HomeMy WebLinkAboutAward Quotation - 2018 Downspout Disconnect Program Proj No 118-014 - Acorn Landscaping LLC131( COUNTY-Crry Buill.)ING
227 W. JEFFERSON BOULEVARD
Sou'rii BEND. INDIANA 4,6601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
March 27, 2018
Jeff Ritschard
Acorn Landscaping, LLC
3680 W. Sample Street
South Bend, IN 46619
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — 2018 Downspout Disconnect Program — Project No. 118-014
Dear Mr. Ritschard:
The Board of Public Works at its meeting held on March 27, 2018, awarded the above
referenced quotation to you in unit prices for a total of $47,813.75.
Please forward the following documents in one submittal by AD, ril 10, 2018 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
-Yy
Linda M. Mai -tin, Clerk
c: Hana Parkhill, Engineering
GAILY A. GILOT SUZANNA M. FRn'mL,'jw ELIZABETH A. MARADIK JAMS s A. MUELLER THERESE J. DO AU
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BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
TH1S AGREEMENT, made and entered into this 27th Day of March, 2018, by and between,
Acorn Landscaping, LLC, 3680 W Sample Street, South Bend, IN 46619, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-014
DESCRIPTION: 2018 DOWNSPOUT DISCONNECT PROGRAM
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: UNIT PRICES; TOTAL $47,813.75
FUNDING: WASTEWATER O&M
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of March, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
B ARD OF PUBLIC YYRKS
Gary A. i t, Pr ident Elizabeth A. Maradik, Member
zanna . F tzberg,
ACORN LANDSCAPING LLC
Printed Name
-s A. Mueller, Member Signature
J.6ora ember "Attest: Linda
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
1, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME:
PROJECT NO.
QUOTES DUE
2018 Downspout Disconnect Program
118-014
March 13, 2018
(Must be completed for all quotes. Please type or print)
Date: Firm: Aa.,ZAe_-,f�i ��/�� .G�v
Address: �.L�i If 2
City/State/Zip: X0P_ r91�__Zr y6 Telephone Number: (091) 11Z68?4R"
Agent of Bidder (if Applicable):
Pursuant to notices givers, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated L9" �'02 for the sum of (enter the Total Quote as shown on the Proposal)
a s (s '7
(Enter Sum of Total Quote plus Alternates shown on Proposal), (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are i
ne edthe c st of units must be the same as that shown
in the original contract if accepted by the City of South nd. f the uote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attac ment. . Y1,
The above quote is accepted this
Subject to the following conditions:
BOARD OVP
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ilot,Presid th A. Maradik, Member
James A, Mueller, Member
By
Marne of Person Signing)
ACCEPTANCE
day of G�-%� C- 20 J�
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Version 10/31/2017 Page - 7 Public Works Quote
PROJECT NAME
PROJECT NO.
QUOTES DUE
QUOTE/PROPOSAL
CITY OF SOUTH BEND a .;
2018 Downspout Disconnect Program
118-014
March 13, 2018
Item
No.
Description
Quantit
Unit
Unit Price
Total Amount
I
Disconnection of Downspouts
725
Each
$ /d Ty-
Total Amount of Quote
Y
Firm:
Address: i�<p��/ Cc/. L �"1Z 6 c1 %-,
City/State/Zip: sJIOAVI ��, 11��orelephoi
F
M
[r� I ZZ-1
(Printed Name of Person Signing)
Version 10/31/2017 Page - 11 Public Works Quote
When lire Prospective Contractor is tunable to cer7ifi, to ar{t' nf'the .stotamems below, it shall altacb an explanation to this A.1jirluvlt.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
Must be completed for all quotes and bids. Please type or print)
STATE O11 �d )
) SS:
COUNTY )
Tile undersigned Contractor, being ctuly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, not' has any other member, representative, or agent of the farm,
company, corporation of pathiership represented by Hint, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone.at such letting nor to prevent
any person frorn bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
com mission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals ace presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, norhas any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrunientaI4 of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended frorn
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to»time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of frail; or
ii. contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if drat person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration,
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/sltelit shall enroll in and verify the work eligibility status of all of
Verslon 10/31/2017 Page - 8 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify program is included
and attached as part of this bid/quote; and
5, Contractor shall require his/herlits subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
G. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employtnctnt in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of worts, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
in no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBEMBE; however, it may not unlawfully discriminate against said
WBE/MBE, A finding of a discriminatory practice by the City's MBEMBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for tennnninatinng
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be trade a pail of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate ally employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products trade in the United States (I.C. 5-16-
8-1). 1 hereby certify that I and all subcontractors employed by ire for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 10/31/2017 Page - 9 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why tine
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable, I understand that violations hereunder may result in
forfeiture of contractual payments.
�>k>K
t hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this ?fl_ day of/ 20Z
�1111i lli��i IwItJQ!'G�l_RO1
Notary N if*, $late of Indiana
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corn lesion # $29,62
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Printed Natne and Title
Subscribed and sworn to before me this . day of G , 2016
My Connniission Expires ?
Notary Public
County of Residence tf%_ mrs///
Version 10/31/2017 Page -10 Public Works Quote
Date
Name
BOA 1W OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
03/20/2018
Hanako Parkhill
Department Public Works,
BPW Date 03/27/2018 Phone Extension 5961
L Re urec rigto Submittal to,,Board,
Legal Z Attorney Name Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
Controller F-1 and greater than one year in length per the City Purchasing
Policy
Purchasing E]
�j Agreement H Contract U Proposal LJ Addendum
F-1 Professional Services
E] Bid Opening F] Bid Award El Req. to Advertise El Title Sheet
F-1 Quote Opening M Quote Award
F-1 Chg1 Order No. El C/0 & PCA No. F-1 PCA
F-1 Ease./Encroach. F-1 Traffic Control F7 Resolution
F-1 Other: F-1 Claim
Company or Vendor Name
MBEANBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Acorn Landscaping LLC
El Yes ❑ If Yes, Approved by Purchasing
M No
F� MBE ❑ WBE Completed E-VEl No
erify Form Attached Yes
2018 Downspout Disconnect Program
118-014
Wastewater OM
641-0630-793-6335
$47,813.75
Completion date of 290 calendar days
Award quote for the 2018 Downspout Disconnect Program at the
Regular meeting.
Increase $
Decrease $
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change,
PO No.
Copy
Original
F-1
El
E
El
Kieran Fahe
Kara Boyles
—Emily Leyes
Dispersal After Approval