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Home My WebLink AboutAward Bid - 2018 VPA Cemetery Mowing - Acres' Group1316, COUNTY-Crry BUILDING 227 W. JEFFFRSON BOULEVARD Sou'rii BEND. INDIANA 4660'1-1830 CITY OF Souni BEND PI 'rE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 27, 2018 Jeff Dumas Acres' Group 23940 W. Andrew Rd. Plainfield, IL 60585 RE: Award Bid — 2018 Venues, Parks, and Arts Cemetery Mowing Dear Mr. Dumas: PHOW, 574/235-9251 FAX 574/235-9M The Board of Public Works, at its meeting held on March 27, 2018, awarded the above referenced project to you in the amount of $39,540 for the Base Bid only. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal within two weelcs to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosures c: Patrick Sherman, VPA GARY A. GILOT SUZANNAM.FR1TZBER(,, 0,17.,ABETHA.MARADIK JAmEs A. MUELLER Ti 1ERLS E J. DoRAu BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of March, 2018, by and between, Acre's Group, 23940 W Andrew Road, Plainfield, IN 60585, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: DESCRIPTION: 2018 VENUES, PARKS AND ARTS CEMETERY MOWING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $39,540; BASE BID ONLY FUNDING: PARK MAINTENANCE The total bid for this improvement were those prices as received and accepted by the Board on the March 13, 2018 The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC O S. Cl ary. G�i ot, President Elizabeth A. Maradik, Member ACRE' S GROUP Printed Name James, . Mueller, Member Signature Therese J. D drau, Member AttesV Linda M. Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Project Name 2018 VPA Cemetery Mow! Project No. 1049-2018 For Bids Due March 13th 2018 at 9:30am Address: City/State/Zip PART I (Must be completed for all bids. Please type or print) -0b Bidder (Firm): rz L 4 0 TcAok,(6Lvil ' ',,.,-,Telephone Number: 6 ter, & J I Agent of Bidder (if Applicable),: 4,61 V- V Pursuant to notices given, the undersigned offers to furnish: labor and/or public works project of: �rblg & I necessary to, complete the the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated 1,13 -- 19-ka for the sum of (enter the Total Bid as shown on the Proposal) --fAyd"m 14T�) l4t-OPPej2 -LA-a,� (s 0 (Enter sum of Total Base Bid'plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page, If additionall units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend,)rf the bid is to be awarded on a unit basis, the itemization of the units shall be, shown on a separate at*Krrt"-t. /-) 0 ACCEPTANCE, The above bid is accepted this g 7 day of Subject to the following conditions; B07RD OF PUBLLIC OR zim, nary A Gildt�Presi nt Elizabeth A. Maradik, Member James A, Mueller, Member 20 c� When diepi-oslvdiveContractor is truable to cerltfy to any of the statements belo;v, itshall afluch an explanation tothis Affidavit, Version 4/17/2015 General Conditions - 12 BID/PROPOSAL Protect Name 2018 VPA Cemetery Mowing Project No. For Bids Due BASE BID 1049-2018 March 131h, 2018 Item No. Description Quantity Totall Amount I Landscaping services in Cemeteries per specifications 1 $ 25 el 0 ALTERNATE #1 Item NO'. Description Quantity Total Amount 1 Leaf pickup in cemeteries per specifications 1$ (6oa TOTAL BID INCLUDING ALTERNATE #1 Bidder (Firm): Address: City/State/Zip: LA I I L� Telephone Number: By (Printed Name of Person Signing) Version 4/17/2015 General Conditions - 16 MY I ()F $01)fll BY'340 PARKS 0 ARI'S Patrick Sherman Facilities & Grounds 102o High St., South Bend, IN 46601 574-235-5,6ol psherman@southbendin.gov 3/20/2018 Dear Board of Public Works, With the approval of the Board of Public Works, we requested proposals for the mowing of City cemetery properties, VPA project #1049-2018 We received I quotation for the work as requested from local firms. Firm Base Bid Alternate #1 Total w/Alternate Acre's Group $39,540.00 $7,800.010 $47,340.00 Based on the quotations we received at the 3/14/2018 Board of Public Works meeting, we recommend awarding the project to Acre's Group for the amount of $39,540.00 to include the base bid and no alternate. The quote by Acre's Group was the only responsive and responsible bid received. Warm regards, Patrick Sherman BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Patrick Sherman Department VPA BPW Date 03/27/2018 Phone Extension 5601 .... . .................. Required Priorto-ubmittal to Board Legal Attorney Name Clara McDaniel's Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt H Agreement El Professional Services F-1 Bid Opening F-1 Quote Opening Change Order No. Ease/Encroach. Other: L] Contract F-1 Resolution Bid Award ❑ Quote Award C/O & PCA No. Traffic Control 9= [] Req. to Advertise AM Addendum n Title Sheet Company or Vendor Name Acre's Group New Vendor El Yes El No El If Yes, Approved by Purchasing MBE/WBE Contractor F-1 MBE [:] WBE MBENVBE Contractor Requested [:1 No F-1 Yes Name of Company Project Name 20,18 VPA Cemetery Mowing Project Number 1049-2018 Funding Source K61-CEM Account No, 201-1101-452-39.89 Amount $ 391,540.00 Terms of Contract April I st — November 1 , 2018 Purpose/Description, Contract for mowing two City owned cemeteries. Bowman and City Cemetery. Z Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.) Amount of F-1 D Increase $ Decrease, $ Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After Approval Copy Original El F-1 F-1 El n El