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Home My WebLink About03/18/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.OPEN AND AWARD QUOTATIONS A.Demolition of 521 South Chapin Street (Future Kroc Center Site) – Project No. 110-005 1.Funding: Non-Reverting Loss Recovery (227-0401-415.31.01) B.Coveleski Stadium – Backstop Netting Replacement – Project No. 110-008A C.Coveleski Stadium – Field Wall Replacement – Project No. 110-008B 2.ENCROACHMENT A.1320 Hillcrest Road 3.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Amendment to Contract – South Bend Heritage Foundation 1.Service: 2008 Neighborhood Stabilization Program Acquisition/Rehabilitation Program – Change in Service Area Only B.Amendment to Contract – South Bend Heritage Foundation 1.Service: 2008 Neighborhood Stabilization Program Redevelopment of Vacant or Demolished Properties Program – Change in Service Area Only REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: March 4, 2010 B.Regular Meeting: March 8, 2010 C.Claims Review: March 15, 2010 2.OPENING OF BIDS A.Water Treatment Chemicals – 2010 1.Funding: Water/Wastewater Operating (620.0640.603.22.25/ 641.0630.793.65.06) B.Street Materials – 2010 1.Funding: MVH (202.0607.431.23.02) C.Information Technologies Storage & Virtualization Hardware Lease Project – 2010 1.Funding: IT Capital (406.0401.415.43.08) D.One (1) or More, 2010 or Newer ¾ Ton Extended Cab 4 WD Pick-Up Truck 1.Funding: Sewer Dept. Capital (062.0141.543.02) E.One (1) or More, Pre-Owned 2010 or Newer Mid-Size Four-Door Sedan Automobile with Standard & Hybrid Drive Train 1.Funding: Fire Dept. Capital (288.0902.422.43.02) F.Two (2) More or Less, 2010 or Newer 4x4 Four-Door Utility Vehicles 1.Funding: Fire Dept. Capital (288.0902.422.43.02) BOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 G.One (1) or More, 2010 or Newer Full Size One-Ton Extended Cargo Van 1.Funding: Code Enforcement Capital (101.1201.415.43.02) H.Two (2) More or Less, Tandem Axle Multi-Use Dump Trucks 1.Funding: Street Department Capital (202.0607.431.43.02) I.One (1) or More, 2009 or Newer Heavy Duty 16,500 lb GVWR Chassis 1.Funding: Street Department Capital (202.0607.431.43.02) J.Two (2) More or Less, 2009 or Newer Compact Four-Door Sedan Automobiles 1.Funding: Code Enforcement Capital (101.1201.415.43.02) K.Five (5) More or Less, 2010 or Newer Mid-Size Four-Door Hybrid Sedan Automobiles 1.Funding: Police Department Capital (101.0801.421.43.02) L.Five (5) More or Less, 2010 or Newer 3/4 Ton Cab Four-Wheel-Drive Pick-Up Trucks 1.Funding: Water Works Capital (622.0640.415.43.02); Park Capital (201.1101.452.43.02); Street Capital (202.0607.431.43.02) 3.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACT A.Primary Clarification Scum & Grease Removal Modifications – Project No. 109- 069 1.Company: Robert E. Crosby, Inc. 2.Amount: $277,300.00 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) 4.AWARD BIDS A.Thirty-Two (32) More or Less, 2010 or Newer Front Wheel Drive Police Patrol Vehicles 1.Company: Arnell Auto Group 2.Amount: $696,958.00 Total for 32 Vehicles; 30 with Option A&B = $649,320; 2 with Option A&B&E = $44,988; 1 Scan Tool & Books = $2,650 3.Funding: Police Departments Capital Budget (101.0801.421.43.02) B.Two (2), More or Less, 2010 Ford Crown Victorias 1.Company: Bloomington Ford 2.Amount: $43,309.50 for 2 Vehicles Plus Options 3.Funding: Police Departments Capital Budget (101.0801.421.43.02) C.One (1) More or Less, 2010 Dodge Charger 1.Company: Fletcher Chrysler Products, Inc. 2.Amount: $20,814.00 for 1 Vehicle Plus Options 3.Funding: Police Departments Capital Budget (101.0801.421.43.02) 5.PROJECT COMPLETION AFFIDAVIT A.Edison Park Sewer Separation Phase II – Project No.108-012 BOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: C&E Excavating, Inc. 2.Final Contract Amount: $4,162,482.06 3.Funding: Sewer Bond (647.0621.665.66.11) 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) or More, New Aerial Truck Complete 1.Funding: Traffic & Lighting Capital Budget (202.0607.431.43.02) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Ivy Tech on Sample Street (ITOSS) Façade Renovation – Project No. 110-002 1.Funding: AEDA TIF (324.1050.460.42.02) 8.RESOLUTION A.Resolution No. 15-2010 – A Resolution of the South Bend Board of public Works on Disposal of Unfit and/or Obsolete Property 1.Obsolete IT Technology Hardware Disposal 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Agreement – Garda CL Great Lakes, Inc. 1.Service: Armored Car Services for Water Works – One Year with Automatic Renewal – Addendum Lists Increase Rate as Allowed for in Contract 2.Amount: $364.43 plus Mileage 3.Funding: Water Works O&M (620.0640.657.31.35) B.Amendment to Block Grant Contract – Code Enforcement 1.Service: Demolition of Dilapidated Structures– Change in Contract Time to 12/31/10 C.Amendment to Block Grant Contract – Code Enforcement 1.Service: Demolition of Dilapidated Structures – Change in Contract Time to 12/31/10 D.Agreement for Professional Services – Greeley & Hansen 1.Service: Pipeline & Manhole Assessment and Certification Program Training 2.Amount: $6,000.00 3.Funding: Wastewater Other Contractuals (641.0630.793.63.70) E.Extension of Maintenance Agreement – Advanced Imaging Solutions 1.Service: Maintenance of Print Shop Risographs 2.Amount: $4,386.00 3.Funding: Print Shop (222.0613.419.36.02) F.Professional Services Proposal Addendum – American Structurepoint 1.Service: Kennedy Park Sewer Separation – Project No. 109-003 – Engineering Services for the Construction Phase 2.Amount: $7,500.00 BOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: 2006 Sewer Bond (645.0621.415.31.02) G.Professional Services Proposal Addendum – Malcolm Pirnie 1.Service: Raw Sewage Pump #1 Upgrade – Project No. 109-039 – Refurbish RSP #3 2.Amount: $27,300.00 3.Funding: Wastewater Engineering Fund (641.0630.793.31.02)) H.Special Purchase Agreement – Morton Salt 1.Service: Purchase Additional Road Salt at State QPA Pricing 2.Amount: $109,340.00 3.Funding: Street Department Operating (641.0621.792.23.40) I.Special Purchase Agreement – ITT Sanitaire 1.Service: Aeration Tanks Diffuser Replacement and Cleaning 2. Amount: $60,850.00 3. Funding: 2010 Wastewater Capital (642-0630-415-43.66) J.Sole Source Purchase – Ray O'Herron Co. 1.Service: Purchase of 60 Tasers and Accessories from Sole Source Distributor 2.Amount: $57,379.00 3.Funding: Police Capital (404.0801.421.43.06); General Fund (101.0801.421.22.24); Other Operating Supplies K.Agreement - Motorola 1.Services: Communications System Upgrade and License Agreement for Police and Fire 2.Amount: $748,889.00 3.Funding:Excess Welfare Distribution Fund (252.0801.421.43.06) L.Proposal for Professional Services – Hull & Associates, Inc. 1.Service: American Recovery and Reinvestment Act Implementation for the Former Norfolk Southern Railroad Vacant Land 2.Amount: Not to Exceed $20,447.00 3.Funding: Section 108 Loan (212.1077.460.31.02) 10.RECOMMENDATIONS A.Procession – Making Strides Against Breast Cancer 1.Applicant: American Cancer Society 2.Route: Beginning at Howard Park, following the River Walk Path to the West side of the river, then West on E. Wayne Street, North on St. Joseph Street, East on North Shore Drive, then following the River Walk, with Street Crossings at LaSalle, Washington & Jefferson, End at Howard Park 3.Date/Time: October 23, 2010 from 8:00 a.m. to 1:00 p.m. 4.Favorable Recommendations B.Procession – Sunburst Races BOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Applicant: Memorial Hospital, South Bend Tribune, WSBT TV, WSBT Radio Group 2.Route: Various Routes throughout Downtown South Bend and the Surrounding Area 3.Date/Time: June 4, 2010 from 12:00 p.m. to 8:00 p.m.; June 5, 2010 from 5:50 a.m. to 12:15 p.m. 4.Favorable Recommendations C.Procession – Viacruces “Stations of the Cross” 1.Applicant: St. Adalbert’s Parish 2.Route: Begin at St. Adalbert’s Parish, East on Huron, South on Dundee to LaSalle Park 3.Date/Time: April 4, 2010 from 2:00 p.m. to 3:30 p.m. 4.Favorable Recommendations D.Procession – Procession del Silencio 1.Applicant: St. Casimir Parish 2.Route: Begin at St. Casimir Parish, South on Walnut, West on Ford, South on Olive, End at St. Adalbert’s Parish 3.Date/Time: March 26, 2010 from 4:30 p.m. to 6:30 p.m. 4.Favorable Recommendations E.Procession – Opening Day Parade 1.Applicant: Chet Waggoner Little League 2.Route: Begin at Coveleski Stadium Parking Lot, East on Western, North on Lafayette, West on Navarre, North on Portage Avenue, through Highland Cemetery, continue North on Portage, East on Boland, North on Riverside Drive, End at Chet Waggoner Little League Park 3.Date/Time: April 24, 2010 from 7:00 a.m. to 8:30 a.m. F.Procession - Arthritis Walk 1.Applicant: Arthritis Foundation 2.Route: Start at Potawatomi Park, West on Wall St. to Twyckenham, South to Mishawaka Ave. to Ironwood, North to Wall St., back to Potawatomi Park 3.Date/Time: May 2, 2010; 12:00 p.m. to 3:30 p.m. G.Permit – Sidewalk Café 1.Applicant: Trio’s Restaurant & Jazz Club 2.Location: 129 North Michigan Street 3.Favorable Recommendations 11.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.2705 Fredrickson Street 2.1114 W. Washington Street a)All criteria has been met BOARD OF PUBLIC WORKS Public Agenda Session March 18, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Removal - Handicapped Accessible Parking Space Signs 1.All no longer needed a)301 LaPorte Street b)1116 West Jefferson Boulevard c)1211 West Jefferson Boulevard d)926 E. Cedar Street e)834 S. 36th Street f)1414 Sorin Street C.Removal – Paid Reserved Handicapped Accessible Parking Space Sign 1.224 West Jefferson Boulevard 2.No longer needed D.Board Confirmation of Mixed Use Parking Spaces - Evangelical Churches of the Apostles and Prophets 1.Confirm that Five On-Street Parking Spaces are Standard Size and Adjacent to Church at 441 Howard Street 2.Removal of 15 Minute Parking Sign No Longer Needed 12.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Environmental Services C.Water Works 13.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Street Department B.Central Services 14.CERTIFICATES OF INSURANCE A.All Service Contracting Corp – Decatur, IL B.Holladay Property Services – South Bend, IN 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT