HomeMy WebLinkAbout2018-02 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
21 Special Revenue Funds
59 Debt Service/Capital Project Funds
78 Enterprise Funds
101 Internal Service Funds
109 Trust Funds
112 Redevelopment Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
February 28, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 78 287 Emergency Medical Services Capital
79 288 Emergency Medical Services Operating
General Fund Departments 80 600 Consolidated Building Fund
9 101-0101 Mayor 81 601 Parking Garages
10 101-0201 City Clerk 82 610 Solid Waste Operations
11 101-0301 Common Council 83 611 Solid Waste Capital
12 101-0302 WNIT Contract 84 620 Water Works Operations
13 101-0401 Administration & Finance 85 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 86 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 87 625 Water Works Sinking
16 101-0501 Legal Department 88 626 Water Works Bond Reserve
17 101-0602 Engineering 89 629 Water Works Reserve Operations & Maintenance
18 101-0801 Police Department 90 640 Sewer Repair Insurance
19 101-0901 Fire Department 91 641 Sewage Works Operations
20 101-1008 Human Rights 92 642 Sewage Works Capital
93 643 Sewage Works Reserve Operations & Maint.
Special Revenue Funds 94 649 Sewage Sinking
21 102 Rainy Day 95 653 Sewage Debt Service Reserve
22 201 Parks & Recreation 96 659 Sewer Bond 2011
23 202 Motor Vehicle Highway 97 661 Sewer Bond 2012
24 203 Recreation Nonreverting 98 670 Century Center
25 209 Studebaker-Oliver Revitalizing Grants 99 671 Century Center Capital
26 210 Economic Development State Grants 100 672 Century Center Energy Conservation Debt Svc
27 211 Department of Community Investment (DCI)
28 212 Dept of Community Investment Grants Internal Service Funds
29 216 Police State Seizures 101 222 Central Services
30 217 Gift, Donation, Bequest 102 224 Central Services Capital
31 218 Police Curfew Violations 103 226 Liability Insurance
32 219 Unsafe Building 104 278 Take Home Vehicle Police
33 220 Law Enforcement Continuing Education 105 279 IT / Innovation / 311 Call Center
34 221 Landlord Registration 106 711 Self-Funded Employee Benefits
35 227 Loss Recovery 107 713 Unemployment Compensation
36 244 Emergency Phone System 108 714 Parental Leave
37 249 Public Safety LOIT
38 251 Local Roads & Streets Trust Funds
39 252 Excess Welfare Distribution 109 701 Firefighters Pension
40 257 LOIT Special Distribution 110 702 Police Pension
41 258 Human Rights Federal Grant 111 730 City Cemetery
42 265 Local Road & Bridge Grant
43 271 Eastrace Waterway Redevelopmemt Commission Funds
44 273 Morris PAC / Palais Royale Marketing 112 324 TIF - River West Development Area (Airport)
45 274 Morris PAC / Self-Promotion 113 422 TIF - West Washington
46 280 Police Block Grants 114 425 TIF - Leighton Plaza (Redevelop Retail)
47 281 Economic Develop Commission-Revenue Bonds 115 429 TIF - River East Development Area (NE Dev)
48 289 HAZMAT 116 430 TIF - Southside Development #1
49 291 Indiana River Rescue 117 432 TIF - Southside Development #3
50 292 Police Grants 118 435 TIF - Douglas Road
51 294 Regional Police Academy 119 436 TIF - River East Residential (NE Res)
52 295 COPS MORE Grant 120 433 Redevelopment General
53 299 Police Federal Drug Enforcement 121 439 Certified Technology Park
54 404 County Option Income Tax 122 454 Airport Urban Enterprise Zone
55 408 Economic Development Income Tax 123 754 Industrial Revolving Fund
56 410 Urban Development Action Grant 124 315 Redevelopment Bond - Airport Taxable
57 655 Project Releaf 125 317 Coveleski Debt Service Reserve
58 705 Police K-9 Unit 126 328 Redevelopment Bond - Palais Royale
127 752 South Bend Redevelopment Authority
Debt Service/Capital Project Funds 128 756 Smart Streets Debt Service
59 313 Football Hall of Fame Debt Service 129 758 Erskine Village Debt Service
60 755 South Bend Building Corp
61 757 Parks Bond Debt Service
62 377 Professional Sports Development
63 760 Eddy Street Commons Debt Service
64 401 Coveleski Stadium Capital
65 403 Zoo Endowment
66 405 Park Nonreverting Capital
67 406 Cumulative Capital Development
68 407 Cumulative Capital Improvement
69 412 Major Moves Construction
70 416 Morris Performing Arts Center Capital
71 450 Palais Royale Historic Preservation
72 471 2017 Parks Bond
73 677 Football Hall of Fame Capital
74 750 Equipment/Vehicle Leasing
75 751 Parks Bond Capital
76 753 Smart Streets Bond Capital
77 759 Eddy Street Commons Capital
2
February 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of February 28, 2018, total revenue for the year was $33,304,836, 10% of estimated revenue. As of
February 28, 2017, total revenue received was $43,104,406. Revenue was higher this time last year due
to the timing of inter-fund transfers. Property taxes are received in June and December each year and are
budgeted at $77,600,790 in 2018. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be
$29,256,797 in 2018, to be received in monthly installments of $2.44 million.
As of February 28, 2018, total expenditures were $49,321,953 and outstanding encumbrances were
$75,767,930, a total of $125,089,883 which represents 27% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 11% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $56,094,757 as of February 28, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
February 28, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,006,889 1,297,938 2,648,459 2,615,976 57,358,430 4%
Special Revenue
102 Rainy Day 80,000 16,629 41,251 15,417 38,749 52%
201 Parks & Recreation 16,200,516 73,197 320,160 503,166 15,880,356 2%
202 Motor Vehicle Highway 11,288,058 469,318 1,048,878 1,541,749 10,239,180 9%
203 Recreation Nonreverting 1,523,436 75,029 166,737 150,702 1,356,699 11%
209 Studebaker-Oliver Revitalizing Grants 205,014 4,300 41,728 25,868 163,286 20%
210 Economic Development State Grants 75,887 673 3,994 510 71,893 5%
211 Department of Community Investment (DCI)2,654,656 10,408 108,258 404,877 2,546,398 4%
212 Dept of Community Investment Grants 2,941,929 376,204 378,647 605,166 2,563,282 13%
216 Police State Seizures 32,000 4,179 4,663 13,412 27,337 15%
217 Gift, Donation, Bequest 45,800 403 19,370 51,996 26,430 42%
218 Police Curfew Violations 300 21 52 44 248 17%
219 Unsafe Building 908,773 10,793 19,091 164,153 889,682 2%
220 Law Enforcement Continuing Education 271,500 18,710 46,077 47,610 225,423 17%
221 Landlord Registration 6,000 200 255 2,530 5,745 4%
227 Loss Recovery 4,000 1,226 3,255 1,471 745 81%
249 Public Safety LOIT 7,635,539 636,475 1,274,388 1,245,725 6,361,151 17%
251 Local Roads & Streets 1,868,000 163,889 367,162 195,326 1,500,838 20%
257 LOIT Special Distribution 2,240,000 10,003 11,970 6,605 2,228,030 1%
258 Human Rights Federal Grant 167,400 6,333 17,479 96,287 149,921 10%
265 Local Road & Bridge Grant - - - 1,000,000 - 0%
271 Eastrace Waterway - - - 2 - 0%
273 Morris PAC / Palais Royale Marketing 20,400 89 419 617 19,981 2%
274 Morris PAC / Self-Promotion 100,000 11,010 12,132 - 87,868 12%
280 Police Block Grants 35 6 16 6 19 45%
281 Economic Develop Commission-Revenue Bonds 200 45 112 42 88 56%
289 HAZMAT 10,200 44 109 40 10,091 1%
291 Indiana River Rescue 45,500 8,022 15,516 16,421 29,984 34%
294 Regional Police Academy 22,500 8,737 16,546 10,017 5,954 74%
295 COPS MORE Grant 92,000 26,664 28,160 37,386 63,840 31%
299 Police Federal Drug Enforcement 51,000 6,377 6,541 311 44,459 13%
404 County Option Income Tax 11,611,424 954,707 1,883,856 1,792,592 9,727,568 16%
408 Economic Development Income Tax 11,285,625 913,974 1,837,150 3,023,137 9,448,475 16%
410 Urban Development Action Grant 138,728 10,139 11,268 860 127,460 8%
655 Project Releaf 445,800 38,649 77,802 74,878 367,998 17%
705 Police K-9 Unit 2,020 5 12 4 2,008 1%
Special Revenue Total 71,974,240 3,856,459 7,763,052 11,028,927 64,211,188 11%
City Debt Service
313 Football Hall of Fame Debt Service 1,258,617 22 22 56 1,258,595 0%
755 South Bend Building Corp 2,636,025 1,324,193 1,324,193 1,326,786 1,311,832 50%
757 Parks Bond Debt Service 379,907 31,935 31,935 65,162 347,972 8%
760 Eddy Street Commons Debt Service 1,279,472 425 425 - 1,279,047 0%
City Debt Service Total 5,554,021 1,356,575 1,356,575 1,392,005 4,197,446 24%
Capital Project
377 Professional Sports Development 620,000 - 37 80,865 619,963 0%
401 Coveleski Stadium Capital 44,250 88 219 137 44,031 0%
403 Zoo Endowment 400 - - 76 400 0%
405 Park Nonreverting Capital 120,600 299 789 4,740 119,811 1%
406 Cumulative Capital Development 459,200 976 2,312 793 456,888 1%
407 Cumulative Capital Improvement 278,500 (220,745) 1,679 150,560 276,821 1%
412 Major Moves Construction 518,178 312,097 319,059 600,167 199,119 62%
416 Morris Performing Arts Center Capital 129,000 11,683 14,199 13,100 114,801 11%
450 Palais Royale Historic Preservation 17,100 621 4,608 2,094 12,492 27%
471 2017 Parks Bond 3,000 - - - 3,000 0%
677 Football Hall of Fame Capital 5,000 723 1,798 750 3,202 36%
750 Equipment/Vehicle Leasing 4,604,750 718 917 298 4,603,833 0%
751 Parks Bond Capital 4,500 557 557 369 3,943 12%
753 Smart Streets Bond Capital 1,500 177 177 604 1,323 12%
759 Eddy Street Commons Capital 2,000 34 34 - 1,966 2%
Capital Project Total 6,807,978 107,226 346,385 854,554 6,461,593 5%
Enterprise
287 Emergency Medical Services Capital 585,000 9,083 1,097,957 1,803,900 (512,957) 188%
288 Emergency Medical Services Operating 5,186,384 245,130 567,409 739,542 4,618,975 11%
600 Consolidated Building Fund 2,862,755 154,158 278,994 751,812 2,583,761 10%
601 Parking Garages 1,229,600 85,121 207,845 199,054 1,021,755 17%
610 Solid Waste Operations 5,474,191 429,729 859,889 917,613 4,614,302 16%
611 Solid Waste Capital 1,077,506 293,038 293,133 419 784,373 27%
620 Water Works Operations 17,169,352 1,134,571 2,234,681 2,227,335 14,934,671 13%
622 Water Works Capital 25,000 3,471 8,600 3,892 16,400 34%
624 Water Works Customer Deposit 15,000 2,451 6,082 2,333 8,918 41%
625 Water Works Sinking 2,009,217 165,664 332,582 329,113 1,676,635 17%
626 Water Works Bond Reserve 16,000 2,280 5,615 2,227 10,385 35%
629 Water Works Reserve Operations & Maintenance 75,250 4,227 62,737 155,016 12,513 83%
640 Sewer Repair Insurance 626,535 56,067 113,104 109,269 513,431 18%
641 Sewage Works Operations 37,816,585 3,184,957 6,285,574 6,369,664 31,531,011 17%
642 Sewage Works Capital 9,900,000 11,009 28,629 410,026 9,871,371 0%
643 Sewage Works Reserve Operations & Maint.35,000 246,543 258,887 7,015 (223,887) 740%
649 Sewage Sinking 9,179,379 1,383 3,282 764,378 9,176,097 0%
653 Sewage Debt Service Reserve 14,700 3,678 3,678 955 11,022 25%
659 Sewer Bond 2011 - 0 1 80 (1) 0%
661 Sewer Bond 2012 10,000 1,039 2,577 4,580 7,423 26%
670 Century Center 4,557,114 320,545 605,671 1,122,607 3,951,443 13%
671 Century Center Capital 900 66 140 140 760 16%
672 Century Center Energy Conservation Debt Svc 420,124 221,441 221,445 9 198,679 53%
Enterprise Total 98,285,592 6,575,652 13,478,513 15,920,982 84,807,079 14%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
February 28, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,708,507 743,850 1,455,313 1,364,066 7,253,194 17%
224 Central Services Capital 78,000 262 729 157 77,271 1%
226 Liability Insurance 2,100,123 194,951 383,454 529,897 1,716,669 18%
278 Take Home Vehicle Police 4,000 1,457 3,498 1,136 502 87%
279 IT / Innovation / 311 Call Center 6,850,931 568,346 1,153,291 861,242 5,697,640 17%
711 Self-Funded Employee Benefits 18,511,596 1,526,723 3,088,737 2,974,818 15,422,859 17%
713 Unemployment Compensation 2,000 365 907 431 1,093 45%
714 Parental Leave 155,694 - - - 155,694 0%
Internal Service Total 36,410,851 3,035,954 6,085,929 5,731,747 30,324,922 17%
Trust & Agency
701 Firefighters Pension 5,217,138 642 4,408 419 5,212,730 0%
702 Police Pension 6,005,500 1,314 3,829 3,610 6,001,671 0%
730 City Cemetery 250 46 114 44 136 46%
Trust & Agency Total 11,222,888 2,002 8,352 4,073 11,214,537 0%
City Funds Total 290,262,459 16,231,806 31,687,265 37,548,263 258,575,194 11%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 24,539,693 208,028 374,107 197,053 24,165,586 2%
422 TIF - West Washington 436,000 3,682 9,010 2,908 426,990 2%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 11,541 21,541 24,663 175,473 11%
429 TIF - River East Development Area (NE Dev)2,357,000 13,582 37,412 12,626 2,319,588 2%
430 TIF - Southside Development #1 2,463,000 12,668 30,732 567,757 2,432,268 1%
432 TIF - Southside Development #3 - - - 7,130 - 0%
435 TIF - Douglas Road 1,150 324 692 197 458 60%
436 TIF - River East Residential (NE Res)4,405,500 - 5,385 442 4,400,115 0%
Tax Increment Financing Total 34,399,357 249,826 478,880 812,775 33,920,477 1%
Redevelopment
433 Redevelopment General 135 12 30 13 105 22%
439 Certified Technology Park 2,500 992 2,461 3,255 40 98%
454 Airport Urban Enterprise Zone 3,900 626 1,552 580 2,348 40%
754 Industrial Revolving Fund 210,000 14,682 14,682 - 195,318 7%
Redevelopment Total 216,535 16,311 18,724 3,848 197,811 9%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,677 4,165 1,572 9,835 30%
317 Coveleski Debt Service Reserve 5,000 837 2,076 776 2,924 42%
328 Redevelopment Bond - Palais Royale 20,000 2,803 6,964 2,627 13,036 35%
752 South Bend Redevelopment Authority 3,367,200 249,971 249,971 772,669 3,117,229 7%
756 Smart Streets Debt Service 1,716,500 856,792 856,792 179 859,708 50%
758 Erskine Village Debt Service - - - 3,961,697 - 0%
Debt Service Total 5,122,700 1,112,079 1,119,967 4,739,519 4,002,733 22%
Redevelopment Commission Controlled Funds Total 39,738,592 1,378,217 1,617,571 5,556,142 38,121,021 4%
Grand Total 330,001,051 17,610,023 33,304,836 43,104,406 296,696,215 10%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
February 28, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 71,445 137,687 116,935 373 770,083 15%
101-0201 City Clerk 573,553 49,121 90,586 81,656 47,606 435,361 24%
101-0301 Common Council 670,013 61,913 109,697 83,179 110,456 449,860 33%
101-0302 WNIT Contract 43,000 - - - 43,000 - 100%
101-0401 Administration & Finance 2,639,826 157,607 339,122 363,211 62,971 2,237,733 15%
101-0404 Morris Performing Arts Center 1,320,791 73,169 139,191 154,930 20,359 1,161,241 12%
101-0405 Palais Royale 541,428 30,996 55,585 55,060 13,749 472,093 13%
101-0501 Legal Department 1,200,973 80,377 161,349 174,368 4,504 1,035,120 14%
101-0602 Engineering 1,750,084 113,041 210,247 169,955 159,456 1,380,380 21%
101-0801 Police Department 29,626,242 2,055,904 4,609,408 4,483,368 684,747 24,332,087 18%
101-0901 Fire Department 21,439,343 1,610,625 3,313,107 3,111,930 238,646 17,887,590 17%
101-1008 Human Rights 447,133 39,414 64,087 77,969 8,443 374,604 16%
General Fund Total 61,160,528 4,343,611 9,230,067 8,872,560 1,394,310 50,536,151 17%
Special Revenue
201 Parks & Recreation 16,417,948 1,285,278 2,146,076 1,952,498 694,133 13,577,740 17%
202 Motor Vehicle Highway 12,387,981 929,777 1,859,278 1,625,569 455,057 10,073,646 19%
203 Recreation Nonreverting 1,616,634 76,096 125,148 99,200 124,981 1,366,505 15%
209 Studebaker-Oliver Revitalizing Grants 1,041,098 3,179 18,048 75,294 83,051 940,000 10%
210 Economic Development State Grants 257,133 - - - 185,120 72,013 72%
211 Department of Community Investment (DCI)3,077,096 228,512 428,341 369,255 218,887 2,429,869 21%
212 Dept of Community Investment Grants 5,874,598 218,522 460,953 675,826 2,620,063 2,793,582 52%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 46,161 - 3,461 72,900 200 42,500 8%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 972,413 47,800 101,928 123,341 422,436 448,049 54%
220 Law Enforcement Continuing Education 594,624 16,555 74,429 64,609 36,066 484,129 19%
221 Landlord Registration 1,000 - - 10 - 1,000 0%
227 Loss Recovery 515,323 26,251 134,208 3,345 131,115 250,000 51%
244 Emergency Phone System - - - - - - 0%
249 Public Safety LOIT 7,622,970 597,065 1,088,341 954,027 - 6,534,629 14%
251 Local Roads & Streets 3,088,508 41,614 41,614 214,800 1,092,728 1,954,166 37%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,113,349 64,142 146,851 43,351 1,080,965 2,885,534 30%
258 Human Rights Federal Grant 163,234 1,644 15,656 20,293 2,121 145,457 11%
265 Local Road & Bridge Grant 437,632 1,755 2,655 - 434,977 0 100%
271 Eastrace Waterway - - - - - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - - 2,798 - 18,000 0%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
289 HAZMAT 10,000 - - 685 - 10,000 0%
291 Indiana River Rescue 101,800 231 851 1,674 2,395 98,554 3%
292 Police Grants - - - 4,062 - - 0%
294 Regional Police Academy 22,500 964 4,326 445 - 18,174 19%
295 COPS MORE Grant 112,785 960 27,162 14,416 24,045 61,578 45%
299 Police Federal Drug Enforcement 51,000 - - 34,337 - 51,000 0%
404 County Option Income Tax 11,726,673 1,218,145 1,869,905 2,443,159 331,250 9,525,519 19%
408 Economic Development Income Tax 12,068,344 175,790 346,119 2,625,768 852,896 10,869,330 10%
410 Urban Development Action Grant 610,131 31,814 31,814 30,702 - 578,318 5%
655 Project Releaf 702,042 3,043 6,310 105,617 - 695,732 1%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 83,735,997 4,969,137 8,933,472 11,557,977 8,792,485 66,010,040 21%
City Debt Service
313 Football Hall of Fame Debt Service 1,258,617 - 633,000 635,000 - 625,617 50%
755 South Bend Building Corp 2,636,025 - - - - 2,636,025 0%
757 Parks Bond Debt Service 380,107 - - - - 380,107 0%
760 Eddy Street Commons Debt Service 3,779,472 - - - 2,500,000 1,279,472 66%
City Debt Service Total 8,054,221 - 633,000 635,000 2,500,000 4,921,221 39%
Capital Project
377 Professional Sports Development 814,870 100,800 462,190 468,440 - 352,680 57%
401 Coveleski Stadium Capital 145,000 - - - - 145,000 0%
403 Zoo Endowment - - - - - - 0%
405 Park Nonreverting Capital 232,872 17,281 55,621 63,125 21,396 155,855 33%
406 Cumulative Capital Development 459,200 27,896 223,126 140,546 - 236,074 49%
407 Cumulative Capital Improvement 278,500 - 249,500 185,125 - 29,000 90%
412 Major Moves Construction 2,573,799 94,995 95,974 543 1,009,478 1,468,347 43%
416 Morris Performing Arts Center Capital 109,500 - - 408 59,076 50,424 54%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
471 2017 Parks Bond 10,309,100 17,750 17,750 - - 10,291,350 0%
677 Football Hall of Fame Capital 129,227 8,730 14,024 18,725 6,111 109,092 16%
750 Equipment/Vehicle Leasing 7,590,534 - - 983,042 2,876,348 4,714,186 38%
751 Parks Bond Capital 3,045,118 142,569 142,569 63,156 2,945,227 (42,678) 101%
753 Smart Streets Bond Capital 2,101,500 12,431 12,431 986,652 - 2,089,069 1%
759 Eddy Street Commons Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Capital Project Total 66,937,970 422,451 1,273,184 2,909,761 23,021,388 42,643,398 36%
Enterprise
287 Emergency Medical Services Capital 3,078,454 245,348 477,486 386,396 728,514 1,872,454 39%
288 Emergency Medical Services Operating 6,431,746 438,738 889,940 795,032 93,862 5,447,944 15%
600 Consolidated Building Fund 4,643,250 311,536 721,765 560,077 121,007 3,800,478 18%
601 Parking Garages 1,175,344 57,981 134,117 104,932 17,530 1,023,697 13%
610 Solid Waste Operations 5,496,049 690,851 1,043,883 801,782 717,867 3,734,299 32%
611 Solid Waste Capital 1,076,706 146,711 331,931 433,613 - 744,775 31%
620 Water Works Operations 18,018,030 1,407,153 2,785,901 2,760,222 1,094,868 14,137,261 22%
622 Water Works Capital 1,578,570 - 1,642 289,715 408,928 1,168,000 26%
624 Water Works Customer Deposit 15,000 2,451 3,740 2,048 - 11,260 25%
625 Water Works Sinking 2,009,217 569 1,849 1,104 - 2,007,368 0%
626 Water Works Bond Reserve 16,000 - - - - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 4,227 6,452 3,289 - 16,548 28%
640 Sewer Repair Insurance 632,224 43,609 65,473 94,790 186,497 380,254 40%
641 Sewage Works Operations 49,900,408 2,926,963 5,200,523 5,068,628 2,572,234 42,127,651 16%
642 Sewage Works Capital 12,314,553 280,581 630,501 1,686,317 1,837,614 9,846,438 20%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
February 28, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
643 Sewage Works Reserve Operations & Maint.35,000 8,317 12,703 6,160 - 22,297 36%
649 Sewage Sinking 9,156,379 500 1,500 1,500 - 9,154,879 0%
659 Sewer Bond 2011 - - - - - - 0%
661 Sewer Bond 2012 642,186 501,426 501,426 169,950 130,759 10,000 98%
670 Century Center 4,557,114 328,776 630,654 631,504 - 3,926,460 14%
671 Century Center Capital - - - - - - 0%
672 Century Center Energy Conservation Debt Svc 306,737 - - - - 306,737 0%
Enterprise Total 121,105,967 7,395,738 13,441,485 13,797,059 7,909,682 99,754,800 18%
Internal Service
222 Central Services 8,797,688 806,323 1,510,691 1,378,997 2,492,430 4,794,567 46%
224 Central Services Capital 155,036 16,567 39,181 14,585 31,955 83,900 46%
226 Liability Insurance 2,767,116 443,667 584,529 356,688 198,297 1,984,290 28%
278 Take Home Vehicle Police 10,000 - - 972 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 632,764 867,826 532,410 965,797 5,321,490 26%
711 Self-Funded Employee Benefits 18,145,518 941,195 2,377,524 2,403,227 1,405,122 14,362,872 21%
713 Unemployment Compensation 80,000 565 565 14,079 - 79,435 1%
714 Parental Leave 155,694 1,765 1,765 - - 153,929 1%
Internal Service Total 37,266,164 2,842,846 5,382,081 4,700,958 5,093,601 26,790,483 28%
Trust & Agency
701 Firefighters Pension 5,112,457 517,553 891,062 784,964 - 4,221,395 17%
702 Police Pension 6,583,452 510,652 1,103,856 1,024,240 - 5,479,596 17%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 1,028,205 1,994,918 1,809,204 - 9,725,991 17%
City Funds Total 389,981,756 21,001,989 40,888,206 44,282,518 48,711,466 300,382,084 23%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 1,852,277 5,833,432 4,471,448 18,031,517 21,491,233 53%
422 TIF - West Washington 1,885,916 74,176 74,176 - 811,739 1,000,000 47%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 3,202 10,813 14,443 - 147,353 7%
429 TIF - River East Development Area (NE Dev)7,587,691 77,081 380,093 72,788 4,537,896 2,669,702 65%
430 TIF - Southside Development #1 7,556,026 9,734 12,921 158,654 3,671,113 3,871,992 49%
432 TIF - Southside Development #3 - - - 3,961,667 - - 0%
435 TIF - Douglas Road 144,650 - - 150,000 4,200 140,450 3%
436 TIF - River East Residential (NE Res) 4,320,000 875,136 2,109,636 1,683,089 - 2,210,364 49%
Tax Increment Financing Total 67,008,631 2,891,606 8,421,072 10,512,088 27,056,464 31,531,095 53%
Redevelopment
433 Redevelopment General 4,500 - - - - 4,500 0%
439 Certified Technology Park - - - - - - 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 5,832 5,832 - - 151,168 4%
Redevelopment Total 211,500 5,832 5,832 - - 205,668 3%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,677 2,561 1,380 - 11,439 18%
328 Redevelopment Bond - Palais Royale 20,000 2,803 4,281 2,306 - 15,719 21%
752 South Bend Redevelopment Authority 3,365,829 - - 735,236 - 3,365,829 0%
756 Smart Streets Debt Service 1,709,794 - - - - 1,709,794 0%
758 Erskine Village Debt Service - - - 561,229 - - 0%
Debt Service Total 5,109,623 4,480 6,842 1,300,151 - 5,102,781 0%
Redevelopment Commission Controlled Funds Total 72,329,754 2,901,918 8,433,746 11,812,239 27,056,464 36,839,543 49%
Grand Total 462,311,510 23,903,907 49,321,953 56,094,757 75,767,930 337,221,627 27%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - - - - 39,246,940 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,229,000 - 108,889 105,655 - 4,120,111 3%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 230,510 51,919 90,252 93,793 - 140,258 39%
Charges for Services 933,677 56,088 123,569 113,461 - 810,108 13%
Fines, Forfeitures, and Fees 8,920 1,080 1,415 951 - 7,505 16%
Interest Earnings 240,000 98 106,547 40,094 - 133,453 44%
Bond Proceeds - - - - - - 0%
Donations 337,500 - - - - 337,500 0%
Other Income 14,222,014 1,188,752 2,217,788 2,262,020 - 12,004,226 16%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 60,006,889 1,297,938 2,648,459 2,615,976 - 57,358,430 4%
Expenditures by Dept
101-0101 Mayor's Office 908,142 71,445 137,687 116,935 373 770,083 15%
101-0201 City Clerk 573,553 49,121 90,586 81,656 47,606 435,361 24%
101-0301 Common Council 670,013 61,913 109,697 83,179 110,456 449,860 33%
101-0302 WNIT Contract 43,000 - - - 43,000 - 100%
101-0401 Admin & Finance 2,639,826 157,607 339,122 363,211 62,971 2,237,733 15%
101-0404 Morris PAC 1,320,791 73,169 139,191 154,930 20,359 1,161,241 12%
101-0405 Palais Royale 541,428 30,996 55,585 55,060 13,749 472,093 13%
101-0501 Legal Dept 1,200,973 80,377 161,349 174,368 4,504 1,035,120 14%
101-0602 Engineering Dept 1,750,084 113,041 210,247 169,955 159,456 1,380,380 21%
101-0801 Police Dept 29,626,242 2,055,904 4,609,408 4,483,368 684,747 24,332,087 18%
101-0901 Fire Dept 21,439,343 1,610,625 3,313,107 3,111,930 238,646 17,887,590 17%
101-1008 Human Rights 447,133 39,414 64,087 77,969 8,443 374,604 16%
101-1201 Code Enforcement - - - - - - 0%
Total Expenditures by Dept 61,160,528 4,343,611 9,230,067 8,872,560 1,394,310 50,536,151 17%
Expenditures by Type
Personnel 48,804,832 3,485,214 7,187,491 6,985,431 10,218 41,607,123 15%
Supplies 1,487,868 91,030 162,639 134,912 645,970 679,259 54%
Services 10,382,061 766,613 1,800,629 1,666,383 721,095 7,860,338 24%
Debt Service 453,739 754 79,308 85,834 - 374,431 17%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out - - - - - - 0%
Total Expenditures by Type 61,160,528 4,343,611 9,230,067 8,872,560 1,394,310 50,536,151 17%
Net (1,153,639) (3,045,674) (6,581,607) (6,256,584) 6,822,279
Cash Balance 29,773,151 28,219,208
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The Geneneral Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 71,445 137,687 116,935 - 770,355 15%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 71,445 137,687 116,935 - 770,455 15%
Expenditures
Personnel 736,276 52,457 103,891 92,122 - 632,385 14%
Supplies 1,002 124 144 167 373 485 52%
Services 169,555 18,755 33,433 24,499 - 136,122 20%
Debt Service 1,309 109 218 147 - 1,091 17%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 71,445 137,687 116,935 373 770,083 15%
Net - - - - 373
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A -
Total 7 7
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 49,121 90,586 81,656 - 482,967 16%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 49,121 90,586 81,656 - 482,967 16%
Expenditures
Personnel 368,354 26,939 53,904 49,668 - 314,450 15%
Supplies 9,407 647 1,607 422 2,477 5,322 43%
Services 195,792 21,535 35,075 31,567 45,129 115,588 41%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 49,121 90,586 81,656 47,606 435,361 24%
Net - - - - 47,606
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A -
Total 5 5
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $1,300 for Office Depot, $307.10 for receipt books, $350 for legal counsel, $630 for law books, $1,931 for Municode, $800
for Ricoh, $400 for brochure translations, $1,199 for BMV searches, $470 for document holders from Boyce, $1,048.14 for legal notices from Tri
County, $986.62 for legal notices from South Bend Tribune, $1,254 for promotional shirts and a banner, funds to cover December invoices for Cintas,
AT&T, and Le Vauclin.
Value Purchase Orders for 2018: $2,000 for law books, $4200 for legal counsel, $630 for Cintas, $10,000 for Municode, $1,500 for Ricoh, $970 for
agenda translations, $720 for AT&T iPad data plans, $10,000 for South Bend Tribune legal notices, $5,500 for Mishawaka Enterprise Legal Notices.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 61,913 109,697 83,179 - 560,316 16%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 61,913 109,697 83,179 - 560,316 16%
Expenditures
Personnel 366,291 24,051 48,146 45,584 - 318,145 13%
Supplies 11,707 3,685 3,694 18 3,699 4,314 63%
Services 292,015 34,177 57,857 37,577 106,757 127,401 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 61,913 109,697 83,179 110,456 449,860 33%
Net - - - - 110,456
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers,
encumbered $8,559.50 to purchase a touch screen computer in the informal meeting room plus share the cost of one for the Council Chambers with the County, $1,120
for electrical work in the informal meeting room, $186.90 to move shelves in council waiting room encumbered $1,318.68 for promotional materials including tablecloths,
banners, and new picture frames for historical Council photos, plus encumbered funds to pay November and December invoices ($13,033.75 for Legal expenses for
Council and $17,737.00 for additional legal services for the tapes)
Value Purchase Orders for 2018: $1,000 for office supplies, $500 for water, $29,000 for Additional legal services, $84,819.00 for legal counsel and $1,500 for the
Canon copies.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - - - - 43,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - - - - 43,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - - - 43,000 - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - - - 43,000 - 100%
Net - - - - 43,000
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 157,607 326,321 350,957 - 2,301,455 12%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,254 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 157,607 339,122 363,211 - 2,300,704 13%
Expenditures
Personnel 2,280,450 136,154 296,761 291,086 - 1,983,689 13%
Supplies 23,530 1,627 1,886 4,590 9,192 12,452 47%
Services 332,697 19,616 39,414 66,266 53,779 239,504 28%
Debt Service 3,149 209 1,060 1,269 - 2,089 34%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,639,826 157,607 339,122 363,211 62,971 2,237,733 15%
Net - - - - 62,971
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A -
Total 24 22
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
The majority of the revenue received is procurement-card commissions.
The $20,000 encumbrance for services is related to an outstanding contract for diversity consulting.
Personnel is currently at 7% of budget due to vacation pay outs as a result of employees leaving the workforce or changing employee status.
At the end of February there were 2 vacant positions: Director of Financial Services-Wastewater and HR Generalist/Benefits Coordinator. Both positions are expected to
be filled in March.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
There are no capital expenditures at this time.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 14,813 59,594 57,309 - 160,197 27%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 43,953 59,982 74,026 - 480,518 11%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 14,404 19,615 23,596 - 540,885 3%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 73,169 139,191 154,930 - 1,181,600 11%
Expenditures
Personnel 583,005 39,634 76,266 86,340 - 506,739 13%
Supplies 5,846 934 1,189 2,569 13,829 (9,173) 257%
Services 731,940 32,602 61,736 66,021 6,530 663,674 9%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 73,169 139,191 154,930 20,359 1,161,241 12%
Net - - - - 20,359
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 3
Total 7 10
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. As the
end of February 2018, supplies and services expenditures were posted from Fund 201.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 18,743 (10,708) 19,450 - 153,164 -8%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 10,885 60,996 33,616 - 313,576 16%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 1,367 5,298 1,994 - 19,102 22%
Transfers In - - - - - - 0%
Total Revenue 541,428 30,996 55,585 55,060 - 485,843 10%
Expenditures
Personnel 157,818 13,407 25,194 21,963 - 132,624 16%
Supplies 3,014 251 344 794 6,554 (3,883) 229%
Services 365,596 17,337 30,048 32,303 7,195 328,352 10%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 30,996 55,585 55,060 13,749 472,093 13%
Net - - - - 13,749
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. As
the end of February 2018, supplies and services expenditures were posted from Fund 201.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 80,377 142,474 155,893 - 981,614 13%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 - 18,875 18,475 - 58,010 25%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 80,377 161,349 174,368 - 1,039,624 13%
Expenditures
Personnel 1,082,003 72,701 143,396 151,604 - 938,607 13%
Supplies 3,626 - 287 164 500 2,839 22%
Services 114,072 7,676 17,666 22,282 4,004 92,402 19%
Debt Service 1,272 - - 318 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 80,377 161,349 174,368 4,504 1,035,120 14%
Net - - - - 4,504
Staffing Budget Actual
Full Time 10 9
Part-Time /Seasonal/Temporary N/A 2
Total 10 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. At the beginning of 2017, the Department renovated its reception area and conference
room using funds that were transferred to the Professional Services line item and the Supplies line item.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 88,486 177,937 130,633 - 1,219,980 13%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 23,755 29,660 34,205 - 90,340 25%
Charges for Services 12,000 800 1,150 5,117 - 10,850 10%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 - 1,500 - - 218,667 1%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 113,041 210,247 169,955 - 1,539,837 12%
Expenditures
Personnel 971,784 64,476 117,288 91,306 195 854,301 12%
Supplies 23,630 3,825 4,177 4,974 4,227 15,225 36%
Services 726,661 44,740 83,087 62,094 155,034 488,541 33%
Debt Service 28,009 - 5,695 11,581 - 22,314 20%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 113,041 210,247 169,955 159,456 1,380,380 21%
Net - - - - 159,456
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 4
Total 21 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances include $159,456 for various contractors for a variety of projects, such as; Northshore Trails $47,500, East Race Repairs
$16,500, Water System evalution $38,982, West Race Gate Repair $9,865, among others.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,045,014 4,591,941 4,433,608 - 24,473,301 16%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 10,889 17,468 49,760 - 536,032 3%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,055,904 4,609,408 4,483,368 - 25,016,834 16%
Expenditures
Personnel 23,872,149 1,707,323 3,582,864 3,521,454 - 20,289,285 15%
Supplies 821,557 17,424 44,923 67,442 511,132 265,502 68%
Services 4,495,508 330,720 909,287 821,952 156,587 3,429,635 24%
Debt Service 420,000 436 72,335 72,520 - 347,665 17%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,055,904 4,609,408 4,483,368 684,747 24,332,087 18%
Net - - - - 684,747
Staffing Budget Actual
Full Time 248 242
Part-Time /Seasonal/Temporary N/A 25
Total 248 267
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249.
Police cars are lease-purchased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,293,229 1,610,625 3,313,107 3,069,557 - 17,980,122 16%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - 42,373 - 1,000 0%
Transfers In - - - - - - 0%
Total Revenue 21,439,343 1,610,625 3,313,107 3,111,930 - 18,126,236 15%
Expenditures
Personnel 18,075,662 1,320,850 2,696,558 2,576,148 10,023 15,369,081 15%
Supplies 583,512 62,504 103,904 53,626 93,985 385,622 34%
Services 2,780,169 227,271 512,645 482,156 134,637 2,132,887 23%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,439,343 1,610,625 3,313,107 3,111,930 238,646 17,887,590 17%
Net - - - - 238,646
Staffing Budget Actual
Full Time 178 184
Part-Time /Seasonal/Temporary N/A -
Total 178 184
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. This amounted to 29k of the 93k spent this month. January spent
almost 25% of the annual budget. There was also 3 retirements in January. An additional 2 Retirements in February and the recruit class was sworn in.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 39,414 64,087 77,969 - 383,046 14%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 39,414 64,087 77,969 - 383,046 14%
Expenditures
Personnel 311,040 27,221 43,223 58,157 - 267,817 14%
Supplies 1,037 8 483 146 - 554 47%
Services 135,056 12,184 20,381 19,666 8,443 106,232 21%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 39,414 64,087 77,969 8,443 374,604 16%
Net - - - - 8,443
Staffing Budget Actual
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
There are no capital projects at this time.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Human Rights
General Fund
City Funds
20
Fund Name Fund Number 102
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 80,000 16,629 41,251 15,417 - 38,749 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 80,000 16,629 41,251 15,417 - 38,749 52%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 80,000 16,629 41,251 15,417 38,749
Cash Balance 10,319,515 10,199,790
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Rainy Day
Special Revenue Funds
City Funds
21
Fund Name Fund Number 201
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - - - - 8,943,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - - - - 670,000 0%
Grants/Intergovernmental 2,050,000 - 195,060 - - 1,854,940 10%
Licenses & Permits - - - - - - 0%
Charges for Services 2,903,820 15,539 55,134 11,607 - 2,848,686 2%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,996 8,621 20,425 5,014 - 4,571 82%
Bond Proceeds - - - - - - 0%
Donations 20,000 - - 25,000 - 20,000 0%
Other Income 301,100 49,038 49,540 361,545 - 251,560 16%
Transfers In 1,287,600 - - 100,000 - 1,287,600 0%
Total Revenue 16,200,516 73,197 320,160 503,166 - 15,880,356 2%
Expenditures by Dept
201-1100 Administration 1,227,968 110,212 216,967 235,529 4,806 1,006,195 18%
201-1101 Maintenance 7,184,730 540,635 984,233 815,953 199,958 6,000,540 16%
201-1102 Golf Courses 1,588,326 61,999 118,590 129,864 265,635 1,204,101 24%
201-1103 Recreation 2,181,005 122,740 258,844 310,360 29,748 1,892,413 13%
201-1104 Potawatomi Zoo 700,000 357,457 365,673 363,117 - 334,327 52%
201-1106 Potawatomi Greenhouse 46,602 4,242 9,672 9,568 - 36,930 21%
201-1108 Graffiti Removal 106,459 7,283 14,671 26,111 4,000 87,788 18%
201-1110 Marketing & Events 1,269,263 71,319 139,525 61,995 67,391 1,062,347 16%
201-1111 Regional Cities Grant 2,113,595 9,390 37,900 - 122,595 1,953,100 8%
Total Expenditures by Dept 16,417,948 1,285,278 2,146,076 1,952,498 694,133 13,577,740 17%
Expenditures by Type
Personnel 8,352,126 542,407 1,116,485 1,049,844 - 7,235,641 13%
Supplies 1,253,370 41,809 92,054 89,720 383,495 777,822 38%
Services 4,761,303 699,316 909,089 783,742 310,638 3,541,576 26%
Debt Service 346,299 1,747 28,448 29,192 - 317,851 8%
Capital 1,600,000 - - - - 1,600,000 0%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,417,948 1,285,278 2,146,076 1,952,498 694,133 13,577,740 17%
Net (217,432) (1,212,081) (1,825,916) (1,449,331) 2,302,616
Cash Balance 4,371,291 3,065,251
Staffing Budget Actual
Full Time 95 97
Part-Time /Seasonal/Temporary N/A 28
Total 95 125
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017, the VPA Maintenance department has assumed responsibility for maintenance and marketing of the Morris/Palais building and will receive revenue via a
Service Maintenance Agreement, valued at $653K. As part of the process, VPA picked up 3 FTE's from the Morris that are now being paid from this fund.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
Jan 2018-No Donations were taken in. Receipts in 2017 were from IUSB's upgrade for the Veteran Park. $25k is expected in 2018.
Feb 2018 - Experience division has generated higher expense compared to last year due to upcoming events for Mommy/Son dance and Best Week Ever.
Maintenance had significant purchase due to construction of Charles Black Center.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Parks & Recreation
Special Revenue Funds
City Funds
22
Fund Name Fund Number 202
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 457,232 998,647 502,153 - 6,221,353 14%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 19,724 38,686 - 203,641 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,861 12,086 29,316 9,370 - 1,545 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,082 - 1,191 296 - 24,891 5%
Transfers In 3,787,750 - - 991,244 - 3,787,750 0%
Total Revenue 11,288,058 469,318 1,048,878 1,541,749 - 10,239,180 9%
Expenditures by Dept
202-0607 Street Department 10,789,090 887,251 1,763,432 1,434,601 372,244 8,653,414 20%
202-0619 Curb & Sidewalk Program 1,598,891 42,526 95,846 190,967 82,813 1,420,232 11%
Total Expenditures by Dept 12,387,981 929,777 1,859,278 1,625,569 455,057 10,073,646 19%
Expenditures by Type
Personnel 4,747,217 372,285 811,210 641,784 - 3,936,007 17%
Supplies 2,659,954 315,882 373,945 308,899 331,021 1,954,987 27%
Services 4,089,983 225,613 448,507 465,274 124,036 3,517,440 14%
Debt Service 874,829 - 209,618 209,612 - 665,212 24%
Capital 15,998 15,998 15,998 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,387,981 929,777 1,859,278 1,625,569 455,057 10,073,646 19%
Net (1,099,923) (460,459) (810,400) (83,820) 165,534
Cash Balance 6,324,830 6,103,630
Staffing Budget Actual
Full Time 47 52
Part-Time /Seasonal/Temporary N/A 4
Total 47 56
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
23
Fund Name Fund Number 203
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,392,436 69,683 159,515 147,968 - 1,232,921 11%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 1,344 3,219 1,265 - 2,781 54%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - - - 120,000 0%
Other Income 5,000 4,003 4,003 1,469 - 997 80%
Transfers In - - - - - - 0%
Total Revenue 1,523,436 75,029 166,737 150,702 - 1,356,699 11%
Expenditures by Dept
203-1103 Recreation 1,435,893 62,747 107,199 99,160 115,516 1,213,178 16%
203-1110 Marketing & Events 180,741 13,349 17,949 40 9,465 153,327 15%
Total Expenditures by Dept 1,616,634 76,096 125,148 99,200 124,981 1,366,505 15%
Expenditures by Type
Personnel 500,648 20,627 38,308 43,831 - 462,340 8%
Supplies 284,708 3,699 13,875 11,854 84,108 186,726 34%
Services 706,278 51,770 72,965 43,515 40,874 592,439 16%
Debt Service - - - - - - 0%
Capital 125,000 - - - - 125,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,616,634 76,096 125,148 99,200 124,981 1,366,505 15%
Net (93,198) (1,067) 41,589 51,502 (9,806)
Cash Balance 826,477 865,730
Staffing Budget Actual
Full Time 1 -
Part-Time /Seasonal/Temporary N/A 27
Total 1 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
The Director of the Fitness Center resigned in September 2017. VPA has elected to leave the position vacant at this time.
Feb 2018 - Charges for Services revenue saw an increase from last year due to Daddy/Daughter and Mommy/Son dance and Recreation programs. As a result, there is
an increase in supplies and services. With better weather approaching, their is an expectation that these accounts will see an increase in the upcoming months.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
Capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
24
Fund Name Fund Number 209
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 2,841 38,157 24,604 - 62,857 38%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,459 3,572 1,264 - 428 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Transfers In - - - - - - 0%
Total Revenue 205,014 4,300 41,728 25,868 - 163,286 20%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,041,098 3,179 18,048 75,294 83,051 940,000 10%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,041,098 3,179 18,048 75,294 83,051 940,000 10%
Net (836,084) 1,122 23,681 (49,426) (776,714)
Cash Balance 898,744 805,659
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
25
Fund Name Fund Number 210
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 - 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,919 673 1,619 510 - 6,300 20%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - - - - 65,593 0%
Transfers In - - - - - - 0%
Total Revenue 75,887 673 3,994 510 - 71,893 5%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - - 185,120 - 100%
Debt Service 72,013 - - - - 72,013 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 - - - 185,120 72,013 72%
Net (181,246) 673 3,994 510 (120)
Cash Balance 414,112 351,505
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
26
Fund Name Fund Number 211
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 42,781 - - 397,855 10%
Licenses & Permits - - - - - - 0%
Charges for Services 334,500 8,788 60,124 22,075 - 274,376 18%
Fines, Forfeitures, and Fees 2,000 - - 120 - 2,000 0%
Interest Earnings 10,000 1,620 4,353 2,014 - 5,647 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,500 - 1,000 - - 500 67%
Transfers In 1,866,020 - - 380,668 - 1,866,020 0%
Total Revenue 2,654,656 10,408 108,258 404,877 - 2,546,398 4%
Expenditures
Personnel 2,175,705 160,213 314,510 265,405 - 1,861,195 14%
Supplies 24,968 2,026 3,604 1,444 5,968 15,396 38%
Services 876,423 66,272 110,227 102,405 212,919 553,278 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 228,512 428,341 369,255 218,887 2,429,869 21%
Net (422,440) (218,104) (320,083) 35,623 116,530
Cash Balance 793,192 1,398,769
Staffing Budget Actual
Full Time 23 24
Part-Time /Seasonal/Temporary N/A -
Total 23 24
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
Transfers In come from EDIT Fund 408 on a quarterly basis.
Vacant position: Economic Empowerment Specialist, expected to be filled in March 2018; Part-time position transferred to Code in March.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
27
Fund Name Fund Number 212
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,723,542 293,372 293,372 535,806 - 2,430,170 11%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 20 - 1,000 0%
Interest Earnings 2,000 85 170 181 - 1,830 8%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 82,748 85,105 69,158 - 130,282 40%
Transfers In - - - - - - 0%
Total Revenue 2,941,929 376,204 378,647 605,166 - 2,563,282 13%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 218,522 460,953 675,826 2,620,063 2,793,582 52%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 218,522 460,953 675,826 2,620,063 2,793,582 52%
Net (2,932,669) 157,682 (82,307) (70,661) (230,300)
Cash Balance 369,361 244,362
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 216
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 3,865 3,865 13,076 - 26,135 13%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 314 799 336 - 1,201 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 4,179 4,663 13,412 - 27,337 15%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - - 32,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 4,179 4,663 13,412 (4,663)
Cash Balance 198,830 231,017
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity. February had approximately $4k of released state assets.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police State Seizures
Special Revenue Funds
City Funds
29
Fund Name Fund Number 217
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 194 436 141 - 364 55%
Bond Proceeds - - - - - - 0%
Donations 45,000 209 18,934 51,856 - 26,066 42%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,800 403 19,370 51,996 - 26,430 42%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 43,661 - 3,461 72,900 200 40,000 8%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 46,161 - 3,461 72,900 200 42,500 8%
Net (361) 403 15,909 (20,904) (16,070)
Cash Balance 116,651 95,870
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veteranian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
30
Fund Name Fund Number 218
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - 25 - 200 0%
Interest Earnings 100 21 52 19 - 48 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 21 52 44 - 248 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 21 52 44 (752)
Cash Balance 12,892 12,607
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
31
Fund Name Fund Number 219
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 8,441 15,008 12,294 - 184,492 8%
Fines, Forfeitures, and Fees 61,000 2,353 4,083 6,920 - 56,917 7%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - - 144,939 - 648,273 0%
Total Revenue 908,773 10,793 19,091 164,153 - 889,682 2%
Expenditures
Personnel 294,907 22,313 45,943 44,020 - 248,964 16%
Supplies 26,650 2,361 3,773 3,171 1,853 21,024 21%
Services 650,856 23,127 52,212 76,149 420,583 178,061 73%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 47,800 101,928 123,341 422,436 448,049 54%
Net (63,640) (37,007) (82,837) 40,813 441,634
Cash Balance 296,310 413,491
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: $49,500 attorney fees for code hearings (2 hearings/week, 50 weeks/year), $165,222 for city-wide centralized mowing through Venues, Parks &
Arts (VPA), $99,100 for city-wide graffiti removal program through VPA), $107,600 NEAT landfill dumping fees and tire disposal.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Unsafe Building
Special Revenue Funds
City Funds
32
Fund Name Fund Number 220
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 10,290 21,678 13,423 - 118,322 15%
Fines, Forfeitures, and Fees 106,000 6,993 19,938 29,383 - 86,062 19%
Interest Earnings 5,000 923 2,286 1,273 - 2,714 46%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 504 2,175 3,531 - 16,325 12%
Transfers In - - - - - - 0%
Total Revenue 271,500 18,710 46,077 47,610 - 225,423 17%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 2,099 35,614 18,547 28,033 258,445 20%
Services 272,533 14,456 38,815 46,062 8,033 225,685 17%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 16,555 74,429 64,609 36,066 484,129 19%
Net (323,124) 2,155 (28,351) (16,999) (258,707)
Cash Balance 543,814 775,314
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
33
Fund Name Fund Number 221
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 200 255 2,530 - 3,745 6%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 200 255 2,530 - 5,745 4%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - 10 - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - 10 - 1,000 0%
Net 5,000 200 255 2,520 4,745
Cash Balance 9,940 3,745
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Landlord Registration
Special Revenue Funds
City Funds
34
Fund Name Fund Number 227
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,226 3,255 1,471 - 745 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 1,226 3,255 1,471 - 745 81%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 26,251 129,452 3,345 109,189 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 - 4,756 - 21,926 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 26,251 134,208 3,345 131,115 250,000 51%
Net (511,323) (25,024) (130,953) (1,874) (249,255)
Cash Balance 715,665 970,169
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Loss Recovery
Special Revenue Funds
City Funds
35
Fund Name Fund Number 244
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 33,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Emergency Phone System
Special Revenue Funds
City Funds
36
Fund Name Fund Number 249
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 1,271,590 1,244,603 - 6,357,949 17%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 680 2,798 1,122 - 3,202 47%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,635,539 636,475 1,274,388 1,245,725 - 6,361,151 17%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 358,360 592,831 498,838 - 3,675,860 14%
249-0905 Fire PS LOIT 3,354,279 238,706 495,510 455,188 - 2,858,769 15%
Total Expenditures by Dept 7,622,970 597,065 1,088,341 954,027 - 6,534,629 14%
Expenditures by Type
Personnel 7,622,970 597,065 1,088,341 954,027 - 6,534,629 14%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 597,065 1,088,341 954,027 - 6,534,629 14%
Net 12,569 39,410 186,046 291,699 (173,477)
Cash Balance 1,173,426 1,232,147
Staffing Budget Actual
Full Time 78 78
Part-Time /Seasonal/Temporary N/A N/A
Total 78 78
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
37
Fund Name Fund Number 251
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 157,728 310,313 173,678 - 1,259,687 20%
Grants/Intergovernmental 280,000 - 42,802 17,066 - 237,198 15%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,000 6,161 14,047 4,308 - 3,953 78%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 274 - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,868,000 163,889 367,162 195,326 - 1,500,838 20%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 - - - 364 670,000 0%
Services 1,359,606 34,973 34,973 40,400 602,691 721,943 47%
Debt Service - - - - - - 0%
Capital 1,058,538 6,641 6,641 174,400 489,674 562,223 47%
Transfers Out - - - - - - 0%
Total Expenditures 3,088,508 41,614 41,614 214,800 1,092,728 1,954,166 37%
Net (1,220,508) 122,276 325,548 (19,474) (453,328)
Cash Balance 3,661,093 2,814,849
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop to
I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair,$14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
38
Fund Name Fund Number 252
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 - - - - 2,200,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 10,003 11,970 6,605 - 28,030 30%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,240,000 10,003 11,970 6,605 - 2,228,030 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 548,058 64,142 138,406 - 428,152 (18,500) 103%
Debt Service - - - - - - 0%
Capital 3,565,291 - 8,445 43,351 652,813 2,904,033 19%
Transfers Out - - - - - - 0%
Total Expenditures 4,113,349 64,142 146,851 43,351 1,080,965 2,885,534 30%
Net (1,873,349) (54,139) (134,881) (36,746) (657,503)
Cash Balance 2,146,457 4,006,980
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; SRTS: LaSalle/Marquette, and Ironwood:
SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 258
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 10,000 91,200 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 798 1,944 594 - 56 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 5,535 5,535 4,493 - 14,865 27%
Transfers In - - - - - - 0%
Total Revenue 167,400 6,333 17,479 96,287 - 149,921 10%
Expenditures
Personnel 80,013 642 12,274 8,250 - 67,739 15%
Supplies 2,000 - - 5,630 1,800 200 90%
Services 81,221 1,003 3,382 6,413 321 77,518 5%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 1,644 15,656 20,293 2,121 145,457 11%
Net 4,166 4,689 1,823 75,995 4,464
Cash Balance 573,802 556,059
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
This year the Human Rights Commission promoted the Investigator VI, to the Housing Managar (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts. Personnel costs lower this month due to adjustment
made to correct funding source.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
41
Fund Name Fund Number 265
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 1,000,000 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 437,632 1,755 2,655 - 434,977 0 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 437,632 1,755 2,655 - 434,977 0 100%
Net (437,632) (1,755) (2,655) 1,000,000 (0)
Cash Balance 990,288 1,000,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $396k Edison/Ironwood Corridor, $42k Ravina Park
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
42
Fund Name Fund Number 271
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 2 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 2 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 2 -
Cash Balance - 1,349
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 - 200 550 - 19,800 1%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 89 219 67 - 181 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,400 89 419 617 - 19,981 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - - 2,798 - 18,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - - 2,798 - 18,000 0%
Net 2,400 89 419 (2,181) 1,981
Cash Balance 55,573 44,906
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
44
Fund Name Fund Number 274
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 99,000 11,010 12,132 - - 86,868 12%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - - - - 1,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 100,000 11,010 12,132 - - 87,868 12%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 50,000 11,010 12,132 - 37,868
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
45
Fund Name Fund Number 280
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 6 16 6 - 19 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 6 16 6 - 19 45%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 6 16 6 19
Cash Balance 3,937 3,891
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Block Grants
Special Revenue Funds
City Funds
46
Fund Name Fund Number 281
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 45 112 42 - 88 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 45 112 42 - 88 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 200 45 112 42 88
Cash Balance 27,979 27,654
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 44 109 40 - 91 54%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 44 109 40 - 10,091 1%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 - - 685 - 10,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 685 - 10,000 0%
Net 200 44 109 (645) 91
Cash Balance 27,572 26,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
HAZMAT
Special Revenue Funds
City Funds
48
Fund Name Fund Number 291
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 7,800 15,000 16,200 - 30,000 33%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 222 516 221 - (16) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,500 8,022 15,516 16,421 - 29,984 34%
Expenditures
Personnel 15,500 231 462 462 - 15,038 3%
Supplies 17,800 - 389 1,212 2,395 15,016 16%
Services 68,500 - - 0 - 68,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 231 851 1,674 2,395 98,554 3%
Net (56,300) 7,791 14,666 14,747 (68,571)
Cash Balance 138,334 156,767
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
49
Fund Name Fund Number 292
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 4,062 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 4,062 - - 0%
Net - - - (4,062) -
Cash Balance 48,451 72,566
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Grants
Special Revenue Funds
City Funds
50
Fund Name Fund Number 294
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 8,600 16,200 9,850 - 3,800 81%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 137 346 117 - 154 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 8,737 16,546 10,017 - 5,954 74%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 190 190 224 - 1,310 13%
Services 21,000 774 4,136 221 - 16,864 20%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 964 4,326 445 - 18,174 19%
Net - 7,773 12,220 9,572 (12,220)
Cash Balance 99,558 85,647
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Regional Police Academy
Special Revenue Funds
City Funds
51
Fund Name Fund Number 295
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 25,422 25,422 - - 28,328 47%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 212 551 342 - (51) 110%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 1,029 2,186 37,044 - 32,314 6%
Transfers In - - - - - - 0%
Total Revenue 92,000 26,664 28,160 37,386 - 63,840 31%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 - - 13,156 20,785 47,000 31%
Services 45,000 960 27,162 1,260 3,260 14,578 68%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 960 27,162 14,416 24,045 61,578 45%
Net (20,785) 25,704 997 22,970 2,263
Cash Balance 136,153 260,514
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
52
Fund Name Fund Number 299
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 6,201 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 176 340 311 - 660 34%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 6,377 6,541 311 - 44,459 13%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 34,337 - 51,000 0%
Net - 6,377 6,541 (34,026) (6,541)
Cash Balance 137,270 192,032
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
53
Fund Name Fund Number 404
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 908,858 1,817,716 1,743,211 - 9,088,578 17%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 14,036 34,327 13,474 - 60,673 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610,131 31,814 31,814 35,907 - 578,318 5%
Transfers In - - - - - - 0%
Total Revenue 11,611,424 954,707 1,883,856 1,792,592 - 9,727,568 16%
Expenditures
Personnel - - - - - - 0%
Supplies 827,664 56,282 123,362 136,515 16,528 687,774 17%
Services 6,622,952 988,546 1,351,466 1,069,954 179,569 5,091,918 23%
Debt Service 1,054,612 172,005 391,384 463,632 - 663,228 37%
Capital 433,845 1,311 3,693 - 135,153 295,000 32%
Transfers Out 2,787,600 - - 773,058 - 2,787,600 0%
Total Expenditures 11,726,673 1,218,145 1,869,905 2,443,159 331,250 9,525,519 19%
Net (115,249) (263,438) 13,952 (650,567) 202,049
Cash Balance 8,615,244 8,261,858
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred frm the COIT fund to the IT-Innovation Fund 279. Electricity for the street lights and traffic
signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 millioin is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
2018 budgeted capital projects includestreetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
County Option Income Tax
Special Revenue Funds
City Funds
54
Fund Name Fund Number 408
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 1,786,827 1,766,687 - 8,934,139 17%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - - 354,660 - 354,660 0%
Interest Earnings 60,000 20,560 50,324 16,554 - 9,676 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 735,236 - - 0%
Total Revenue 11,285,625 913,974 1,837,150 3,023,137 - 9,448,475 16%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - - 83 0 100%
Services 6,050,558 175,790 314,658 817,002 852,813 4,883,087 19%
Debt Service 386,107 - 31,461 99,274 - 354,646 8%
Capital 190,000 - - 57,617 - 190,000 0%
Transfers Out 5,441,596 - - 1,651,874 - 5,441,596 0%
Total Expenditures 12,068,344 175,790 346,119 2,625,768 852,896 10,869,330 10%
Net (782,719) 738,183 1,491,032 397,369 (1,420,855)
Cash Balance 14,241,581 11,566,559
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 410
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 762 1,891 860 - 4,219 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 9,377 9,377 - - 123,241 7%
Transfers In - - - - - - 0%
Total Revenue 138,728 10,139 11,268 860 - 127,460 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 31,814 31,814 30,702 - 578,318 5%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 31,814 31,814 30,702 - 578,318 5%
Net (471,403) (21,674) (20,545) (29,841) (450,858)
Cash Balance 450,666 562,636
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
56
Fund Name Fund Number 655
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,230 74,425 73,532 - 365,255 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,120 1,419 3,377 1,346 - 2,743 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 445,800 38,649 77,802 74,878 - 367,998 17%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - - - 4,344 0%
Services 47,987 3,043 6,310 6,497 - 41,677 13%
Debt Service 48,982 - - 11,619 - 48,982 0%
Capital - - - - - - 0%
Transfers Out 550,000 - - 87,500 - 550,000 0%
Total Expenditures 702,042 3,043 6,310 105,617 - 695,732 1%
Net (256,242) 35,606 71,492 (30,739) (327,734)
Cash Balance 894,463 841,550
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf will begin on March 26th (weather permitting) and run for two (2) weeks.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Project ReLeaf
Special Revenue Funds
City Funds
57
Fund Name Fund Number 705
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 5 12 4 - 8 58%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 5 12 4 - 2,008 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 5 12 4 (12)
Cash Balance 2,896 2,863
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
58
Fund Name Fund Number 313
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,213,617 - - - - 1,213,617 0%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - - - - 45,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 22 22 56 - (22) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,258,617 22 22 56 - 1,258,595 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,258,617 - 633,000 635,000 - 625,617 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,258,617 - 633,000 635,000 - 625,617 50%
Net - 22 (632,978) (634,944) 632,978
Cash Balance (605,673) (342,150)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a cash balance because debt service payments had to be made prior to receiving property tax revenue in June.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Football Hall of Fame Debt Service
Capital & Debt Service Funds
City Funds
59
Fund Name Fund Number 755
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 443 443 36 - 557 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 1,323,750 1,323,750 1,326,750 - 1,311,275 50%
Total Revenue 2,636,025 1,324,193 1,324,193 1,326,786 - 1,311,832 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 - - - - 2,636,025 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 - - - - 2,636,025 0%
Net - 1,324,193 1,324,193 1,326,786 (1,324,193)
Cash Balance 2,095,780 2,088,875
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
South Bend Building Corp
Capital & Debt Service Funds
City Funds
60
Fund Name Fund Number 757
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 211 211 82 - 589 26%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 31,723 31,723 65,080 - 347,384 8%
Total Revenue 379,907 31,935 31,935 65,162 - 347,972 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - - - - 380,107 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - - - - 380,107 0%
Net (200) 31,935 31,935 65,162 (32,135)
Cash Balance 589,703 627,105
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Parks Bond Debt Service
Capital & Debt Service Funds
City Funds
61
Fund Name Fund Number 760
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 425 425 - - (425) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - - - - 1,279,472 0%
Total Revenue 1,279,472 425 425 - - 1,279,047 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - - - 2,500,000 1,279,472 66%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - - - 2,500,000 1,279,472 66%
Net (2,500,000) 425 425 - (425)
Cash Balance 2,501,905 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This
fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is due
on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Eddy Street Commons Debt Service
Capital & Debt Service Funds
City Funds
62
Fund Name Fund Number 377
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 62,404 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 597 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - - 17,864 - 18,000 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 37 80,865 - 619,963 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 100,800 462,190 468,440 - 352,680 57%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 100,800 462,190 468,440 - 352,680 57%
Net (194,870) (100,800) (462,153) (387,575) 267,283
Cash Balance (438,447) 9,703
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Professional Sports Development
Capital & Debt Service Funds
City Funds
63
Fund Name Fund Number 401
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 88 219 137 - 531 29%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 88 219 137 - 44,031 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 80,000 - - - - 80,000 0%
Debt Service - - - - - - 0%
Capital 65,000 - - - - 65,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 145,000 - - - - 145,000 0%
Net (100,750) 88 219 137 (100,969)
Cash Balance 54,747 90,672
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Coveleski Stadium Capital
Capital & Debt Service Funds
City Funds
64
Fund Name Fund Number 403
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 - - 76 - 400 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 400 - - 76 - 400 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 400 - - 76 400
Cash Balance - 49,974
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Zoo Endowment
Capital & Debt Service Funds
City Funds
65
Fund Name Fund Number 405
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 299 412 436 - 16,688 2%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 - 377 304 - 1,123 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 120,600 299 789 4,740 - 119,811 1%
Expenditures
Personnel - - - - - - 0%
Supplies 71,372 17,281 24,121 1,841 17,282 29,969 58%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 107,500 - 31,500 56,330 4,115 71,885 33%
Transfers Out - - - - - - 0%
Total Expenditures 232,872 17,281 55,621 63,125 21,396 155,855 33%
Net (112,272) (16,982) (54,832) (58,385) (36,044)
Cash Balance 135,451 252,324
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Park Non-Reverting Capital
Capital & Debt Service Funds
City Funds
66
Fund Name Fund Number 406
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - - - - 419,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - - - - 37,100 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 976 2,312 793 - 788 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,200 976 2,312 793 - 456,888 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 27,896 223,126 140,546 - 236,074 49%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 27,896 223,126 140,546 - 236,074 49%
Net - (26,920) (220,814) (139,753) 220,814
Cash Balance 400,243 440,561
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Cumulative Capital Development
Capital & Debt Service Funds
City Funds
67
Fund Name Fund Number 407
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 (221,437) - 150,000 - 250,500 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 692 1,679 560 - 1,321 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 (220,745) 1,679 150,560 - 276,821 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 - 249,500 185,125 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 - 249,500 185,125 - 29,000 90%
Net - (220,745) (247,821) (34,565) 247,821
Cash Balance 182,463 343,681
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
This month, an adjustment to revenue was made in the amount of $221,437 as this amount was receipted into this fund in error. Money was transferred to the correct
fund of 672.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Cumulative Capital Improvement
Capital & Debt Service Funds
City Funds
68
Fund Name Fund Number 412
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 4,708 11,670 3,578 - 13,330 47%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 307,389 307,389 596,589 - 185,789 62%
Transfers In - - - - - - 0%
Total Revenue 518,178 312,097 319,059 600,167 - 199,119 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 94,995 95,974 543 747,907 750,000 53%
Debt Service - - - - - - 0%
Capital 979,918 - - - 261,571 718,347 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 94,995 95,974 543 1,009,478 1,468,347 43%
Net (2,055,621) 217,102 223,086 599,625 (1,269,228)
Cash Balance 3,129,478 2,963,714
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and traffic study.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Major Moves Construction
Capital & Debt Service Funds
City Funds
69
Fund Name Fund Number 416
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 11,010 12,451 12,214 - 112,549 10%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 673 1,748 886 - 2,252 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 11,683 14,199 13,100 - 114,801 11%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 - - 408 1,979 23,021 8%
Services 27,500 - - - 10,405 17,095 38%
Debt Service - - - - - - 0%
Capital 57,000 - - - 46,692 10,308 82%
Transfers Out - - - - - - 0%
Total Expenditures 109,500 - - 408 59,076 50,424 54%
Net 19,500 11,683 14,199 12,692 64,377
Cash Balance 429,772 602,525
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Morris Performing Arts Center Capital
Capital & Debt Service Funds
City Funds
70
Fund Name Fund Number 450
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 188 450 142 - 150 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 433 4,158 1,952 - 12,342 25%
Transfers In - - - - - - 0%
Total Revenue 17,100 621 4,608 2,094 - 12,492 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,900) 621 4,608 2,094 (32,508)
Cash Balance 114,210 95,004
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Palais Royale Historic Preservation
Capital & Debt Service Funds
City Funds
71
Fund Name Fund Number 471
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 - - - - 3,000 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 - - - - 3,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - 17,750 17,750 - - (17,750) 0%
Capital 10,309,100 - - - - 10,309,100 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 17,750 17,750 - - 10,291,350 0%
Net (10,306,100) (17,750) (17,750) - (10,288,350)
Cash Balance 13,871,208 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Stormwater habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
2017 Parks Bond
Capital & Debt Service Funds
City Funds
72
Fund Name Fund Number 677
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 723 1,798 750 - 3,202 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 723 1,798 750 - 3,202 36%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 8,730 14,024 18,725 6,111 109,092 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 8,730 14,024 18,725 6,111 109,092 16%
Net (124,227) (8,008) (12,226) (17,975) (105,890)
Cash Balance 435,762 482,454
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Football Hall of Fame Capital
Capital & Debt Service Funds
City Funds
73
Fund Name Fund Number 750
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 718 917 298 - 2,083 31%
Bond Proceeds 4,601,750 - - - - 4,601,750 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,604,750 718 917 298 - 4,603,833 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 7,590,534 - - 983,042 2,876,348 4,714,186 38%
Transfers Out - - - - - - 0%
Total Expenditures 7,590,534 - - 983,042 2,876,348 4,714,186 38%
Net (2,985,784) 718 917 (982,744) (110,353)
Cash Balance 3,599,541 2,195,150
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. These are the major budgeted capital expenditures:
Solid Waste - vehicles and a power washer - $1,195,000
Police - vehicles and equipment - $1,300,000
Street Dept - vehicles - $948,750
Building Dept - vehicles - $46,000
Code Enforcement/Animal Care & Control - vehicles - $115,000
Other - to be determined - $1,000,000
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Equipment/Vehicle Leasing
Capital & Debt Service Funds
City Funds
74
Fund Name Fund Number 751
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 557 557 369 - 3,943 12%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 557 557 369 - 3,943 12%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 27,663 41,672 41,672 - 24,356 (38,365) 239%
Debt Service - - - - - - 0%
Capital 3,017,455 100,897 100,897 63,156 2,920,871 (4,313) 100%
Transfers Out - - - - - - 0%
Total Expenditures 3,045,118 142,569 142,569 63,156 2,945,227 (42,678) 101%
Net (3,040,618) (142,012) (142,012) (62,787) 46,622
Cash Balance 3,132,779 4,274,412
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Repairs including trails, morris water fountain, A/C, and electrical. Services including landscaping and desgin/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Services are over budget. A Budget Transfer request will go before the Common Council to transfer funds from the Capital budget to the Services budget.
Capital expenditures include: $130k to update the old lodge in Howard Park for use by the Experience Division (marketing division) of Venues, Parks & Arts, $318K for
upgrades to the HVAC system at the Martin Luther King Center, $63k to repave the Potawatomi Zoo and Park parking lot, $141k for playground resurfacing at various
parks, $50k final payment on splash pad for Leeper Park.
Encumbrance: $3.0 mil has been encumbered for the Charles Black Center.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Parks Bond Capital
Capital & Debt Service Funds
City Funds
75
Fund Name Fund Number 753
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 177 177 604 - 1,323 12%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 177 177 604 - 1,323 12%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - - - - 1,500 0%
Debt Service - - - - - - 0%
Capital 2,100,000 12,431 12,431 986,652 - 2,087,569 1%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 12,431 12,431 986,652 - 2,089,069 1%
Net (2,100,000) (12,253) (12,253) (986,047) (2,087,747)
Cash Balance 1,027,902 4,943,406
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Smart Streets Bond Capital
Capital & Debt Service Funds
City Funds
76
Fund Name Fund Number 759
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 34 34 - - 1,966 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 34 34 - - 1,966 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 - - - 16,103,750 23,000,000 41%
Net (39,101,750) 34 34 - (22,998,034)
Cash Balance 16,129,347 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Eddy Street Commons Capital
Capital & Debt Service Funds
City Funds
77
Fund Name Fund Number 287
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - 1,078,551 1,798,417 - (578,551) 216%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 9,083 19,406 5,483 - (9,406) 194%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 585,000 9,083 1,097,957 1,803,900 - (512,957) 188%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - - - 58,750 - 100%
Services 311,653 245,223 259,331 - 103,216 (50,894) 116%
Debt Service 824,058 126 212,710 235,792 - 611,348 26%
Capital 1,883,993 - 5,445 150,604 566,549 1,312,000 30%
Transfers Out - - - - - - 0%
Total Expenditures 3,078,454 245,348 477,486 386,396 728,514 1,872,454 39%
Net (2,493,454) (236,265) 620,471 1,417,504 (2,385,411)
Cash Balance 4,927,941 5,047,038
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
In February, a new, smaller ambulance was purchased. In April, 5 homes were purchased for the new location of Fire Station #9, totaling $385,570. In August, the City
made a payment of $422,918 for the chassis on two fire trucks being built by Rosenbauer.
Encumbrances: $494k fire trucks; $23.5k Station #4 architectural services
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
78
Fund Name Fund Number 288
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 242,279 557,234 735,620 - 4,606,650 11%
Fines, Forfeitures, and Fees 2,500 100 100 700 - 2,400 4%
Interest Earnings 15,000 2,751 8,482 2,697 - 6,518 57%
Bond Proceeds - - - - - - 0%
Donations - - 100 - - (100) 0%
Other Income 5,000 - 1,493 525 - 3,508 30%
Transfers In - - - - - - 0%
Total Revenue 5,186,384 245,130 567,409 739,542 - 4,618,975 11%
Expenditures
Personnel 5,284,333 343,093 724,537 671,688 - 4,559,796 14%
Supplies 395,167 39,832 74,197 46,471 77,832 243,137 38%
Services 731,342 36,002 71,394 76,555 14,937 645,011 12%
Debt Service 1,093 - - 318 1,093 (0) 100%
Capital 19,811 19,811 19,811 - - (0) 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 438,738 889,940 795,032 93,862 5,447,944 15%
Net (1,245,362) (193,608) (322,531) (55,490) (828,969)
Cash Balance 1,507,409 1,681,078
Staffing Budget Actual
Full Time 51 48
Part-Time /Seasonal/Temporary N/A 1
Total 51 49
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
Encumbrances: $19.8k drones
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
79
Fund Name Fund Number 600
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 81,150 7,975 16,170 10,910 - 64,980 20%
Charges for Services 1,487,152 129,793 224,902 185,919 - 1,262,250 15%
Fines, Forfeitures, and Fees 286,900 11,582 24,018 8,727 - 262,882 8%
Interest Earnings 5,000 4,790 12,341 3,909 - (7,341) 247%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 9,500 17 1,565 518 - 7,935 16%
Transfers In 989,553 - - 541,829 - 989,553 0%
Total Revenue 2,862,755 154,158 278,994 751,812 - 2,583,761 10%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 126,847 303,269 223,139 60,523 1,472,034 20%
600-1207 Animal Care & Control 968,596 81,335 143,785 127,753 52,226 772,585 20%
600-1208 Rental Unit Inspection 180,000 - - - - 180,000 0%
600-1306 Building Department 1,658,827 103,354 274,711 209,185 8,258 1,375,858 17%
Total Expenditures by Dept 4,643,250 311,536 721,765 560,077 121,007 3,800,478 18%
Expenditures by Type
Personnel 2,996,448 203,654 416,714 377,397 - 2,579,734 14%
Supplies 144,608 15,908 21,207 23,462 48,601 74,799 48%
Services 1,289,958 91,507 239,842 137,361 70,913 979,202 24%
Debt Service 132,236 468 44,001 21,856 1,493 86,742 34%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 311,536 721,765 560,077 121,007 3,800,478 18%
Net (1,780,495) (157,378) (442,770) 191,735 (1,216,717)
Cash Balance 2,696,565 2,813,121
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 23 24 18 13
Part-Time /Seasonal/Temporary N/A 5 N/A -
Total 23 29 18 13
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Part-Time /Seasonal/Temporary
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Staffing
Full Time
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $67k Primarily set up for vendors
providing recurring monthy operational services.Animal Care & Control-
$78k various institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Planning on purchasing 3 new vehicles in 2018.
80
Fund Name Fund Number 601
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,162,700 79,180 195,450 189,298 - 967,250 17%
Fines, Forfeitures, and Fees 55,700 3,663 7,165 8,315 - 48,535 13%
Interest Earnings 10,000 2,165 5,116 1,422 - 4,884 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 114 114 20 - 1,086 10%
Transfers In - - - - - - 0%
Total Revenue 1,229,600 85,121 207,845 199,054 - 1,021,755 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,015,344 57,981 73,392 104,932 17,530 924,422 9%
Debt Service - - 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,175,344 57,981 134,117 104,932 17,530 1,023,697 13%
Net 54,256 27,140 73,729 94,122 (1,942)
Cash Balance 1,297,112 1,064,373
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Parking Garages
Enterprise Funds
City Funds
81
Fund Name Fund Number 610
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,347,191 426,118 851,858 916,874 - 4,495,333 16%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 1,514 2,787 474 - 13 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 124,200 2,097 5,243 265 - 118,957 4%
Transfers In - - - - - - 0%
Total Revenue 5,474,191 429,729 859,889 917,613 - 4,614,302 16%
Expenditures
Personnel 1,721,069 116,520 264,104 275,568 - 1,456,965 15%
Supplies 374,159 32,616 43,864 46,124 177,063 153,232 59%
Services 2,324,115 248,715 442,916 480,090 540,804 1,340,396 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 293,000 293,000 - - 783,706 27%
Total Expenditures 5,496,049 690,851 1,043,883 801,782 717,867 3,734,299 32%
Net (21,858) (261,122) (183,994) 115,830 880,003
Cash Balance 380,739 285,970
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A -
Total 24 22
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees so
that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: Landfill fees, various services
Supplies: $100k for purchase of totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Solid Waste Operations
Enterprise Funds
City Funds
82
Fund Name Fund Number 611
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 38 133 419 - 667 17%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 293,000 293,000 - - 783,706 27%
Total Revenue 1,077,506 293,038 293,133 419 - 784,373 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 146,711 331,931 433,613 - 744,775 31%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 146,711 331,931 433,613 - 744,775 31%
Net 800 146,326 (38,797) (433,194) 39,597
Cash Balance 1,136 (96,747)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Solid Waste Capital
Enterprise Funds
City Funds
83
Fund Name Fund Number 620
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,998,852 1,121,072 2,203,606 2,214,935 - 14,795,246 13%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,736 12,829 4,674 - 22,171 37%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,500 2,016 6,705 1,285 - 65,795 9%
Transfers In 63,000 6,747 11,541 6,441 - 51,459 18%
Total Revenue 17,169,352 1,134,571 2,234,681 2,227,335 - 14,934,671 13%
Expenditures
Personnel 5,720,076 410,428 857,954 837,097 - 4,862,122 15%
Supplies 1,680,924 131,570 264,980 256,687 234,386 1,181,558 30%
Services 6,452,056 452,930 780,803 780,826 856,769 4,814,483 25%
Debt Service 433,926 102,394 210,253 108,686 3,713 219,960 49%
Capital - - - - - - 0%
Transfers Out 3,731,048 309,831 671,911 776,926 - 3,059,137 18%
Total Expenditures 18,018,030 1,407,153 2,785,901 2,760,222 1,094,868 14,137,261 22%
Net (848,678) (272,582) (551,220) (532,887) 797,410
Cash Balance 2,991,749 3,154,388
Staffing Budget Actual
Full Time 65 66
Part-Time /Seasonal/Temporary N/A 3
Total 65 69
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The lower percentage of revenue budget YTD was foreseeable. Annual budget includes nine months of additional revenues coming in from the first phase of Water
Works proposed rate case. The IURC approved a new tariff order on March 7, 2018.
Substantial encumbrance is mostly attributed to blanket/value orders as well as parts and services needed for operational repair and maintenance.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 622
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 3,471 8,600 3,892 - 16,400 34%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 25,000 3,471 8,600 3,892 - 16,400 34%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 - 1,642 289,715 408,928 1,168,000 26%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 - 1,642 289,715 408,928 1,168,000 26%
Net (1,553,570) 3,471 6,958 (285,823) (1,151,600)
Cash Balance 2,153,645 2,301,693
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Encumb:
Truck 3/4 Ton Exf Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 624
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 2,451 6,082 2,333 - 8,918 41%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 2,451 6,082 2,333 - 8,918 41%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 2,451 3,740 2,048 - 11,260 25%
Total Expenditures 15,000 2,451 3,740 2,048 - 11,260 25%
Net - - 2,342 285 (2,342)
Cash Balance 1,520,532 1,532,487
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
86
Fund Name Fund Number 625
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 69 1,392 1,113 - 7,608 15%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,000,217 165,595 331,190 328,000 - 1,669,027 17%
Total Revenue 2,009,217 165,664 332,582 329,113 - 1,676,635 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 500 500 - - 1,999,717 0%
Capital - - - - - - 0%
Transfers Out 9,000 69 1,349 1,104 - 7,651 15%
Total Expenditures 2,009,217 569 1,849 1,104 - 2,007,368 0%
Net - 165,095 330,733 328,009 (330,733)
Cash Balance 358,795 378,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal. A bank administrative agent fee related to the 2016 bonds was paid this month.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
87
Fund Name Fund Number 626
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 2,280 5,615 2,227 - 10,385 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 2,280 5,615 2,227 - 10,385 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - - - 16,000 0%
Total Expenditures 16,000 - - - - 16,000 0%
Net - 2,280 5,615 2,227 (5,615)
Cash Balance 1,430,123 1,429,591
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
Surplus cash from investment earnings will be transferred out to the Water Works Operating Fund #620 at a later date.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
88
Fund Name Fund Number 629
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 4,227 10,488 3,744 - 12,512 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 4,227 62,737 155,016 - 12,513 83%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 4,227 6,452 3,289 - 16,548 28%
Total Expenditures 23,000 4,227 6,452 3,289 - 16,548 28%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
89
Fund Name Fund Number 640
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 52,969 105,537 106,566 - 510,148 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,850 3,098 7,567 2,704 - 3,283 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 626,535 56,067 113,104 109,269 - 513,431 18%
Expenditures
Personnel 226,098 17,093 33,619 27,943 - 192,479 15%
Supplies 46,948 1,588 1,887 4,491 13,843 31,218 34%
Services 359,178 24,929 29,967 62,357 172,654 156,557 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 43,609 65,473 94,790 186,497 380,254 40%
Net (5,689) 12,457 47,631 14,479 133,177
Cash Balance 1,913,097 1,776,994
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
90
Fund Name Fund Number 641
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,433,610 3,147,975 6,210,966 6,337,598 - 31,222,644 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 26,131 57,101 21,766 - 42,899 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,975 2,534 4,803 4,140 - 48,172 9%
Transfers In 230,000 8,317 12,703 6,160 - 217,297 6%
Total Revenue 37,816,585 3,184,957 6,285,574 6,369,664 - 31,531,011 17%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 1,203,962 1,662,964 952,245 909,274 7,302,453 26%
641-0625 Concrete Crew 484,265 33,631 68,523 51,005 19,254 396,488 18%
641-0630 Wastewater Department 37,870,668 1,540,774 3,089,039 3,813,669 1,603,202 33,178,427 12%
641-0631 Organic Resources 1,670,534 149,015 380,133 251,704 40,505 1,249,896 25%
641-0650 Clay Sewage 250 (420) (137) 5 - 387 -55%
Total Expenditures by Dept 49,900,408 2,926,963 5,200,523 5,068,628 2,572,234 42,127,651 16%
Expenditures by Type
Personnel 8,060,686 601,901 1,271,067 1,118,783 - 6,789,619 16%
Supplies 2,556,060 183,685 355,627 246,901 342,401 1,858,032 27%
Services 16,452,705 1,446,196 2,258,803 1,922,432 2,229,833 11,964,069 27%
Debt Service 716,922 73,483 309,858 280,647 - 407,064 43%
Capital - - - - - - 0%
Transfers Out 22,114,035 621,697 1,005,168 1,499,866 - 21,108,867 5%
Total Expenditures by Type 49,900,408 2,926,963 5,200,523 5,068,628 2,572,234 42,127,651 16%
Net (12,083,823) 257,995 1,085,051 1,301,036 (10,596,640)
Cash Balance 14,192,888 14,478,414
Staffing Budget Actual
Full Time 92 89
Part-Time /Seasonal/Temporary N/A 5
Total 92 94
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Divison: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Supply orders total $194k: $64k repair maintenance parts, $64k chemicals, $37k misc supplies. Open services orders total $1.4 million: $783k
engineering (multiple projects), $402k other contractual services (inc Smart Services Agreement and LTCP re-look services, $40k building repair & maint., $60k waste
hauling)
Organic Resources - $31k trucking of biosolids for land applications.
Sewers – Supply orders total $124k: $35k salt & winter materials, $38k street materials. Open services orders total $785k: $280k sewer manhole lining, $205k - old
clay utility sewer lining, $189.5k emergency repairs to Fox Street/Bowman Creek culvert.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewage Works Operations
Enterprise Funds
City Funds
91
Fund Name Fund Number 642
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 11,009 28,629 10,026 - 16,371 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 - - - - 9,855,000 0%
Total Revenue 9,900,000 11,009 28,629 410,026 - 9,871,371 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 280,581 630,501 1,686,317 1,837,614 9,846,438 20%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 280,581 630,501 1,686,317 1,837,614 9,846,438 20%
Net (2,414,553) (269,571) (601,872) (1,276,291) 24,933
Cash Balance 6,746,503 6,068,131
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $967k for Headworks Influent Gate Improvements, $428k for Secondary Treatment Improvements, $361k Farmington lift station rehab project.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewage Works Capital
Enterprise Funds
City Funds
92
Fund Name Fund Number 643
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 8,317 20,661 7,015 - 14,339 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - 238,226 238,226 - - (238,226) 0%
Total Revenue 35,000 246,543 258,887 7,015 - (223,887) 740%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 8,317 12,703 6,160 - 22,297 36%
Total Expenditures 35,000 8,317 12,703 6,160 - 22,297 36%
Net - 238,226 246,184 856 (246,184)
Cash Balance 5,399,084 4,636,374
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement. A Revenue Budget Adjustment Form A was submitted
for approval in March to increase the "Transfers In" budget.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
93
Fund Name Fund Number 649
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 1,383 3,282 1,581 - 9,718 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,166,379 - - 762,798 - 9,166,379 0%
Total Revenue 9,179,379 1,383 3,282 764,378 - 9,176,097 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 500 1,500 1,500 - 9,154,879 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 500 1,500 1,500 - 9,154,879 0%
Net 23,000 883 1,782 762,878 21,218
Cash Balance 858,343 1,578,541
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
94
Fund Name Fund Number 653
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 3,678 3,678 955 - 11,022 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,700 3,678 3,678 955 - 11,022 25%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 14,700 3,678 3,678 955 11,022
Cash Balance 4,142,027 4,112,588
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
95
Fund Name Fund Number 659
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 0 1 80 - (1) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 0 1 80 - (1) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 0 1 80 (1)
Cash Balance 146 51,758
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
96
Fund Name Fund Number 661
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,039 2,577 4,580 - 7,423 26%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 1,039 2,577 4,580 - 7,423 26%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 501,426 501,426 169,950 130,759 0 100%
Transfers Out 10,000 - - - - 10,000 0%
Total Expenditures 642,186 501,426 501,426 169,950 130,759 10,000 98%
Net (632,186) (500,387) (498,849) (165,369) (2,577)
Cash Balance 143,272 2,886,436
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
Encumbrances: 2016 Sewer Separation Project #114-062 Phase 5
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
97
Fund Name Fund Number 670
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 212,500 637,500 - 1,062,500 17%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 213,897 392,122 484,988 - 2,877,476 12%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 398 1,049 120 - 11,467 8%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 320,545 605,671 1,122,607 - 3,951,443 13%
Expenditures
Personnel 2,397,782 171,669 340,709 330,324 - 2,057,073 14%
Supplies 799,598 65,020 112,790 80,274 - 686,808 14%
Services 1,077,725 84,596 169,666 220,905 - 908,059 16%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 321,286 623,164 631,504 - 3,933,950 14%
Net - (741) (17,493) 491,103 17,493
Cash Balance 1,946,860 1,969,764
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center is currently managed by SMG Corporation.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Century Center
Enterprise Funds
City Funds
98
Fund Name Fund Number 671
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 66 140 140 - 760 16%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 66 140 140 - 760 16%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 900 66 140 140 760
Cash Balance 865,493 866,126
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
This fund's only current activity is interest revenue. There are no capital expenditures planned to be spent out of this fund in the foreseeable future.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Century Center Capital
Enterprise Funds
City Funds
99
Fund Name Fund Number 672
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 221,437 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 8 9 - 109,504 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 221,441 221,445 9 - 198,679 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - - - - 306,737 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - - - - 306,737 0%
Net 113,387 221,441 221,445 9 (108,058)
Cash Balance 280,327 57,062
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
100
Fund Name Fund Number 222
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 80 96 147 - 11,304 1%
Charges for Services 3,931,957 278,793 580,765 519,709 - 3,351,192 15%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 23 2,264 1,332 - 6,736 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,756,150 464,953 872,187 842,877 - 3,883,963 18%
Transfers In - - - - - - 0%
Total Revenue 8,708,507 743,850 1,455,313 1,364,066 - 7,253,194 17%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 234,013 489,194 433,879 12,623 2,570,795 16%
222-0606 Building Maintenance 213,832 17,032 34,265 33,945 - 179,567 16%
222-0612 Central Stores 236,428 19,143 38,488 13,887 71 197,869 16%
222-0613 Print Shop 192,329 9,948 20,560 17,374 3,126 168,643 12%
222-0614 Radio Shop 336,927 23,167 46,138 42,852 1,259 289,530 14%
222-0616 Energy/Sustainability 370,560 25,951 41,212 39,934 16,714 312,634 16%
222-0617 Electric & Gas Utilities 4,375,000 477,069 840,834 797,127 2,458,636 1,075,530 75%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,797,688 806,323 1,510,691 1,378,997 2,492,430 4,794,567 46%
Expenditures by Type
Personnel 3,459,613 246,655 512,437 455,139 - 2,947,176 15%
Supplies 166,144 23,211 46,917 42,974 6,250 112,977 32%
Services 5,078,972 535,412 948,353 877,890 2,485,345 1,645,274 68%
Debt Service 15,959 1,045 2,984 2,994 835 12,140 24%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,797,688 806,323 1,510,691 1,378,997 2,492,430 4,794,567 46%
Net (89,181) (62,473) (55,378) (14,931) 2,458,628
Cash Balance 1,051,476 1,388,900
Staffing Budget Actual
Full Time 43 41
Part-Time /Seasonal/Temporary N/A 2
Total 43 43
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing and
contracting initiatives, also establish Centralized building and grounds programs. Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to
help pay for CNG powered vehicles.In January Central Services had 1,785 vehicle repairs. Average Fuel prices for Jan is $2.12 for Unleaded and $2.67 for Diesel.
Budgeted amount per gallon is $2.50. Equipment Services continues to purchase new vehicles with compressed natural gas or hybrids. The Compressed Natural Gas
price is $1.29.
Encumbrances: Repair parts, tools, uniforms, repair services, radio shop calibration of equipment, Gas and electric for City Depts., printshop machine leases.
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Central Services
Internal Service Funds
City Funds
101
Fund Name Fund Number 224
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 262 729 157 - 271 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 78,000 262 729 157 - 77,271 1%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 1,572 - 12,000 0%
Services 55,000 - - 13,012 2,100 52,900 4%
Debt Service - - - - - - 0%
Capital 88,036 16,567 39,181 - 29,855 19,000 78%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 16,567 39,181 14,585 31,955 83,900 46%
Net (77,036) (16,306) (38,452) (14,428) (6,629)
Cash Balance 155,847 99,306
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Central Services Capital
Internal Service Funds
City Funds
102
Fund Name Fund Number 226
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,058,123 171,512 348,699 487,132 - 1,709,424 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 7,440 18,755 7,023 - 21,245 47%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 16,000 16,000 35,742 - (14,000) 800%
Transfers In - - - - - - 0%
Total Revenue 2,100,123 194,951 383,454 529,897 - 1,716,669 18%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 16,545 36,085 35,138 6,147 220,492 16%
226-0412 Liability Insurance 1,158,406 151,831 195,241 69,114 - 963,165 17%
226-0417 Business Insurance 665,269 14,875 33,131 45,354 159,820 472,318 29%
226-0418 Workers' Compensation 680,717 260,416 320,072 207,081 32,331 328,315 52%
Total Expenditures by Dept 2,767,116 443,667 584,529 356,688 198,297 1,984,290 28%
Expenditures by Type
Personnel 277,445 21,220 42,447 41,274 - 234,998 15%
Supplies 26,982 999 2,095 2,957 4,128 20,759 23%
Services 2,462,689 421,449 539,987 312,457 194,169 1,728,533 30%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 2,767,116 443,667 584,529 356,688 198,297 1,984,290 28%
Net (666,993) (248,716) (201,075) 173,209 (267,621)
Cash Balance 4,466,451 4,780,693
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A 0
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,052,820 in 2018 for expected liability claims. At the end of February, only $36,025 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of February, workers compensation activities totaled $264,901. Year-to-date
activity seems high because premiums are paid at the beginning of the year.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Liability Insurance
Internal Service Funds
City Funds
103
Fund Name Fund Number 278
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,217 3,018 1,136 - 982 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 240 480 - - (480) 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 1,457 3,498 1,136 - 502 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 972 - 10,000 0%
Net (6,000) 1,457 3,498 164 (9,498)
Cash Balance 755,262 753,016
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
104
Fund Name Fund Number 279
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 6,850,931 568,346 1,153,291 861,242 - 5,697,640 17%
Transfers In - - - - - - 0%
Total Revenue 6,850,931 568,346 1,153,291 861,242 - 5,697,640 17%
Expenditures by Dept
279-0104 311 Call Center 595,066 40,112 79,522 79,353 1,091 514,453 14%
279-0672 Information Technology 6,430,317 569,210 733,723 394,000 848,872 4,847,722 25%
279-0673 Innovation 129,729 23,442 54,581 59,058 115,833 (40,685) 131%
Total Expenditures by Dept 7,155,112 632,764 867,826 532,410 965,797 5,321,490 26%
Expenditures by Type
Personnel 2,373,819 155,252 309,116 279,892 - 2,064,703 13%
Supplies 117,065 5,496 15,752 6,975 8,056 93,257 20%
Services 4,442,911 462,618 524,953 226,244 957,741 2,960,218 33%
Debt Service 221,115 9,101 17,707 19,300 - 203,408 8%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,154,910 632,467 867,528 532,410 965,797 5,321,585 26%
Net (303,979) (64,121) 285,763 328,832 376,054
Cash Balance 1,876,298 329,524
Staffing Budget Actual
Full Time 27 24
Part-Time /Seasonal/Temporary N/A 1
Total 27 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 17 full-time employees.
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
105
Fund Name Fund Number 711
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,441,596 1,507,866 3,043,940 2,959,495 - 15,397,656 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 18,362 42,457 11,256 - 17,543 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 495 2,340 4,067 - 7,660 23%
Transfers In - - - - - - 0%
Total Revenue 18,511,596 1,526,723 3,088,737 2,974,818 - 15,422,859 17%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 11,680 17,743 17,391 78,535 66,722 59%
Services 1,363,360 36,389 52,790 266,407 1,283,987 26,584 98%
Insurance 16,205,444 893,125 2,306,992 2,119,429 42,600 13,855,852 14%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 941,195 2,377,524 2,403,227 1,405,122 14,362,872 21%
Net 366,078 585,528 711,212 571,591 1,059,988
Cash Balance 10,631,695 7,304,947
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic. The clinic opened on January 18, 2016, and was set in place with the understanding that the City
should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
106
Fund Name Fund Number 713
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 365 907 431 - 1,093 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 365 907 431 - 1,093 45%
Expenditures
Personnel 60,000 565 565 11,261 - 59,435 1%
Supplies - - - - - - 0%
Services 20,000 - - 2,818 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 565 565 14,079 - 79,435 1%
Net (78,000) (200) 342 (13,648) (78,342)
Cash Balance 225,971 272,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. In 2018, nothing has been paid so far for outplacement services.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Unemployment Compensation
Internal Service Funds
City Funds
107
Fund Name Fund Number 714
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 - - - - 155,694 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,694 - - - - 155,694 0%
Expenditures
Personnel 155,694 1,765 1,765 - - 153,929 1%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 1,765 1,765 - - 153,929 1%
Net - (1,765) (1,765) - 1,765
Cash Balance (1,765) -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
Departments were not charged in January and February. This will be caught up in March.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Parental Leave Fund
Internal Service Funds
City Funds
108
Fund Name Fund Number 701
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 642 2,046 419 - 2,454 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 2,362 - - (2,362) 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 642 4,408 419 - 5,212,730 0%
Expenditures
Personnel 5,105,307 517,416 890,857 784,771 - 4,214,450 17%
Supplies 200 67 67 10 - 133 34%
Services 6,950 70 138 182 - 6,812 2%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 517,553 891,062 784,964 - 4,221,395 17%
Net 104,681 (516,911) (886,654) (784,545) 991,335
Cash Balance (422,625) (616,973)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Fire Pension
Trust Funds
City Funds
109
Fund Name Fund Number 702
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - - - - 5,993,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,261 3,762 1,413 - 738 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 54 68 2,198 - 7,932 1%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 1,314 3,829 3,610 - 6,001,671 0%
Expenditures
Personnel 6,575,252 510,562 1,103,675 1,024,056 - 5,471,577 17%
Supplies 800 - - - - 800 0%
Services 7,400 89 180 184 - 7,220 2%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 510,652 1,103,856 1,024,240 - 5,479,596 17%
Net (577,952) (509,337) (1,100,026) (1,020,630) 522,074
Cash Balance (215,027) (228,076)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Police Pension
Trust Funds
City Funds
110
Fund Name Fund Number 730
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 46 114 44 - 136 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 46 114 44 - 136 46%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 46 114 44 (24,864)
Cash Balance 28,584 28,847
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$6,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
City Cemetery Trust
Trust Funds
City Funds
111
Fund Name Fund Number 324
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - - - - 18,358,133 0%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - - - - 395,000 0%
Grants/Intergovernmental 365,000 - - - - 365,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 - - - - 4,320 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 47,860 118,224 47,395 - 81,776 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,183,240 155,688 249,040 145,972 - 4,934,200 5%
Transfers In 34,000 4,480 6,842 3,686 - 27,158 20%
Total Revenue 24,539,693 208,028 374,107 197,053 - 24,165,586 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,111,741 68,944 1,694,382 291,701 2,657,243 760,116 85%
Debt Service 8,059,345 1,505,296 3,441,796 3,549,640 - 4,617,549 43%
Capital 32,185,096 278,037 697,254 630,107 15,374,273 16,113,568 50%
Transfers Out - - - - - - 0%
Total Expenditures 45,356,182 1,852,277 5,833,432 4,471,448 18,031,517 21,491,233 53%
Net (20,816,489) (1,644,249) (5,459,325) (4,274,395) 2,674,353
Cash Balance 28,055,893 28,235,727
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements; Fire
Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $119K for Berlin Place; $648 for Fire Station #4; and $103K for Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
112
Fund Name Fund Number 422
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - - - - 420,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 3,682 9,010 2,908 - 6,990 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 436,000 3,682 9,010 2,908 - 426,990 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 479 - - - 479 0 100%
Debt Service - - - - - - 0%
Capital 1,885,437 74,176 74,176 - 811,261 1,000,000 47%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 74,176 74,176 - 811,739 1,000,000 47%
Net (1,449,916) (70,494) (65,166) 2,908 (573,010)
Cash Balance 2,211,258 1,963,966
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
113
Fund Name Fund Number 425
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 247 614 252 - 1,092 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 11,294 20,927 24,411 - 174,381 11%
Transfers In - - - - - - 0%
Total Revenue 197,014 11,541 21,541 24,663 - 175,473 11%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 290 1,499 145 - 8,843 14%
Services 147,824 2,912 9,315 14,298 - 138,509 6%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 3,202 10,813 14,443 - 147,353 7%
Net 38,848 8,339 10,728 10,220 28,120
Cash Balance 187,462 197,030
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 429
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - - - - 2,300,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 1,050 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 13,582 33,864 11,576 - 23,136 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 3,548 - - (3,548) 0%
Transfers In - - - - - - 0%
Total Revenue 2,357,000 13,582 37,412 12,626 - 2,319,588 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 145,246 17,982 37,713 72,624 107,533 (1) 100%
Debt Service - - - - - - 0%
Capital 7,442,445 59,100 342,379 164 4,430,363 2,669,703 64%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 77,081 380,093 72,788 4,537,896 2,669,702 65%
Net (5,230,691) (63,499) (342,680) (60,162) (350,115)
Cash Balance 8,434,462 7,815,488
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 430
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - - - - 2,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 12,668 30,732 6,528 - 32,268 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 561,229 - - 0%
Total Revenue 2,463,000 12,668 30,732 567,757 - 2,432,268 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,625,430 9,126 10,896 - 1,341,542 272,992 83%
Debt Service - - - - - - 0%
Capital 5,930,596 608 2,025 158,654 2,329,571 3,599,000 39%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 9,734 12,921 158,654 3,671,113 3,871,992 49%
Net (5,093,026) 2,935 17,811 409,103 (1,439,724)
Cash Balance 7,854,394 5,043,520
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 432
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 7,130 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 7,130 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 3,961,667 - - 0%
Net - - - (3,954,537) -
Cash Balance - 903,728
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 435
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 324 692 197 - 458 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,150 324 692 197 - 458 60%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 150,000 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 150,000 4,200 140,450 3%
Net (143,500) 324 692 (149,803) (139,992)
Cash Balance 201,491 6,930
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Jospeh County. Then the fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 436
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - - - - 4,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 - 5,385 442 - 115 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,405,500 - 5,385 442 - 4,400,115 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 4,243,303 875,136 2,109,636 1,683,089 - 2,133,667 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,320,000 875,136 2,109,636 1,683,089 - 2,210,364 49%
Net 85,500 (875,136) (2,104,251) (1,682,647) 2,189,751
Cash Balance 1,382,992 713,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds begin in February 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 433
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 12 30 13 - 105 22%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 12 30 13 - 105 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - - - - 4,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - - - - 4,500 0%
Net (4,365) 12 30 13 (4,395)
Cash Balance 7,421 8,466
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 439
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 992 2,461 3,255 - 40 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500 992 2,461 3,255 - 40 98%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 2,500 992 2,461 3,255 40
Cash Balance 615,526 2,153,678
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 454
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 626 1,552 580 - 2,348 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 626 1,552 580 - 2,348 40%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 626 1,552 580 (47,652)
Cash Balance 388,179 383,675
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 754
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 10,979 10,979 - - 172,021 6%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 3,703 3,703 - - 23,297 14%
Transfers In - - - - - - 0%
Total Revenue 210,000 14,682 14,682 - - 195,318 7%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 4,985 4,985 - - 137,015 4%
Debt Service 15,000 847 847 - - 14,153 6%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 5,832 5,832 - - 151,168 4%
Net 53,000 8,850 8,850 - 44,150
Cash Balance 2,933,618 2,639,206
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to Trustee fees charged by the Trustee bank.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Industrial Revolving Fund
Redevelopment Funds
City Funds
123
Fund Name Fund Number 315
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 1,677 4,165 1,572 - 9,835 30%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 1,677 4,165 1,572 - 9,835 30%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 1,677 2,561 1,380 - 11,439 18%
Total Expenditures 14,000 1,677 2,561 1,380 - 11,439 18%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 317
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 837 2,076 776 - 2,924 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 837 2,076 776 - 2,924 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 837 2,076 776 2,924
Cash Balance 519,267 513,242
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 328
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 2,803 6,964 2,627 - 13,036 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 2,803 6,964 2,627 - 13,036 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 2,803 4,281 2,306 - 15,719 21%
Total Expenditures 20,000 2,803 4,281 2,306 - 15,719 21%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 752
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 471 471 169 - 2,229 17%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 249,500 249,500 772,500 - 3,115,000 7%
Total Revenue 3,367,200 249,971 249,971 772,669 - 3,117,229 7%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - - - - 3,105,829 0%
Capital - - - - - - 0%
Transfers Out 260,000 - - 735,236 - 260,000 0%
Total Expenditures 3,365,829 - - 735,236 - 3,365,829 0%
Net 1,371 249,971 249,971 37,433 (248,600)
Cash Balance 772,202 1,270,203
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2009 Morris PAC refunding (debt schedule #11), 2011 Century Center refunding (#7), 2013 Century Center refunding (#62), and 2015
Eddy Street Commons refunding (#54). Debt payments are made twice a year, in February and August.
The 2009 Morris PAC bonds are scheduled to be paid off in 2017 and the 2011 Century Center bonds are scheduled to be paid off in 2018.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
South Bend Redevelopment Authority
Debt Service Funds
City Funds
127
Fund Name Fund Number 756
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 292 292 179 - 2,208 12%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 856,500 856,500 - - 857,500 50%
Total Revenue 1,716,500 856,792 856,792 179 - 859,708 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - - - - 1,709,794 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - - - - 1,709,794 0%
Net 6,706 856,792 856,792 179 (850,086)
Cash Balance 2,575,437 2,108,619
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Smart Streets Debt Service
Debt Service Funds
City Funds
128
Fund Name Fund Number 758
Fund Type Date Updated 3/19/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 31 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,697 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,229 - - 0%
Total Expenditures - - - 561,229 - - 0%
Net - - - 3,400,468 -
Cash Balance - 3,961,585
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Because debt was paid off in early 2017, there will be no further activity in 2018 and this fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
February 28, 2018
Erskine Village Debt Service
Debt Service Funds
City Funds
129