HomeMy WebLinkAbout2018-01 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
21 Special Revenue Funds
59 Debt Service/Capital Project Funds
78 Enterprise Funds
101 Internal Service Funds
109 Trust Funds
112 Redevelopmemt Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
January 31, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 78 287 Emergency Medical Services Capital
79 288 Emergency Medical Services Operating
General Fund Departments 80 600 Consolidated Building Fund
9 101-0101 Mayor 81 601 Parking Garages
10 101-0201 City Clerk 82 610 Solid Waste Operations
11 101-0301 Common Council 83 611 Solid Waste Capital
12 101-0302 WNIT Contract 84 620 Water Works Operations
13 101-0401 Administration & Finance 85 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 86 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 87 625 Water Works Sinking
16 101-0501 Legal Department 88 626 Water Works Bond Reserve
17 101-0602 Engineering 89 629 Water Works Reserve Operations & Maintenance
18 101-0801 Police Department 90 640 Sewer Repair Insurance
19 101-0901 Fire Department 91 641 Sewage Works Operations
20 101-1008 Human Rights 92 642 Sewage Works Capital
93 643 Sewage Works Reserve Operations & Maint.
Special Revenue Funds 94 649 Sewage Sinking
21 102 Rainy Day 95 653 Sewage Debt Service Reserve
22 201 Parks & Recreation 96 659 Sewer Bond 2011
23 202 Motor Vehicle Highway 97 661 Sewer Bond 2012
24 203 Recreation Nonreverting 98 670 Century Center
25 209 Studebaker-Oliver Revitalizing Grants 99 671 Century Center Capital
26 210 Economic Development State Grants 100 672 Century Center Energy Conservation Debt Svc
27 211 Department of Community Investment (DCI)
28 212 Dept of Community Investment Grants Internal Service Funds
29 216 Police State Seizures 101 222 Central Services
30 217 Gift, Donation, Bequest 102 224 Central Services Capital
31 218 Police Curfew Violations 103 226 Liability Insurance
32 219 Unsafe Building 104 278 Take Home Vehicle Police
33 220 Law Enforcement Continuing Education 105 279 IT / Innovation / 311 Call Center
34 221 Landlord Registration 106 711 Self-Funded Employee Benefits
35 227 Loss Recovery 107 713 Unemployment Compensation
36 244 Emergency Phone System 108 714 Parental Leave
37 249 Public Safety LOIT
38 251 Local Roads & Streets Trust Funds
39 252 Excess Welfare Distribution 109 701 Firefighters Pension
40 257 LOIT Special Distribution 110 702 Police Pension
41 258 Human Rights Federal Grant 111 730 City Cemetery
42 265 Local Road & Bridge Grant
43 271 Eastrace Waterway Redevelopmemt Commission Funds
44 273 Morris PAC / Palais Royale Marketing 112 324 TIF - River West Development Area (Airport)
45 274 Morris PAC / Self-Promotion 113 422 TIF - West Washington
46 280 Police Block Grants 114 425 TIF - Leighton Plaza (Redevelop Retail)
47 281 Economic Develop Commission-Revenue Bonds 115 429 TIF - River East Development Area (NE Dev)
48 289 HAZMAT 116 430 TIF - Southside Development #1
49 291 Indiana River Rescue 117 432 TIF - Southside Development #3
50 292 Police Grants 118 435 TIF - Douglas Road
51 294 Regional Police Academy 119 436 TIF - River East Residential (NE Res)
52 295 COPS MORE Grant 120 433 Redevelopment General
53 299 Police Federal Drug Enforcement 121 439 Certified Technology Park
54 404 County Option Income Tax 122 454 Airport Urban Enterprise Zone
55 408 Economic Development Income Tax 123 754 Industrial Revolving Fund
56 410 Urban Development Action Grant 124 315 Redevelopment Bond - Airport Taxable
57 655 Project Releaf 125 317 Coveleski Debt Service Reserve
58 705 Police K-9 Unit 126 328 Redevelopment Bond - Palais Royale
127 752 South Bend Redevelopment Authority
Debt Service/Capital Project Funds 128 756 Smart Streets Debt Service
59 313 Football Hall of Fame Debt Service 129 758 Erskine Village Debt Service
60 755 South Bend Building Corp
61 757 Parks Bond Debt Service
62 377 Professional Sports Development
63 760 Eddy Street Commons Debt Service
64 401 Coveleski Stadium Capital
65 403 Zoo Endowment
66 405 Park Nonreverting Capital
67 406 Cumulative Capital Development
68 407 Cumulative Capital Improvement
69 412 Major Moves Construction
70 416 Morris Performing Arts Center Capital
71 450 Palais Royale Historic Preservation
72 471 2017 Parks Bond
73 677 Football Hall of Fame Capital
74 750 Equipment/Vehicle Leasing
75 751 Parks Bond Capital
76 753 Smart Streets Bond Capital
77 759 Eddy Street Commons Capital
2
January 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of January 31, 2018, total revenue for the year was $15,694,813, 5% of estimated revenue. As of
January 31, 2017, total revenue received was $15,541,356. Property taxes are received in June and
December each year and are budgeted at $77,600,790 2018. Local income tax (LOIT, COIT and EDIT)
receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44 million.
As of January 31, 2018, total expenditures were $25,418,045 and outstanding encumbrances were
$78,323,238, a total of $103,741,283 which represents 22% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 5% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $33,081,366 as of January 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
January 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,006,889 1,350,522 1,350,522 1,244,191 58,656,367 2%
Special Revenue
102 Rainy Day 80,000 24,622 24,622 7,644 55,378 31%
103 Excess Levy - - - - - 0%
201 Parks & Recreation 16,200,516 246,963 246,963 35,438 15,953,553 2%
202 Motor Vehicle Highway 11,288,058 579,560 579,560 317,873 10,708,498 5%
203 Recreation Nonreverting 1,523,436 91,707 91,707 75,681 1,431,729 6%
209 Studebaker-Oliver Revitalizing Grants 167,514 37,428 37,428 25,242 130,086 22%
210 Economic Development State Grants 75,887 3,321 3,321 242 72,566 4%
211 Department of Community Investment (DCI)2,654,656 97,850 97,850 10,748 2,556,806 4%
212 Dept of Community Investment Grants 2,929,387 2,443 2,443 404,027 2,926,944 0%
216 Police State Seizures 32,000 485 485 10,276 31,515 2%
217 Gift, Donation, Bequest 45,800 18,967 18,967 50,900 26,833 41%
218 Police Curfew Violations 300 31 31 9 269 10%
219 Unsafe Building 908,773 8,297 8,297 11,928 900,476 1%
220 Law Enforcement Continuing Education 271,500 27,367 27,367 31,608 244,133 10%
221 Landlord Registration 6,000 55 55 2,260 5,945 1%
227 Loss Recovery 4,000 2,029 2,029 730 1,971 51%
249 Public Safety LOIT 7,635,539 637,913 637,913 622,980 6,997,626 8%
251 Local Roads & Streets 1,868,000 203,272 203,272 106,827 1,664,728 11%
257 LOIT Special Distribution 2,240,000 1,967 1,967 - 2,238,033 0%
258 Human Rights Federal Grant 167,400 11,146 11,146 91,498 156,254 7%
265 Local Road & Bridge Grant - - - - - 0%
271 Eastrace Waterway - - - 1 - 0%
273 Morris PAC / Palais Royale Marketing 20,400 330 330 34 20,070 2%
274 Morris PAC / Self-Promotion 100,000 1,122 1,122 - 98,878 1%
280 Police Block Grants 35 9 9 3 26 27%
281 Economic Develop Commission-Revenue Bonds 200 67 67 21 133 33%
289 HAZMAT 10,200 64 64 19 10,136 1%
291 Indiana River Rescue 45,500 7,495 7,495 114 38,006 16%
294 Regional Police Academy 22,500 7,809 7,809 5,456 14,691 35%
295 COPS MORE Grant 92,000 1,496 1,496 1,055 90,504 2%
299 Police Federal Drug Enforcement 51,000 164 164 149 50,836 0%
404 County Option Income Tax 11,611,424 929,149 929,149 913,313 10,682,275 8%
408 Economic Development Income Tax 11,285,625 923,177 923,177 1,041,459 10,362,448 8%
410 Urban Development Action Grant 138,728 1,129 1,129 445 137,599 1%
655 Project Releaf 445,800 39,153 39,153 37,450 406,647 9%
705 Police K-9 Unit 2,020 7 7 2 2,013 0%
Special Revenue Total 71,924,198 3,906,593 3,906,593 3,805,431 68,017,605 5%
City Debt Service
313 Football Hall of Fame Debt Service 1,258,617 - - 50 1,258,617 0%
755 South Bend Building Corp 2,636,025 - - - 2,636,025 0%
757 Parks Bond Debt Service 379,907 - - - 379,907 0%
760 Eddy Street Commons Debt Service 1,279,472 - - - 1,279,472 0%
City Debt Service Total 5,554,021 - - 50 5,554,021 0%
Capital Project
377 Professional Sports Development 620,000 37 37 80,547 619,963 0%
401 Coveleski Stadium Capital 44,250 131 131 68 44,119 0%
403 Zoo Endowment 400 - - 37 400 0%
405 Park Nonreverting Capital 120,600 490 490 4,566 120,110 0%
406 Cumulative Capital Development 459,200 1,336 1,336 357 457,864 0%
407 Cumulative Capital Improvement 278,500 222,424 222,424 150,266 56,076 80%
412 Major Moves Construction 518,178 6,962 6,962 1,774 511,216 1%
416 Morris Performing Arts Center Capital 129,000 2,516 2,516 436 126,484 2%
450 Palais Royale Historic Preservation 17,100 3,987 3,987 1,907 13,113 23%
471 2017 Parks Bond 3,000 - - - 3,000 0%
677 Football Hall of Fame Capital 5,000 1,076 1,076 372 3,924 22%
750 Equipment/Vehicle Leasing 4,604,750 200 200 - 4,604,550 0%
751 Parks Bond Capital 4,500 - - - 4,500 0%
753 Smart Streets Bond Capital 1,500 - - - 1,500 0%
759 Eddy Street Commons Capital 2,000 - - - 2,000 0%
Capital Project Total 6,807,978 239,160 239,160 240,331 6,568,818 4%
Enterprise
287 Emergency Medical Services Capital 585,000 1,088,873 1,088,873 2,726 (503,873) 186%
288 Emergency Medical Services Operating 5,186,384 322,278 322,278 181,987 4,864,106 6%
600 Consolidated Building Fund 2,862,755 124,836 124,836 109,795 2,737,919 4%
601 Parking Garages 1,229,600 122,725 122,725 120,601 1,106,875 10%
610 Solid Waste Operations 5,474,191 430,160 430,160 445,931 5,044,031 8%
611 Solid Waste Capital 1,077,506 96 96 179 1,077,410 0%
620 Water Works Operations 17,169,352 1,100,110 1,100,110 1,127,781 16,069,242 6%
622 Water Works Capital 25,000 5,129 5,129 1,942 19,871 21%
624 Water Works Customer Deposit 15,000 3,630 3,630 1,159 11,370 24%
625 Water Works Sinking 2,009,217 166,918 166,918 164,824 1,842,299 8%
626 Water Works Bond Reserve 16,000 3,335 3,335 1,154 12,665 21%
629 Water Works Reserve Operations & Maintenance 23,000 58,511 58,511 153,121 (35,511) 254%
640 Sewer Repair Insurance 626,535 57,037 57,037 54,941 569,498 9%
641 Sewage Works Operations 37,816,585 3,100,617 3,100,617 3,222,539 34,715,968 8%
642 Sewage Works Capital 9,900,000 17,620 17,620 5,472 9,882,380 0%
643 Sewage Works Reserve Operations & Maint.35,000 12,344 12,344 3,481 22,656 35%
649 Sewage Sinking 9,179,379 1,899 1,899 763,195 9,177,480 0%
653 Sewage Debt Service Reserve 14,700 - - - 14,700 0%
659 Sewer Bond 2011 - 0 0 41 (0) 0%
661 Sewer Bond 2012 10,000 1,538 1,538 2,379 8,462 15%
670 Century Center 4,557,114 285,126 285,126 910,931 4,271,988 6%
671 Century Center Capital 900 74 74 74 827 8%
672 Century Center Energy Conservation Debt Svc 420,124 4 4 6 420,120 0%
Enterprise Total 98,233,342 6,902,860 6,902,860 7,274,257 91,330,482 7%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
January 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,708,507 711,462 711,462 675,986 7,997,045 8%
224 Central Services Capital 78,000 467 467 84 77,533 1%
226 Liability Insurance 2,100,123 188,502 188,502 247,298 1,911,621 9%
278 Take Home Vehicle Police 4,000 2,042 2,042 561 1,958 51%
279 IT / Innovation / 311 Call Center 6,850,931 584,945 584,945 430,621 6,265,986 9%
711 Self-Funded Employee Benefits 18,511,596 1,562,014 1,562,014 1,511,154 16,949,582 8%
713 Unemployment Compensation 2,000 542 542 217 1,458 27%
714 Parental Leave 155,694 - - - 155,694 0%
Internal Service Total 36,410,851 3,049,975 3,049,975 2,865,922 33,360,876 8%
Trust & Agency
701 Firefighters Pension 5,217,138 3,766 3,766 335 5,213,372 0%
702 Police Pension 6,005,500 2,515 2,515 2,386 6,002,985 0%
730 City Cemetery 250 68 68 22 182 27%
Trust & Agency Total 11,222,888 6,349 6,349 2,743 11,216,539 0%
City Funds Total 290,160,167 15,455,459 15,455,459 15,432,926 274,704,708 5%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 24,507,986 166,079 166,079 78,976 24,341,907 1%
422 TIF - West Washington 436,000 5,328 5,328 1,411 430,672 1%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 10,000 10,000 10,467 187,014 5%
429 TIF - River East Development Area (NE Dev)2,357,000 23,830 23,830 5,927 2,333,170 1%
430 TIF - Southside Development #1 2,463,000 18,064 18,064 3,108 2,444,936 1%
432 TIF - Southside Development #3 - - - 3,646 - 0%
435 TIF - Douglas Road 1,150 368 368 77 782 32%
436 TIF - River East Residential (NE Res)4,405,500 5,385 5,385 442 4,400,115 0%
Tax Increment Financing Total 34,367,650 229,054 229,054 104,055 34,138,596 1%
Redevelopment
433 Redevelopment General 135 18 18 6 117 13%
439 Certified Technology Park 2,500 1,469 1,469 1,614 1,031 59%
454 Airport Urban Enterprise Zone 3,900 926 926 288 2,974 24%
754 Industrial Revolving Fund 210,000 - - - 210,000 0%
Redevelopment Total 216,535 2,413 2,413 1,908 214,122 1%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 2,489 2,489 780 11,511 18%
317 Coveleski Debt Service Reserve 5,000 1,239 1,239 385 3,761 25%
328 Redevelopment Bond - Palais Royale 20,000 4,160 4,160 1,303 15,840 21%
752 South Bend Redevelopment Authority 3,367,200 - - - 3,367,200 0%
756 Smart Streets Debt Service 1,716,500 - - - 1,716,500 0%
758 Erskine Village Debt Service - - - - - 0%
Debt Service Total 5,122,700 7,888 7,888 2,468 5,114,812 0%
Redevelopment Commission Controlled Funds Total 39,706,885 239,354 239,354 108,430 39,467,531 1%
Grand Total 329,867,052 15,694,813 15,694,813 15,541,356 314,172,239 5%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
January 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 66,242 66,242 59,009 382 841,518 7%
101-0201 City Clerk 573,553 41,465 41,465 38,451 55,637 476,451 17%
101-0301 Common Council 670,013 47,784 47,784 33,451 142,930 479,299 28%
101-0302 WNIT Contract 43,000 - - - 43,000 - 100%
101-0401 Administration & Finance 2,639,826 181,515 181,515 184,278 34,263 2,424,048 8%
101-0404 Morris Performing Arts Center 1,320,791 66,022 66,022 74,731 15,782 1,238,987 6%
101-0405 Palais Royale 541,428 24,590 24,590 24,999 8,295 508,543 6%
101-0501 Legal Department 1,200,973 80,972 80,972 87,585 500 1,119,501 7%
101-0602 Engineering 1,750,084 97,206 97,206 81,736 162,841 1,490,037 15%
101-0801 Police Department 29,626,242 2,553,505 2,553,505 2,401,801 699,860 26,372,877 11%
101-0901 Fire Department 21,439,343 1,702,483 1,702,483 1,586,894 305,807 19,431,053 9%
101-1008 Human Rights 447,133 24,673 24,673 37,821 18 422,442 6%
General Fund Total 61,160,528 4,886,455 4,886,455 4,610,756 1,469,315 54,804,758 10%
Special Revenue
201 Parks & Recreation 16,417,948 860,798 860,798 1,157,180 423,835 15,133,315 8%
202 Motor Vehicle Highway 12,387,981 929,501 929,501 1,069,953 683,578 10,774,902 13%
203 Recreation Nonreverting 1,616,634 49,052 49,052 51,478 111,661 1,455,921 10%
209 Studebaker-Oliver Revitalizing Grants 1,041,098 14,869 14,869 70,702 86,229 940,000 10%
210 Economic Development State Grants 257,133 - - - 185,120 72,013 72%
211 Department of Community Investment (DCI)3,077,096 199,829 199,829 197,318 247,349 2,629,918 15%
212 Dept of Community Investment Grants 5,874,598 242,431 242,431 575,173 2,721,167 2,911,000 50%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 46,161 3,461 3,461 72,000 200 42,500 8%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 972,413 54,128 54,128 80,336 426,380 491,905 49%
220 Law Enforcement Continuing Education 594,624 57,873 57,873 44,630 22,028 514,723 13%
221 Landlord Registration 1,000 - - 5 - 1,000 0%
227 Loss Recovery 515,323 107,957 107,957 - 157,366 250,000 51%
244 Emergency Phone System - - - - - - 0%
249 Public Safety LOIT 7,622,970 491,276 491,276 466,245 - 7,131,694 6%
251 Local Roads & Streets 3,088,508 - - 209,999 1,134,342 1,954,166 37%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,113,349 82,709 82,709 21,360 1,145,107 2,885,534 30%
258 Human Rights Federal Grant 163,234 14,012 14,012 17,100 321 148,901 9%
265 Local Road & Bridge Grant 437,632 900 900 - 436,732 0 100%
271 Eastrace Waterway - - - - - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - - 2,798 - 18,000 0%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
289 HAZMAT 10,000 - - 430 - 10,000 0%
291 Indiana River Rescue 101,800 620 620 1,443 - 101,180 1%
292 Police Grants - - - 2,796 - - 0%
294 Regional Police Academy 22,500 3,362 3,362 162 190 18,948 16%
295 COPS MORE Grant 112,785 26,202 26,202 10,980 25,005 61,578 45%
299 Police Federal Drug Enforcement 51,000 - - 11,242 - 51,000 0%
404 County Option Income Tax 11,726,673 651,760 651,760 1,172,640 389,067 10,685,846 9%
408 Economic Development Income Tax 12,068,344 170,329 170,329 697,093 881,596 11,016,419 9%
410 Urban Development Action Grant 610,131 - - 30,702 - 610,131 0%
655 Project Releaf 702,042 3,267 3,267 15,049 - 698,775 0%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 83,735,997 3,964,335 3,964,335 5,978,813 9,077,273 70,694,389 16%
City Debt Service
313 Football Hall of Fame Debt Service 1,258,617 633,000 633,000 635,000 - 625,617 50%
755 South Bend Building Corp 2,636,025 - - - - 2,636,025 0%
757 Parks Bond Debt Service 380,107 - - - - 380,107 0%
760 Eddy Street Commons Debt Service 3,779,472 - - - 2,500,000 1,279,472 66%
City Debt Service Total 8,054,221 633,000 633,000 635,000 2,500,000 4,921,221 39%
Capital Project
377 Professional Sports Development 814,870 361,390 361,390 467,640 - 453,480 44%
401 Coveleski Stadium Capital 145,000 - - - - 145,000 0%
403 Zoo Endowment - - - - - - 0%
405 Park Nonreverting Capital 232,872 38,340 38,340 45,874 13,682 180,850 22%
406 Cumulative Capital Development 459,200 195,231 195,231 112,650 - 263,969 43%
407 Cumulative Capital Improvement 278,500 249,500 249,500 185,125 - 29,000 90%
412 Major Moves Construction 3,155,452 979 979 543 1,104,473 2,050,000 35%
416 Morris Performing Arts Center Capital 109,500 - - 408 31,384 78,116 29%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
471 2017 Parks Bond 10,309,100 - - - - 10,309,100 0%
677 Football Hall of Fame Capital 129,227 5,294 5,294 3,866 2,090 121,843 6%
750 Equipment/Vehicle Leasing 7,590,534 - - - 2,276,348 5,314,186 30%
751 Parks Bond Capital 3,045,118 - - - 3,074,209 (29,091) 101%
753 Smart Streets Bond Capital 2,101,500 - - - - 2,101,500 0%
759 Eddy Street Commons Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Capital Project Total 67,519,623 850,733 850,733 816,106 22,605,936 44,062,954 35%
Enterprise
287 Emergency Medical Services Capital 3,078,454 232,138 232,138 235,792 913,940 1,932,376 37%
288 Emergency Medical Services Operating 6,431,746 451,202 451,202 438,601 161,710 5,818,835 10%
600 Consolidated Building Fund 4,643,250 410,228 410,228 306,897 153,181 4,079,841 12%
601 Parking Garages 1,175,344 76,136 76,136 50,284 10,848 1,088,360 7%
610 Solid Waste Operations 5,496,049 353,032 353,032 489,623 817,038 4,325,979 21%
611 Solid Waste Capital 1,076,706 185,219 185,219 286,902 - 891,487 17%
620 Water Works Operations 18,018,030 1,378,748 1,378,748 1,461,834 1,217,726 15,421,556 14%
622 Water Works Capital 1,578,570 1,642 1,642 111,938 408,928 1,168,000 26%
624 Water Works Customer Deposit 15,000 1,289 1,289 874 - 13,711 9%
625 Water Works Sinking 2,009,217 1,279 1,279 815 - 2,007,938 0%
626 Water Works Bond Reserve 16,000 - - - - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 2,225 2,225 1,394 - 20,775 10%
640 Sewer Repair Insurance 632,224 21,863 21,863 48,400 210,213 400,147 37%
641 Sewage Works Operations 49,900,408 2,273,560 2,273,560 3,031,648 3,431,540 44,195,308 11%
642 Sewage Works Capital 12,314,553 349,920 349,920 1,298,328 2,109,144 9,855,489 20%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
January 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
643 Sewage Works Reserve Operations & Maint.35,000 4,386 4,386 2,625 - 30,614 13%
649 Sewage Sinking 9,156,379 1,000 1,000 1,000 - 9,155,379 0%
659 Sewer Bond 2011 - - - - - - 0%
661 Sewer Bond 2012 642,186 - - 3,000 632,186 10,000 98%
670 Century Center 4,557,114 301,878 301,878 282,027 - 4,255,236 7%
671 Century Center Capital - - - - - - 0%
672 Century Center Energy Conservation Debt Svc 306,737 - - - - 306,737 0%
Enterprise Total 121,105,967 6,045,746 6,045,746 8,051,982 10,066,454 104,993,767 13%
Internal Service
222 Central Services 8,797,688 704,368 704,368 730,352 3,045,376 5,047,944 43%
224 Central Services Capital 155,036 22,614 22,614 10,575 46,422 86,000 45%
226 Liability Insurance 2,767,116 140,861 140,861 228,276 93,773 2,532,481 8%
278 Take Home Vehicle Police 10,000 - - - - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 235,061 235,061 325,330 1,106,813 5,813,238 19%
711 Self-Funded Employee Benefits 18,145,518 1,436,330 1,436,330 1,060,085 1,402,228 15,306,961 16%
713 Unemployment Compensation 80,000 - - 6,038 - 80,000 0%
714 Parental Leave 155,694 - - - - 155,694 0%
Internal Service Total 37,266,164 2,539,234 2,539,234 2,360,657 5,694,612 29,032,318 22%
Trust & Agency
701 Firefighters Pension 5,112,457 373,509 373,509 388,455 67 4,738,881 7%
702 Police Pension 6,583,452 593,204 593,204 513,053 - 5,990,248 9%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 966,713 966,713 901,508 67 10,754,129 8%
City Funds Total 390,563,409 19,886,217 19,886,217 23,354,822 51,413,657 319,263,535 18%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 3,981,156 3,981,156 4,348,398 17,931,648 23,443,379 48%
422 TIF - West Washington 1,885,916 - - - 885,916 1,000,000 47%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 7,611 7,611 5,141 - 150,555 5%
429 TIF - River East Development Area (NE Dev)7,587,691 303,011 303,011 27,144 4,534,680 2,750,000 64%
430 TIF - Southside Development #1 7,556,026 3,188 3,188 146,124 3,553,138 3,999,701 47%
432 TIF - Southside Development #3 - - - 3,961,667 - - 0%
435 TIF - Douglas Road 144,650 - - - 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 1,234,500 1,234,500 1,236,500 - 3,085,500 29%
Tax Increment Financing Total 67,008,631 5,529,466 5,529,466 9,724,973 26,909,581 34,569,584 48%
Redevelopment
433 Redevelopment General 4,500 - - - - 4,500 0%
439 Certified Technology Park - - - - - - 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 - - - - 157,000 0%
Redevelopment Total 211,500 - - - - 211,500 0%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 884 884 588 - 13,116 6%
328 Redevelopment Bond - Palais Royale 20,000 1,478 1,478 983 - 18,522 7%
752 South Bend Redevelopment Authority 3,365,829 - - - - 3,365,829 0%
756 Smart Streets Debt Service 1,709,794 - - - - 1,709,794 0%
758 Erskine Village Debt Service - - - - - - 0%
Debt Service Total 5,109,623 2,362 2,362 1,571 - 5,107,261 0%
Redevelopment Commission Controlled Funds Total 72,329,754 5,531,828 5,531,828 9,726,544 26,909,581 39,888,345 45%
Grand Total 462,893,163 25,418,045 25,418,045 33,081,366 78,323,238 359,151,880 22%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - - - - 39,246,940 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,229,000 108,889 108,889 63,498 - 4,120,111 3%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 230,510 38,333 38,333 58,655 - 192,177 17%
Charges for Services 933,677 67,481 67,481 38,936 - 866,196 7%
Fines, Forfeitures, and Fees 8,920 335 335 601 - 8,585 4%
Interest Earnings 240,000 106,449 106,449 20,920 - 133,551 44%
Bond Proceeds - - - - - - 0%
Donations 337,500 - - - - 337,500 0%
Other Income 14,222,014 1,029,035 1,029,035 1,061,580 - 13,192,979 7%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 60,006,889 1,350,522 1,350,522 1,244,191 - 58,656,367 2%
Expenditures by Dept
101-0101 Mayor's Office 908,142 66,242 66,242 59,009 382 841,518 7%
101-0104 311 Call Center - - - - - - 0%
101-0201 City Clerk 573,553 41,465 41,465 38,451 55,637 476,451 17%
101-0301 Common Council 670,013 47,784 47,784 33,451 142,930 479,299 28%
101-0302 WNIT Contract 43,000 - - - 43,000 - 100%
101-0401 Admin & Finance 2,639,826 181,515 181,515 184,278 34,263 2,424,048 8%
101-0404 Morris PAC 1,320,791 66,022 66,022 74,731 15,782 1,238,987 6%
101-0405 Palais Royale 541,428 24,590 24,590 24,999 8,295 508,543 6%
101-0501 Legal Dept 1,200,973 80,972 80,972 87,585 500 1,119,501 7%
101-0602 Engineering Dept 1,750,084 97,206 97,206 81,736 162,841 1,490,037 15%
101-0801 Police Dept 29,626,242 2,553,505 2,553,505 2,401,801 699,860 26,372,877 11%
101-0802 Communications Ctr - - - - - - 0%
101-0901 Fire Dept 21,439,343 1,702,483 1,702,483 1,586,894 305,807 19,431,053 9%
101-1008 Human Rights 447,133 24,673 24,673 37,821 18 422,442 6%
101-1201 Code Enforcement - - - - - - 0%
Total Expenditures by Dept 61,160,528 4,886,455 4,886,455 4,610,756 1,469,315 54,804,758 10%
Expenditures by Type
Personnel 48,804,832 3,702,276 3,702,276 3,565,851 10,283 45,092,273 8%
Supplies 1,487,868 71,609 71,609 99,511 707,060 709,200 52%
Services 10,382,061 1,034,016 1,034,016 866,780 734,944 8,613,101 17%
Debt Service 453,739 78,554 78,554 78,614 - 375,185 17%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out - - - - - - 0%
Total Expenditures by Type 61,160,528 4,886,455 4,886,455 4,610,756 1,469,315 54,804,758 10%
Net (1,153,639) (3,535,934) (3,535,934) (3,366,565) 3,851,610
Cash Balance 32,789,190 31,115,616
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The Geneneral Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 66,242 66,242 59,009 - 841,800 7%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 66,242 66,242 59,009 - 841,900 7%
Expenditures
Personnel 736,276 51,434 51,434 45,736 - 684,842 7%
Supplies 1,002 20 20 167 382 600 40%
Services 169,555 14,679 14,679 13,106 - 154,876 9%
Debt Service 1,309 109 109 - - 1,200 8%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 66,242 66,242 59,009 382 841,518 7%
Net - - - - 382
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A -
Total 7 7
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 41,465 41,465 38,451 - 532,088 7%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 41,465 41,465 38,451 - 532,088 7%
Expenditures
Personnel 368,354 26,964 26,964 24,630 - 341,390 7%
Supplies 9,407 961 961 244 2,725 5,721 39%
Services 195,792 13,540 13,540 13,576 52,911 129,341 34%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 41,465 41,465 38,451 55,637 476,451 17%
Net - - - - 55,637
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A -
Total 5 5
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $1300 for Office Depot, $307.10 for receipt books,$350 for legal counsel, $630 for law books, $1931 for Municode, $800 for
Ricoh, $400 for brochure translations, 1199 for BMV searches, $470 for document holders from Boyce, 1048.14 for legal notices from Tri County,
$986.62 for legal notices from South Bend Tribune, $1254 for promotional shirts and banner, funds to cover December invoices for Cintas, AT&T, and
Le Vauclin. All that is left from 2017 encumbrances that will not be used will be liquidated before February's blue sheet.
Value Purchase Orders for 2018: $2000 for law books, $4200 for legal counsel, $630 for Cintas, $10,000 for Municode, $1500 for Ricoh, $970 for
agenda translations, $720 for AT&T iPad data plans, $10,000 for South Bend Tribune legal notices, $2,000 for Tri County legal notices
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 47,784 47,784 33,451 - 622,229 7%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 47,784 47,784 33,451 - 622,229 7%
Expenditures
Personnel 366,291 24,095 24,095 22,976 - 342,196 7%
Supplies 11,707 9 9 (3) 6,832 4,866 58%
Services 292,015 23,680 23,680 10,477 136,098 132,237 55%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 47,784 47,784 33,451 142,930 479,299 28%
Net - - - - 142,930
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16199.17 from Council/Clerk accounts for new waiting room furniture, $1549.97 to purchase new cameras in the Council Chambers,
encumbered $8559.50 to purchase touch screen computer in informal room plus share the cost of one for the Council Chambers with the County, $1120 for electrical
work in the informal meeting room, $186.90 to move shelves in council waiting room, encumbered $1318.68 for promotional materials including tablecloths, banners,
and new picture frames for historical Council photos, plus encumbered funds to pay November and December invoices ($13,033.75 for Legal expenses for Council and
$17,737.00 for additional legal services for the tapes)
Value Purchase Orders for 2018: $1000 for office supplies, $500 for water, $29,000 for Additional legal services, $84,819.00 for legal Counsel and $1500 for the
Canon copies. All that is left from 2017 encumbrances that will not be used will be liquidated before February's blue sheet.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - - - - 43,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - - - - 43,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - - - 43,000 - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - - - 43,000 - 100%
Net - - - - 43,000
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 168,714 168,714 172,024 - 2,459,062 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 12,801 12,801 12,254 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 181,515 181,515 184,278 - 2,458,311 7%
Expenditures
Personnel 2,280,450 160,607 160,607 148,887 - 2,119,843 7%
Supplies 23,530 258 258 2,493 10,015 13,257 44%
Services 332,697 19,798 19,798 32,047 24,248 288,651 13%
Debt Service 3,149 852 852 852 - 2,297 27%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,639,826 181,515 181,515 184,278 34,263 2,424,048 8%
Net - - - - 34,263
Staffing Budget Actual
Full Time 24 21
Part-Time /Seasonal/Temporary N/A -
Total 24 21
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
The majority of the revenue received is procurement-card commissions.
The $20,000 encumbrance for services is related to an outstanding contract for diversity consulting.
Personnel is currently at 7% of budget due to vacation pay outs as a result of employees leaving the workforce or changing employee status.
There are three vacant positions at the end of the year: Deputy Controller, Director of Financial Services-Parks, Director of Financial Services-Wastewater. All positions
are expected to be filled early 2018.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
There are no capital expenditures at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 44,782 44,782 63,843 - 175,009 20%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 16,029 16,029 10,073 - 524,471 3%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 5,211 5,211 815 - 555,289 1%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 66,022 66,022 74,731 - 1,254,769 5%
Expenditures
Personnel 583,005 36,633 36,633 44,389 - 546,372 6%
Supplies 5,846 255 255 2,253 13,203 (7,613) 230%
Services 731,940 29,134 29,134 28,090 2,579 700,227 4%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 66,022 66,022 74,731 15,782 1,238,987 6%
Net - - - - 15,782
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 3
Total 7 10
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. For the
Month of January 2018, no allocations were charged.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 (29,451) (29,451) (1,267) - 171,907 -21%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 50,111 50,111 24,371 - 324,461 13%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 3,930 3,930 1,894 - 20,470 16%
Transfers In - - - - - - 0%
Total Revenue 541,428 24,590 24,590 24,999 - 516,838 5%
Expenditures
Personnel 157,818 11,787 11,787 10,928 - 146,031 7%
Supplies 3,014 92 92 794 6,664 (3,742) 224%
Services 365,596 12,711 12,711 13,277 1,631 351,254 4%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 24,590 24,590 24,999 8,295 508,543 6%
Net - - - - 8,295
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. For
the month of January 2018, no allocations were charged.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 62,097 62,097 69,110 - 1,061,991 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 18,875 18,875 18,475 - 58,010 25%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 80,972 80,972 87,585 - 1,120,001 7%
Expenditures
Personnel 1,082,003 70,695 70,695 76,806 - 1,011,308 7%
Supplies 3,626 287 287 164 500 2,839 22%
Services 114,072 9,990 9,990 10,615 - 104,082 9%
Debt Service 1,272 - - - - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 80,972 80,972 87,585 500 1,119,501 7%
Net - - - - 500
Staffing Budget Actual
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 2
Total 10 12
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. At the beginning of 2017, the Department renovated its reception area and conference
room using funds that were transferred to the Professional Services line item and the Supplies line item.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 89,451 89,451 49,689 - 1,308,466 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 5,905 5,905 27,805 - 114,095 5%
Charges for Services 12,000 350 350 4,242 - 11,650 3%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 1,500 1,500 - - 218,667 1%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 97,206 97,206 81,736 - 1,652,878 6%
Expenditures
Personnel 971,784 52,812 52,812 44,521 260 918,712 5%
Supplies 23,630 352 352 3,984 7,568 15,710 34%
Services 726,661 38,347 38,347 27,552 155,014 533,300 27%
Debt Service 28,009 5,695 5,695 5,679 - 22,314 20%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 97,206 97,206 81,736 162,841 1,490,037 15%
Net - - - - 162,841
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 4
Total 21 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances include $137,740 for various contractors for a variety of projects, such as; Northshore Trails $47,500, East Race Repairs
$16,500, Water System evalution $38,982, West Race Gate Repair $9,865, among others.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,546,927 2,546,927 2,367,193 - 26,518,315 9%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 6,578 6,578 34,608 - 546,922 1%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,553,505 2,553,505 2,401,801 - 27,072,737 9%
Expenditures
Personnel 23,872,149 1,875,541 1,875,541 1,803,991 - 21,996,608 8%
Supplies 821,557 27,499 27,499 52,820 520,442 273,616 67%
Services 4,495,508 578,567 578,567 472,907 162,390 3,754,551 16%
Debt Service 420,000 71,898 71,898 72,083 - 348,102 17%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,553,505 2,553,505 2,401,801 699,860 26,372,877 11%
Net - - - - 699,860
Staffing Budget Actual
Full Time 248 242
Part-Time /Seasonal/Temporary N/A 25
Total 248 267
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the LOIT.
Police cars are lease-purchased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,293,229 1,702,483 1,702,483 1,582,508 - 19,590,746 8%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - 4,387 - 1,000 0%
Transfers In - - - - - - 0%
Total Revenue 21,439,343 1,702,483 1,702,483 1,586,894 - 19,736,860 8%
Expenditures
Personnel 18,075,662 1,375,708 1,375,708 1,315,229 10,023 16,689,931 8%
Supplies 583,512 41,401 41,401 36,450 138,728 403,383 31%
Services 2,780,169 285,374 285,374 235,215 157,055 2,337,739 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,439,343 1,702,483 1,702,483 1,586,894 305,807 19,431,053 9%
Net - - - - 305,807
Staffing Budget Actual
Full Time 178 184
Part-Time /Seasonal/Temporary N/A -
Total 178 184
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. This amounted to 29k of the 93k spent this month. January spent
almost 25% of the annual budget. There was also 3 retirements in January.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 24,673 24,673 37,821 - 422,460 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 24,673 24,673 37,821 - 422,460 6%
Expenditures
Personnel 311,040 16,002 16,002 27,758 - 295,038 5%
Supplies 1,037 475 475 146 - 562 46%
Services 135,056 8,197 8,197 9,917 18 126,842 6%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 24,673 24,673 37,821 18 422,442 6%
Net - - - - 17
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
There are no capital projects at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Human Rights
General Fund
City Funds
20
Fund Name Fund Number 102
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 80,000 24,622 24,622 7,644 - 55,378 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 80,000 24,622 24,622 7,644 - 55,378 31%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 80,000 24,622 24,622 7,644 55,378
Cash Balance 10,302,886 10,192,017
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Rainy Day
Special Revenue Funds
City Funds
21
Fund Name Fund Number 201
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - - - - 8,943,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - - - - 670,000 0%
Grants/Intergovernmental 2,050,000 195,060 195,060 - - 1,854,940 10%
Licenses & Permits - - - - - - 0%
Charges for Services 2,903,820 39,595 39,595 4,660 - 2,864,225 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,996 11,804 11,804 2,192 - 13,192 47%
Bond Proceeds - - - - - - 0%
Donations 20,000 - - 25,000 - 20,000 0%
Other Income 301,100 503 503 3,586 - 300,597 0%
Transfers In 1,287,600 - - - - 1,287,600 0%
Total Revenue 16,200,516 246,963 246,963 35,438 - 15,953,553 2%
Expenditures by Dept
201-1100 Administration 1,227,968 106,755 106,755 147,654 7,219 1,113,994 9%
201-1101 Maintenance 7,184,730 443,597 443,597 399,021 207,983 6,533,150 9%
201-1102 Golf Courses 1,588,326 56,591 56,591 54,483 13,021 1,518,714 4%
201-1103 Recreation 2,181,005 136,104 136,104 165,251 31,606 2,013,295 8%
201-1104 Potawatomi Zoo 700,000 8,216 8,216 355,692 - 691,784 1%
201-1106 Potawatomi Greenhouse 46,602 5,430 5,430 5,013 - 41,172 12%
201-1108 Graffiti Removal 106,459 7,388 7,388 13,483 4,000 95,071 11%
201-1110 Marketing & Events 1,269,263 68,206 68,206 16,583 74,922 1,126,136 11%
201-1111 Regional Cities Grant 2,113,595 28,510 28,510 - 85,085 2,000,000 5%
Total Expenditures by Dept 16,417,948 860,798 860,798 1,157,180 423,835 15,133,315 8%
Expenditures by Type
Personnel 8,352,126 574,078 574,078 529,467 399 7,777,649 7%
Supplies 1,253,370 50,245 50,245 46,111 156,334 1,046,791 16%
Services 4,761,303 209,773 209,773 554,414 267,102 4,284,427 10%
Debt Service 346,299 26,701 26,701 27,189 - 319,598 8%
Capital 1,600,000 - - - - 1,600,000 0%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,417,948 860,798 860,798 1,157,180 423,835 15,133,315 8%
Net (217,432) (613,835) (613,835) (1,121,741) 820,238
Cash Balance 5,582,829 3,390,261
Staffing Budget Actual
Full Time 95 97
Part-Time /Seasonal/Temporary N/A 28
Total 95 125
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017, the VPA Maintenance department has assumed responsibility for maintenance and marketing of the Morris/Palais building and will receive revenue via a
Service Maintenance Agreement, valued at $653K. As part of the process, VPA picked up 3 FTE's from the Morris that are now being paid from this fund.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
No Donations were taken in. Receipts in 2017 were from IUSB's upgrade for the Veteran Park. $25k is expected in 2018.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Parks & Recreation
Special Revenue Funds
City Funds
22
Fund Name Fund Number 202
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 541,415 541,415 273,999 - 6,678,585 7%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 19,724 19,724 38,686 - 203,641 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,861 17,230 17,230 4,892 - 13,631 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,082 1,191 1,191 296 - 24,891 5%
Transfers In 3,787,750 - - - - 3,787,750 0%
Total Revenue 11,288,058 579,560 579,560 317,873 - 10,708,498 5%
Expenditures by Dept
202-0607 Street Department 10,789,090 876,181 876,181 919,033 590,923 9,321,986 14%
202-0619 Curb & Sidewalk Program 1,598,891 53,320 53,320 150,920 92,655 1,452,916 9%
Total Expenditures by Dept 12,387,981 929,501 929,501 1,069,953 683,578 10,774,902 13%
Expenditures by Type
Personnel 4,747,217 438,925 438,925 333,883 - 4,308,292 9%
Supplies 2,659,954 58,063 58,063 228,380 534,081 2,067,809 22%
Services 4,089,983 222,895 222,895 298,078 133,499 3,733,590 9%
Debt Service 874,829 209,618 209,618 209,612 - 665,212 24%
Capital 15,998 - - - 15,998 - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,387,981 929,501 929,501 1,069,953 683,578 10,774,902 13%
Net (1,099,923) (349,941) (349,941) (752,080) (66,404)
Cash Balance 6,771,595 5,568,756
Staffing Budget Actual
Full Time 47 53
Part-Time /Seasonal/Temporary N/A 4
Total 47 57
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
23
Fund Name Fund Number 203
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,392,436 89,832 89,832 73,607 - 1,302,604 6%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 1,875 1,875 606 - 4,125 31%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - - - 120,000 0%
Other Income 5,000 - - 1,469 - 5,000 0%
Transfers In - - - - - - 0%
Total Revenue 1,523,436 91,707 91,707 75,681 - 1,431,729 6%
Expenditures by Dept
203-1103 Recreation 1,435,893 44,452 44,452 51,478 102,483 1,288,957 10%
203-1110 Marketing & Events 180,741 4,600 4,600 - 9,178 166,964 8%
Total Expenditures by Dept 1,616,634 49,052 49,052 51,478 111,661 1,455,921 10%
Expenditures by Type
Personnel 500,648 17,681 17,681 22,741 - 482,967 4%
Supplies 284,708 10,176 10,176 6,604 74,156 200,376 30%
Services 706,278 21,195 21,195 22,133 37,505 647,578 8%
Debt Service - - - - - - 0%
Capital 125,000 - - - - 125,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,616,634 49,052 49,052 51,478 111,661 1,455,921 10%
Net (93,198) 42,655 42,655 24,203 (24,192)
Cash Balance 828,042 842,645
Staffing Budget Actual
Full Time 1 -
Part-Time /Seasonal/Temporary N/A 27
Total 1 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
The Director of the Fitness Center resigned in September 2017. VPA has elected to leave the position vacant at this time.
Capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
24
Fund Name Fund Number 209
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 63,514 35,316 35,316 24,604 - 28,198 56%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 2,113 2,113 638 - 1,887 53%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Transfers In - - - - - - 0%
Total Revenue 167,514 37,428 37,428 25,242 - 130,086 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,041,098 14,869 14,869 70,702 86,229 940,000 10%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,041,098 14,869 14,869 70,702 86,229 940,000 10%
Net (873,584) 22,559 22,559 (45,460) (809,914)
Cash Balance 897,622 843,023
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
25
Fund Name Fund Number 210
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 2,375 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,919 946 946 242 - 6,973 12%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - - - - 65,593 0%
Transfers In - - - - - - 0%
Total Revenue 75,887 3,321 3,321 242 - 72,566 4%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - - 185,120 - 100%
Debt Service 72,013 - - - - 72,013 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 - - - 185,120 72,013 72%
Net (181,246) 3,321 3,321 242 553
Cash Balance 413,439 351,237
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
26
Fund Name Fund Number 211
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 42,781 42,781 - - 397,855 10%
Licenses & Permits - - - - - - 0%
Charges for Services 334,500 51,337 51,337 9,669 - 283,164 15%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 10,000 2,733 2,733 1,080 - 7,267 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,500 1,000 1,000 - - 500 67%
Transfers In 1,866,020 - - - - 1,866,020 0%
Total Revenue 2,654,656 97,850 97,850 10,748 - 2,556,806 4%
Expenditures
Personnel 2,175,705 154,297 154,297 136,525 - 2,021,408 7%
Supplies 24,968 1,578 1,578 639 7,237 16,153 35%
Services 876,423 43,954 43,954 60,153 240,113 592,356 32%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 199,829 199,829 197,318 247,349 2,629,918 15%
Net (422,440) (101,979) (101,979) (186,569) (73,112)
Cash Balance 1,011,175 1,176,011
Staffing Budget Actual
Full Time 23 24
Part-Time /Seasonal/Temporary N/A 1
Total 23 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
Transfers In come from EDIT Fund 408 on a quarterly basis.
Vacant position: Economic Empowerment Specialist, expected to be filled in March 2018
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
27
Fund Name Fund Number 212
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,711,000 - - 335,577 - 2,711,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 20 - 1,000 0%
Interest Earnings 2,000 85 85 91 - 1,915 4%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 2,358 2,358 68,339 - 213,029 1%
Transfers In - - - - - - 0%
Total Revenue 2,929,387 2,443 2,443 404,027 - 2,926,944 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 242,431 242,431 575,173 2,721,167 2,911,000 50%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 242,431 242,431 575,173 2,721,167 2,911,000 50%
Net (2,945,211) (239,988) (239,988) (171,145) 15,944
Cash Balance 211,149 242,586
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 216
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - - 10,113 - 30,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 485 485 163 - 1,515 24%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 485 485 10,276 - 31,515 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - - 32,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 485 485 10,276 (485)
Cash Balance 194,652 227,882
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police State Seizures
Special Revenue Funds
City Funds
29
Fund Name Fund Number 217
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 242 242 84 - 558 30%
Bond Proceeds - - - - - - 0%
Donations 45,000 18,725 18,725 50,816 - 26,275 42%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,800 18,967 18,967 50,900 - 26,833 41%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 43,661 3,461 3,461 72,000 200 40,000 8%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 46,161 3,461 3,461 72,000 200 42,500 8%
Net (361) 15,506 15,506 (21,100) (15,667)
Cash Balance 116,248 95,674
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veteranian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
30
Fund Name Fund Number 218
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - - - 200 0%
Interest Earnings 100 31 31 9 - 69 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 31 31 9 - 269 10%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 31 31 9 (731)
Cash Balance 12,871 12,573
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
31
Fund Name Fund Number 219
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 6,567 6,567 10,653 - 192,933 3%
Fines, Forfeitures, and Fees 61,000 1,731 1,731 1,275 - 59,269 3%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - - - - 648,273 0%
Total Revenue 908,773 8,297 8,297 11,928 - 900,476 1%
Expenditures
Personnel 294,907 23,630 23,630 22,664 - 271,277 8%
Supplies 26,650 1,413 1,413 2,196 2,685 22,553 15%
Services 650,856 29,085 29,085 55,475 423,696 198,076 70%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 54,128 54,128 80,336 426,380 491,905 49%
Net (63,640) (45,830) (45,830) (68,408) 408,571
Cash Balance 333,317 333,684
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: $49,500 attorney fees for code hearings (2 hearings/week, 50 weeks/year), $165,222 for city-wide centralized mowing through Venues, Parks &
Arts (VPA), $99,100 for city-wide graffiti removal program through VPA), $107,600 NEAT landfill dumping fees and tire disposal.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Unsafe Building
Special Revenue Funds
City Funds
32
Fund Name Fund Number 220
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 11,388 11,388 7,469 - 128,612 8%
Fines, Forfeitures, and Fees 106,000 12,945 12,945 19,973 - 93,055 12%
Interest Earnings 5,000 1,363 1,363 625 - 3,637 27%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 1,671 1,671 3,541 - 16,829 9%
Transfers In - - - - - - 0%
Total Revenue 271,500 27,367 27,367 31,608 - 244,133 10%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 33,514 33,514 17,341 13,994 274,582 15%
Services 272,533 24,359 24,359 27,289 8,033 240,141 12%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 57,873 57,873 44,630 22,028 514,723 13%
Net (323,124) (30,506) (30,506) (13,022) (270,590)
Cash Balance 563,275 808,811
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
33
Fund Name Fund Number 221
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 55 55 2,260 - 3,945 1%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 55 55 2,260 - 5,945 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - 5 - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - 5 - 1,000 0%
Net 5,000 55 55 2,255 4,945
Cash Balance 9,740 3,480
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Landlord Registration
Special Revenue Funds
City Funds
34
Fund Name Fund Number 227
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 2,029 2,029 730 - 1,971 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 2,029 2,029 730 - 1,971 51%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 103,202 103,202 - 135,440 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 4,756 4,756 - 21,926 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 107,957 107,957 - 157,366 250,000 51%
Net (511,323) (105,929) (105,929) 730 (248,028)
Cash Balance 740,689 971,295
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Loss Recovery
Special Revenue Funds
City Funds
35
Fund Name Fund Number 244
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 33,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Emergency Phone System
Special Revenue Funds
City Funds
36
Fund Name Fund Number 249
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 635,795 622,302 - 6,993,744 8%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 2,118 2,118 678 - 3,882 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,635,539 637,913 637,913 622,980 - 6,997,626 8%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 234,471 234,471 247,818 - 4,034,220 5%
249-0905 Fire PS LOIT 3,354,279 256,805 256,805 218,428 - 3,097,474 8%
Total Expenditures by Dept 7,622,970 491,276 491,276 466,245 - 7,131,694 6%
Expenditures by Type
Personnel 7,622,970 491,276 491,276 466,245 - 7,131,694 6%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 491,276 491,276 466,245 - 7,131,694 6%
Net 12,569 146,637 146,637 156,734 (134,068)
Cash Balance 1,134,017 1,097,183
Staffing Budget Actual
Full Time 78 78
Part-Time /Seasonal/Temporary N/A N/A
Total 78 78
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
37
Fund Name Fund Number 251
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 152,585 152,585 87,602 - 1,417,415 10%
Grants/Intergovernmental 280,000 42,802 42,802 17,066 - 237,198 15%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,000 7,886 7,886 2,159 - 10,114 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,868,000 203,272 203,272 106,827 - 1,664,728 11%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 - - - 364 670,000 0%
Services 1,359,606 - - 40,400 637,664 721,943 47%
Debt Service - - - - - - 0%
Capital 1,058,538 - - 169,599 496,315 562,223 47%
Transfers Out - - - - - - 0%
Total Expenditures 3,088,508 - - 209,999 1,134,342 1,954,166 37%
Net (1,220,508) 203,272 203,272 (103,172) (289,438)
Cash Balance 3,538,817 2,767,261
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop to
I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair,$14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
38
Fund Name Fund Number 252
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 - - - - 2,200,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 1,967 1,967 - - 38,033 5%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,240,000 1,967 1,967 - - 2,238,033 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 548,058 74,264 74,264 - 492,294 (18,500) 103%
Debt Service - - - - - - 0%
Capital 3,565,291 8,445 8,445 21,360 652,813 2,904,033 19%
Transfers Out - - - - - - 0%
Total Expenditures 4,113,349 82,709 82,709 21,360 1,145,107 2,885,534 30%
Net (1,873,349) (80,742) (80,742) (21,360) (647,501)
Cash Balance 2,200,596 4,003,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; SRTS: LaSalle/Marquette, and Ironwood:
SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 258
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 10,000 10,000 91,200 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 1,146 1,146 298 - 854 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 - - - - 20,400 0%
Transfers In - - - - - - 0%
Total Revenue 167,400 11,146 11,146 91,498 - 156,254 7%
Expenditures
Personnel 80,013 11,632 11,632 8,250 - 68,381 15%
Supplies 2,000 - - 5,630 - 2,000 0%
Services 81,221 2,380 2,380 3,220 321 78,520 3%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 14,012 14,012 17,100 321 148,901 9%
Net 4,166 (2,866) (2,866) 74,398 7,353
Cash Balance 569,113 554,462
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A -
Total 1 1
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
This year the Human Rights Commission promoted the Investigator VI, to the Housing Managar (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
41
Fund Name Fund Number 265
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 437,632 900 900 - 436,732 0 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 437,632 900 900 - 436,732 0 100%
Net (437,632) (900) (900) - (0)
Cash Balance 992,043 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $396k Edison/Ironwood Corridor, $42k Ravina Park
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
42
Fund Name Fund Number 271
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 1 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 1 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 1 -
Cash Balance - 1,348
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 200 200 - - 19,800 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 130 130 34 - 270 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,400 330 330 34 - 20,070 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - - 2,798 - 18,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - - 2,798 - 18,000 0%
Net 2,400 330 330 (2,763) 2,070
Cash Balance 55,484 44,324
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures were for advertisements and promotional services.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
44
Fund Name Fund Number 274
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 99,000 1,122 1,122 - - 97,878 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - - - - 1,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 100,000 1,122 1,122 - - 98,878 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 50,000 1,122 1,122 - 48,878
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
45
Fund Name Fund Number 280
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 9 9 3 - 26 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 9 9 3 - 26 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 9 9 3 26
Cash Balance 3,931 3,888
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Block Grants
Special Revenue Funds
City Funds
46
Fund Name Fund Number 281
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 67 67 21 - 133 33%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 67 67 21 - 133 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 200 67 67 21 133
Cash Balance 27,934 27,633
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 64 64 19 - 136 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 64 64 19 - 10,136 1%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 - - 430 - 10,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 430 - 10,000 0%
Net 200 64 64 (411) 136
Cash Balance 27,528 26,794
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
HAZMAT
Special Revenue Funds
City Funds
48
Fund Name Fund Number 291
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 7,200 7,200 - - 37,800 16%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 295 295 114 - 206 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,500 7,495 7,495 114 - 38,006 16%
Expenditures
Personnel 15,500 231 231 231 - 15,269 1%
Supplies 17,800 389 389 1,212 - 17,411 2%
Services 68,500 - - 0 - 68,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 620 620 1,443 - 101,180 1%
Net (56,300) 6,875 6,875 (1,329) (63,175)
Cash Balance 130,543 140,691
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
49
Fund Name Fund Number 292
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 2,796 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 2,796 - - 0%
Net - - - (2,796) -
Cash Balance 48,451 73,832
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Grants
Special Revenue Funds
City Funds
50
Fund Name Fund Number 294
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 7,600 7,600 5,400 - 12,400 38%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 209 209 56 - 291 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - - - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 7,809 7,809 5,456 - 14,691 35%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - - - 190 1,310 13%
Services 21,000 3,362 3,362 162 - 17,638 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 3,362 3,362 162 190 18,948 16%
Net - 4,447 4,447 5,294 (4,257)
Cash Balance 91,786 81,369
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Regional Police Academy
Special Revenue Funds
City Funds
51
Fund Name Fund Number 295
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 - - - - 53,750 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 338 338 166 - 162 68%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 1,157 1,157 889 - 33,343 3%
Transfers In - - - - - - 0%
Total Revenue 92,000 1,496 1,496 1,055 - 90,504 2%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 - - 10,380 20,785 47,000 31%
Services 45,000 26,202 26,202 600 4,220 14,578 68%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 26,202 26,202 10,980 25,005 61,578 45%
Net (20,785) (24,706) (24,706) (9,926) 28,926
Cash Balance 110,450 227,678
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
52
Fund Name Fund Number 299
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - - - - 50,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 164 164 149 - 836 16%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 164 164 149 - 50,836 0%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 11,242 - 6,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 11,242 - 51,000 0%
Net - 164 164 (11,093) (164)
Cash Balance 130,893 226,207
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
53
Fund Name Fund Number 404
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 908,858 908,858 871,605 - 9,997,435 8%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 20,292 20,292 6,721 - 74,709 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610,131 - - 34,987 - 610,131 0%
Transfers In - - - - - - 0%
Total Revenue 11,611,424 929,149 929,149 913,313 - 10,682,275 8%
Expenditures
Personnel - - - - - - 0%
Supplies 827,664 67,080 67,080 87,703 16,528 744,056 10%
Services 6,622,952 362,919 362,919 621,304 236,075 6,023,957 9%
Debt Service 1,054,612 219,379 219,379 463,632 - 835,233 21%
Capital 433,845 2,382 2,382 - 136,464 295,000 32%
Transfers Out 2,787,600 - - - - 2,787,600 0%
Total Expenditures 11,726,673 651,760 651,760 1,172,640 389,067 10,685,846 9%
Net (115,249) 277,389 277,389 (259,326) (3,571)
Cash Balance 8,879,095 8,669,217
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred frm the COIT fund to the IT-Innovation Fund 279. Electricity for the street lights and traffic
signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 millioin is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
2018 budgeted capital projects includestreetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
54
Fund Name Fund Number 408
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 893,413 883,344 - 9,827,552 8%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - - - - 354,660 0%
Interest Earnings 60,000 29,763 29,763 8,115 - 30,237 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,285,625 923,177 923,177 1,041,459 - 10,362,448 8%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - - 83 0 100%
Services 6,050,558 138,868 138,868 631,013 881,513 5,030,177 17%
Debt Service 386,107 31,461 31,461 66,080 - 354,646 8%
Capital 190,000 - - - - 190,000 0%
Transfers Out 5,441,596 - - - - 5,441,596 0%
Total Expenditures 12,068,344 170,329 170,329 697,093 881,596 11,016,419 9%
Net (782,719) 752,848 752,848 344,366 (653,971)
Cash Balance 13,503,397 11,685,516
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 410
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 1,129 1,129 445 - 4,981 18%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 - - - - 132,618 0%
Transfers In - - - - - - 0%
Total Revenue 138,728 1,129 1,129 445 - 137,599 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 - - 30,702 - 610,131 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 - - 30,702 - 610,131 0%
Net (471,403) 1,129 1,129 (30,257) (472,532)
Cash Balance 472,340 562,220
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
56
Fund Name Fund Number 655
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,195 37,195 36,802 - 402,485 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,120 1,958 1,958 647 - 4,162 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 445,800 39,153 39,153 37,450 - 406,647 9%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - - - 4,344 0%
Services 47,987 3,267 3,267 3,430 - 44,720 7%
Debt Service 48,982 - - 11,619 - 48,982 0%
Capital - - - - - - 0%
Transfers Out 550,000 - - - - 550,000 0%
Total Expenditures 702,042 3,267 3,267 15,049 - 698,775 0%
Net (256,242) 35,886 35,886 22,400 (292,128)
Cash Balance 860,991 897,123
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf will begin on March 26th (weather permitting) and run for two (2) weeks.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Project ReLeaf
Special Revenue Funds
City Funds
57
Fund Name Fund Number 705
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 7 7 2 - 13 35%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 7 7 2 - 2,013 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 7 7 2 (7)
Cash Balance 2,892 2,860
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
58
Fund Name Fund Number 313
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,213,617 - - - - 1,213,617 0%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - - - - 45,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 50 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,258,617 - - 50 - 1,258,617 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,258,617 633,000 633,000 635,000 - 625,617 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,258,617 633,000 633,000 635,000 - 625,617 50%
Net - (633,000) (633,000) (634,950) 633,000
Cash Balance (605,695) (342,156)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Football Hall of Fame Debt Service
Capital & Debt Service Funds
City Funds
59
Fund Name Fund Number 755
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - - - - 1,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 - - - - 2,635,025 0%
Total Revenue 2,636,025 - - - - 2,636,025 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 - - - - 2,636,025 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 - - - - 2,636,025 0%
Net - - - - -
Cash Balance 771,586 762,089
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
South Bend Building Corp
Capital & Debt Service Funds
City Funds
60
Fund Name Fund Number 757
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 - - - - 800 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 - - - - 379,107 0%
Total Revenue 379,907 - - - - 379,907 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - - - - 380,107 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - - - - 380,107 0%
Net (200) - - - (200)
Cash Balance 557,768 561,943
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Transfers in are from the bond trustee.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Parks Bond Debt Service
Capital & Debt Service Funds
City Funds
61
Fund Name Fund Number 760
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - - - - 1,279,472 0%
Total Revenue 1,279,472 - - - - 1,279,472 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - - - 2,500,000 1,279,472 66%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - - - 2,500,000 1,279,472 66%
Net (2,500,000) - - - -
Cash Balance 2,501,480 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This
fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is due
on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Eddy Street Commons Debt Service
Capital & Debt Service Funds
City Funds
62
Fund Name Fund Number 377
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 62,404 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 37 37 279 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - - 17,864 - 18,000 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 37 37 80,547 - 619,963 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 361,390 361,390 467,640 - 453,480 44%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 361,390 361,390 467,640 - 453,480 44%
Net (194,870) (361,353) (361,353) (387,093) 166,483
Cash Balance (337,647) 10,185
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Professional Sports Development
Capital & Debt Service Funds
City Funds
63
Fund Name Fund Number 401
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 131 131 68 - 619 17%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 131 131 68 - 44,119 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 80,000 - - - - 80,000 0%
Debt Service - - - - - - 0%
Capital 65,000 - - - - 65,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 145,000 - - - - 145,000 0%
Net (100,750) 131 131 68 (100,881)
Cash Balance 54,658 90,602
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Coveleski Stadium Capital
Capital & Debt Service Funds
City Funds
64
Fund Name Fund Number 403
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 - - 37 - 400 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 400 - - 37 - 400 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 400 - - 37 400
Cash Balance - 49,936
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Zoo Endowment
Capital & Debt Service Funds
City Funds
65
Fund Name Fund Number 405
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 113 113 356 - 16,987 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 377 377 210 - 1,123 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 120,600 490 490 4,566 - 120,110 0%
Expenditures
Personnel - - - - - - 0%
Supplies 71,372 6,840 6,840 - 13,682 50,850 29%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 107,500 31,500 31,500 40,920 - 76,000 29%
Transfers Out - - - - - - 0%
Total Expenditures 232,872 38,340 38,340 45,874 13,682 180,850 22%
Net (112,272) (37,850) (37,850) (41,308) (60,741)
Cash Balance 138,855 269,401
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Park Non-Reverting Capital
Capital & Debt Service Funds
City Funds
66
Fund Name Fund Number 406
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - - - - 419,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - - - - 37,100 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 1,336 1,336 357 - 1,764 43%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,200 1,336 1,336 357 - 457,864 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 195,231 195,231 112,650 - 263,969 43%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 195,231 195,231 112,650 - 263,969 43%
Net - (193,894) (193,894) (112,294) 193,894
Cash Balance 427,163 468,020
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Cumulative Capital Development
Capital & Debt Service Funds
City Funds
67
Fund Name Fund Number 407
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 221,437 221,437 150,000 - 29,063 88%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 987 987 266 - 2,013 33%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 222,424 222,424 150,266 - 56,076 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 249,500 249,500 185,125 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 249,500 249,500 185,125 - 29,000 90%
Net - (27,076) (27,076) (34,859) 27,076
Cash Balance 403,208 343,387
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Cumulative Capital Improvement
Capital & Debt Service Funds
City Funds
68
Fund Name Fund Number 412
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 6,962 6,962 1,774 - 18,038 28%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - - - - 493,178 0%
Transfers In - - - - - - 0%
Total Revenue 518,178 6,962 6,962 1,774 - 511,216 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 979 979 543 842,902 750,000 53%
Debt Service - - - - - - 0%
Capital 1,561,571 - - - 261,571 1,300,000 17%
Transfers Out - - - - - - 0%
Total Expenditures 3,155,452 979 979 543 1,104,473 2,050,000 35%
Net (2,637,274) 5,984 5,984 1,232 (1,538,785)
Cash Balance 2,912,376 2,365,321
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
Encumbrances: $842,901 parking garage improvements
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and traffic study.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Major Moves Construction
Capital & Debt Service Funds
City Funds
69
Fund Name Fund Number 416
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 1,441 1,441 - - 123,559 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,075 1,075 436 - 2,925 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 2,516 2,516 436 - 126,484 2%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 - - 408 1,979 23,021 8%
Services 27,500 - - - 10,405 17,095 38%
Debt Service - - - - - - 0%
Capital 57,000 - - - 19,000 38,000 33%
Transfers Out - - - - - - 0%
Total Expenditures 109,500 - - 408 31,384 78,116 29%
Net 19,500 2,516 2,516 28 48,368
Cash Balance 418,089 589,861
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Morris Performing Arts Center Capital
Capital & Debt Service Funds
City Funds
70
Fund Name Fund Number 450
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 262 262 69 - 338 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 3,726 3,726 1,838 - 12,774 23%
Transfers In - - - - - - 0%
Total Revenue 17,100 3,987 3,987 1,907 - 13,113 23%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,900) 3,987 3,987 1,907 (31,887)
Cash Balance 113,589 94,818
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Palais Royale Historic Preservation
Capital & Debt Service Funds
City Funds
71
Fund Name Fund Number 471
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 - - - - 3,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 - - - - 3,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 10,309,100 - - - - 10,309,100 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 - - - - 10,309,100 0%
Net (10,306,100) - - - (10,306,100)
Cash Balance 13,888,958 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Stormwater habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
2017 Parks Bond
Capital & Debt Service Funds
City Funds
72
Fund Name Fund Number 677
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 1,076 1,076 372 - 3,924 22%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 1,076 1,076 372 - 3,924 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 5,294 5,294 3,866 2,090 121,843 6%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 5,294 5,294 3,866 2,090 121,843 6%
Net (124,227) (4,218) (4,218) (3,494) (117,919)
Cash Balance 443,397 492,325
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Football Hall of Fame Capital
Capital & Debt Service Funds
City Funds
73
Fund Name Fund Number 750
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 200 200 - - 2,800 7%
Bond Proceeds 4,601,750 - - - - 4,601,750 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,604,750 200 200 - - 4,604,550 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 7,590,534 - - - 2,276,348 5,314,186 30%
Transfers Out - - - - - - 0%
Total Expenditures 7,590,534 - - - 2,276,348 5,314,186 30%
Net (2,985,784) 200 200 - (709,636)
Cash Balance 3,598,824 3,231,144
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. These are the major budgeted capital expenditures:
Solid Waste - vehicles and a power washer - $1,195,000
Police - vehicles and equipment - $1,300,000
Street Dept - vehicles - $948,750
Building Dept - vehicles - $46,000
Code Enforcement/Animal Care & Control - vehicles - $115,000
Other - to be determined - $1,000,000
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Equipment/Vehicle Leasing
Capital & Debt Service Funds
City Funds
74
Fund Name Fund Number 751
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - - - - 4,500 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 - - - - 4,500 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 27,663 - - - 66,392 (38,729) 240%
Debt Service - - - - - - 0%
Capital 3,017,455 - - - 3,007,817 9,638 100%
Transfers Out - - - - - - 0%
Total Expenditures 3,045,118 - - - 3,074,209 (29,091) 101%
Net (3,040,618) - - - 33,591
Cash Balance 3,271,224 4,337,199
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Repairs including trails, morris water fountain, A/C, and electrical. Services including landscaping and desgin/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Capital expenditures include: $130k to update the old lodge in Howard Park for use by the Experience Division (marketing division) of Venues, Parks & Arts, $318K for
upgrades to the HVAC system at the Martin Luther King Center, $63k to repave the Potawatomi Zoo and Park parking lot, $141k for playground resurfacing at various
parks, $50k final payment on splash pad for Leeper Park.
Encumbrance: $3.0 mil has be encumbered for the Charles Black Center.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Parks Bond Capital
Capital & Debt Service Funds
City Funds
75
Fund Name Fund Number 753
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 - - - - 1,500 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 - - - - 1,500 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - - - - 1,500 0%
Debt Service - - - - - - 0%
Capital 2,100,000 - - - - 2,100,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 - - - - 2,101,500 0%
Net (2,100,000) - - - (2,100,000)
Cash Balance 1,040,156 5,929,453
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Smart Streets Bond Capital
Capital & Debt Service Funds
City Funds
76
Fund Name Fund Number 759
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - - - - 2,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 - - - - 2,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 - - - 16,103,750 23,000,000 41%
Net (39,101,750) - - - (22,998,000)
Cash Balance 16,129,314 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Eddy Street Commons Capital
Capital & Debt Service Funds
City Funds
77
Fund Name Fund Number 287
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 1,078,551 1,078,551 - - (578,551) 216%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 10,322 10,322 2,726 - (322) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 585,000 1,088,873 1,088,873 2,726 - (503,873) 186%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - - - 58,750 - 100%
Services 311,653 14,109 14,109 - 288,642 8,903 97%
Debt Service 824,058 212,584 212,584 235,792 - 611,474 26%
Capital 1,883,993 5,445 5,445 - 566,549 1,312,000 30%
Transfers Out - - - - - - 0%
Total Expenditures 3,078,454 232,138 232,138 235,792 913,940 1,932,376 37%
Net (2,493,454) 856,736 856,736 (233,066) (2,436,250)
Cash Balance 5,164,205 3,396,468
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
Encumbrances: $184.2k Station #9 architectural services; $104.4k demolition of houses for Station #9; $58.7k helmets; $18.0k for station 4 work
In February, a new, smaller ambulance was purchased. In April, 5 homes were purchased for the new location of Fire Station #9, totaling $385,570. In August, the City
made a payment of $422,918 for the chassis on two fire trucks being built by Rosenbauer.
Encumbrances: $494k fire trucks; $23.5k Station #4 architectural services
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
78
Fund Name Fund Number 288
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 314,955 314,955 179,466 - 4,848,929 6%
Fines, Forfeitures, and Fees 2,500 - - 500 - 2,500 0%
Interest Earnings 15,000 5,731 5,731 1,496 - 9,269 38%
Bond Proceeds - - - - - - 0%
Donations - 100 100 - - (100) 0%
Other Income 5,000 1,493 1,493 525 - 3,508 30%
Transfers In - - - - - - 0%
Total Revenue 5,186,384 322,278 322,278 181,987 - 4,864,106 6%
Expenditures
Personnel 5,284,333 381,444 381,444 336,271 - 4,902,889 7%
Supplies 395,167 34,365 34,365 33,690 115,211 245,591 38%
Services 731,342 35,393 35,393 68,640 25,594 670,355 8%
Debt Service 1,093 - - - 1,093 (0) 100%
Capital 19,811 - - - 19,811 (0) 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 451,202 451,202 438,601 161,710 5,818,835 10%
Net (1,245,362) (128,923) (128,923) (256,614) (954,729)
Cash Balance 1,742,869 1,498,671
Staffing Budget Actual
Full Time 51 48
Part-Time /Seasonal/Temporary N/A 1
Total 51 49
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
Encumbrances: $19.8k drones
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
79
Fund Name Fund Number 600
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 81,150 8,195 8,195 5,556 - 72,955 10%
Charges for Services 1,487,152 95,108 95,108 96,702 - 1,392,044 6%
Fines, Forfeitures, and Fees 286,900 12,435 12,435 5,173 - 274,465 4%
Interest Earnings 5,000 7,550 7,550 1,978 - (2,550) 151%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 9,500 1,547 1,547 386 - 7,953 16%
Transfers In 989,553 - - - - 989,553 0%
Total Revenue 2,862,755 124,836 124,836 109,795 - 2,737,919 4%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 176,422 176,422 128,453 67,317 1,592,088 13%
600-1207 Animal Care & Control 968,596 62,449 62,449 68,101 77,944 828,202 14%
600-1208 Rental Unit Inspection 180,000 - - - - 180,000 0%
600-1306 Building Department 1,658,827 171,357 171,357 110,343 7,919 1,479,551 11%
Total Expenditures by Dept 4,643,250 410,228 410,228 306,897 153,181 4,079,841 12%
Expenditures by Type
Personnel 2,996,448 213,061 213,061 191,308 - 2,783,388 7%
Supplies 144,608 5,300 5,300 17,499 61,601 77,707 46%
Services 1,289,958 148,336 148,336 76,485 91,030 1,050,592 19%
Debt Service 132,236 43,533 43,533 21,604 549 88,155 33%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 410,228 410,228 306,897 153,181 4,079,841 12%
Net (1,780,495) (285,392) (285,392) (197,101) (1,341,922)
Cash Balance 2,853,913 2,424,860
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 23 24 18 13
Part-Time /Seasonal/Temporary N/A 4 N/A -
Total 23 28 18 13
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Part-Time /Seasonal/Temporary
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Staffing
Full Time
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $67k Primarily set up for vendors
providing recurring monthy operational services.Animal Care & Control-
$78k various institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Planning on purchasing 3 new vehicles in 2018.
80
Fund Name Fund Number 601
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,162,700 116,271 116,271 115,464 - 1,046,429 10%
Fines, Forfeitures, and Fees 55,700 3,503 3,503 4,419 - 52,198 6%
Interest Earnings 10,000 2,951 2,951 698 - 7,049 30%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 - - 20 - 1,200 0%
Transfers In - - - - - - 0%
Total Revenue 1,229,600 122,725 122,725 120,601 - 1,106,875 10%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,015,344 15,411 15,411 50,284 10,848 989,085 3%
Debt Service - 60,725 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,175,344 76,136 76,136 50,284 10,848 1,088,360 7%
Net 54,256 46,589 46,589 70,317 18,515
Cash Balance 1,269,952 1,040,569
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Parking Garages
Enterprise Funds
City Funds
81
Fund Name Fund Number 610
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,347,191 425,740 425,740 445,707 - 4,921,451 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 1,273 1,273 224 - 1,527 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 124,200 3,146 3,146 - - 121,054 3%
Transfers In - - - - - - 0%
Total Revenue 5,474,191 430,160 430,160 445,931 - 5,044,031 8%
Expenditures
Personnel 1,721,069 147,583 147,583 154,067 - 1,573,486 9%
Supplies 374,159 11,248 11,248 35,501 198,870 164,041 56%
Services 2,324,115 194,201 194,201 300,055 618,168 1,511,746 35%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 - - - - 1,076,706 0%
Total Expenditures 5,496,049 353,032 353,032 489,623 817,038 4,325,979 21%
Net (21,858) 77,128 77,128 (43,693) 718,052
Cash Balance 665,639 168,632
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A -
Total 24 22
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees so
that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances: landfill fees, various services
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Solid Waste Operations
Enterprise Funds
City Funds
82
Fund Name Fund Number 611
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 96 96 179 - 704 12%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 - - - - 1,076,706 0%
Total Revenue 1,077,506 96 96 179 - 1,077,410 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 185,219 185,219 286,902 - 891,487 17%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 185,219 185,219 286,902 - 891,487 17%
Net 800 (185,124) (185,124) (286,723) 185,924
Cash Balance (145,190) 49,724
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Solid Waste Capital
Enterprise Funds
City Funds
83
Fund Name Fund Number 620
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,998,852 1,082,533 1,082,533 1,121,175 - 15,916,319 6%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 8,094 8,094 2,604 - 26,906 23%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,500 4,690 4,690 919 - 67,810 6%
Transfers In 63,000 4,793 4,793 3,082 - 58,207 8%
Total Revenue 17,169,352 1,100,110 1,100,110 1,127,781 - 16,069,242 6%
Expenditures
Personnel 5,720,076 447,526 447,526 438,469 - 5,272,550 8%
Supplies 1,680,924 133,410 133,410 135,020 273,981 1,273,534 24%
Services 6,452,056 327,874 327,874 418,058 939,653 5,184,529 20%
Debt Service 433,926 107,859 107,859 6,189 4,092 321,975 26%
Capital - - - - - - 0%
Transfers Out 3,731,048 362,080 362,080 464,099 - 3,368,968 10%
Total Expenditures 18,018,030 1,378,748 1,378,748 1,461,834 1,217,726 15,421,556 14%
Net (848,678) (278,638) (278,638) (334,053) 647,686
Cash Balance 3,346,724 3,423,772
Staffing Budget Actual
Full Time 65 66
Part-Time /Seasonal/Temporary N/A 3
Total 65 69
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The higher percentage of expended expenditures is attributed to the previous year rollover encumbrances and current year value orders.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 622
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 5,129 5,129 1,942 - 19,871 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 25,000 5,129 5,129 1,942 - 19,871 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 1,642 1,642 111,938 408,928 1,168,000 26%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 1,642 1,642 111,938 408,928 1,168,000 26%
Net (1,553,570) 3,487 3,487 (109,996) (1,148,129)
Cash Balance 2,150,174 2,477,519
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Encumb:
Truck 3/4 Ton Exf Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 624
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 3,630 3,630 1,159 - 11,370 24%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 3,630 3,630 1,159 - 11,370 24%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,289 1,289 874 - 13,711 9%
Total Expenditures 15,000 1,289 1,289 874 - 13,711 9%
Net - 2,342 2,342 285 (2,342)
Cash Balance 1,521,871 1,540,317
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
86
Fund Name Fund Number 625
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,323 1,323 824 - 7,677 15%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,000,217 165,595 165,595 164,000 - 1,834,622 8%
Total Revenue 2,009,217 166,918 166,918 164,824 - 1,842,299 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 - - - - 2,000,217 0%
Capital - - - - - - 0%
Transfers Out 9,000 1,279 1,279 815 - 7,721 14%
Total Expenditures 2,009,217 1,279 1,279 815 - 2,007,938 0%
Net - 165,638 165,638 164,009 (165,638)
Cash Balance 193,700 214,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
87
Fund Name Fund Number 626
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 3,335 3,335 1,154 - 12,665 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 3,335 3,335 1,154 - 12,665 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - - - 16,000 0%
Total Expenditures 16,000 - - - - 16,000 0%
Net - 3,335 3,335 1,154 (3,335)
Cash Balance 1,427,843 1,428,519
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2017 cash reserve requirement is $1,421,206.
Interest earnings are transferred to Water Works Operations Fund #620.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
88
Fund Name Fund Number 629
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 6,262 6,262 1,849 - 16,738 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - 52,249 52,249 151,272 - (52,249) 0%
Total Revenue 23,000 58,511 58,511 153,121 - (35,511) 254%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 2,225 2,225 1,394 - 20,775 10%
Total Expenditures 23,000 2,225 2,225 1,394 - 20,775 10%
Net - 56,286 56,286 151,727 (56,286)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers. A Budget Transfer Form A will be submitted to correct the Transfers In Revenue budget deficit. Increased reserves were necessary due to the
significant amount of 2017 rollover encumbrances.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
89
Fund Name Fund Number 640
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 52,568 52,568 53,614 - 563,117 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,850 4,469 4,469 1,327 - 6,381 41%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 626,535 57,037 57,037 54,941 - 569,498 9%
Expenditures
Personnel 226,098 16,526 16,526 14,178 - 209,572 7%
Supplies 46,948 299 299 1,760 12,774 33,875 28%
Services 359,178 5,038 5,038 32,462 197,439 156,701 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 21,863 21,863 48,400 210,213 400,147 37%
Net (5,689) 35,174 35,174 6,541 169,350
Cash Balance 1,903,702 1,795,517
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
90
Fund Name Fund Number 641
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,433,610 3,062,991 3,062,991 3,209,590 - 34,370,619 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 30,970 30,970 10,010 - 69,030 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,975 2,269 2,269 315 - 50,706 4%
Transfers In 230,000 4,386 4,386 2,625 - 225,614 2%
Total Revenue 37,816,585 3,100,617 3,100,617 3,222,539 - 34,715,968 8%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 459,002 459,002 517,647 1,713,185 7,702,504 22%
641-0625 Concrete Crew 484,265 34,892 34,892 30,239 18,361 431,013 11%
641-0630 Wastewater Department 37,870,668 1,548,265 1,548,265 2,358,990 1,662,027 34,660,376 8%
641-0631 Organic Resources 1,670,534 231,119 231,119 124,773 37,967 1,401,448 16%
641-0650 Clay Sewage 250 283 283 - - (33) 113%
Total Expenditures by Dept 49,900,408 2,273,560 2,273,560 3,031,648 3,431,540 44,195,308 11%
Expenditures by Type
Personnel 8,060,686 669,166 669,166 582,070 - 7,391,520 8%
Supplies 2,556,060 171,942 171,942 174,600 414,977 1,969,140 23%
Services 16,452,705 812,607 812,607 937,155 3,016,563 12,623,535 23%
Debt Service 716,922 236,374 236,374 206,492 - 480,548 33%
Capital - - - - - - 0%
Transfers Out 22,114,035 383,471 383,471 1,131,332 - 21,730,564 2%
Total Expenditures by Type 49,900,408 2,273,560 2,273,560 3,031,648 3,431,540 44,195,308 11%
Net (12,083,823) 827,057 827,057 190,891 (9,479,339)
Cash Balance 14,298,872 13,949,631
Staffing Budget Actual
Full Time 92 88
Part-Time /Seasonal/Temporary N/A 5
Total 92 93
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Divison: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Supply orders total $256k: $99k repair maintenance parts, $72k chemicals, $44k misc supplies. Open services orders total $1.4 million: $726k
engineering (multiple projects), $423k other contractual services inc Smart Services Agreement, $91k building repair & maint., $60k waste hauling
Organic Resources - $31k trucking of biosolids for land applications.
Sewers – Supply orders total $137k: $56k salt & winter materials, $43.1k street materials. Open services orders total $1.57 million: $1.056 million headworks influent
gate improvements project 116-026, $206k sewer lining - old Clay utility project 117-087, $189.5k emergency repairs to Fox Street/Bowman Creek culvert.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewage Works Operations
Enterprise Funds
City Funds
91
Fund Name Fund Number 642
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 17,620 17,620 5,472 - 27,380 39%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,855,000 - - - - 9,855,000 0%
Total Revenue 9,900,000 17,620 17,620 5,472 - 9,882,380 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 349,920 349,920 1,298,328 2,109,144 9,855,489 20%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 349,920 349,920 1,298,328 2,109,144 9,855,489 20%
Net (2,414,553) (332,301) (332,301) (1,292,856) 26,892
Cash Balance 7,016,075 6,224,132
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Tandem Axle Dump Truck ($207k)
Capital Projects: $967k for Headworks Influent Gate Improvements, $428k for Secondary Treatment Improvements, $361k Farmington lift station rehab project.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewage Works Capital
Enterprise Funds
City Funds
92
Fund Name Fund Number 643
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 12,344 12,344 3,481 - 22,656 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35,000 12,344 12,344 3,481 - 22,656 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 4,386 4,386 2,625 - 30,614 13%
Total Expenditures 35,000 4,386 4,386 2,625 - 30,614 13%
Net - 7,958 7,958 856 (7,958)
Cash Balance 5,160,858 4,636,374
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
93
Fund Name Fund Number 649
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 1,899 1,899 397 - 11,101 15%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,166,379 - - 762,798 - 9,166,379 0%
Total Revenue 9,179,379 1,899 1,899 763,195 - 9,177,480 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 1,000 1,000 1,000 - 9,155,379 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 1,000 1,000 1,000 - 9,155,379 0%
Net 23,000 899 899 762,195 22,101
Cash Balance 857,460 1,577,857
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
94
Fund Name Fund Number 653
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 - - - - 14,700 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,700 - - - - 14,700 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 14,700 - - - 14,700
Cash Balance 4,138,349 4,111,633
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
95
Fund Name Fund Number 659
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 0 0 41 - (0) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 0 0 41 - (0) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 0 0 41 (0)
Cash Balance 145 51,718
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
96
Fund Name Fund Number 661
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,538 1,538 2,379 - 8,462 15%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 1,538 1,538 2,379 - 8,462 15%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 - - 3,000 632,186 0 100%
Transfers Out 10,000 - - - - 10,000 0%
Total Expenditures 642,186 - - 3,000 632,186 10,000 98%
Net (632,186) 1,538 1,538 (621) (1,538)
Cash Balance 643,660 2,885,735
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
East Bank Sewer Separation-Phase 4 $2.6 million
Diamond Ave. Sewer Separation Phase 3, $2.6 million
Prairie Avenue Sewer Separation-Phase I $600,445
Southwood Sewer Separation $919,608
Fairfax Sewer $70,022
East Bank Sewer Separation-Phase 5 $2,096,088
Sewer Sensory Control Network $193,609
Wastewater Treatment Plant Grit/Screening Improvements $186,216
Secondary Improvements $3,723,987
CSO LTCP re-look $1,714,206
Encumbrances: 2016 Sewer Separation Project #114-062 Phase 5
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
97
Fund Name Fund Number 670
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 106,250 637,500 - 1,168,750 8%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 178,225 178,225 273,431 - 3,091,373 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 651 651 - - 11,865 5%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 285,126 285,126 910,931 - 4,271,988 6%
Expenditures
Personnel 2,397,782 169,040 169,040 124,569 - 2,228,742 7%
Supplies 799,598 47,769 47,769 36,541 - 751,829 6%
Services 1,077,725 85,069 85,069 120,916 - 992,656 8%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 301,878 301,878 282,027 - 4,255,236 7%
Net - (16,752) (16,752) 628,904 16,752
Cash Balance 2,053,568 2,084,606
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center is currently managed by SMG Corporation.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Century Center
Enterprise Funds
City Funds
98
Fund Name Fund Number 671
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 74 74 74 - 827 8%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 74 74 74 - 827 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 900 74 74 74 827
Cash Balance 865,426 866,060
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
This fund's only current activity is interest revenue. There are no capital expenditures planned to be spent out of this fund in the foreseeable future.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Century Center Capital
Enterprise Funds
City Funds
99
Fund Name Fund Number 672
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - - - - 221,437 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 4 6 - 109,508 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 4 4 6 - 420,120 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - - - - 306,737 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - - - - 306,737 0%
Net 113,387 4 4 6 113,383
Cash Balance 58,886 57,059
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
100
Fund Name Fund Number 222
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 16 16 67 - 11,384 0%
Charges for Services 3,931,957 301,972 301,972 262,032 - 3,629,985 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 2,241 2,241 763 - 6,759 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,756,150 407,234 407,234 413,124 - 4,348,916 9%
Transfers In - - - - - - 0%
Total Revenue 8,708,507 711,462 711,462 675,986 - 7,997,045 8%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 255,181 255,181 224,165 19,962 2,797,469 9%
222-0606 Building Maintenance 213,832 17,233 17,233 17,416 - 196,599 8%
222-0612 Central Stores 236,428 19,345 19,345 7,004 - 217,083 8%
222-0613 Print Shop 192,329 10,612 10,612 9,240 3,870 177,847 8%
222-0614 Radio Shop 336,927 22,971 22,971 21,982 3,505 310,452 8%
222-0616 Energy/Sustainability 370,560 15,261 15,261 21,324 28,964 326,335 12%
222-0617 Electric & Gas Utilities 4,375,000 363,766 363,766 429,222 2,989,076 1,022,159 77%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,797,688 704,368 704,368 730,352 3,045,376 5,047,944 43%
Expenditures by Type
Personnel 3,459,613 265,782 265,782 228,769 - 3,193,831 8%
Supplies 166,144 23,706 23,706 26,032 13,302 129,136 22%
Services 5,078,972 412,941 412,941 473,602 3,030,404 1,635,627 68%
Debt Service 15,959 1,939 1,939 1,950 1,670 12,350 23%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,797,688 704,368 704,368 730,352 3,045,376 5,047,944 43%
Net (89,181) 7,095 7,095 (54,366) 2,949,100
Cash Balance 1,081,162 1,479,369
Staffing Budget Actual
Full Time 43 41
Part-Time /Seasonal/Temporary N/A 2
Total 43 43
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing and
contracting initiatives, also establish Centralized building and grounds programs. Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to
help pay for CNG powered vehicles.In January Central Services had 1,785 vehicle repairs. Average Fuel prices for Jan is $2.12 for Unleaded and $2.67 for Diesel.
Budgeted amount per gallon is $2.50. Equipment Services continues to purchase new vehicles with compressed natural gas or hybrids. The Compressed Natural Gas
price is $1.29.
Encumbrances: Repair parts, tools, uniforms, repair services, radio shop calibration of equipment, Gas and electric for City Depts., printshop machine leases.
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Central Services
Internal Service Funds
City Funds
101
Fund Name Fund Number 224
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 467 467 84 - 533 47%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 78,000 467 467 84 - 77,533 1%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - - - 12,000 0%
Services 55,000 - - 10,575 - 55,000 0%
Debt Service - - - - - - 0%
Capital 88,036 22,614 22,614 - 46,422 19,000 78%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 22,614 22,614 10,575 46,422 86,000 45%
Net (77,036) (22,147) (22,147) (10,491) (8,467)
Cash Balance 172,153 101,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Central Services Capital
Internal Service Funds
City Funds
102
Fund Name Fund Number 226
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,058,123 177,187 177,187 243,168 - 1,880,936 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 11,316 11,316 3,511 - 28,684 28%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 619 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 2,100,123 188,502 188,502 247,298 - 1,911,621 9%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 19,540 19,540 17,866 6,623 236,562 10%
226-0412 Liability Insurance 1,158,406 43,410 43,410 45,537 - 1,114,996 4%
226-0417 Business Insurance 665,269 18,256 18,256 45,354 2,820 644,193 3%
226-0418 Workers' Compensation 680,717 59,655 59,655 119,520 84,331 536,731 21%
Total Expenditures by Dept 2,767,116 140,861 140,861 228,276 93,773 2,532,481 8%
Expenditures by Type
Personnel 277,445 21,227 21,227 18,211 - 256,218 8%
Supplies 26,982 1,096 1,096 2,575 5,008 20,878 23%
Services 2,462,689 118,538 118,538 207,490 88,765 2,255,386 8%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 2,767,116 140,861 140,861 228,276 93,773 2,532,481 8%
Net (666,993) 47,641 47,641 19,022 (620,861)
Cash Balance 4,715,161 4,671,746
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A 0
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,052,820 in 2018 for expected liability claims. At the end of January, only $8,524 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of January, workers compensation activities totaled $56,522.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Liability Insurance
Internal Service Funds
City Funds
103
Fund Name Fund Number 278
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,802 1,802 561 - 2,198 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 240 240 - - (240) 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 2,042 2,042 561 - 1,958 51%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 - - - - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - - - 10,000 0%
Net (6,000) 2,042 2,042 561 (8,042)
Cash Balance 753,806 753,413
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. This fund pays for police vehicle off duty accident claims. Claims have
been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
104
Fund Name Fund Number 279
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 6,850,931 584,945 584,945 430,621 - 6,265,986 9%
Transfers In - - - - - - 0%
Total Revenue 6,850,931 584,945 584,945 430,621 - 6,265,986 9%
Expenditures by Dept
279-0104 311 Call Center 595,066 39,410 39,410 39,934 721 554,935 7%
279-0672 Information Technology 6,430,317 164,512 164,512 248,129 980,374 5,285,431 18%
226-0417 Business Insurance 129,729 31,139 31,139 37,266 125,718 (27,128) 121%
Total Expenditures by Dept 7,155,112 235,061 235,061 325,330 1,106,813 5,813,238 19%
Expenditures by Type
Personnel 2,373,819 153,864 153,864 144,748 - 2,219,955 6%
Supplies 117,065 10,257 10,257 1,308 5,065 101,743 13%
Services 4,443,113 62,335 62,335 167,264 1,101,748 3,279,030 26%
Debt Service 221,115 8,606 8,606 12,010 - 212,509 4%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 235,061 235,061 325,330 1,106,813 5,813,238 19%
Net (304,181) 349,884 349,884 105,292 452,748
Cash Balance 1,938,966 183,013
Staffing Budget Actual
Full Time 27 24
Part-Time /Seasonal/Temporary N/A 1
Total 27 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 17 full-time employees.
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
105
Fund Name Fund Number 711
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,441,596 1,536,074 1,536,074 1,499,317 - 16,905,522 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 24,095 24,095 5,334 - 35,905 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 1,844 1,844 6,503 - 8,156 18%
Transfers In - - - - - - 0%
Total Revenue 18,511,596 1,562,014 1,562,014 1,511,154 - 16,949,582 8%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 6,063 6,063 12,250 90,215 66,722 59%
Services 1,363,360 16,400 16,400 14,395 1,312,012 34,947 97%
Insurance 16,205,444 1,413,867 1,413,867 1,033,440 - 14,791,577 9%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,436,330 1,436,330 1,060,085 1,402,228 15,306,961 16%
Net 366,078 125,684 125,684 451,069 1,642,622
Cash Balance 10,046,367 7,190,558
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic. The clinic opened on January 18, 2016, and was set in place with the understanding that the City
should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
106
Fund Name Fund Number 713
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 542 542 217 - 1,458 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 542 542 217 - 1,458 27%
Expenditures
Personnel 60,000 - - 5,729 - 60,000 0%
Supplies - - - - - - 0%
Services 20,000 - - 309 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 - - 6,038 - 80,000 0%
Net (78,000) 542 542 (5,821) (78,542)
Cash Balance 226,171 280,731
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. In 2018, nothing has been paid so far for outplacement services.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Unemployment Compensation
Internal Service Funds
City Funds
107
Fund Name Fund Number 714
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 - - - - 155,694 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,694 - - - - 155,694 0%
Expenditures
Personnel 155,694 - - - - 155,694 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 - - - - 155,694 0%
Net - - - - -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
108
Fund Name Fund Number 701
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,404 1,404 335 - 3,096 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 2,362 2,362 - - (2,362) 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 3,766 3,766 335 - 5,213,372 0%
Expenditures
Personnel 5,105,307 373,441 373,441 388,367 - 4,731,867 7%
Supplies 200 - - 10 67 133 34%
Services 6,950 69 69 78 - 6,881 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 373,509 373,509 388,455 67 4,738,881 7%
Net 104,681 (369,743) (369,743) (388,119) 474,492
Cash Balance 94,286 (220,547)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Fire Pension
Trust Funds
City Funds
109
Fund Name Fund Number 702
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - - - - 5,993,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 2,501 2,501 864 - 1,999 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 14 14 1,523 - 7,986 0%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 2,515 2,515 2,386 - 6,002,985 0%
Expenditures
Personnel 6,575,252 593,113 593,113 512,961 - 5,982,139 9%
Supplies 800 - - - - 800 0%
Services 7,400 91 91 92 - 7,309 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 593,204 593,204 513,053 - 5,990,248 9%
Net (577,952) (590,689) (590,689) (510,667) 12,737
Cash Balance 294,311 281,887
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Police Pension
Trust Funds
City Funds
110
Fund Name Fund Number 730
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 68 68 22 - 182 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 68 68 22 - 182 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 68 68 22 (24,818)
Cash Balance 28,538 28,825
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$6,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
City Cemetery Trust
Trust Funds
City Funds
111
Fund Name Fund Number 324
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - - - - 18,358,133 0%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - - - - 395,000 0%
Grants/Intergovernmental 365,000 - - - - 365,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 70,364 70,364 23,028 - 129,636 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,155,853 93,352 93,352 54,377 - 5,062,501 2%
Transfers In 34,000 2,362 2,362 1,571 - 31,638 7%
Total Revenue 24,507,986 166,079 166,079 78,976 - 24,341,907 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,940,241 1,625,439 1,625,439 277,138 2,279,337 1,035,466 79%
Debt Service 8,059,345 1,936,500 1,936,500 3,549,640 - 6,122,845 24%
Capital 32,356,596 419,217 419,217 521,620 15,652,311 16,285,068 50%
Transfers Out - - - - - - 0%
Total Expenditures 45,356,182 3,981,156 3,981,156 4,348,398 17,931,648 23,443,379 48%
Net (20,848,196) (3,815,077) (3,815,077) (4,269,422) 898,528
Cash Balance 29,700,142 28,250,144
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements; Fire
Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $119K for Berlin Place; $648 for Fire Station #4; and $103K for Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
112
Fund Name Fund Number 422
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - - - - 420,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 5,328 5,328 1,411 - 10,672 33%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 436,000 5,328 5,328 1,411 - 430,672 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 479 - - - 479 0 100%
Debt Service - - - - - - 0%
Capital 1,885,437 - - - 885,437 1,000,000 47%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 - - - 885,916 1,000,000 47%
Net (1,449,916) 5,328 5,328 1,411 (569,328)
Cash Balance 2,281,752 1,962,469
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
113
Fund Name Fund Number 425
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 366 366 125 - 1,340 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 9,633 9,633 10,342 - 185,675 5%
Transfers In - - - - - - 0%
Total Revenue 197,014 10,000 10,000 10,467 - 187,014 5%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 1,209 1,209 131 - 9,133 12%
Services 147,824 6,403 6,403 5,010 - 141,421 4%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 7,611 7,611 5,141 - 150,555 5%
Net 38,848 2,388 2,388 5,326 36,460
Cash Balance 179,123 192,136
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 429
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - - - - 2,300,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 350 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 20,282 20,282 5,577 - 36,718 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 3,548 3,548 - - (3,548) 0%
Transfers In - - - - - - 0%
Total Revenue 2,357,000 23,830 23,830 5,927 - 2,333,170 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 145,246 19,732 19,732 26,980 125,515 (1) 100%
Debt Service - - - - - - 0%
Capital 7,442,445 283,280 283,280 164 4,409,165 2,750,000 63%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 303,011 303,011 27,144 4,534,680 2,750,000 64%
Net (5,230,691) (279,181) (279,181) (21,217) (416,830)
Cash Balance 8,497,961 7,854,433
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 430
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - - - - 2,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 18,064 18,064 3,108 - 44,936 29%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,463,000 18,064 18,064 3,108 - 2,444,936 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,625,430 1,770 1,770 - 1,222,959 400,701 75%
Debt Service - - - - - - 0%
Capital 5,930,596 1,418 1,418 146,124 2,330,178 3,599,000 39%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 3,188 3,188 146,124 3,553,138 3,999,701 47%
Net (5,093,026) 14,876 14,876 (143,016) (1,554,765)
Cash Balance 7,851,459 4,499,259
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 432
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 3,646 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 3,646 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 3,961,667 - - 0%
Net - - - (3,958,020) -
Cash Balance - 900,244
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 435
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 368 368 77 - 782 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,150 368 368 77 - 782 32%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - - 4,200 140,450 3%
Net (143,500) 368 368 77 (139,668)
Cash Balance 201,167 156,810
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Jospeh County. Then the fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 436
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - - - - 4,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 5,385 5,385 442 - 115 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,405,500 5,385 5,385 442 - 4,400,115 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,724 - - - - 10,724 0%
Debt Service 4,309,276 1,234,500 1,234,500 1,236,500 - 3,074,776 29%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,320,000 1,234,500 1,234,500 1,236,500 - 3,085,500 29%
Net 85,500 (1,229,115) (1,229,115) (1,236,058) 1,314,615
Cash Balance 2,258,129 1,160,295
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds begin in February 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 433
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 18 18 6 - 117 13%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 18 18 6 - 117 13%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - - - - 4,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - - - - 4,500 0%
Net (4,365) 18 18 6 (4,383)
Cash Balance 7,409 8,459
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 439
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 1,469 1,469 1,614 - 1,031 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500 1,469 1,469 1,614 - 1,031 59%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 2,500 1,469 1,469 1,614 1,031
Cash Balance 614,534 2,152,036
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 454
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 926 926 288 - 2,974 24%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 926 926 288 - 2,974 24%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 926 926 288 (47,026)
Cash Balance 387,553 383,383
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 754
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 - - - - 183,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 - - - - 27,000 0%
Transfers In - - - - - - 0%
Total Revenue 210,000 - - - - 210,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 - - - - 142,000 0%
Debt Service 15,000 - - - - 15,000 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 - - - - 157,000 0%
Net 53,000 - - - 53,000
Cash Balance 2,917,106 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to Trustee fees charged by the Trustee bank.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Industrial Revolving Fund
Redevelopment Funds
City Funds
123
Fund Name Fund Number 315
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 2,489 2,489 780 - 11,511 18%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 2,489 2,489 780 - 11,511 18%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 884 884 588 - 13,116 6%
Total Expenditures 14,000 884 884 588 - 13,116 6%
Net - 1,604 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 317
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 1,239 1,239 385 - 3,761 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 1,239 1,239 385 - 3,761 25%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 1,239 1,239 385 3,761
Cash Balance 518,430 512,851
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 328
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 4,160 4,160 1,303 - 15,840 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 4,160 4,160 1,303 - 15,840 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 1,478 1,478 983 - 18,522 7%
Total Expenditures 20,000 1,478 1,478 983 - 18,522 7%
Net - 2,682 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 752
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 - - - - 2,700 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 - - - - 3,364,500 0%
Total Revenue 3,367,200 - - - - 3,367,200 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - - - - 3,105,829 0%
Capital - - - - - - 0%
Transfers Out 260,000 - - - - 260,000 0%
Total Expenditures 3,365,829 - - - - 3,365,829 0%
Net 1,371 - - - 1,371
Cash Balance 522,232 1,232,769
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2009 Morris PAC refunding (debt schedule #11), 2011 Century Center refunding (#7), 2013 Century Center refunding (#62), and 2015
Eddy Street Commons refunding (#54). Debt payments are made twice a year, in February and August.
The 2009 Morris PAC bonds are scheduled to be paid off in 2017 and the 2011 Century Center bonds are scheduled to be paid off in 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
City Funds
127
Fund Name Fund Number 756
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 - - - - 2,500 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 - - - - 1,714,000 0%
Total Revenue 1,716,500 - - - - 1,716,500 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - - - - 1,709,794 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - - - - 1,709,794 0%
Net 6,706 - - - 6,706
Cash Balance 1,718,645 2,108,440
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Smart Streets Debt Service
Debt Service Funds
City Funds
128
Fund Name Fund Number 758
Fund Type Date Updated 2/21/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 561,117
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Because debt was paid off in early 2017, there will be no further activity in 2018 and this fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2018
Erskine Village Debt Service
Debt Service Funds
City Funds
129