HomeMy WebLinkAboutChange Order No. 1 - MPAC Marquee Display Installation Proj No 117-070A - Burkhart Sign Systems LLC1316 COUNTY-Crry BUILDING
227 W. JEFFERSON BOULEVARD
Soviii BEND, INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUI-FIGIEG, MAYOR
BOARD OF PUBLIC WORKS
March 27, 2018
Jeff Breiler
Burkhart Sign Systems, LLC
1247 Mishawaka Avenue
South Bend, IN 46615
Iliiom,' 574/235-9251
FAX 574/ 2359171
RE: Change Order No. I - Morris Performing Arts Center Marquee Display Installation —
Project No. 117-070A
Dear Mr. Breiler:
The Board of Public Works, at its meeting held on March 27, 2018, approved the above
referenced Change Order for an increase of $15,600, bringing the current contract amount to
$34,600.
Enclosed is a copy of the Change Order for your records,
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerl<
Enclosure
c: Toy Villa, Engineering
Kara Boyles, Engineering
Patrick Sherman, VPA
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETi-i A. MARADIK JAMEs A. Mur,,i,LER DiFRESE J. DoRmi
DATE:
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
R1 19, LFLULLE-CYLA-11-GIR-A, 12,
3122/2018
117-070A
Morris Performing Arts Center Marquee Display Installation
12/21/2017
PCR #1 -Modifications to Marquee Structure - Roof Vents
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extension by this change order
New completion date/time
CONTRACTOR
7 Con 6akeignature
Printed Name and Title
Burkhart Sign Systems, LLC
Company Name
1247 Mishawaka Ave
Address
Increased
Decreased
2/26/2018
$ 19,000.0
$ 0,0
$ 19, 0 0 0, 0
$ 15,600.00
$ 34,600.00
,82.11 %
82.11 %
0 days
32 days,
3/30118 (EMC Operational)
RECOMMENDED FOR APPROVAL
CONST�U YTION MANAGER
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Approved Date;_ 23 LIL-
Gary A. G)fot, President
Suzanrta M. Frifz M
South Bend, IN, 46615 _Q
City, State, Zip I J- LY
Elizabeth A. Maradik, Member
Therese J. Dorau(, Member
James A. Mueller, Member
OEM=
SIGN SYSTEMS
Date: March 15th, 2018 Ref.: #117-070A 1247 Mishawaka Ava - South Bend, IN 46615
574-236-5615 borkhortsIgns.com
To: City of South Bend Site Location. Morris Performing Arts Center
227 W. Jefferson Blvd 211 N. Michigan Street
South Bend, IN 46601 South Bend, IN 46601
Attention: Tara Weigand
Burkhart Sign Systems is proposing the following, to be considered "in -addition"' to the original awarded bid; to deal with the
ventilation issue of the rear -ventilated Electronic Message Centers provided by Watchfire Signs and sold to the City by others.
Watchfire Signs has approved this solution and will honor their warranty.
Additionally, due to the increased size of these EMCs as opposed to the original; it has been determined that new decorative
trim will be required to finish the facades. BSS will work with the city towards an agreeable design that satisfies the Historical
significance of the Morris.
Lastly, it has been agreed that the changes addressed here should be supported by an engineering review. We have contacted
Lawson -Fisher Associates to provide this service, and is noted as a line item in this change -order proposal.
Project Reference: Morris Marquee - EMC Install - Change Order - Original Project #117-070A
Produce/Project Manage the Following - Itemized: (In order of service performed)
1. Contract Lawson -Fisher Associates to evaluate the structural integrity (BSS to provide (ift-truck & cut access) ..... .$1990.00
2. BSS to cut facade behind existing EMC's to provide additional air passage from new rear -ventilated EMC's ......... .$1170,0o
3. BSS to design, produce ,& install new painted aluminum trim pieces to finish space around the new EMC's ....... _$2900.00
4, Dynamic Mechanical Engineering to cut -in (2) large roof vents to remove EMC-produced air from the Marquee.,$7700.00
5. Midland Engineering to finish/flash, rubber membrane roof around the new roof vents.. ........ ... - .............. ... .$1900.00
Leadtime
-LFA is available for immediate inspection. BSS will commence work within 24-hours of city approval. First
priority is to get the new EMC's isntalled & functioning. Design of trim -work will be presented during installation
of new EIVIC's, and installed within 7-days of final EIVIC install; if an agreed -upon look is approved, Ventilation can
be addressed last & should not go beyond April 2018 due to heat -concerns.
Notes:
Base, Bid: $15,660.00 - "Base Bid" encompasses what is itemized on this page.
Payment Terms/Additional Notes:
-Burkhart Sign Systems will invoice the final amount upon completion. We reserve the right to "progress -bill" if any of these services
(i.e. trim -work, roof -venting, etc.) can not be completed within 60-days.
-All costs are subject to sales/use tax where applicable.
-Term of this proposal is 15-days.
Approval: Date:
Burkhart Representative: Date: 0311512018
CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENG11NEERING
TO: Clara McDaniels, Assistant City Attorney
FROM: Tara Weigand, Project Engineer /'I
SUBJECT: Change Order for Project 11 7-070A MPAC Marquee Display Installation,
DATE: March 16, 2018
Due to unforeseen circumstances, a substantial change order is required for the
completion, of this project. Upon removing the existing LED display panels and the
waterproofing membrane on the Morris Performing Arts Center marquee, it was
discovered that the ventilation requirements for the new panels would not Ibe met
without additional modifications to the marquee. These conditions were not known
beforehand and significantly change the scope of the project. Initially, the project was
intended to be limited to the removal of the existing display panels and the in -kind
installation of new display panels. The work now includes modifications to the marquee
structure as well, requiring the installation of two roof vents. The City was not able to
obtain information from the original designer of the marquee and, as such, a structural
engineer will need to be subcontracted to evaluate the existing structure and approve
the proposed modifications.
The Morris Performing Arts Center will be showing the Phantom of the Opera beginning
March 28, 2018., It is critical that this work be completed prior to this date.
The required modifications will cost an additional $ 15,600.00, an increase of 82% over
the awarded contract amount of $ 19,000.00 for this project.
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BOARD OF PUBLIC WO ?.IDS
AGENDA ITEM REVIEW REQUEST FORM
Date 03/20/2018 Department Public Works
Name
Toy Villa
Division/Bureau
—Engineering
BPW Date
03/27/2018
Phone Extension
5920
Legal E]; Attorney Name:
Controller El Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing El
" Agreement Amendment
El Professional Services
F-1 Bid Opening
Quote Opening
Change Order No. 1
Ease/Encroach.
Other:
Company or Vendor Name
New Vendor
MBEANBE Contractor
MBENVBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
Previous Amount
Burkhart Sian
L Proposal
El Req. to Advertise
F1 PCA
on
LLC
R Title Sheet
Ll Yes Ll No U If Yes, Approved by Purchasing
[:1 MBE [:1 WBE
El No D Yes Name of Company
Morris Performing"Arts Center Marquee Display Installation
11 7-070A
Morris Capital Fund
416-0404-453,43-08
Unforeseen circumstances for ventilation modifications to the
Marquee Structure,
F-1 Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.
Z increase $15,600.00
E] Decrease
Current Percent of Change:
New Amount
Total Percent of Change:
$19,000.00
82,11%
Copy Original
Kara Boyles, City Engineer
Patrick Sherman, VPA
El El