HomeMy WebLinkAbout9795-07 Appropriating Fund #212 - $200,000ORDINANCE No.
Passed by the Common Council of the City of Soutlt Bend, Indiana
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JO~~V VC
Attest: ~ / .v/r~
October 8, 20 07
Presented by me to the Mayor of the City of Soutlt Bend, Indiana
October 9, 07
20
Ciry Clerk
President of Common Councit
City Clerk
Approved and signed by me October 11, 20 0 7
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ORDINANCE NO. ~ ~ ~ S ~~
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY
OF SOUTH BEND, INDIANA, APPROPRIATING $200,000 RECEIVED FROM
THE U.S. DEPARTMENT OF JUSTICE FOR THE WEED & SEED PROGRAM
STATEMENT OF PURPOSE AND INTENT
In order to deliver services to individuals within our community, the City of
South Bend received funds from the U.S. Department of Justice to insure the
delivery of programs, projects, and services. The funds appropriated in this
ordinance will aid in the defraying costs of programming within the designated
Weed & Seed neighborhoods.
NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL
OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
SECTION I. The sum of $200,000 is hereby appropriated within Fund 212
for use under the guidelines of the U.S. Department of Justice Weed & Seed
Program.
SECTION II. This ordinance shall be in full force and effect from and after
its passage by the Common Council and approval by the Mayor.
Member of the Co on Council
Attes
Cle
Presented by me to the Mayor of the City of South Bend, Indiana on the
~_day of Oc-~,~4~e.~- , 2 ea) , at Z'~~~ o'clock ~. m.
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IQe.~O- ~ City Clerk
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Approved and signed by me on the ~~ day of ~~'~ ~~.- ,
2 4~_, at _~_ o'clock ~ . m.
Mayor, City of th Bend, Indiana
1 st READING ~ ~ Z~~~ p'
PUBLIC HEARING I,~-~`~~ ~.S Sc.~~oSS-~.~~4
3 rd READING ~ ~ ~ -~l QS S ul~ s i,-. ~-~.~,~
NOT APPROVED
REFERRED
PASSED l O erg'-~) 25 S~~J +, ` (~-s~
Filed in Cderk'~ Office
OCT - 5 2007
JOHN VOORDE
CrrY CLERK, S0. BEND, IN.
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
63-07 BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA APPROPRIATING $225,000 RECEIVED FROM THE U.S.
DEPARTMENT OF JUSTICE FOR THE WEED & SEED PROGRAM
Respectfully report that they have examined the matter and that in their opinion, this bill is
being recommended to the full Council with a favorable recommendation as substituted as
follows: •Change the title from $225,000 to $200,000.
Karen L. White
Chairperson
BUDGET DETAIL WORKSHEET
A. Personnel
Name/Position Computation Cost
1) Police Overtime (NEST) $34.00/hr @ 100 hours $3,400
2) Police Overtime (Uniform) $34.00/hr @ 1186 hours $40,324
3) Administrative Support -Financial $4,258(match)
(18.5 hours X $19.18 per hour X 12 months = 4,258)
TOTAL $ 47,982
B. Fringe Benefits Computation Cost
1) Lt. Community Policing/VII'S Patrols $3,011(match)
Pension $8,825 x 12.5%= $1,103
FICA $735 x 12.5% _ $ 92
Health $11,520 x 12.5% _ $1,440
Life $168 x 12.5% _ $ 21
Shift Premium $800 x 12.5% _ $ 100
Critical Duty $600 x 12.5% _ $ 75
Sick $1,442 x 12.5% _ $ 180
2) Regional Coordinating Officer/Crime Mapping/Data Collection $9,624(match)
Pension $8,825 x 40% _ $3,530
FICA $705 x 40% _ $ 282
Health $11,520 x 40% _ $4,608
Life $168 x 40% _ $ 67
Shift Premium $800 x 40% _ $ 320
Critical Duty $600 x 40% _ $ 240
Sick $1,442 x 40% _ $ 577
3) Administrative Support - Financial $980(match)
FICA $4258 x 7.65% _ $326
Health/other $4258 x 15.35% _ $654
TOTAL $13,615
C. Travel
Purpose of Travel Computation Cost
Weed and Seed Workshops and Conferences
1) EOWS Sponsored Conferences: 3 people ( 1
Air Fare
Hotel
Per Diem
Shuttles/Taxi Cabs
Total
Coordinator, 1 Law
Enforcement, 1 Resident)
2 trips @ $1,000/trip $6,000
$500/trip
$100/night x 3 nights = $300
$ 40/day x 4 days = $160
$40/trip
$1,000
TOTAL $6,000
D. Equipment
Item Computation Cost
E. Supplies
Items Computation Cost
1) Public Relations Publications for Weed & Seed
(Quarterly Newsletter @ 1500/qtr x 4 x .25/per = $1,500)
(Pens/Pencils, bookmarks, cups etc @ 8000 pcs x .50 x 50% _ $2,000)
2) Safe Haven Supplies for After School Programming
50 reams of paper x $5.00 = $250
10 printer cartridges x $40 = $400
3) Office supplies for Weed & Seed
(Ink jet cartridges for printer 5 x $40 = $200)
(Printer paper, legal pads, pens, pencils, file folders, manila folders, misc
Supplies = $400)
(Web site =$170)
(Postage for quarterly newsletters 300 x .39 x 4 quarters = $468)
4) Graffiti paint over supplies
(Roller cages 5 x $5 = $25)
(4" Brushes 40 x $4 = $160)
(Roller pans 6 x $2.50 = $15)
$3,500
$650
$1,238
$200
5) Graffiti Supplies
(Paint @ $5.00/gallon x 600 gallons)
TOTAL
F. Construction
$3,000(match)
$8,588
Purpose Description of Work Cost
$0
G. Consultants/Contracts
Name of Consultant Description of Work Cost
1) Weed & Seed Coordinator $49,650/year @ 100% $49,650
2) Staff @ Safe Haven WSNPC to cover ext. hours $5,520
(1 @ $12.00/hr x 10 hrs/wk x 46 weeks = $5,520)
3) Instructor for GED training program $7,500
(1 @ $ I S/hr X 10 hrs/wk x 50 weeks = $7,500)
4) Graffiti Removal/Painting $3,000
(2 individuals @ $10/hr X 15 hours/week X 10 weeks)
5) Outreach worker to support CeaseFire Initiative $18,750
($25,000/yr x 75% in Weed & Seed area = $18,750)
6) Instructors at Safe Haven After School Program/Summer Program $24,024
(1 administrator @ $15/hr x 14 hrs/wk x 44 wks = $9,240)
(2 instructors @ $12lhr x 14hrs/wk x 44 wks = $14,784)
7) Cable High Speed Internet Access for Safe Haven Program $3,000
(12 months x $250 month = $3,000)
8) Local Evaluation for strategy $25,000
(Based on cost of other program evaluations contracted by
City of South Bend)
9) Local Evaluation for strategy $17,963(match)
(Based on cost of other program evaluations contracted by
City of South Bend)
TOTAL: $154,407
H. Other Costs
Description Commutation Cost
1) Monthly Cell Phone Service for Coordinator and Regional $1,464
Coordinating Officer. ($61/mo. x 12 mos. x 2 phones = $1,464)
2) Weed & Seed Billboard Contest $6,780
(6 billboards x $1,000 Design/Production = $6,000)
(6 Award plaques x $30 = $180)
(Award Certificates/Ribbons x 300 x $1.00 = $300)
(Misc. supplies for Award ceremony 300 kids x $1.00 = $300)
(Plates, napkins, drinks, snacks, plastic ware etc)
3) Utilities at Safe Haven for programming $750(match)
($3000/yr x 25% for W&S programming = $750)
4) Office Space for Weed & Seed $2,031(match)
(168 sq. ft. x $12.09/sq. ft. _ $2,031)
5) Phone expense for Weed & Seed $300(match)
($25/month x 12 months = $300)
6) Meeting Space for Weed & Seed meetings including committee $6,000(match)
($100/hr x 5 hours/month x 12 months =$6,000)
7) Space for GED program at Safe Haven $18,750(match)
($125/day x 3 days/wk x 50 weeks = $18,750)
TOTAL: $36,075
BUDGET NARRATIVE
Personnel ($47,982)
1) A request of $3,400 will cover the overtime of Officers in the NEST effort within the
target area. Cost figured at $34.00 per hour @ 100 hours. No one officer will be paid
more than $12,349 in one year from Weed & Seed overtime. The job description of
NEST officer is: The Neighborhood Enforcement Service Team (NEST) unit is a team of
nine (9) officers best described as a "Tactical Squad". The NEST members are assigned
various neighborhood problems; whether it is clamping down on open-air drug vendors,
assisting probation officers on spot check of clients or staking out an area being hit by
burglars. The NEST unit has the ability to use new and innovative tactics and methods to
target criminals within a particular neighborhood of South Bend. They have the capacity
of being in a standard police uniform and marked police cars one day and plain clothes
and cars on a sting operation the next. They are a highly mobile and versatile unit
capable of addressing many of the diverse problems that might be plaguing the Weed &
Seed area.
2) A request of $40,324 will cover the overtime of Uniform Officers working
approximately 1186 hours @ $34.00/hr within the target area. No one officer will be
paid more than $12,349 in one year from Weed & Seed overtime. The job description of
Uniform Officers is: The Uniform Officers do a vast number of tasks within the Weed &
Seed area. Many of the officers that work the overtime shift also patrol the Weed & Seed
area as their normal job. The overtime patrols allow them to become proactive in their
approach as they are not tasked with answering routine calls. Overtime uniform patrols
concentrate on an area identified as a problem and stay in that area as long as needed.
They do surveillance on suspected problem houses to determine whether or not the
complaint is substantiated. They are highly visible to the residents as they are in full
police uniform and vehicles. The officers will continue their community policing
activities through bike and foot patrols. Each bike patrol officer is assigned a specific
neighborhood and works with the vehicle and foot patrols to control crime. The foot
patrols in conjunction with the bike patrols allow for police and resident interaction.
They take time to speak with residents face to face and take active roles in neighborhood
meetings to listen to resident concerns of crime in the area. Typically, the same officers
are assigned the same beats to form a continued relationship with the residents.
3) A match amount of $4,258 will cover the cost of administrative personnel that handle
all financial statements and accounting for Weed & Seed. The amount is based on 18.5
hours @ 19.18/hr x 12 months.
Fringe Benefits ($13,615)
1. A match amount of $3,011 will cover the cost of fringe benefits for the Community
Policing Officer. This is based on their benefits of $24,090/yr x 12.5% of the time spent
on W&S issues. Benefits are projected costs as received from South Bend Police
Department.
2. A match amount of $9,624 will cover the cost of fringe benefits for the Regional
Coordinating Officer that works in the W&S area. This is based on their benefits of
$24,090/yr x 40% of their time spent on Weed & Seed issues. Benefits are projected
costs as received from South Bend Police Department.
3. A match amount of $980 will cover the cost of fringe benefits for administrative
support personnel. Calculated at $4,258 x 7.65% FICA = $326 and $4,258 x 15.35%
Health other = $654
Travel ($6,000)
1) A request of $6,000 will cover the costs to travel to Weed and Seed conferences and
meetings. The estimate of each EOWS trip was approximately $1,000 per trip with 3
people in attendance for 2 trips. Travel site needs to be approved by EOWS.
Supplies ($8,588)
1) A request of $3,500 will cover the costs of newsletter publication and other
promotional items. Costs are based on quarterly newsletter @ 1500/qtr x 4 x .25/per =
$1,500. A request of $2,000 will cover the costs of promotional materials such as pens,
pencils, bookmarks, cups, water bottles and other materials for community outreach.
Costs figured at 8000 pieces x .50 average cost per item x 50% _ $2,000. Remaining
50% costs to be leveraged by local business sponsors.
2) A request of $650 will cover costs of supplies to accommodate programming at the
Safe Havens. Costs are based on the following: 50 reams of paper X $5.00, 10 printer
cartridges x $40.
3) A request of $1,238 for office supplies for Weed & Seed. Costs are based on 5 ink jet
printer cartridges @ $40 each = $200 and printer paper, legal pads, pens, pencils, file
folders, manila folders and other miscellaneous supplies @ $400. Also, $170 yearly fee
for web site host and $468 for postage for newsletters @ 300 x.39 x 4 newsletters per
year. The remaining 2,200 newsletters are hand delivered throughout the W&S area.
4) A request of $200 for supplies for paint over of graffiti sites. Costs are based on 5
roller cages x $5, 4" brushes @ $4 x 40, and 6 roller pans at $2.50.
5) A match in the amount of $3,000 will cover the cost of paint for the graffiti paint
overs in the area. Costs are based on $5.00/gallon x 600 gallons.
Consultants/Contracts ($154,407)
1) A request of $49,650 will cover contractual costs for the full time Weed & Seed
Coordinator. The position will be contracted annually and the cost will cover pay plus
benefits.
2) A request of $5,520 will cover the costs for a part time position at Safe Haven site to
provide extended hours at the site. The cost is based on 1 instructor @ $12.00/hr x 10
hours per week x 46 weeks.
3) A request of $7,500 will cover the cost of Instructor for GED training at Safe Havens.
There will be 50 weeks x 10 hours/wk x $15/hr.
4) A request of $3,000 will cover the costs of 2 individuals @ $10/hr x 15 hrs/wk x 10
weeks to paint over graffiti in targeted area.
5) A request of $18,750 to cover the cost of an outreach worker for the CeaseFire
program, aimed at stemming gun and gang violence. The cost is based on 75% of
$25,000 salary for individual to work in Weed & Seed area as part of Anti-gang and anti-
gun campaigns.
6) A request of $24,024 to continue with after school programming at Safe Haven. The
cost is based on an Administer salary of $15/hr x 14/hrs/wk x 44 weeks = $9,240 and for
2 instnictors at $12/hr x 14/hrs/wk x 44 weeks = $14,784. This will continue the
tutoring, mentoring, homework assistance, computer literacy and reading programs.
7) A request of $3,000 for high speed Internet access for after school program at Safe
Haven. Costs based on 12 months x $250 = $3,000.
8) A request of $25,000 for evaluation of the local Weed & Seed strategy. Cost is an
estimate based on previous costs of evaluations of other programs contracted by the City.
9) A match amount of $17,963 will assist in covering the cost of evaluation of the
strategy. Cost is an estimate based on previous costs of evaluations of other programs
contracted by the City.
Other Costs ($36,075)
1) A request for $1,464 will cover the costs of cell phone service for Coordinator and
Regional Coordinating Officer. Estimated costs of $61 per month x 12 months x 2
phones.
2) A request of $6,780 will cover the costs of a fourth billboard contest promoting Weed
& Seed and involving youth in the area. The contest, conducted by the Community
Policing Committee, will be for 6 billboards x $1,000 per billboard for design and
production. Billboard topics have included: Anti-gun, Anti-gang and anti-graffiti and
Peer Pressure. The contest will continue along those themes and will have high school
students design a billboard with winning billboards displayed throughout the Weed &
Seed area. The costs also include award certificates & ribbons @ 300 x $1.00 = $300, 6
award plaques @ 6 x $30 = $180, and refreshments/supplies @ 300 kids x $1.00 = $300
for award ceremony.
3) A match of $750 will cover the cost of utilities at Safe Haven to continue with
expanded programming. Costs are based on $3,000 annual cost x 25% for Weed & Seed
programming.
4) A match of $2,031 will cover the cost of office space for Weed & Seed office. The
costs are based on 144 sq. ft. x $12.09 per sq. ft. annually = $1,741.
5) A match of $300 will cover the cost of phone for Weed & Seed office. The costs are
based on S25/month x 12 months = $300
6) A match of $6,000 will cover the cost of meeting space for Weed & Seed meetings of
the board and committees based on $100/hr x 5/hrs/month x 12 months.
7) A match of $18,750 will cover the cost of space for GED program at Safe Haven
based on $125/day x 3 days/wk x 50 weeks per year.
Weeding/Seedinn Budget Summary (Federal Reauest Onl
Weed Seed
Law Community Safe EOWS
Budget Category Enforcement Policing Haven Core
. A. Personnel $43,724 0 0 0
B. Fringe 0 0 0 0
C. Travel $2,000 0 0 $4,000
D. Equipment 0 0 0 0
E. Supplies 0 $Z00 $650 $ $4,738
F. Construction 0 0 0 0
G. Consultants/Contracts $12,412 $34,162 $52,457 $37,413*
H. Other $732 $6,780 0 $732
Total Direct Costs: $58,868 $41,142 $53,107 $46,883
Indirect Costs: 0 0 0 0
Total Federal Costs: $58,868 $41,142 $53,107 $46,883
Overall Budget Summary
Budget Cate~ory Federal Request Non-Federal Match Total Budget
A. Personnel $43,724 $ 4,258 $47,982
B. Fringe 0 $13,615 $13,615
C. Travel $6,000 $0 $6,000
D. Equipment 0 0 0
E. Supplies $5,588 $3,000 $8,588
F. Construction 0 0 0
G. Consultants/Contracts $136,444 $17,963 $154,407
H. Other $8,244 $27,831 $36,075
Total Direct Costs: $200,000 $66,667 $266,667
I. Indirect Costs: 0 0 0
Total Project Costs: $200,000 $66,667 $266,667
Federal Request: $200,000
Non-Federal (Match) $66,667
1200 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9371
FAx 574/235-9021
'TDD 574/ 235-5567
CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
COMMUNITY SL ECONOMIC DEVELOPMENT
JEFFREY V. GIBNEY
EXECUTIVE DIRECTOR
September 14, 2007
South Bend Common Council
400 County-City Building
South Bend, Indiana 46601
Dear Council Members:
The attached ordinance will appropriate the fifth year of funding for Weed & Seed site #1
Department of Justice grant award of S200,000 for the period of September 1,2007
through August 31, 2008.
Fifth year funds are being used for programming related to the Weed & Seed required
areas of Law Enforcement, Community Policing and, Prevention, Intervention and
treatment activities. Included in this year's funding are graffiti paint-overs, GED
training, a youth billboard contest, an after school program at the Safe Haven Greater
Friendship Church, and additional police patrols. These activities continue to build the
effort initially developed and will be included in the program evaluation that will also
occur and is required by the grant.
I will present this ordinance at your meeting on October 8, 2007. Please contact me with
any questions prior to then. Thank you.
Sincerely,
G~ d
Pamela G M er
Director
Community Development
cr. C. Nesbitt
M. Dollinger
J. Gibney
C. Fanello
Filed In C1Lrk'~ Office
S EP 1 $ 2007
JOHN VOORuE
CITY CLERK, S0. BENQ, IN.
COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT FINANCIAL SC PROGRAM
PAMELA C. MEYER DONALD E. INKS MANAGEMENT `~~
~/~
574/235-9660 574/235-9371 ELIZABETH LEONARD
FAX: 5741235-9697 574!235-9371