~ui;ri7} tri0-Oi T 'oN ~aafoxd - 00'000`OOS`T$ ~o ~so~ uo?~anx~suo~ ~uauxaax~~ pasrna~ ~aaila~i •auI saarnxas o~ ~uauzaax~~ u~rsa,Q `s~aa~?Ijax~ i~uorssa~oxd {dI.L) xa~laris ir?I.uau~ puag sa#~?aoss~ o~ ilax~~i'IIs~IuI 00'OOZ` i L i $ ri~nos i~ul~Ixp puaury, xapia~suixrJ runpuapp~ trL0-60i •oN ~uarxrpuaur~ (puog xamas} xaafoxd - ~uauraa~ida~ aruxrd saarnxas iiax~~r~/s~iul 00~00£`S8$ gT ?8 `dT `sori xamoig uzioai>?y~i T>suo?ssa~oxd pu°g Z i 0-60 i }uaurpuauz~ xamas gL00Z `ol`i ~aafoxd - xamas ~~~ saarnxas s~I/1lax~~?Z OO~OOL`LZ$ rrrxo~S mold xanri© `~unrpul Z'IQ i~uorssa~oxd {~u?~~xad~ Huang ~u?idrur~s s~ixo~y~,, ,ra~t?~) xa~~rnpunox~ ~samp?y~i Tiax}~?Z/poi?iJ 00'OOS`~$ i~rluu~-ig OiOZ ssaixaad i~sodoxd (sea?nxas ir?LrOISSa~oxEi xari~0) }uauzaax~~ oa'oaS`£Z$ s~aafoxd ~uox~srux~ saarnxas. iiax~~?'I/}oI?rJ g~I,I~I ~ula~~xnsa}~ 1I?S SSOf '~'~ ?>?uo?ssa~oxd (pond i~xauarJ) saarnxas ag ax~rn~os ax~m~os iiax~ig/s~I 00'OOS`tr9$ aarrepua~~d 2g our?Z auzrd,naaxg ~uaruaax~~,x uo?~~z?i?ill (~uaurdoianaQ ~~?Ir;uo?~aung Ir'~?d~~ ura~s~s aslxdxa~ug -auI anr~~inurn~} aurrzrxa~aQ ~g marna~ - `xo~aas arignd s~iuI/poi?rJ 00'000`SZ$ iuauzssass~; auxg?n~N px~n~rrns ~uaur2axa~r xa~ua~ ~~?unururo~ aox~ u~op ag uors?nazi rC~~ atll xo~ uo?s?nab uorssluxuro~ uor~?dad Iiax~~?`I/s~I d/l\I uor~?dad ~utuoza~ ' u~id ~ax~ ~uruoza~ puoaas ~uoi~o~ Iunouz~ uoildl.rasaQ ssauisng ac~~Z i~noxdd~ xo~ px~og a~~ o~ pa~~YU.Igns exam ~puappy/si~sodoxdls~a~x~uo~/s~uauxaax~y ~urmoiio~ aril, '`dQ1~I~~Q~'IS"I~SOd02Id/S•L~~2i,LI1,lO~/S..LN'dL1i~~2IJ~' ,~O 'I~A02idd~ ~ixai~ `u?~z~y~i r?pu?g/s ~.LSg.L.L~ LS OTOZ 8 H~2I~dY~I 1JNi.I.~gb1I2I~"II-I~J~2I REGULAR MEETING MARCH $, 201 o s 8 Agency Commission lA ,Project 1 - Agreement Project No. 110-008 Professional The Troyer Diamond Avenue $82,590.00 Littrell/Inks Services Group Trunk Storm Sewer - (2006 Sewer Proposal Project No. 109-033 Bond) Professional American Kennedy Park Sewer $15,732.05 Inks/Littrell. Services Structurepoint Separation Project (2006 Sewer Proposal No. 108-092 Bond) Professional Architecture Ivy Tech Facade $16,800.00 Inks/Littrell Services Design Group Renovation & {AEDA TIF) Agreement Demolition --Project (ATA Form) No. 110-002 Professional The Troyer Auten and Ironwood $32,622.00 Littrell/Inks Services Group Water and Sewer (Sewer Band Agreement Relocation -Project (30%) & Water No. 110-015 Capital (70%)) Maintenanc In Off ce of IN Telecommunication $677.71IMonth; Inks/Littrell e Technology Network. Data Line $595.00 Agreement Upgrade -Replace Installation 56K Data Line (Police between IDACSIBMV Department (Indianapolis) and Computer SBPD with a T 1 Line Agreements) along with All Associated Equipment APPROVAL OF STREET CLOSURESfFROCESSIONS The following street closures and processions were presented for approval: Sponsor Description DatelTime Location. 1Vllotion Carried St. Adalbert Frocession May 1, 2010 Set Up on Frances Street Littrell/inks Parish Fiesta - Cinca from 4:00 a.m. (Jefferson to Wayne), de Mayo 2010 to 11:00 a.m. West on Jefferson, South on St. Louis to Howard Park River Park Procession - May 22, 2010 Mishawaka Avenue from InkslLittrell Business River Park Day from 9:30 a.m. Twyckenham to Logan Association Parade to 11:00 a.m. Michiaaa Celtic Procession - St. March 13, 2010 Set Up on Frances Littrell/Inks Society Patrick's Day from 9:00 a.m. (Jefferson to Wayne), Parade to 12:30 p.m. West on Jefferson, North on Niles, End at Washington South Bend Procession - May 15, 2010 100 Yards South of Inks/Littrell Parks and The Star Run from 8:00 a.m. Pinhook Park, South on Recreation to 11:00 a.m. Riverside to the Athletic Department Field at Brown School, Return Same Route Student Procession - April 22, 2010 Downtown Area - Gilot/Littrell Government Random Acts from 4:00 p.m. Michigan & Main Street Association. of of Kindness to 5:30 p.m. Saint Mary's Day College APPROVE TRANSIENT MERCHANT_ .LICENSE RENEWAL - COLLEGF. FOOTBALL HALL Of' FAME --- ENSHRINEMENT FESTIVAL Mr. Gilot advised that the College Football Hall of Fame has submitted an application to renew their Transient. Merchant License to conduct the sale of food and souvenirs on July 16, 2010, from 11:30 a.m. - 10:00 p.m.; July 17, 2010 from 9:00 a,m. to 5:00 p.m. Mr. Gilot stated that favorable recommendations have been received by the Police Department, Fire Department and `LSIZ-Z00 `6$fiL-LSiZ-Z00 # ~a~I) pno~ snI~noQ ~' £Z 2IS ~o xauxo0 ~/S `uo?I?ppy p~Z saxay alnp~no,q ~o L i ~ 9I S i `~ i s~o`I }~ ~Glxadoxd of paxxa~ax anog7; aril of as?nxas xamas ~ xalnm ap?noxd of `,~Ir~ aril ~o uxals~s xamas ~ xalnm a?Ignd olu? dt?I of uocssrurxad xo~ uorlnxaprsuoa ur lnul sauna?pur luasuo~ aq.L '09£9t~ nun?puI `BSI?~ un~?tla?ICI `~aaxlS rt?i~nxd ZOS `~ng uozrxaH ~o saarnxaS pun sa?I?I?and ,lo leap?said `ns~t;f saruu f •xy~ ~Cq pall?uxgns sn alt?xlsuouxa~ of IrI~?2I ~o xan?t;,~ pun uo?Inxauuy of Iuasuo0 n ~o Id?aaax ur sr pxnog aril Ingl palnls IoirJ •x~ xgZylYxRIg1Y1gS -- clyo~I Syzonocl ~ ~z xS ~o x~I~IUOa d/S [~IOIZICIQ~' o~Z S~"tl~~'' gZyQJI1OQ 30 L i ~d 9 i S i P i S.LOZ - g,I.'~I.LSNOW~2I OZ S.I.HJI2I 30 2i311I~'M [II~I~` I~IOI.LdX;d1'~II~I~d OZ .LI~IgSl~iO~ gAO2lddy lauz uaaq snrl 7'Ixal?xa iI`d ~S~I2I'~Y1ig2I 'pnlg t?Ia~uy Isn~ Obi i ~NOIZ~'~O'I auoz ~u?pno~ ~u?~xnd oN ~I~IOI.Ly`I'Iy.I.SI~Ii ~1gN. :panoxddn st?m aarnap Ioxluoa ard~7'xl ~u?mollo~ aril `pa?xx7?a pun s~lul 'x~ ~q papuoaas `Ilaxll?~ •xy~ ~q apnuz uo?louz n uodn g~I11~Q `IO2I.Ll~IOO ~Id.~y2I.I, g~LO2ldd~i' 'palyd pun pa~daaa>' snm Ixodax aril `pa?xxna pun iiaxll?`I 'z~ ~q papuoaas `IoI?O ~xy~ ~q apnuz uo?loux n uodn `uorssnasrp xarllxn~ ou ~u?aq axarlZ •~:uaur~nd ;aar?p n rl~?m aauaxa~~?p aril do a~ru xo `~l?~ arl~ rI}?m lanxluoa xrarll xad 00'000`S8 i$ ~o sou?nos ~ilxna~ t' mods Isnur sioxluo~ uosut{of palou IoIiO •x~ •laafoxd s~urn~s ~~xaug paalunxnnr~ aril rl~noxrll apnuz s~utnns aril saz?xnuxuxns Ixodax s?u,I. •sQgZ of pa~untla axam slrl~?i Inuits at~~nxl aul rlarrlm tl~noxrll `lanxluo~ s~urnnS ~~xaud paalunxnnO aril of pxt?~ax u? `•aul `sioxluo0 uosurlof uzox~ laodax aaunuzxo3xad xnar~ puoaas aril paluasaxd `3urxaaur~ug `siorlarN qo~ •xy~,I LOV2I.I.I~IO~ SJI~II~1yS AJ2Igl~Ig Qg~Z,~I'~2I`~f1O - .L2IOdg2I gONyIN2IO,d2Igd A'I2lygh 30 Jl\IIZI3 'panoxddn snm I?urxad xaI?nxZ aid?xZ a~[I `pa?xx~a pun sxul •x~ ~q papuoaas `Ilaxll?~ •xl~ ~q apnuz uor~oru ~ uodn •uorsrn?Q ~u?xaaur~ug aril uxox~ uo?~npuauzuzoaax a~q~exont?~ pan?aaax snrl I?uzxad aul pa~ou IoltrJ ~xy~I 'pno~l ilo.I, aril uroz•I ssax~a put' ssax~ur xo~ `SZ99~ nunrpuI `puag rllnoS `anrxQ uospxnrla?~ uan?Ii?1x1. SZ$£ `'auI `saute lug?axd uorururaQ pI0 ~q Innoxddl' xo~ pxnog aril of pall?urgns uaaq snrl pno2l IIo.I, nunrpul aul uzox,~ pun o,~ sala?rla~ uo?Inu?quzo~ ~uo~ alnxadO of I?uxxad 1? xo3 Inmauax n palnls ~olrrJ •xy~,I •ONI SgIOII'I ~I.HJIg2Id l~IOIIrIII~1IOQ Q'IO - Q~dO2I Z'IO.I, `df~IdIQ.I~II I~1IO2I:~ QNy O~ SgZ~IH~lx I~IOI.I.b'I'~iglnlO~ OI~IO'I - .I.I&'1ii2lgd 141~~•I~7I suorlnpuauruzoaa~ algnxonn3 anrxQ poomuoxl 'N 6£9I :uo?It;ao~ ndS ~ uolnS sung :Iona?Iddy suorlupuauzuroaa~ algnxon~d pno2l prx~IaxI i~bOZ :uorlnao~ ndS ~nQ ~ uolnS npaA :1u7'arlddy suorlnpuaururoaaZl algnxonn,~ pnig uosxa~~af 'g 90L :uorlnao~ anrtlaag arlZ :Iuzarlddy suor~npuauxuzoaa~ algnxonn,~ SQL al?nS `IaaxlS u?nI~'~I 'N 80i :uo?Inao~ a?buy ~Cq a~nss>aln,I :Iona?Iddy •panoxddn snm sluauzrls?Iq~lsa ~urmollo~ aril xo3 suorlna?Idly asuaa?~ ~o Inmauax aril `pa?xx7?a pun sxul •xy~ ~Cq papuoaas `Iiaxfll'I 'xL~ ~q apt?ux uo?~ouz n uodn `axo~axarl~ •sluauxrls?Ign~sa Inxanas xo~ sluauztls?Igt?Isg a~t?ssnl~I xo~ sasuaa?~ ~o Inmauax arl~ xo~ IuaurlxndaQ ~u?plmg arl~ pun `~urxaaur~ug `luauzyzndaq aarlod `Iuauz~.rndaQ axrd aul urox~ suo?~~puauruzoaax algnxonn~ ~o Id?aaax u1 sr px~og sill. InLI~ palnls aoi?~J •xI/'~i S.LI`*IgLxIHSIZHy.LSg ~J'~SSyY~I 2IOd SgSI`Ig~IZ dO 'IyMgl~Ig2I dO 'Iy11O2Idd~a 'panoxddn s1'm Inmaua~ lunrlaxay~ lua?su7?xZ xo~ uo?~.nariddy asuaa?~ aul `parxxna pun tiaxll?Z x~ ~Cq papuoaas `s~lul •xy~ ~Cq ap~ux uo?roux n uodn `axo~axarl,I, `xauorssruruzoO ~urpl?ng aul s s o I oz s H~xyl~ oNr,~~~v~ xy~Inoax REGULAR MEETING MARCH 8, 2010 60 7490, 002-2157-7491}, Horizon Bank waives and releases any and all right to remonstrate against or oppose any pending or future aiu~iexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Engineering submitted their Safety Report for February, 2010. These reports reflect in~jurieslaccidents fox each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report. was accepted and filed. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Ms. Kim Thompson, D1viSlOn of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: A. Company: Honeywell International, Inc. 1. Location: 3520 Westmoor Ave, B. Company: Linde LLC 1. Location: 3809 West Calvert St. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the permits were approved. FILING OF CERTIFICATE OF INSURANCE Upon a motian made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate of Insurance for the following business was accepted for filing: Elite Electrical, LLC, Bristol, Indiana RATIFY RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds be released pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Fred Wright & Sons Construction Corp. Contractor Released January i, 2010 Walter Arndt Contractor Released March 27, 2010 Also submitted was a memo from Jennifer Corle, Engineering, requesting that a list of bonds that were expired far more than three (3}years, be released as of January, 2010. Mr. Inks made a motion that the Bonds release as outlined above be ratified. Mr. Littrell seconded the oration, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amaunt of Claim Date City of South Bend $1,460,878.33 315110 City of South Bend $47,616.37 312!10 & 3/3f 10 City of South Bend $3,770,019.67 3/8/10 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to wore before the Board, upon a motion made b} Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:28 a.m. ~xai~ `ui~.t~~ ~~ ~put'I .Y ~~~, `~~. ~~~ ~s=~~,~, -,; ~ s.~~ ~Z~~Z1.~ xaqutay~ `ijax~~t7 'd ix~~ ~~~~ =~~ xaquza~ `soul '~ pi~u ~ ~' J r~ ~. ~. ~uap7sa.zd `~oit~ ~~ ~z~rJ ~- -.r~ e t ,---~' .~t ..r ~ s~xon~ ol~snd ~o clx~o~ 1~ otoz s x~~~v~ ~nuz~~ln~ ~~~no~x