Loading...
HomeMy WebLinkAboutOpening of Bids - Spec A - Three More or Less 2018 or Newer Standard AWD 4 Door Utility Vehicle - Jordan FordMACE' BID/PROPOSAL CITY OF SOUTH BEND Spec A — Three (3) More or Less, 2018 or Newer Standard AWD 4 Door BID NAME Utility Vehicle FOR BIDS DUE —March 27, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price UTILITY 2018 FORD ESCAPE 4WD SE:, $ 21,890.00 EAC Estimated number of days for delivery from award date. 1 115 Bidder (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: .5 7 4.125 9 -1.9.8.1. X 3L7 Fax Number: 974.4254-2777 By �6ra"L ca"'� cFrA--&�_ (Signature) BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member 14 DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A, Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk M CITY OF SOUTH BEND, INDIANA Ji� SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec A - Three (3) More or Less, 2018 or Newer Standard AWD 4 Door Utility Vehicle FOR BIDS DUE March 27, 2018 at 9:30 a.m. Bidder Date: MARCH 27, 2018 (Firm): JORDAN Address: 609 E JEFFERSON BLVD. CitylState/Zip: MISHAWAKA, IN 46545 Telephone Number: (574 )259-1981 EXT 317 Agent of Bidder (if Applicable): N/A When lite prospective Contractor is unable to certify to any of the statements beloop, it shall attach an explanation to this Affililavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) SS: ST JOSEPH COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to reftain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended fi-orn time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE1W­BE; however, it may not unlawfully discriminate against said WBE/1\4BE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of peijury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 27TH day of MARCH..., 20 18 JORDAN FORD Contractor/Bidder (Firm) R Signature of Contractor/Bidder or Its Agent JORDAN FORD DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER_ Printed Name and Title Subscribed and sworn to before me this 27TH day of MARCH —'20 18 My Commission Expires � 1.0\ I? -K bq�� WE&--q4k �4 V-- W& Notary Public (� County of Residence WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/09/2021 (To be completed only by ContractorslBidders clahning to be a "local Indiana busineNs " pursuant to 1. C 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of thefollowing: (I)A business whose principal place of business is located in an affected county, (2) A business that pays a majority of its pTmoll (in dollar volume) to residents of affected counties. (3)A business that employs residents of affected counties, as a mqjorio� of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive econoinic impact on the affected counties as defined by criteria in rules adopted by the political subdivis ion. An "affected county " refers to St. Joseph County, Indiana, or thefollowing counties located adjacent to St. Joseph County: Elkhart Couni)� Alai -shall Couni)� Starke County and LaPorte Couno� There are thefollowing price preferences.for supplies purchasedfrom a local Indiana business, • 5%for apurchase expected by 1hepurchasing agency to be less than $50,000 • 3%for a purchase expected by the purchasing agenq� to beat least $50, 000 but less than $ 100, 000, • lYo or a purchase expected by the purchasing qgency to be at least S100, 000. Date: MAgcTq 27, 9018 Pursuant to I.C. 36-1-12-22, JORDAN FORD preference for Projecl SPEC A AWD UTILITY VEHICLE (Project 4 South Bend, St. Joseph County, Indiana. claims a local Indiana business SPEC A ) located within the City of Fx The location of the principal place of business is 609 E JEFFERSON BLVD - , MI.SHAVAKA, IN : 46545' (,Iddress) St, Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: Rx The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. Rx The majority of the business's ernployces for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. if the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUppLyING suppORTING PA YROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS Dated this 27TH day of MARCH 20 18 JORDAN FORD Contractor/Bidder (Hrm A� sig�,eature of Contractor/Bidder or Its Agent COMMERCIAL FLEET SALES MANAGER DEBRA STARKWEATHER Printed Name and Title H., Document A31 0 TM - 2010 Conforms with The American Institute ofArchilects AIA Document 310 Bid Bond CONTRACTOR: S�URETY: (Name, (,Mnne, legalstarus (vidpdnolliedplave aftiLviness) Jordan Automotive Group dba Jordan Ford The Hanover Insurance Company 609 �E. Jefferson Boulevard 440 Lincoln Street Mishawaka, IN 46545 Worcester, MA 01653 OWNER, (Xame, legalvawsandad:lross) City of South, Bend 13th Floor, County -City Building, Room 1316, 227 West Jefferson South Bend, IN 46,601 BONDAMO,UNT: $ 10% Ten Percent of Amount Bid PROJECT: (Name. location or address, andilrqlact number, ifat�i) This document has Impo rtant legal consequences. consultation with an attorney Is encouraged with respect to Its completion or modificaflon. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable, Spec A - Three (3) More or Less, 2018 or Newer Standard AWD 4 Door Utility Vehicle The Contractor and Surety are bound to the Owner in the aniount set forth above. for the payniont of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, joirilly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor wilhin ilia lime specified in the bid documents, or within such tinic period ,as rany be agreed to by ilia Owner and Contractor, and ilia Contractor either (1) enters inlo, a contract with tho Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the biddiRg or Contract Documents, NAtb a surety admitted in tho.itirisdiction of the 11T(�jcet and otherwise acceptable to ilia Owner, for the faithful porforniance of such Contract and for the prompt payment of labor and material frimished in Ilio prosecution thercof; or (2) pays to the Owner the difference, not to exceed the ainount of this Bond, botween the aniount specified in said bid and such larger amount ibr which the Owner may in good failli contract with another party to peribrin (lie work covered by said b�id, then this obligation shall be null and void, otherwise to remain in full I'tirceandeflect. The Surety hereby wuives am notice ol'an agreement between the Owner and Contractor to extend the finic in which the Owner may accept (lie bid. )kaiverol'notice by . the Sure�y shall not apply to any extension exceeding:sixty (60) days in the aggregate beyond the linic ]or acoeptunce ol'bids specilied in the bid documents. and Ifie Owner asid Contruclor shall obtain the Surety's consent I -or an exlension beyond sixty (60) days. If this Bond is issued in cojincetion wiflia subcon tractor's bid toa Contractor, the torni Contractor in this Bond shall be deenied to be Subcontractor and the lerm Owner shall be deemed to be Contractor. When this Dond has bewi lurnislied to comply willi a stalulon, or other legal requirement in the loeation ol'the ProjecL any provi.sion in (Iiis Bond conilicting with said statutory or legal requi rement sh all be deenied deleted herellrom and provision.,; conl'onning it) such statulory or other legal requirement shall be deemed incorporated licrein. When so l'umislied, the intent is that this Bond ihall be cowdrued USU SIHILItOWbond and not as a common law bond. Signed and scaled this: 27th day of March, 2018 Jordan Automotive Group dba Jordan Ford (Principal) (Soal) By: ta cr-e a_z_�t (TU100) ik The Hanover Insurance Company JA Uharissa IL). Lecuyer By: "�_Tdl(')Cheis�� NM, Bral'ile Atto rniey-i n- Fact Suretyrone No. 508-853-7200 S-00541AS 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF A TTURNt: Y THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing underthe laws of the State of Michigan, (hereinafter individually and collectivelythe "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braille, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, 111, Charlssa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies ofkansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognIzances, undertakings, or other surety obligations. The execution of such surety bonds, recognizanGes, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as It acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company� Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15t" day of November, 2016. THE HANOVER WSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZJ_=����EFUCA Robgrt Thomm Vioe Prcsidan( THE HANOVER INSURANOE COMPANY MA IL 111�!1-58 - CTTL t JOE COMPANY THE COMMONWEALTH OF MASSACHUSETTS I.UCAEY OF AM I A COUNTY OF WORCESTER S& J. h I - Vi— %---- On this 1 Sth day of November 2016 before me came the above named Vice Presidents The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me personally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. WANE J. MARINO Natsq FDub% OWN OF 0mawswot Caklo Dl.ne J. r113yrno, Notary Publ�c Molk 4, OW My Car�rssion Sxpl� Mamh 4,2022 1, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of CERTEFIED COPY . ........... '17, "-6 Theodom G. Martinez, ViC4 Pp�sldertt 4i� CITY OF SOUTH BEND BID FOR SPEC A - THREE, MORE OR LESS, 2018 OR NEWER STANDARD 4WD 4 DOOR UTILITY VEHICLE BID DUE DATE: MARCH 27,2018 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORDS TECHNICAL RESOURCE CENTER FRONT POWER SEATS - DRIVER ONLY (NOT AVAILABLE ON PASSENGER) IN ORDER TO GET ELECTRICALLY HEATED MIRRORS, YOU MUST GO TO AN SEL TRIM LEVEL, WITH A PRICE INCREASE OF $3445 PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU.