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P~~LIC AC~~DA SESSION F'E~l~LT1~FZ~' 1 ~ 2010 37
T'he C;lerlc vas instructed to post the agenda and notify the media and other persons ~vho have
requested notice of the meeting agenda. No other b~~siness came before the I~oard. The meeti~~.
adjou ed at 12:02 p,
~t~AI~I~ OF PU~L,IC WC)F~I~S
. ~~~
Caary A. C~iht, President
~ - w
I3'onald E. Inks, Member ~~
Carl P. i=~ittrell, Member
a~TTEST':
r~_ ~ ~ ~, ,
~ ~ _ ; , ~ ~ ' t ~ 'i ~ C;~_ ;~_._
~~- - ~~~~. ~'~ ~ t
~n,~a M. Martin, C~~erk
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~„1 ~Ci i~9p~~ 'SUB ` l18'~ ~~
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I~.E~UL,A3: NIEETII~1~ PE13I~UAI~Y 22 2010 39
~laroor~ C3odge
11 Ir~tr~ id 1995 $75.01 $135.00
i ~e~rplo ~c~nti~c
12 Grind Are 1995 $75.01 $125.00
i, V1lhite Chrysler
13 ive6aron 1990 $75.01 $194.00 $50.00 $90.00
fed hits ~®rd
14 i3ronco 1984 $175.01 $185.00 $100.00 _
'' 15 Grp Ford F150 1987 $125.50 $200.00 _ $150.00
Gray Ford
' 16 ~cont~line 1989 $175.00 $200.00 $150.00
Gre~ra ®c~dge
17 Gar~van 1996 $125.00 $225.00 $264.00
Upon a otion made by NIr. Littrell, seconded by NIr. Gilot and carried, the above bids were
referred to Code Enforcement for review and recommendation. Upon review, NIs. Cathy Eli,
Code Enforcement, recommended the awards to the highest responsive and responsible bidders
as shown above in bold. Therefore, NIr. Inks made a motion that the recommendations be
accepted and the bids be awarded as outlined above. I~r. L,ittrell seconded the motion, which
carried.
AAA ~I7~TATIOI~TS/ JE~T__~UC~TATI~NS - COPIERS/P1ZIhITEItS f~tZ CITY
f~EPARTNIEI~TTS
N1r. Phil Custard, Purchasing, advised the F3oa~°d that on January 25, 2010, quotations were
received and opened for tl~c above referred to equipment. After reviewing those quotations, NIr.
Custard reco mends that the hoard award pre-qualifiers for the purchase of copiers for specific
equip ent to the lowest responsive and r°esponsible bidders as outlined below.
Prof°~rr~~l Sorc~ Ikon Ikon Oce Oce Oce
oriel ®® NiP 171 SPA' NIP 2000 NL,4222 'VL6022 tIL,7522
Sales Prue $912.00 $3,532.00 $5,474.40 $8,466.00 $10,818.00
E~as~ Tyr 60 60 60 60 60
~,~as~ A or~t / oath $17.72 $70.80 $109.74 $169.71 $216.86
ease A ont Annual $212.64 $849.60 $1,316.88 $2,036.51 $2,602.29
~rvl~e A oi~t @ 4,000
~o ins $239.04 $0.00 $0.00 $0.00 $0.00
stallation $0.00 $432.00 $1,200.00 $2,640.00 $3,840.00
Parst Fear host - Assam e
Pur~has~ $1,151.04 $1,2$1.60 $2,516.88 $4,676.51 $6,442.29
dolor
~~ent 2 3 4 5
"" ~ (~ rn Color NIPP
{20 - 29
cpm) Color NIFP
(30 - 39
cpm) Color N1F'P
(40 - 49 cprn) Color NIFP
(45 - 55 cpm)
r~#°~rr~ or~~ Ikon Oce Oce Oce
o~l~l boo N1PC2050 VL3622C 'VL4522C VL,6522C
Saps Prl~~ $3,537.00 $6,928.80 $9,209.00 $13,366.40
I~~as~ Tyr 60 60 60 60
,~as~ A oust 1 oth $67.95 138.90 $184.60 $267.94
ease A of Annual $815.40 $1,666.74 $2,215.24 $3,215,31
S~ I~~ ~ orxt @ 4,000
~~ Iles
$o.oo
$o.oo
$o.oo
$a.oo
Ilstallation $612.94 $680.00 $1,264.00 $1,600.00
~~st Year post - Assam
Pr~hase $250.00 $450.00 $900.00 $1,350.00
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(3~1L,AR I~EETINCa
FEI3RIJAR~I22 2010 41
1. Funding: Water Works Capital ;Park Capital; Street Capital
APPROVAL, OF REO(JEST TO AD~IERTISE FOR TI-IE RECEIPT OF SIDS - 2010 STREET
MATERIALS {I~VI~
In a rnemorandtim to the Eoard, la/Ir. Rob Nichols, Engineering, requested permission to
advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion
ade by ~/Ir. C~ilot, seconded by ~Ir. Inks and carried, the above request was approved.
ADOPT SOL,LJTION NO. 0~-2010 -WRITE-OFF LJNCOLL,ECTAI3LE tJ I ILIT~' ~IL,L,ED
ACCO TS CEI~IALES FOR 2009
I~pon a otion made by IV1r. Oilot, seconded by lo~Ir. Littrell and carried, the following
Resolution was adopted by the Eoard of Public Worlcs:
®~J'TIt~l~ -210
r~ JT l~ "I' I'T S I1T'I-~ >131~ ~ IAA A IJ LIC
W F' T E ItI'TE,m FF ®I+' UN~ LI~E~TA ~E TTIi.I"TY ~ILI,E
r~~C't7I11~'TS ~tE~LI~A~I~E Ft712 209
WI4EREAS, the City of Sout11 Bend, throL~gh the bureau of Water Worlcs, billed various
municipal services to customers listed on the attached documents; and
WEE ,AS, the unsuccessfully collected accounts receivable is written off after all
al:tempted efforts are put forth to collect and recover the charges, complying with the Indiana
State Board of Accounts for dad Debts and IJncollectable Accounts;
WFIE AS, the City of SoLrth fiend, by and through its hoard of Public Works, desires
to ite off various billed bad debt aecollnts.
1~TOW, TFIE FORE, ~E IT RESOLVED by the Board of Public Worlcs of the City of
South Bend, that the attached direct write-off totaling X355,600 with collection, and recovery
totaling ~14I,46~, resulting in a net write-off of $21.4,132 for the year 2009 be written off to the
accounts receivable of the City of South Bend as uncollectible.
ADOPTED this 22nd Day of February 2010
ATTEST:
s,1L,inda . Martin, Clerk
13O1~IZI7 OF PLTf3I,IC WORDS
s/CJary A. CJilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, l~lember
APPROVAL, OF AC~REEIyIENTS/CONT CTS/PROPOSALSIADDENDA
The following .Agreements/Contracts/Proposals/Addenda were submitted to the I~oard for
approval e
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t~I1LAR li/1[EET'INCa FE~I2IJAIZY 22, 2010 43
Addondu to I~odevelopment 1 ax Salo certificate N/~ Inks/L~ittrell
IVlastor Commission PLirchasos
Agency
A.groo ont
Agroomont Do town Downtown South fiend X250,000.00 Inks/Littroll
for South fond, Improvemonts (EDIT)
Profossional Inc.
Sorvicos
Sole Sourco atohgliard Installation of ~I'laree (3) ~ 15,060.00 Inks/Littroli
Purchaso I3igital In-Car In-Car vidoo Cai~ora DCJ (Jag
~Iidoo Systoms for tho Police Cxrant)
~, end ont Noar Northwost Noar Northwest (CDI3t3) Inks/I,ittroll
to Agroo ont Noighborhood, Neighborhood
Inc, Revitalization - No
Change in Dollar
Amount, Extend
Contract End Date to
January 31, 2011
I Amondrnent
~ to Agreomont
~
~ Noar Northwost
Noighborhood,
Inc, 200$ Community Space
Program - No Change in
Dollar Amo~rnt, Extend
Contract End Dato to
January 31, 2011 (CI7~Cr) Inks/Littroll
~ Amondmont Noar Northwost 2009 Colnmzu~ity Spaco (CDI3~) Inks/f,ittrell
to Agroernont Noighborhood, Program - No Chango in
Inc. Dollar 1~moaant, P;xtond
Contract End I7ato to
January 31, 2011
Amondmont South fond 2009 South Bend F-Iomo (CD~C7) Inks/Littroll
to Agrooment I-Ioritago Improvemont Program -
Foundation No Chango in Dollar
AmoL~nt, Extend
Contract End Date to
Janilary 31, 2011
~~.mond ont Noar Northwost 2009 Program Dehvory - (CDI3G) Inks/L,ittroll
to Agreomont Noighborhood, No Change in Dollar
Inc. Amount, Extond
Contract End Date to
January 31, 2011
~ ~.mondmont South Bond 2009 Colfax Campus (CD~CI) Inks/L,ittroll
! to Age°oomont I~oritago Improvomonts - No
Foundation Chango in Dollar
Amount, Extend
Contract End Date to
January 31, 2011
Amondmont Noar Northwost 200 (CD~CJ) Inks/L,ittroll
to Agroo ent Noighborhood, Acquisition/Rohabilitatio
Inc. n - No Chango in Dollar
Amolant, Extend
Contract End Date to
January 31, 2011
~mondmont South fond 2009 Neighborhood (CI7~Cs) Inks/I/ittroll
to Agroe ont Police Action Reclamation
Dopartmont Patrols - No Chango in
Dollar Amount, Extond
Contract End Dato to
January 31, 2011
A end ont South fond 2009 Neighborhood (CDI3C~) Inks/I ittreil
to Age°oomont Polito match Prograrn - No
Departmont Chango in Dollar
Amount, Extend
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I~E~aI~EA~ 1~IEETII~TG FE~~i1AR~' 22 2010 4~
~~~EPT"A~~E t)F' NEW ST E`TS FOR 2010
In a Mern~ t~ the hoard, 1VIr. T®ny 1Vl~lnar, Engineering, submitted a list ®f streets,
encc~rnpassing 1.7926 ilea that are in new residential sudivisi®ns ®r have been annexed by the
pity, and need ts~ be added t~ the INDOT Street inventary f®r tl7e pity cif S®ut fiend. IJpen a
rn~tic~n by I~1r. Csilt~t, see®nded by IVIr. Inks and carried the addition of the streets was appre~ved.
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I2I~,CILI~LAI2 ME~TIIITC~
F'EI3IZUAIZY 22 2010 47
Mr. C~ilot ade a motion that the fonds approval andJor release as outlined above be ratified.
Mr. Inl~s seconded the motion, which carried.
APp12~VE CLAIMS
M:r. Inks stated that a request to pay the following claims in the amounts indicated has been
received by the hoard, each clai is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City fiscal
~7fficer and certifged for accuracy.
~ A ®t ®f Clan ate
City of South fiend X4,364,451.41 2/19/10
City of South fiend X1,014,390.03 2/16/10 ~
2/1~I10
City of South fiend $1,907,28~.6~ 2/22/10
~"herefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted, Mr. Littrell seconded the motion, which carried.
ADJC~UIZNMI~l~IT
There being no further business to come before the hoard, upon a motion made by Mr. Csilot,
seconded by Mr, Inks and carried, the meeting adjourned at 10:50 a.m.
~OAI~I~ CF pU33LIC WC3IZI~S
m ~ j~+
U
AT`T'EST':
~- ~. -
~ __% _
L~rl,~la Ma Martrn, Clerk
Caary A. C~ilot, president
;~'
~ ,, ,
~'
~~ ~ , `
t. , . , ~.~;_ .a ~-
I~~~nald E. Inks, Member
Carl p. Littrell, Member