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HomeMy WebLinkAbout03132018 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 8, 2018 62 Ms. Therese Dorau questioned if this agreement was competitively sourced. Mr. Schmidt stated he reached out to Attorney Elliott Anderson to verify prior to the meeting. Mr. Schmidt stated this is relatively low dollar since it is not for controlled substances. He stated we do not purchase very much, which is why there is no dollar amount, it's just setting the rules for when we do need to purchase through them. - Non -Residential Block Party — La Casa de Amistad Mr. Gilot read the Police Department comments which stated they cannot give a recommendation until the names of three (3) security officers are provided due to alcohol being served at this event. Police stated they also need information as to how underage parties will be restricted from the serving area. Mr. Gilot stated this was a fair request and agreed. - Public Parking Facility — MC Investments, LLC Mr. Gilot read the comments from Area Plan Commission which state this is not a legal parking lot. Ms. Maradik stated this lot has been around for years, but if it was done illegally, it should not be approved. Mr. Gilot stated the lot owner needs to have proper zoning before approval and the applicant and Area Plan Commission need to communicate on this issue. - Alley Vacation — Tyrone and Regina Preston Mr. Gilot stated the Fire Department gave an unfavorable recommendation due to the spacing of the fire hydrants. Community Investment gave favorable recommendation subject to the property owner at 902 N. Elmer Street accepting the vacation. Ms. Boyles stated there may be some confusion on the alley because she does not see an issue with the hydrants. Ms. Fritzberg stated she is going to reach out to the Fire Department for further information regarding the hydrants and Ms. Maradik stated she is going to reach out to Chris Dressel from Community Investment for further information regarding the owner at 902 N. Elmer St., prior to the upcoming regular Board of Public Works meeting. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:14 a.m. BOARD OF PUBLIC WO S Gary A. Gilot, President aA uJi- Elizabeth A. Maradik, Member Therese J. Dorau, ember James A. ueller, mber 777,11111,11- anna WF�6be_ rg, er ATTEST: 'eirida M. Martin, derk REGULAR MEETING MARCH 13, 2018 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on March 13, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, Suzanna Fritzberg, and Therese Dorau present. Also present was Board Attorney Clara McDaniels APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 22, February 27, and March 6, 2018, were approved. REGULAR MEETING MARCH 13, 2018 63 OPENING OF BIDS — 2018 TRUCKING OF BELT PRESSED BIOSOLIDS FOR LAND APPLICATION (UTILITIES, ORGANIC RESOURCES, CONTRACTUAL SERVICES OTHER This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRUCKS R US, INC. 23942 State Road 2 South Bend, IN 46619 Bid was signed by: James Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. $5,000 Bid Bond was submitted. Indiana Local Business Preference Claim form submitted. I: M Item No. Est. Qty. Item Unit Unit Price 1 TBD "on Trucking of Belt Pressed Per $105.00 call" Biosolids for Land Application Truck/Per Hour Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Organic Resources for review and recommendation. OPENING OF BIDS — 2018 VENUES PARKS AND ARTS CEMETERY MOWING (PARK MAINTENANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ACRES GROUP 23940 W. Andrew Rd. Plainfield, IL 60585 Bid was signed by: Jeff Dumas Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. WIN Base Bid $39,540.00 Alternate #1 $7,800.00 Base Bid Including Alternate #1 $47,340.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — 2018 DOWNSPOUT DISCONNECT PROGRAM — PROJECT NO. 118-014 (WASTEWATER O&M) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 W. Sample Street REGULAR MEETING MARCH 13, 2018 64 South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $47,813.75 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — NELLO INC LIGHTING — PROJECT NO. 118-026A (RWDA TIF Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ELED LIGHTS 1610 Republic Road Huntingdon Valley, PA 19006 Quotation was submitted by Thomas Beck Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $7,350.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — NELLO INC FLAW DETECTOR — PROJECT NO 118-026B (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MICHIGAN NDT, INC. PO Box 296 Chelsea, MI 48118 Quotation was submitted by Matt Lorenz Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $9,703.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. OPENING OF PROPOSALS — 2018 LAWN MAINTENANCE AND MENTORSHIP PROGRAM (PARK MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. He read the name of the following vendor submitting a proposal: GREATER IMPACT LAWN CARE 615 Cushing Street South Bend, IN 46616 REGULAR MEETING MARCH 13, 2018 65 Mr. Gilot stated the proposal will be reviewed and scored based on a matrix system, by a team made up of City representatives. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above proposals were referred to Venues, Parks, and Arts for review, tabulation, and recommendation. AWARD BID — FIRE STATION NO. 9 — PROJECT NO. 116-012 (EMS CAPITAL) Ms. Tara Weigand, Engineering, advised the Board that on February 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $3,652,500 for the Base Bid plus Alternate Nos. 2, 4, 5, 6, 14 & 15. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — IRONWOOD DRIVE PAVEMENT REHABILITATION — PROJECT NO. 117-071A (LOCAL ROAD AND BRIDGE GRANT) Mr. Roger Nawrot, Engineering, advised the Board that on February 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder C&E Excavating, Inc., 53767 County Road 9, Elkhart, IN 46514, in the amount of $1,347,592.50 for the Base Bid plus Alternates A & B. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — HIBBERD PLAZA IMPROVEMENTS — PROJECT NO. 117-063R (RWDA TIF Mr. Kyle Silveus, Engineering, advised the Board that on February 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, in the amount of 1441,076 for the Base Bid plus Alternates 3, 4, and 9. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — FIRE STATION NO. 4 — PROJECT NO. 116-066 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Gibson -Lewis, LLC, 1001 West I11h Street, Mishawaka, IN 46544, indicating the contract amount be increased by $103,055 for a new contract sum, including this Change Order, in the amount of $3,310,997, and an additional fourteen (14) days. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — PALAIS ROYALE AWNINGS (JOINT LICENSING FUND) Mr. Gilot advised that Mr. Patrick Sherman, Venues, Parks, and Arts, has submitted Change Order No. 1 on behalf of Custom Awning, 1251 Third Street, Osceola, IN 46561, indicating the contract amount be increased by $2,345 and an additional twenty-one (21) days, for a new contract sum, including this Change Order, in the amount of $21,016 and a new project completion date of April 30, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — NEWMAN CENTER SITE DEVELOPMENT DIVISION B AND C — PROJECT NO. 117- 060R (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624 indicating the contract amount be increased by $8,364.16 for a new contract sum, including this Change Order, of $215,120.70. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $215,120.70. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING MARCH 13, 2018 66 APPROVE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT COMPRESSOR BUILDING ROOF REPLACEMENT - PROJECT NO. 116-052 (UTILITIES, WASTEWATER, MAINTENANCE SERVICES BUILDING) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted the Project Completion Affidavit on behalf of Dudeck Roofing & Sheet Metal, 1634 Franklin St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $251,600. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE 2018 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS — SPEC D (MVH) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (l) OR MORE, 2018 OR NEWER, MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK — SPEC F (CODE ENFORCEMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2018 OR NEWER, 28 CUBIC YARD FRONT LOADING REFUSE TRUCKS — SPEC G (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — DOWNTOWN CROSS STREETS IMPROVEMENTS, PHASE I — PROJECT NO 117-041A (RWDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 201 West Sherwood, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks have been run for auto theft, and the owners and lienholders notified. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg, and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — TUCKER DRIVE — PROJECT NO 116-118A (RWDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2018 STREET AND SEWER DEPARTMENT MATERIALS — PROJECT NO 118-031 (STREETS CURB AND SIDEWALK, SEWER CONCRETE SEWER INSURANCE WATER WORKS PARKS) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. REGULAR MEETING MARCH 13, 2018 67 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1)0 MORE, 2018 OR NEWER, 60' AERIAL FOUR WHEEL DRIVE TOWER TRUCK COMPLETE — SPEC E (WASTEWATER CAPITAL FUND) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. ADOPT RESOLUTION NO. 14-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 3, 2018, Captain Chuck Steele retired from the South Bend, Indiana, Fire Department after fifty (50) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 13th day of MARCH, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller REGULAR MEETING MARCH 13, 2018 68 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 15-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 1, 2018, Captain Michael Killelea retired from the South Bend, Indiana, Fire Department after forty (40) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 13th day of MARCH, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk C REGULAR MEETING MARCH 13, 2018 69 PT RESOLUTION N( A RESOLUTION OF THE BOARD wuxxN UN 1ANFUNAL UY UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and, carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N6.16-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 20, 2018, Firefighter David Okrzesik retired from the South Bend, Indiana; Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 5. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 6. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 13th day of MARCH, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: REGULAR MEETING MARCH 13, 2018 70 Type Business Description Amount/ Motion/ Funding Second First South Bend Department of $90,000/Year Maradik/Fritzberg Amendment to Redevelopment Community Investment Paid to the Redevelopment Commission Executive Director and City for 2018 Supervisory Director of Business and 2019 Services Development Services (RWDA TIF) Agreement Second South Bend Assistant City Engineer $195,902.99 Maradik/Fritzberg Amendment to Redevelopment and Engineer I Services for 2018; Engineering Commission $201,613.83 Services for 2019 Agreement Paid to the City (RWDA TIF) Amendment Department of Increase for 2016 $4,185: Maradik/Fritzberg No. 2 to Code Vacant and Abandoned New Total Agreement Enforcement Building Demolition $154,185 Program (CDBG) Contract Rebuilding Provide Repairs for $130,000 Maradik/Fritzberg Together St. Low -Moderate Income (CDBG) Joseph County, Homeowners in Inc. Southeast Neighborhood through Annual Rebuilding Together Program Extension to myStaffingPro Extend Applicant $10,500/Year Maradik/Fritzberg Professional Tracking System (IT Services Agreement for Operating) Agreement Additional Two (2) Years Software Aquitas Maximo 7.6 MaaS $38,639/ Maradik/Fritzberg Agreement Solutions, Inc. Migration Year One, $39,798.17/ Year Two, $40,992.12/ Year Three, $42,221.88/ Year Four, $43,488.70/ Year Five, Plus One - Time Migration and Implementa- tion Set -Up Fee of $66,680 (IT Operating) Agreement Selge Accept Donation of Maradik/Fritzberg Construction, Transporting Seven (7) Inc. Modular Buildings from Ivy Tech Location to a City Location Pharmaceutical St. Joseph Supply EMS with Non- As Invoiced Maradik/Fritzberg Supply Regional Controlled Substances from Supplier Agreement Medical Center, (EMS Capital Inc. Lease) Extension of Creative Extend Temporary NTE $14,000 Maradik/Fritzberg Professional Financial Accounting Services for Services Services, LLC Water Works 7 Lj REGULAR MEETING MARCH 13, 2018 71 J 1 Agreement Amendment Culligan Water Increase Cost to Repair $1,400; Maradik/Fritzberg No. 1 to Damaged Large Brass New Total Proposal Valves $11,805 Agreement (Morris Improvements Fund) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for annroval: Applicant Description Date/Time Location Motion Carried La Casa de Non May 30, 2018/ 1.) Western Ave. from Maradik/Fritzberg Amistad Residential 1:00 P.M. to Kaley St. to Dundee Subject to Block Party - 9:00 P.M. St. providing the West Side 2.) Liberty St. from names of three (3) Wednesday Western Ave. to security officers Festival Jefferson Blvd, and a plan for 3.) Western Ave. from restricting minors Bendix Dr. to Camden in the alcohol area St. River Park Procession - May 19, 2018/ On route as submitted Maradik/Fritzberg Business River Park 9:00 a.m. to Association Day Parade 11:00 a.m. Our Lady of Procession - March 25, On route as submitted Maradik/Fritzberg Hungary Living Stations 2018/ 4:30 Parish of the Cross p.m. to 6:00 p.m. MC Public Parking 117 S. William Street; TABLED Investments, Facility Maradik/Fritzberg; LLC Area Plan states this is a Zoning Violation NO RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY NORTH OF PRAST ST., 14' IN WIDTH AND 125' LONG FROM EAST RIGHT OF WAY OF ELMER ST. AND WEST RIGHT OF WAY OF NORTH/SOUTH ALLEY BETWEEN PRAST ST. TO THE SOUTH AND LINCOLNWAY WEST TO THE NORTH Mr. Gilot indicated that Tyrone and Regina Preston, 838 N. Elmer Street, South Bend, IN 46628, -have submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations based on IC 36-7-3-13 from the Area Plan Commission, Police Department, Solid Waste, Community Investment and Engineering. Community Investment recommends approval based on the condition it is accepted by the property owner at 902 N. Elmer St. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Fire Department who stated, per IC 36-7-3-13, the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. They noted the closest hydrant is 178 feet across the alley to be vacated. The next nearest hydrants are 590', 581', and 545' to get to the structures at the cross of the alleys. The Fire Department is concerned that their fire hose will not reach in the case of a fire. Therefore, Ms. Fritzberg made a motion the Board give no recommendation, and the above comments be forwarded to the Common Council for review. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1145 College Street 1135 E. Fox Street REMARKS: All criteria has been met REGULAR MEETING MARCH 13, 2018 72 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Harvey Jackson dba Jackson Trucking & Excavating Contractor Released February 5, 2018 Carlo Construction LLC Contractor Approved February 5, 2018 Hooper Corporation Excavation Approved February 21, 2018 Hul-Con Corp Excavation Approved November 30, 2017 CSU, Inc. Excavation Released February 26, 2018 Hul-Con Corp Occupancy Approved November 30, 2017 Nelson Tree Service, LLC I Occupancy Approved February 20, 2018 KW Construction Services, LLC I Occupancy I Released February 22, 2018 Ms. Maradik made a motion that the bonds approval and/or release as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,627,617.45 03/09/2018 City of South Bend $1,756,370.56 03/13/2018 City of South Bend $47,728.72 03/06/2018, 03/18/2018 U.S. Bank National Association; Gibson -Lewis LLC, Charles Black Center Renovation $393,072.64 03/09/2018 U.S. Bank National Association; City of South Bend, Potawatomi Pool Repair $3,750.00 03/09/2018 U.S. Bancorp Government Leasing and Finance, Inc., Requisition No. 5 $28,913 03/12/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:01 a.m. BOARD OF PUBLIC WORKS Gary A. ilot, Presiden Elizabeth A. Maradik, Member Therese J. Dor u, Member CA TEST: inda M. Martin, CIA I r�