HomeMy WebLinkAboutAward Bid - 2018 Contract for the Trucking of Belt Pressed Biosolids for Land Application - Trucks R Us, Inc.1316 COUNTY-Crry BUILDING
227 W. JEFFERSON BOULEVARD
Sourti BEND. INDIANA 46601-1830
CITY OF Soui,ii BEND, PETE BUTrIGIEG, MAY
BOARD OF PUBLIC WORKS I
March 22, 2018
James Burger
Trucks R Us, Inc.
23942 State Road 2
South Bend, IN 46619
PHONE 574/235-9251
FAX 574/ 235-9171
RE: Award Bid — 2018 Contract for the Trucking of Belt Pressed Biosolids for Land
Application
Dear Mr. Burger:
The Board of Public Works, at its meeting held on March 22, 2018, awarded the above
referenced bid to you in the amount of $105,00 per truck, per hour.
A representative from the Environmental Services Department will contact you
regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-925 1.
Sincerely,
A,, L
Lin dit M. Martin, Clerk
Enclosure
c: Jacob Klosinski, Environmental Services
Al Greek, Utilities
Emily Leyes, Environmental Services
GARY A. ULM SUZANNA M. FRITZBERG ELIZABETti A. MARADIK JAMEs A. MUELLMTHETESE J. TKO AU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF UTILITIES
TO: Members of the Board of Public Works
Eric Horvath, Director of Public Works
Clara McDaniels, Board of Public Works Attorney
FROM: Al Greek, Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
SUBJECT: Agenda Request Form — Bid Award
2018 Contract for Trucking of Belt Pressed Biosolids for Land Application
DATE: March 19, 2018
On March 13, 2018 the Board of Public Works opened and read quotations for the above
project. The Division of Utilities reviewed the documents and finds the information correct and
complete.
The quotations ranked as follows:
Bidder Unit Price Bid
"Per Truck Per Hour"
1. Trucks R Us $105.00
The Division of Utilities recommends Award of the contract for the 2018 Trucking of Belt
Pressed Biosolids for Land Application to the lowest responsive 1 responsible bidder, Trucks R
Us at the unit price bid of $105.00 per truck per hour. The total contract amount shall be issued
as a not to exceed contract based on the 2018 Budget for land application.
The Division of Utilities will appropriate sufficient funds from the Organic Resources,_ Contractual
Services Other Account (641-0630-793-63-35).
We kindly request that the Board of Public Works consider the approval of the subject contract
at the Agenda Session on March 22, 2018 to accommodate land application as early as May 26,
2018 if weather and field conditions permit.
For questions regarding the above recommendation or the subject project, contact Al Greek
(Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date March 19, 2018
Name Jacob M. Klosinski Department Utilities - Wastewater
BPW Date March 22, 2018 (Agenda Session Phone Extension 574 235-9496
U Agreement
U Contract
LJ Proposal LJ Addendum
❑
Professional Services
❑ Amendment
❑
Bid Opening
® Bid Award
❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening
❑
Quote Award
❑ Chg Order No.
❑
CIO & PCA No.
❑ PCA
❑ Ease./Encroach.
❑ Traffic Control
❑
Resolution
F]
Other:
n
Claim
Company or Vendor Name
New Vendor
MBEMBE Contractor.
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
rMIKJUIn vi ❑
Trucks R Us
❑ Yes ❑ If Yes, Approved by Purchasing
® No
❑ WBE Completed E-Verify Form Attached ❑Nos
Trucking of Belt Pressed Biosolids for Land Application
n/a
Organic Resources Facility, Contractual Services Other
641-0630-793-63-35
$106 Per Truck Per Hour Rate
Hourly
Division of Utilities recommends the Bid Award of theTruckin of
Belt Pressed Biosolids for Land Application contract to Trucks R
Us as the most lowest responsive, responsible bidder. *Request
Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Time Extension:
Dispersal After Approval
Copy
Original
®
❑
Al Greek, Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
Emily Leyes, Director of Financial Services, Environmental Services
'10UT11
186�
2018 Contract for the Trucking of Belt Pressed Biosolid:s for Land
BID NAME Application
FOR BIDSDUE March 13,2018 at9:30 a.m.
Item
No.
Est., Qty.
Item
Unit
Unit Price
TBD
Trucking of Belt Pressed
Per Truck
on call,,
Biosolids for Land Application
Per Hour
105.00
Bidder (Firm)
Address:
City/State/Zip:
Telephone Number:
TRUCKS R US, INC
23942 STATE ROAD 2
574-340-8470
By
BOARD OF PUBLIC' UWORK
Gary A. Gi lot,- President
Suzanna M. Firitzberg, Member
Jam A. Mueller, Member
FaxNtq-nb,er: 574-232-3810
(Signature)
1910:1-11111101111111
(Printed Name)
(Title)
Therese J. Doraiu,4Mem— er
Elizabeth A. Maradik, Member
19
Aft4ft Linda M. Marth, Clerk
Vei�. 13 — 6101115
CITY OF SOUTH BEND 1NDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
k ? 'F
2018 Contract for the Trucking of Belt Pressed Biosolids for Land
BID NAME Application
FOR BIDS DUE March 13, 2018 at 9:30 a.m.
Bidder
Date: 03/23/2018 (Firm): TRUCKS R US, INC
Address: 23942 STATE ROAD 2
SOUTH BEND, IN
City/State/Zip: 46619 Telephone Number: 574-340-8470
Agent of Bidder (if Applicable): JAMES BURGER -PRESIDENT
I-Vheu the prospective Coutractor is unable to certifj) to any of the statements below, it shall attach an expkruatiou to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF INDIANA )
) SS:
ST JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon Isis/her/its oath, affir111s under• the penalties of perjury
that:
l . Contractor has not, nor has any other member, representative, or agent of the fit -III,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gilt, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
Yer, 13 --- 0101115
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either;
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
01'
ii, Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified oil list ptiblished by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work.
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program, The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or .joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Ver. 13 -- 6101115
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States, I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
Ver, 13 — 6101115
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 23rd day of February 2018
TRUC R US INC
Con act r/Bidder {Firr )
Sigt ture of Contractor/Bidder or Its Agent
JAMBS BURGER - PRESIDENT
Printed Name and Title
Subscribed and sworn to before me this 23rd day of February 20 18
My Commission Expires 10/15/24
County of Residence LaPorte
Notary Eli , — khiib r1e R. Johnson
��,
��... 'y KiMBERLEI' R JOHN50N
La Porte County
My Commisslon Expires
October 15, 2024
Ver. 13 --- 6101115
(To be completed only by Contractors/Bidders claiming to be a 'local Indiana business" pursuant to i.C. 36-1-12-22)
HIs] I:.PL1110Z01-1->l0MIN, C IM-212li I:[SA2 W�[91WETi,
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees,
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the
political subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules
adopted by the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph
County: Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
5 % for a purchase expected by the purchasing agency to be less than $50, 000
3 % for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
• 1 % for a purchase expected by the purchasing agency to beat least $100,000.
Date: 02/23/2018
Pursuant to I.C. 36-1-12-22, TRUCKS R US INC claims a local Indiana business
preference for Project Belt Pressed Biosolids for land application (Project ff ) located within the City of
South Bend, St, Joseph County, Indiana.
n The location of the principal place of business is 23942 State Road 2 South Bend IN 46619
(ACGrOSS)
X St. Joseph County, Indiana
11 The following county located adjacent to St. Joseph County, Indiana:
X The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
X The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS,
BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS.
Dated this 23rd day of February, 2018 .
Inc
CogractprlBidder (5irm)
SignIsst
re of ContractbriBldder or Its Agent
m Jan - President
Printed dame and Title
Ver. 13 — 6101115