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HomeMy WebLinkAboutOpening of Bids - Water Treatment Chemicals 2018-2019 - Shannon Chemical CorporationBID NAME FOR BIDS DUE BID/PROPOSAL CITY OF SOUTH BEND Water Treatment Chemicals 2018-2019 March 27, 2018 at 9:30 a.m. Item No. Est, Qty. Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton $ $ No Bid 2 150 Chlorine — 150 Lb. Cylinder Cyl $ $ No Bid 3 90,0000 Ferric Chloride Gal. $ $ No Bid 4 260 FIuorisilicic Acid — 23% Ton $ $ No Bid 5 7,500 Potassium Permanganate — 55 Lb. Pails Lbs. $ $ No Bid 6 22,500 Blended Phosphate Sequestrant Lbs• $ 1.92/# $ 43,200.00 7 25 Solar Salt Ton $ $ No Bid g 100 Sulfur• Dioxide — 1 Ton Cylinders Ton $ $ No Bid 9 40,000 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag Lbs. $ $ No Bid 10 25,000 Liquid Calcium Nitrate Gal. $ $ No Bid 11 30,000 Sodium Hypochlorite — 12.5% Gal. $ $ No Bid 12 1100 Sodium Permanganate 275 Gallon Totes Gal. $12.77/gal $ 14,047.00 13 1100 Sodium Permanganate 500-500 Gallon Bulk Gal, $ 12.771gal $ 14,047.00 14 1100 Struvite Remover 275 Gallon Totes Gal. $ $ No Bid TOTAL $ 71,294.00 Bidder (Firm) Address: City/State/Zip: Shannon Chemical P.O. Box 376 Malvern, PA 19355 ration Telephone Number: 610-363-9090 Fax Number: 610-524-6050 BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member By (Signature) Daniel,C. Flynn (Printed Name) Vice President -Operations (Title) Therese J. Dorau, Member Elizabeth A. Mar,adik, Member Attest: Linda M. Martin, Clerk CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS '1 BID NAME Water Treatment Chemicals 2018-2019 FOR BIDS DUE March 27, 2018 at 9:30 AM . ' {rilffi Bidder Date: 0 3/ 1 9/ 1 8 (Firm): Shannon Chemical Corporation Address: P.O. Box 376 City/State/Zip: Malvern, PA 19355 Telephone Number: ( 610 ) 363-9090 Agent of Bidder (if Applicable): NIA When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Pennsylvania } } SS: Chester COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: l . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firins, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (H) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defiled by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that persons ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana ' as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity frorri being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 19th day of March , 2018 Subscribed and sworn to before me this 19th My Commission Expires County of Residence Shannon Chemical Corporation Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Daniel C. Flynn, V.P.-Operations Printed Narne and Title day of March 20 18 N'otar'y Public Chester COMMONWEALTH OF PENNSYLVANIA NOTARIAL SEAL KIMBERLY WAMBROSW 6 Notary Public T WHITELAND TWP, CHESTER COUNTY � FW'SmTywcommCsslofl, Expires Apr 7, 2019 "P-1 A (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I. C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business Is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: * 5% for a purchase expected by the purchasing agency to be less than $50, 000 * 3% for a purchase expected by the purchasing agency to beat least $50,000 but less than $100,000. * T% for a purchase expected by the purchasing agency to beat least $100,000, Date: Pursuant to I.C. 36-1-12-22, claims a local Indiana business preference for Project (Project # Iocated within the City of South Bend, St. Joseph County, Indiana. 0 The location of the principal place of business is (AadreSS) St. Joseph County, Indiana o The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The imajority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then, it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St, Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS, Dated this day of 1 20_, Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent nted Name and Title Mar. 23. 2018 12:18PM No.1284 P. 1 1316 CooxTy-CxTy BmDixo 227 W- JEFFERSON BOULEVARD SQUM $�ND, INDMA 46601-1830 PHONE 514/235-9251 Fax 574/ 235-9171 TOO 574/235-5567 CTTy OF SouTff BLUNT? PLTp, BuTnaipo, MAYOR BOARD OF PUBLIC WORKS Date: Match 21, 2018 To: All Planholders From Linda M. Martin, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name: Water Treatment Chsrnlcala 2018-2019 Project Number; ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 0 3 / 23 / 18 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: shannon Chemical Corporation, �� C % / l' Authorized Signature: C. Fl inn Date: 0 3 / ,2 3 / 18 Vearsion. 4/2/2015 NOTICE TO BIDDERS Notice is hereby City of South Bencl,|ndiana, will receive sealed bids atthe Office of the Board ofPublic Works 13th Floor, County -City Building, Room 1316, 227West Jefferson, South, Bend, Indiana, until the hour of9:3UAM, Local Time, onMarch 27,2n18^ for the following: Water Treatment Chemicals 2018-2019 Specifications are available for download by visiting the City of South Bend's web page at • Click om"Buminess 7{ Click oo"City Public Bids" )C Click on "Request for Proposals, Vehicles, Equipment and K8ismaOanamwo Bids" }( Qloh on "Bid/Proposal Interest Form" and register your company to receive updated information regarding this bid • Select specification todownload }{ Print the specification orsave itto, your computer There is no charge for the specifications. The specifications are also available for review only during regular working hours inthe Department ofPublic Works, 1308County-City Building, South Bencl, indiuna46G01. Bids received after 9:30AM, Local Time, on March 27, 2018, will be returned unopened. Bids must be omthe City ofSouth Bend Bid/Proposal form provided, uvh|oh includes a Non - Debarment Affidavit, Non-D�hycr,im|nation Commitment form, and a Non-Cu0uniunAffidavit Fonn. Certified Check or Bid Bond in, the amount of not less than 10% must be submitted with the bid. A refund of the bid security will be issued upon satisfaction of Bid Award., The Board reserves the right to reject any or all bids ur to accept a full or partial award of the hid o, bids which, in |tmjwdgmont, will be to the best interests of the City of South Bend. If the Board elects to award the bmao bid plus an uUhmrnato(s)^ the Board will look at the totality Of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non -responsive. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will bebothe best interest ofthe City ofSouth Bend. BOARD OFPUBLIC WORKS Linda M. Martin, Clerk Publish two times: March 2.2U18 March 9.2O18 SPECIFICATIONS CITY OF SOUTH BEND BID NAME Water Treatment Chemicals 2018-2019 FOR BIDS DUE March 27, 2018; 9:30 AM, Local Time Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price BLENDED PHOSPHATE SEQUESTRANT CORROSION INHIBITOR............................................................................... 5 CHLORINESPECIFICATIONS .................................... ........................................................ .......... ................... I .......... ............. . 1 DRYPOLYMER FLOCCULENT......................................................................._..............,......................................,............... 8 FERRICCHLORIDE................................................................................................................ .............. FLUORISILICICACID ......................... ................................................. ................ I_ ........................................ .... __.................. 3 LIQUIDCALCIUM NITRATE 66%............................................................................................................................... 9 POTASSIUMPERMANGANATE.............................................................................................................................................. 4 SALTSPECIFICATION.... ... _ ................................................... ......1................ ............................... _......................................... 6 SODIUMHYPOCHLORITE 12.5%.......................................................................................................................................... 10 SODIUM PERMANGANATE ................................................ . . .................................... I ........ I ..................I I STRUVITE REMOVERIPRE,VENTATIVE.......................................I........................................................12 SULFURDIOXIDE ............... -............................................... ......... ............................................................................................... 7 FOR ALL CHEMICALS For security Durposes vendors shall confirm via fax a copy of the delivery driver'slicense, truck and trailer information alona with the anticipated time of arrival not later than 24 hours prior to arrival. Failure to do so will be cause for rejection of material, no billable time wilt be accepted. Waier 4i'orks facility deliveries are to be made on normal work days between 7:00 a.m. and 11:00 a.m. witli unloading to be completed before l: 00 p.m, Yi'asie 61'ater facility deliveries are to be rarade between t1ie hours of 6: 00 AAA and 4:00 PM Monday through Friday. No stop -off or fuel surcharges allowed; however, demurrage charges will be allowed after 2 hours per stop. All deliveries are F.O.B. Delivery Point. Awards of this bid will be divisible by product. Awards will be based on the lowest responsive and responsible bidder per unit prices on the attached schedule. All prices quoted are to be effective May 1, 2018 through April 30, 2019 (One Year). Prices are to be firm throughout that period without increases. Quantities are estimated and not guaranteed. The City reserves the right to exceed the estimate at the price quoted here in. I. CHLORINE SPECIFICATIONS INCLUDE BOTH 150# AND TON CYLINDERS A. GENERAL 1. OnIy containers which currently are authorized by regulation for chlorine, which have been inspected and reconditioned as described herein, and which have been tested within the period required by regulations should be filled. It is illegal to ship chlorine containers that have been filled by or without the consent of the owner. 2. Due to the volatile nature of this chemical, the chlorine provider must be able to have one (1) accredited Safety and Handling of Chlorine class per year for South Bend Personnel. 3. Chlorine quotes should be deposit -free. No cylinder deposit should be included in the quote. Boiling Point -29.29 F (-34.05 C) Critical Density 35.77 lb./cu. ft. Critical Pressure 1118.4 psia (76.1 Atmos.) Critical Temperature 291.20 (144. C) Critical Volume 0.02796 cu. ft./lb. Latent Heat of Vaporization 123.7 Btu./lb. gBoiling point Liquid Gas Relationship: 1 volume liquid chlorine = wt. at 457.6 volumes of chlorine, 825 @ standard conditions Melling Point -149.76 F (-100.98 C) Specific Gravity - Dry Gas 2.482 Specific Gravity --- Liquid 1.468 0 ( - 4 C) B. CHLORINE 150 POUND CYLINDERS 1. Construction a) All cylinders must be coinpatible with Chlorine Institute Emergency Kit "A". All kit devices must be useable on any cylinder in chlorine service. The inaxinauin neck ring diameter that will accommodate an "A" hood is 4-314 inches. 2. Cylinder Types a) Chlorine cylinders must comply with DOT specs, 3A480, 3AA480, 25, 3, 3BN480 oy 3E1800. The regulations permit only one opening in chlorine cylinders -at the top for the valve connection. 3. Cylinder Styles a) Cylinders may be of three styles; footring, bumped bottom, or double bottom. 4. Cylinder Threads a) The threads in new cylinders are NGT threads 3/4-14NGT(CI). 5. Chlorine Ton Containers a) All ton containers must be compatible with Chlorine Institute Emergency Kit "B". 6. Ton Container Types a) Chlorine ton container types must comply with DOT spec. 106A500X, DOT or ICC 106A500, 27, BE27. b) Ton Container Valve and Fuse Plug Opening Threads c) The threads in new ton containers are 314-14NGT (CI). 7. Valve Protection a) The cylinder and ton container valves are protected during shipment and storage by a removable steel valve protective housing or cap. Pressure relief devices shall not be covered by the housing. 8. Cylinder and Ton Container Capacity a) In cases where the capacio, of a chlorine container is not known, it can be determined by weighing it empty and again when completely filled with water, and by nsultiplying the weight of water at 60°F by 1.25. This is the rnaximurn allowable weight of chlorine allowed in the cylinder or ton container. C. STAMPING 1. Cylinder Stamping a) When manufactured, cylinders are stamped with DOT specification naonber, serial naonber, and owners and/or builders identifying symbols as well as inspector's of mark and initial test date [DOT Section 173.34(c)] of 49CFR. 2. Ton Container Stamping a) When rnanarfactured, ton containers are stamped with DOT specification number, material, serial naonber, inspector's official mark, name, mark or initials of company for whose use the tank is made, (or builder's symbol and serial naonber), date of test, and water capacity [DOT Section 179.300-18]. Tare weights may be stamped by builder. Changes in stamping must be made in compliance with DOT Section 173.31(d) or 49CFR. 3. Retest Stamping a) Retested cylinders `DOT 49 CFR, Section 173.34 (e)(6)] and ton containers [DOT 49 CFR, Section 173.31(d)(7)] must be stamped to show date of retest. For cylinders, the stamp must include the test faciliy's certification number in a prescribed pattern. Ton containers do not require the test facility's number on the container, 4. Tare -Weight Stamping a) It is reconrrnended that all new, chlorine cylinders and ton containers be stamped with the original tare weight by the container manufacturer. D. VALVES 1. Cylinders a) Chlorine cylinders are to have a single chlorine style Ceodeux D174 valve which is equipped with a fitsible metal plug -type relief device. This is a in list comply safety requirement. 2. Ton Container Valves a) Chlorine ton containers are to have two identical chlorine style Ceodeux DI74 valves near the center of one head. This is a must comply safety requirement. When vertically aligned, the valve in the upper position is used for gas withdrawal, and the lower one for liquid withdrawal. The standard ton container valve is identical to the cylinder valve except that it has no fitsible metal type relief device, and the valve seat diameter may be larger than on most cylinder valves. There are tow sizes of ton container valves: 314 inch NGT and 1 inch NGT. 3. Valve Outlet Threads a) Outlet threads on cylinder and ton containers are special straight threads (1, 030"-14NGO-RH-EA7) which conform to connection number CGA 820 and B20C which utilize a yoke -type connection. These threads are to accommodate the outlet cap only and are not to be used for chlorine hose connections. E. PRESSURE RELIEF DEVICES 1. Cylinders a) The relief device on chlorine cylinders is a fusible metal plug in the cylinder valve located below the valve seat. The fitsible metal is cast into an Alloy "B" or Alloy "A"holder which is screwed into a tapped hole in the valve body. The fusible plugs are designed to melt between 158 degrees F and 165 degrees F. 2. Ton Containers a) Ton container valves contain no fitsible plugs. The container itself is equipped with six threaded fusible plugs, three in each head, spaced approximately 1200 apart. 3. Ton Container and Cylinder Inspection, Cleaning, and Reconditioning a) In addition to the required period retest, it is recommended that each ton container and cylinder be internally and externally inspected prior to each falling. This includes all appurtenances, such as valves and fitsible plugs. Criteria for such inspection is outlined in "Cylinder and Ton container Procedure for Chlorine Packaging, " Chlorine Institute Pamphlet 17, Sections 3, 4, and 5. F. PERIODIC RETESTING AND RE -INSPECTION 1. Cylinder and Ton Containers to be Tested a) Cylinders (except DOT 3E 1800) and ton containers must be retested at least once in five years (DOT Section 173.34e and ,Section 173.31 d). b) Cylinders cannot be filled until they are retested after the five year anniversary of the month in which it was tested. Ton containers can be filled until the end of the calendar year during which their f ve year test is due. c) Retests are also required after any reheat treatment. In addition, retest any container which shows evidence of weakness at any tune, or show a 5 percent or snore loss in weight. 2. Test Procedure a) Cylinders and ton containers are hydrostatically retested by the hydrostatic expansion method [DOT Section 173.34 (a) and Section 173.31 (d)]. If at the tune of requalifr.cation a container shows a leak or a permanent expansion which exceeds 10% of the total expansion, it must be condemned 3. Container Records a) Records must be kept showing results of the test. Each container must have the test date plainly and permanently stamped into the metal of one head or the chime of each task passing the hydrostatic retest. G. CONDITIONS OF DELIVERY 1. A South Bend Water Works representative shall specify the location for chlorine cylinder and ton container deliveries. 2. Delivery Locations: Location Type of Container Address North Station 2,000 lb. Ton Container 830 North Michigan Street Carriage Hills 150 lb. Cylinder 52290 Shenandoah Drive Erskine 150 lb. Cylinder 4116 South Fellows Street South 2,000 lb. Ton Container 3600 South Main Street Cleveland South 150 lb. Cylinder 4900 Cleveland Road Cleveland North 150 lb. Cylinder 4949 Cleveland Road Waste Water 2,000 lb. Ton Container 3113 Riverside Drive 3. Vendor personnel shall conduct all activities related to the loading and unloading of cylinders. 4. Ton containers will need to be delivered with a cherry picker. 5. Minimum deliveries are one (1) ton containers and twelve (12) 150# cylinders. 6. Supplier must be able to guarantee delivery within 3 to 4 calendar days after order placement 7. Vendor personnel shall not unload any filled cylinders or ton containers prior to live inspection by South Bend Water Works Personnel. 8, Vendor personnel shall assist South Bend personnel in the visual inspection of each cylinder or ton container for: a) External damage or defect b) Proper installation of valve protection housing or caps c) Visual inspection of valves and fusible plugs d) Determination of markings of retest and recertification 9. Motor vehicles used to ship ton containers shall be properly equipped with lift equipment suitable for handling containers to any point where the container is to be loaded upon or unloaded from the vehicle. a) Cylinders containing chlorine shall be securely lashed in an upright position, loaded into racks securely attached to the motor vehicle, or packed in boxes or crates of such dimensions as to prevent their overturning. II, FERRIC CHLORID A. GENERAL 1. Normal concentration percent by Weight; 33-35% 2. Specific Gravity: 0.33 B. DELIVERY 1. Full truck deliveries (4500 gallons) to the Ferric feed facility Plant located at; 3113 Riverside Drive, South Bend, IN 46628 M. FLUORISHACIC ACID A. GENERAL 1. The Fluorisilicic Acid supplied Linder these specifications shall be clean and free of visible suspended matter and shall not contain more than 0.020 percent of the "heavy metals"', mercury, lead, bismuth and copper expressed as lead (Pb); and shall contain no soluble mineral or organic substances in quantities capable of deleterious or injurious effect upon the health of those consuming water that has been treated property with fluorsilicic acid, 2. Product to meet the latest AWWA standard for Fluorisilicic Acid (B703). 3. Price is to be based on a 23% solution. 4. Bidders shall quote price per pound. �-U_IKUTJM 1. The vendor shall deliver bulk fluoride to the following well locations in the quantities as specified by a representative of the South Rend Water Works. 2. 23% Fluorisilicie Acid delivered in tank truckloads. 3. Deliveries are estimated at thirteen (13) tank trucks with two to four stop -offs per 20,000 lb. load. 4. No stop -off or fuel surcharges allowed however, demurrage charges will be allowed after 2 hours per stop. 5. Suppliers must furnish own unloading hose at least 40 feet in length with proper couplings to hook onto two male N.P.T., and must blow off hose to bulk tank at each stop. 6. City will not accept delivery of more than 10% over the order quantity. 7. Delivery Locations: Location Bulk Tank Address North Station 1600 gallons 830 North Michigan Street Carriage Hills 0 gallons 52290 Shenandoah Drive Edison 1350 gallons 2708 Rockne Drive Erskine 0 gallons 4116 South Fellows Street South 600 gallons 3600 South Main Street Cleveland South 1100 gallons 4900 Cleveland Road Cleveland North 600 gallons 4949 Cleveland Road Pinhook 900 gallons 3801 Riverside Drive Olive 1750 gallons 915 South Olive Street IV. POTASSIUM PERMANGANATE A. MATERIAL 1. Free Flowing Grade Potassium Permanganate shall meet the requirements of AWWA Specification 603-98 and shall be manufactured domestically and certified suitable for use in public water supply by appropriate state and federal agencies. B. DELIVERY 1. The potassium permanganate, shall be delivered in 55 pound pails made of 24- gauge steel or plastic and shall be equipped with a handle. ct) The pails shall reinain the properly of the South Bend Water Works, b) The pails shall be unloaded and neatly stacked at the pumping stations. 2. Deliveries will be ordered on an as needed basis with each delivery consisting of approximately 8 to 16 (55 Lb.) pails. 3. Deliveries must be made within 5 days of placement of the order, 4. Vendor shall deliver pails to the following site: a)Water Works North .Station — 830 North AlfichiganStreet V. BLENDED PHOSPHATE SEQUESTRANT CORROSION INHIBITOR A. STANDARDS 1. Product shall be a rninimurn of 85% sodium pyrophosphate, 2. The remaining ingredient(s) shall also be sodiurn phosphate material(s). Product must already be listed in the latest National Sanitation Foundation (NSF) Standard 60 directory. 3. The percent phosphate as PO4 must be disclosed and by Indiana law, be marked on the outside of the container, B. TECHNICAL ASSISTANCE 1. The successful vendor giving a quote must also provide on -site technical assistance to the Authority for an eight hour day per month for the first six months of product usage. 2. After the first 6 months of on -site technical assistance, the Authority will request further on -site technical assistance on an as needed basis. 3. The vendor shall provide a per visit cost in their quote for the additional site visits. 4. Each visit will be one workday (Monday through Friday only), from 7:00 a.m. to 3:30 p.m. EST. 5. Vendor must submit the narne(s) and resume(s) of the technical representative that will perform the on -site assistance with your quote submittal, 6. The technical representative shall be an employee or certified representative of the vendor and have a minimum of three years of experience in the application of blended phosphate sequestering products in municipal water supply and be available Monday through Friday from 7:00 a.m. to 3:30 p.m. EST to answer questions which may arise in applying their product. C. REQUIREMENTS I . A list of two municipal references within a one hundred mile radius of South Bend using the product for a minimum of one year. 2. Each reference must include the name of the municipality, the superintendent's name, and phone number. 3. A one pint sample must be submitted with bid for analysis. 4. During the contract period, additional sampling and analysis will be made. 5. Contract can be nullified if testing indicates unauthorized changes have been made to product. 6. Samples of product being used by references may also be sampled. 7. Evaluation a) Sample product analysis b) Reference interview and possible sample analysis c) Verification of ingredients. S. Testing a) The City reserves the right to submit samples of the polyphosphate product to an independent laboratory of the City's choice for chemical, biological, and Physical analysis and testing. b) Any product which, in the City's opinion, contains hazardous or deleterious substance orfails to comply with these specifications will be disqualified c) The cost of this analysis and testing will be incurred by the vendor with the understanding that a rnaximann of ten samples per year will be submitted. d) Guaranteed ininimuin available phosphate percentage as PO4 is to be Eighty Percent (80116). 9. Other evaluation: a) List of data that confirms products effect on (a) copper, (b) sequestration b) List ofdata that confirms company' experience in other cities and technical support. 10. Certified Analysis a) The supplier shall provide a certified chemical analysis of a polyphosphate product sample taken from the production facility fi-oin which he proposes to supply the City of South Bend. b) He shall further certify analysis to be representative of the product he proposes to provide the City. 11. Performance Requirements a) Wien applied at a rate yielding not more thanfour (4) parts ofpolyphosphate as PO4 to each part of iron and manganese, the product shall be capable of holding iron and manganese in solution for no fewer than five (5) days at seventy (70) degrees Fahrenheit in the presence of one-half milligram per liter (0.5 mg/1) fr^ee chlorine residual and far no less than twenty four (24) hours at 140 degree F. b) The City reserves the right to rain performance tests once a month. c) Any product which, in the City's opinion, does not meet the specified peifornaance requirements or fails to comply with the specifications will be disqualified. D. COVERAGE 1. These specifications cover blends of phosphate compounds used to stabilize or sequester soluble iron and manganese in potable water. E. PHYSICAL FORM 1. Product shall be a granular form, Powdered material will not be accepted. F. PHYSICAL STANDARDS 1. Phosphate blend shall comply with the following physical requirements: a) Color: White b) Solubility Completely iniscible in it,ater c) Pei -cent Phosphate as PO4 Mininnon of 80% d) PhysicalForin: Granular G. CHEMICAL STANDARDS 1. Phosphate blend shall contain only NSP approved phosphorous ingredients. 2. No amines or other chelating agents shall be used. 3. Blended phosphate product formulation shall be only sodium salts of phosphate compounds. 4. No potassium salts shall be used. 5. Impurities in polyphosphate products shall not exceed the following concentrations: Arsenic as AS 0,001 mg/1 Copper as CU 0.2 mg/1 Heavy Metals (total as Ph) 0.001 mg/I Iron FE 0.1 mg/1 Manganese as MN <.05 mg/1 Organics as C None Silica as S102 1.0 Zinc as ZN 0.01 mg/I 6. In addition to the above standards, polyphosphate products shall contain no substance, for which the Indiana Pollution Control Board has established a limit in potable water, in a concentration exceeding the limit established for potable water. H. PACKAGING & DELIVERY I. Product shall be shipped in 50 pound bags and stored locally. 2. Deliveries are to be made within two to three days of notice:. 3. Vender will be required to deliver product weekly or as needed to each well field in order to maintain specified stock levels. 4. Weekly delivery receipts will be issued. 5. Delivery sites are as follows: Location Address Carriage Hills 52290 Shenandoah Drive Erskine 4116 South Fellows Street South 3600 South Main Street Cleveland South 4900 Cleveland Road Cleveland North 4949 Cleveland Road VI. SOLAR SALT SPECIFICATION A. GENERAL 1. The salt will be used to prepare a saturated brine solution which will be used as a chloride source for the on -site hypochlorite generator. 2. Bids will be all inclusive. 3. Solar salt/Purex manufactured by Morton Salt (or equal) shall be supplied in bulk deliveries and blown into the brine saturator tank using the supplier's truck -mounted blower. 4. The existing brine saturator tank has the capacity to receive 25-ton bulk deliveries. 5. Equipment such as hoses with the 4" quick disconnect shall be provided with salt delivery by the provider. b. Off-loading truck air pressure shall not exceed 10 p.s.i. for every salt delivery. B. PRODUCT 1. Salt for sodium hypochlorite generation 2. To ensure proper operation of the on -site hypochlorite generator, solar salt shall meet or exceed the following quality parameters: Description Percent Maximum/ Minimum Water Insoluble 0.01 % maximum Calcium Nitrate 0.14% maximum Magnesium Sulfate 0.02% maximum Magnesium Chloride 0.1% maximum Sodium Chloride 99.82% minimum NaCI Wet 93.3% minimum NaCI Dry 96.3% minimum Moisture (as H2O) 3% maximum Lead 0.0007% maximum Copper 0.0003% maximum Iron (as Fe) 0.002% maximum Fluoride 0.01% maximum 3. Sodium Chloride content shall be determined per the AW WA B200-03 standard or per ASTM Standard Methods. 4. Salt shall be certified to ANSI/NSF Standard 60 when the sodium hypochlorite solution produced by the electrolytic generator will be used for disinfection of drinking water. 5. Salt shall contain no anti -caking or free -flowing additives or conditioners. 6. Salt shall be medium, coarse or extra coarse grade with a minimum bulls density of 60 lb/ft3 to avoid use of gravel bed in brine saturator tank. C. PHYSICAL PROPERTIES 1. Purex or Equal a) The pour (loose) bulk density shall be 1.15-1.25 glml (72-78 lbs/ft.4). b) Production shall be unscreened, receiving a coarse scalping of 10-147nesh. The mean crystal size shall be 290-430 urn. c) The mean surface area of the crystals shall be 65-98 cm. sq/g. d) Sodium Chloride content shall be determined per the AWWA B200-03 standard or per ASTM Standard Methods. e) Morton `s Purex or equal shall be certified to ANSI/NSF Standard 60 when the sodium hypochlorite solution produced by the electrolytic generator will be used for disinfection of drinking ~hater. f) Morton's Purex or equal shall contain no anti -caking or free flowing additives or conditioners. D. DELIVERY LOCATIONS: 1. Olive GAC Building, 915 S. Olive Street, South Bend, IN VII. SULFUR DIOXIDE A. PROPERTIES Boiling Point -10°C Color Colorless Specific Gravity (80-F) 1.363 Critical Temp. 314.82°F Critical Pressure 1141.5 PSIA B. USAGE 1. Estimated annual usage is 100 tons, more or less, to be delivered in 2,000 lb containers of liquid SO2 in truckload lots of 10 containers. C. DELIVERY 1. Supplier must be able to guarantee delivery of 10 tons (20,000 lbs) within five (5) calendar days from release of requirement. 2. Material to be delivered F.O.B. 3. No freight surcharges allowed. 4. Billing must be submitted on a CWT unit basis. 5. Delivery Location: Waste Water Treatment Plant located at 3113 Riverside Drive, South Bend, Indiana 46628. V1I1. DRY POLYMER FLOCCULENT A. GENERAL 1. The purpose of this specification is to outline minimum acceptable properties of a polymer at the Bureau of Waste Water in the treatment process. 2. Quantity of the polymer stated in this specification is intended as an estimated usage during a 12 month period rather than an absolute quantity. 3. Polymer is considered a performance product and must meet certain standards due to compliance related issues on the NPDES Permit. 4. Any supplier that has not been previously approved must perform bench testing on any polymer bid to prove the product will meet the standards necessary to ensure permit compliance. 5. When samples are required, such samples shall be delivered or shipped at the vendor's expense to the following name and address: Nancy Clay, 3113 Riverside Dr. South Bend, IN 46628. 6. Samples must be clearly labeled with your company's name, address, and (item number). 7. All samples must be representative of the item bid. 8. All samples will become the property of the City of South Bend, and will not be returned. B. PROPERTIES 1. Products will be a high molecular weight cationic polyelectrolyte, supplied as a micro -bead or in granular form. 2. The product must be completely non -dusting, free flowing and completely soluble in water with a very rapid dissolving rate. 3. Typical Properties Bulk Density 50 lbs, per cubic ft. Particle Size 95% less than 1 mm H of 1 % Solution 3.5 — 4.5 C. PACKAGINGIDELIVERY I . Packaging to be in 50 --- 55 lb polyethylene bags. 2. Must be able to guarantee delivery of 9,000 lbs within 14 calendar days after order placement. 3. Prices must be submitted in cost per pound with freight included. 4. Material to be delivered F.O.B. the Waste Water Treatment plant located at 3113 Riverside Drive, South Bend, IN. 46628. IX. LIQUID CALCIUM NITRATE 66% A. GENERAL 1. The estimated annual usage of Liquid Calcium Nitrate (66%) is 45,000 gallons, more or less. 2. Supplier must be able to guarantee delivery of 4,000 to 5,200 gallons within five (5) calendar days after order placement. B. TYPICAL PROPERTIES Concentrations: Ca(NO3)2 46.34% Ca(NO3)2.4H20 66.5% Ca 11.2% Mn (p m) Less than 1 Specific Gravity: 1.454 glml at 20'C H: 6.00 at 20°C C. DELIVERY 1. Full truck load quantities are to be approximately 3,500 gallons 2. Delivery will be to two separate remote locations. Geyer Ditch GPS location 41.69565,-86.40614. Sage Road GPS location 41.71024,-86.41629. 3. Remote locations are accessed via a combination lock. Delivery requests will include the combination loci{ if City personnel will not be on -site during deliveries. If City personnel will be on -site the combination will be omitted from the manifest. 4. Prices must be submitted in cost per gallon with freight included. X. SODIUM HYPOCHLORITE 12.5% A. GENERAL I . The estimated annual usage of Sodium Hypochlorite is 30,000 gallons, more or less. 2. The City owns multiple 2,550+ gallon tanks for the storage of Sodium Hypochlorite 12.5%. 3. These tanks come equipped with all necessary fittings and outlets, as well as secondary containment for increased safety. 4. Supplier must have necessary hoses and connectors to connect to a 2 inch quick disconnect fitting. 5. Product delivered to a Water Filtration Facility must meet the required ANSI/NSF Standard 60. B. TYPICAL PROPERTIES Concentrations Sodium Hypoeblorite 12.5% Specific Gravity 1.1964 H 12.5 to 13.5 Molecular Weight 74.44 Boiling Point >212°F Freezing Point -1 I °F C. DELIVERY I. Supplier must be able to guarantee delivery of 1,800 to 4,500 gallons within 3 to 4 calendar days after order placement. 2. bull truck load quantities of approximately 1,800 to 4,500 gallons are to be delivered, F.O.B. to: a) Waste Water Treatment Plant, 3113 Riverside Drive, South Bend, IN, 46628. b.) Pinhook Filtration Plant, 2801 Riverside Drive, South Bend, IN 46628. c.) Edison Filtration Plant, 2708 Rockne Drive, South Bend, IN 46615. 3.) Prices must be submitted in cost per gallon with freight included. XI. SODIUM PERMANGANATE A. GENERAL 1. The bid will be for two separate line items for the same product (20% Liquid Sodium Permanganate) 2. One line item will be for deliveries of 275 gallon totes. 3. The other will be for deliveries between 500 and 550 gallon increments. B. TYPICAL PROPERTIES 1. Product shall be bulb 20'% (by weight) +/- 0.5% liquid sodium permanganate (NaMnO4). 2. 20% f...iquid Sodium Permanganate shall be produced domestically with in the United States. 3. Product shall meet or exceed ANSIIAWWA standard B603-03 or subsequent revisions. 4. Product shall be listed by the NSF as being in full compliance with NSF Standard No. 60 for Drinking Water Treatment Chemicals — Health Effects. C. DELIVERY 11. All deliveries shall be made within 48 hours of the request to the following address: 2801 Riverside Drive, South fiend fN 46628. 2. The product is to be delivered in clean containers/tanks and is free of contamination.. Contamination of stock shall render the contractor liable for disposal of contaminated material, cleanup of storage facilities and full replacement of stock at the Supplier's expense. 3. All deliveries shall be made on weekdays (excluding holidays) between the hours 7:00 A and 1.1:00 AM 4. The off-loading of the 275-gallon totes containing sodium permanganate from the delivery vehicle to the City's storage location will be performed by pressurizing the container to our point of delivery or by transfer pump. 5. Deliveries trust be coordinated with the City. The Identity of the driver must be trade known by fax or email 24 hr. prior to delivery. The delivery vehicle operator must call the City contact no less than one hour prior to delivery. 6. The Contractor and shipper shall be responsible for all health, safety, and costs associated with the transportation of the product to the Pinhook WTP. 2801 riverside Drive 46628. 7. The City reserves the right to reject any delivery which does not conform to these specifications or which has been contaminated. XIL STRUVITE REMOVER AND PREVENTATIVE A. GENERAL 1. The purpose of this specification is to outline minimum acceptable properties of a struvite remover/preventative at the Bureau of Waste Water in the treatment process. 2. Quantity of the product stated in this specification is intended as an estimated usage during a 12 month period rather than an absolute quantity. B. PROPERTIES 1. The product must be nontoxic and require no additional PPE to handle and/or maintain. 2. Vendor shall supply (at no charge) and maintain (at no charge) all chemical feed pumps, spray bars, spray nozzles and injection equipment (where applicable). 3. Product must have a minimum dilution rate of40,000:1. 4. Vendor must have a minimum of five (5) installations with five (5) years of proven process application of struvite removal and prevention. 5. Product must be manufactured and distributed solely from the U.S.A. 6. Typical Properties Flammability None PH Neutral Solubility Miscible C. PACKAGING/DELIVERY 1. Packaging to be in 275 gallon totes. 2. Must be able to guarantee delivery of 275 gallons within 10 calendar days after order placement. 3. Material to be delivered F.O.B. the Waste Water Treatment plant located at 3113 Riverside Drive, South Bend, IN. 46628. CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS 1. BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications, Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: 3. ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders 4. DELIVERY OF BIDS A. Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235- 9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally, the sealed envelope containing the Bid must be mailed to the following address: City of South Bend Clerk of the Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The City will not be responsible for deliveries. Any Bids received after the time specified will be returned unopened. C. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. E. The Board may reject any bid that does not conform to these requirements as non- responsive. ADDENDA— NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. 8. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. 9. The Board may reject any bid that does not conform to these requirements as non- responsive. 10. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 11. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 12. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 13. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 14. AWARD — WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. IS. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 16. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 17. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 18. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 19. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 20. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications, No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 21. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 22. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 23, CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 24. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 25. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend I. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 26. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 27. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 28. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 29. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If you are sending your bid via Federal Express or another overnight source, please confirm that your package will arrive before the bid opening time and date.