HomeMy WebLinkAboutExtension of PSA - myStaffingPro - Extension of Applicant Tracking System1316 COUNTY-Crry BuiLDING
227 W. JFTFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
Crry OF SOUTH BEND PET'EBu,rrjuFc,, MAYOR
BOARD OF PUBLIC WORKS
March 13, 2018
Jill Dempsey
I-I.R. Services, Inc. dba myStaffingPro
675 W. Market Street
Lima, OH 45801
IZE: Extension of Professional Services Agreement
Dear Ms. Dempsey:
lliiom,' 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on March 13, 2018, approved the above
referenced extension of the applicant tracking system agreement for an additional two (2)
years in the amount of $ 1 O, 5 00 per year.
Enclosed please find the original of the amendment for your signature. Please sign and
return the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Chris Villaire, Human Resources
Kyra Clark, Human Resources
Jen Hockenhulf, Administration and Finance
Dan O'Connor, Innovation & Technology
Shawn Delahanty, Innovation & Technology
GARY A. G' , [LOT SUZANNA M. FRITZBERo EuZABETH A. MARADIK JAMEs A. MUELLER T1 IERE SE J. DORAU
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Prepared for:
'Ity of Sotrtli Bend
Client I D: 451 -01779
Wax ID: 35-6001201
Chris Villaire
(574) 235-9957
cvillair@southbendin.gov
Prepared by:
JIM Dempsey and Ron Signori
jLJgmjjL(,,yq y@,ppeX,,,,ppa , qL 1; rsignore@paychex,corn
Thank you for realizing the potential of your applicant tracking solution, By adding
features and services you continue to confirm our company commitment to building
long-term relationships with our clients. With the scalable, modular approach to our
product, clients like you are able to maximize the utilization of the overall solution to
meet your changing company needs.
We appreciate your continued business.
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An implementation coordinator will reach out shortly after your order is processed to
confirm the services you have purchased and inform you of the expected timeframe to
complete your request. In some cases, there may be additional information that will be
required from your company or a partner vendor when an integration is involved. A
timely response to the request is key in our ability to complete the work involved.
Once your request has been completed, you will be notified directly. When training is a
factor you are able to schedule the training at that time.
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Llser Stipport
Phone, chat, and email. Live phone and chat support
are available M-F, 8 a.m. — 8 p.m. EST.
After-hours voicemalls and emails are responded to within 2 business days.
"I"echnical St.ipport
Technical support is routed based on the type of technical issue.
myStaffingPrd myStaffingPro'O Services Agreement
This Agreement (the "Agreement") is entered into between HR Services, Inc. ("HRS"), an Ohio corporation whose principal office is
located at 675 West Market Street, Lima, OH 45801 and the Client Identified on the pricing proposal ("Client'). The Agreement will
continue until terminated In accordance with its provisions.
Client agrees that HRS Is not rendering legal, tax, accounting, or investment advice In, connection with the Services to be
performed, nor will HRS be deemed a fiduciary of Client, a fiduciary of'any Client benefit plan offered for the benefit of Client's
employees, or the employer or joint employer of Client's employees. HRS will not be responsible for Client's compliance with, nor
will HRS provide legal or other financial advice to Client with respect to federal, state, and local statutes, regulations, or ordinances
including, but not limited to, the Fair Labor Standards Act or any state equivalent. Client agrees to comply with any and all applicable
federal, state, and local laws or ordinances
Client understands that this Agreement (Rev. 6/15) may be considered an application for credit and hereby authorizes HRS to
investigate the credit of the Client and/or its principals, including vendor references:, bank account status, and history (collectively
"Client's Credit"). HRS' performance of the Services under this Agreement is subject to approval of Client's Credit. Client warrants that it
possesses full power and authority to enter into this Agreement, and has read and agrees to the terms and conditions set forth in
sections 1-27 of this Agreement,
1. Client Contacts. Client will designate contacts that will provide HRS with information and directives necessary for HRS to perform
the Services (collectively "Client Information"). Client is responsible for the accuracy of Client Information provided by contacts
and/or Client,
2. Client Information. Client will execute and/or provide all documentation that HRS requires to perform its responsibilities under the
Agreement including, where necessary, taking all corporate action. Client acknowledges that HRS may be required to obtain
documents necessary to verify the identity of Client pursuant to applicable federal and/or state statutes or regulations. Client
acknowledges that Client is responsible for any delay in the performance of Service and additional processing Fees incurred as a
result of its failure to provide Client Information in a timely manner. HRS shall not be required to obtain authorization from Client to
act on Client Information.
3. Reliance on Client Information, HRS will not be responsible for errors that result from HRS' reliance on Client Information,
4. Right to Access Proprietary Software. Subject to the terms of this Agreement and any applicable pricing proposals included with
this Agreement and executed by the Client and HRS, HRS grants the Client a limited, non -transferable, non-exclusive right to
access and use HRS proprietary, myStaffingPre hosted software products ("Software") via a web browser, The Software is made
available to the Client as a hosted service ("Service"). HRS will host and retain physical control over the Software and make such,
computer programs and code available only through the Internet for access, use and operation through a Web -browser (e,g.,
Internet Explorer). No provision under this Agreement shall obligate HIRS, to deliver or otherwise make available any copies of
computer programs or code from the Software, whether in object code or source code form,
5. Features and Functionality of the Software. The specific features and functionality provided by the Software are detailed on the
pricing document. Additional information can be provided upon request. HRS reserves the right to make changes to the features
and functionality of the Software. Major changes and releases, are communicated in advance,
6. Copyright. As between HRS and Client, HRS and or its licensors owns all rights, title, and interest, including, but not limited to,
copyright, patent, trade secret, and WI other inteflectuat property rights, in the Software and any changes, modifications, or
corrections to the Software, If Client is ever held or deemed to be the owner of any copyright rights in the Software or any changes,
modifications, or corrections to the Software, Client hereby irrevocably assigns to HRS, all such rights, title, and interest. Client
agrees to execute all documents necessary to implement and confirm the letter and intent of this section. Client warrants to HRS
that it (I) has title or is authorized to use any symbol, logo, or mark uploaded by Client or Client's agents or printed on Client's
handbooks and checks (collectively "Client Material"); and (iii) has full right and authority to use Client Material, and such use does
not violate any other party's rights.
7. Confidentiality of Software. Client acknowledges that the Software contains valuable trade secrets and confidential information
owned by HRS and or its licensors (collectively 'Confidential Information"). Client agrees that Client, its employees, and its agents
will not, directly or indirectly: (1) sell, lease, assign, sublicense, or otherwise transfer; (i:i) duplicate, reproduce, or copy; (fil) disclose,
divulge, or otherwise make available to any third party; (iv) use, except as authorized by this Agreement; or (v), clecompile,
disassemble, or otherwise analyze for reverse engineering purposes the Software or Confidential information, Client will take
appropriate action with Client's employees and agents to satisfy its obligations under this Agreement with respect to the use,
protection, and security of Confidential information. Client will notify HRS immediately of any unauthorized use or disclosure of
Confidential Information and will cooperate in remedying such unauthorized use or disclosure.
HR Services, Inc, - 675 West Market Street * Lima, Ohio 45801 @ Phone; 800-939-2462 9 hHp:/1myStaffingPro.com
Page 1 of 5
Ucens,elSubscriptioIri IF'ees (Recurvirig FtnIes):
License Fees are based on a minimum 12-month commitment for the following users:
Admin/Recruiter 1st User -
License Fee
Hiring Manager Users - License
Fee per user price for 21+ users
Onboarding with Recruiting
Unlimited access to applicants,
requisitions, and reports.
Limit access to manage requisitions and
candidates tied to the user name. View
or View/Edit.
Auditable e-signature process with
Pricing and terms to reflect renewal for 2 years.
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Signature:
Date Signed:
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$225.00
22
$550.00
1
$100.00
myS6ffingPro` myStafflngProo Services Agreement
7.1 Equipment. Client is responsible for obtaining and maintaining all computer hardware, software and communications
equipment needed to access the Service, and for paying all third -party access charges (e.g., kiosk, ISP,
telecommunications) incurred while using the Software.
7.2 Mod�ifications. HRS reserves the right to make changes to its policies, procedures and practices and to make changes to
its hosting and technical infrastructure and the Software during the term of this Agreement to provide Services to HRS
customers. Such changes will not materially degrade the performance of the Service or materially decrease the
functionality of the Software.
Use Restrictions,
8,11 Prohibited Uses. Client may not use the Service for sparnming, chain letters, junk mail or distribution lists to contact any
person who has not given specific permission to be included in such list. Client agrees not to, transmit, or permit Client's
employees to transmit, through the Service any unlawful, harassing, libelous, abusive,, threatening, vulgar, obscene or
otherwise objectionable material of any kind. Client agrees to only use the Service for lawful purposes, in compliance with all
applicable laws including, without limitations, copyright, trademark, obscenity and defamation laws. Client agrees to defend,
indemnify and hold HRS harmless against any claim or action that arises from Clients use of the Service in an unlawful
manner or in any manner inconsistent with the restrictions and policies stated herein.
8.2 Third -Party Contractors. Client may make the Service available for use by third -party contractors used by Client solely to
assist in Client's staffing efforts (.Third -Party Contractor"), within the limits of the usage rights and restrictions set forth in this
Agreement and subject to the section below titled "HRS Competitors". Client is responsible for the use of the Service by such
Third -Party Contractors, including compliance with each term of this Agreement to the same extent as if the Third -Party
Contractor were an employee of the Client. Client agrees that any password provided to a Third -Party Contractor will be
disabled immediately upon conclusion of such Third -Party Contractor's work for Client,
8.3 HRS Competitors. Client shall not allow employees of companies that provide a product that is a competitive alternative to
the Software to access the Software without permission from HRS. Nothing in this paragraph shall be construed to prevent
Client from integrating the Software with software provided by a HRS competitor.
8.4 Ethical Hacks. Client shall not, and shall not allow anyone working on the Client's behalf to (i) perform any technical security
integrity review, penetration test, load test, denial -of -service simulation or vulnerability scan, or (ii) attempt to access the data
of another HRS customer. Client shall not, and shall not allow anyone working on, Client's behalf, to use any software too]
designed to automatically emulate the actions of a human user (such tools are commonly referred to as "Robots") in
conjunction with the Service. Robots are commonly used for the purpose of data entry, data loading, data migration, load
testing, performance testing, performance monitoring, performance measuring and stress testing. If Client or anyone working
on the Client's behalf uses a Robot or other similar programs, with the Service for the purposes listed above, or any other
purpose, it shall' constitute a material breach of this Agreement. Client shall indemnify and hold HRS harmless without
limitation from any damages, losses, claims, costs, expenses or liabilities arising from downtime, production incidents or other
technical problems arising during a time period in which Client is in breach of this provision or as a result of Client's, breach of
this provision, including without limitation, damages or credits to HRS customers arising from downtime and costs, including
third party costs, related to the correction of such downtimes, production incidents or other technical problems,
Support. HRS will provide support in accordance with the then current HRS support policy. Unless specifically agreed in writing,
HRS has no obligation to provide Client with hard -copy documentation, upgrades, enhancements, modifications, or other support
10. Consulting Services. Client may elect to purchase additional consulting services to support requests that are outside the scope of
the standard implementation services included with the purchase ("Consulting Services"). Such Consulting Services shall be set
forth in a mutually executed pricing proposal that references and incorporates the terms of this Agreement.
11. Billing and Payment
11.1 Payment of Fees. Client will pay fees for all Services ("Fees") through such method as required by HRS when due, HRS'
Fees are set forth on the pricing proposal and will not be increased for the period set forth on the pricing proposal ("Term"),
After expiration of the Term, Fees are subject to change upon thirty (30) days written notification to Client.
11.2 Funding Deadline Client agrees that the funds representing the Fees will be available in sufficient amount when due
("Funding Deadline").
11.2 Payment by Wire Transfer or Other Method. If HRS requires payment of Fees by a wire transfer or other method, Client
agrees to provide HRS with all information necessary to confirm, receipt of the payment prior to the Funding Deadline,
11,3 Insufficient or Nonconfirmed Funds. If sufficient funds are not available on the Funding Deadline, HRS may take such
action to collect Fees. Client acknowledges that Client is responsible for any delay in the performance of Services, if HRS is
unable to confirm receipt of funds prior to the Funding Deadline.
12'. Publicity. If Client becomes subscriber of the Service; Client agrees that HRS can disclose the fact that Client is a paying
customer. During the term of this Agreement, and unless otherwise set forth, Client grants HRS the right to reference Client, along
HR Services, Inc. e 675 West Market Street • Lima, Ohio 45801 # Phone: 800-939-2462 • http://myStaffingPro.com
Page 2 of 5
myStaffingftcP Services Agreement
with Client logo, On the customer section of HRS public web site until such time as ClIenra use of the Service Is discontinued,
unless Client provides a written request for nondisclosure,
13. Data Backup, HRS shall use all reasonable efforts to protect Client's data behind a secure firewall system, to conduct daily data
backups, and to store weekly full-Systern backup In a separate, fire -safe facility,
14. Client Online Account, Whereas, the Client accesses Services Online or through any supported web browser ('Client Online
Account"), Client Is solely responsible for (I) designating who is authorized to have access to ClionVa Online Account: (H)
safeguarding all of Client's Passwords, usernames, logins or other security features used to access Client's Online Account rClient
Online Account Accese); (111) Client's use of Client's Online Account under any usernames, log Ins or passwords, (1y) ensuring that
use of Client's Online Account complies fully with the provisions of this Agreement; and (v) any unauthorized access, or use., of
Client's Online Account caused by Chants actions or inactions, Including, without limitation, Its failure to safeguard Client Onfine
Account or Client Online Account Access, Client Is solely responsible for the maintenance and routine review of computing and
electronic system usage records (Le, log files) and the security of its own date, data storage, computing device($), other electronic
systems, and network connectivity, Client acknoWedges and agrees that HRS Is not liable to Client, Client's employees at any
other third -party for any consequences, losses,, or damages resulting from unauthorized access or use of Client Online Account as
set forth In this section,
15, Client Confidential information. Client Confidential Information' will mean all Information disclosed or otheirwiso made available
by Client to HR8 that Is marked confidential or is of a nature that a reasonable person would identify it as being confidential, and
the name, Social security number, date of birth, address, bank, andior wage Information of Client and Client's employees provided
to HRS, by Client. HRS will use reasonable care to prevent the disclosure of such Client Confidential Information to any
unauthorized person or entity, HRS may disclose Client Confidential Informoflon to Its employees, affiliates, subsidiaries, agents,
and contractors to (1) perform or offer Services; (11) offer additional products or services, (111) perform analysis to determine ClIsinris
qualification to receive future services; and (iv) collect Fees and may disclose Client's payment experiences with HRS to credit
reporting agencies and supply vendor references of Clients behalf. HRS may also disclose Client Confidential Information (I) to its
attorneys, accountants, and auditors; and (11) pursuant to federal, state, or local law, regulation, court order, legal process, or
governmental investigation. The, obligations set forth In this section will not apply to any Client Confidential I nformallon that (I)
Client has agreod,le freo of any nondisclosure obligations,* (fl) at the time of disclosure was free, of any nondisclosure obligs"Ons,.
(III) Is independently developed by HRS or that HIRS lawfully received, free Of any nondisclosure obligations, from a third party
having the right to furnish such Client Confidential Information; or (Iv) Is or becomes available, to the public without any breach of
this Aareement or unauthorized disclosure.,
16. Client's Default. Client
In
17. R
18. T,
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siment if It falls to Pay HRS Ilmeiv, or breaches the larrr
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eas that HR$ may apply any balances It is holding for Client to Fees owed to HRSor
0affiliates„
mySt6ffingPrd' myStaffingFiroo Services Agreement
g, Except where termination is due to delinquent or fraudulent payment, or false or fraudulent submission of contact information,
Client may request a copy of the most recent Client data. HRS will provide the data in a format specified in the "Standard
Data Export" documentation, The Fees listed in this documentation will be applied. HRS may, but is not obligated to, delete
archived data, but will not do so until thirty (30) days after the termination of this Agreement. Delinquent accounts must be
brought to good standing in order to receive data.
19. Warranty. HRS represents, warrants, and covenants that the Software will perform substantially in accordance with any user
instructions, manuals, or technical requirements documents that are generally provided by HRS in connection with the Software. In
the event of a breach of the foregoing warrant, HRS sole obligations, and Client's sole remedy, shall be, at HRS option, to use
commercially reasonable efforts to correct the Software or replace the Software free -of -charge.
20. Disclaimer, Limitation of Liability
20.1 Disclaimer. EXCEPT AS PROVIDED IN SECTION 19,THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTY OF
ANY KIND, AND HRS DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT
LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
1140NINFRINGEMENT., SOME STATES ANDIOR JURISDICTIONS DO NOT ALLOW LIMITATIONS ON IMPLIED
WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. HRS DOES NOT REPRESENT OR
WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR -FREE. ANY MATERIAL DOWNLOADED OR
OTHERWISE OBTAINED THROUGH THE USE OF THE SERVICE IS DONE AT YOUR RISK AND YOU WILL BE
SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR NETWORK, OR LOSS OF DATA
THAT RESULTS FROM YOUR USE OF THE SERVICE.
20.2 Limit of Liability. HRS shall not be liable for any negligent act or omission, or the negligence of any other person or entity,
including, but not limited to, Client and its employees or agents, or any person or entity that provides services in connection
with or as a result of HRS' performance of its obligations under this Agreement. HRS can only be held liable for breach of
the Agreement and will not be held liable for Client's compliance with applicable federal, state and local laws and
regulations. HRS will, under no circumstances, be liable for any special, indirect, incidental, or consequential or
punitive damages, including lost profits incurred by Client pursuant to this Agreement, or by the transactions
contemplated by it, however caused, on any theory of liability (including contract, tort, or warranty), or as a result
of HRS' exercise of its rights under this Agreement, even if HRS has been advised of the possibility of such
damages.
21. Indemnification. Client will indemnify, defend, and hold HRS and its respective officers, directors, and employees harmless from
any and all claims, costs, attorneys' fees (including in-house counsel fees), and expenses resulting from or arising in connection
with: (I) a Client default; (!I) the use, misuse, reproduction, modification, or unauthorized distribution of Software; or (III) Client's
breach of any warranty set forth in the Agreement.
22. Infringement Indemnity, HRS shall, at its expense, defend or at Its option, settle any claim, action or allegation brought
against Client that the Service, Software or any deliverable infringes any valid copyright, patent, trade secret, or any other
proprietary right of any third party and shall!, pay any final judgments awarded or settlements entered into; provided that
the Client gives prompt written notice to HRS of any such claim, action or allegation of infringement and give HRS the
authority to proceed as contemplated herein. Hi will have the exclusive right to defend any such claim, action or
allegation and make settlements thereof at Its own discretion, and Client may not settle or compromise such claim, action
or allegation, except with prior written consent of li Client shall assist and provide !information as HRS may
reasonably require In settling or opposing such claims. Iln the event any infringement claim, action or allegation Is
brought or threatened, HRS may, at its sole option and expense (1) procure for, Client the right to continue use of the
Software or infringing part thereof; or (b) modify or amend the Software or Infringing part thereof; or (c) replace the
Software or infringing part thereof with other Software having substantially the same or better capabilities; or i
terminate this Agreement and refund to Client the prorated amount of the Fees prepaid by Customer that were to apply to
the remainder of the unexpired term, as calculated from the termination date through the remainder of the unexpired
term. The foregoing obligations will not apply to the extent the infringement arises as a result of (a) any use of the
Software In a manner other than as specified in this Agreement; (b) any use of the Software in combination with other
products, equipment, devices, software, systems or data not supplied by HRS to the extent such claim is directed against
such combination; or (c) any alteration, modification or customization of the Software made by any party other than HRS
or HRS authorized representative if such Infringement would not have occurred without such modification or
combination. Section 21 above states the entire liability of HRS with respect to infringement of any patent, copyright,
trade secret or other intellectual property right.
23. Governing Law and Arbitration. The Agreement and all aspects of the relationship between HRS and Client shall be governed
exclusively by, the laws of the State of New York without regard to, or application of, its conflict of laws, rules, and principles, except
for the arbitration agreement contained herein which shall be governed exclusively by the Federal Arbitrafion Act, 9 U.S.C. section
1 et seq. (the "FAA"). Except as provided herein, any dispute arising out of, or in, connection with the Agreement will be determined
HR Services, Inc. * 675 West Market Street * Lima, Ohio 45801 * Phone: 800-939-2462 o http:l/myS,taffingPro.com
Page 4 oF5—
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myStaffing:ProO Services Agreement
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only by binding arbitration in Rochester, New York, in accordance with the commercial rules of the American Arbitration
Association. Arbitrable disputes include, without limitation, disputes about the formation, interpretation, applicability, or
enforceability of this Agreement. A separate neutral arbitrator must be selected and appointed for each dispute. Any dispute arising
under the Agreement will be brought within two (2) years of when the claim accrued. The arbitrator will not be authorized to award
exemplary or punitive damages, or any damages excluded in the Limit of Liability provision. The parties agree that the prevailing
party in arbitration, and any subsequent judicial proceeding to enforce an arbitration award, will be awarded costs and attorneys'
fees (including in-house counsel fees) and that an arbitration award may be entered as a judgment in any court having jurisdiction
over either party to the Agreement. The parties will not be permitted to bring, or participate in, and the arbitrator will not have any
authority or jurisdiction to hear or decide, any claims brought as any type of purported class action, coordinated action, aggregated
action, or similar action or proceeding. Each party must only bring claims against each other in their individual capacity,
24. Conflict of Terms: In the event of a conflict between this Agreement and any pricing proposal Client has executed, the pricing
proposal shall be deemed to govern with respect to the duration of the Agreement, Fees, invoicing and payment terms, and
Services purchased. In all other matters, in the event of a conflict between this Agreement and any pricing proposal, this
Agreement will govern.
25. Assignability. Neither party may assign the Agreement to any third parties, other than successors, without the prior written
consent of the other party. Any assignment made without such consent will be null and void,
26. Signature. The parties agree that Client's signature on this Agreement may be transmitted to HRS electronically or by facsimile.
The parties further agree that such signature will have the same force and effect as if the original signature had been provided and
received.
27. Miscellaneous. The Agreement, along with any pricing proposal, contains the entire understanding of the parties and supersedes
all previous understandings and agreements between the parties for the Services provided, whether oral or written, including,
without limitation, any confidentiality or nondisclosure agreement(s) entered into by and between, Client and HRS prior to the date
hereof. Neither party will be responsible for any delay or failure to perform obligations specified in the Agreement due to causes
beyond the party's reasonable control. Client acknowledges that there have been no representations or warranties made by HRS
or Client that are not set forth in the Agreement. HRS may modify any term of the Agreement upon thirty (30) days written notice to
Client of such change and the effective date thereof. Client will be deemed to have accepted and agreed to such changes unless
Client elects to terminate the Agreement by written notice to HRS prior to the effective date of the change and pursuant to the
Termination provisions. If any provision of the Agreement or any portion thereof is held to be invalid, illegal, or unenforceable, the
validity, legality, or enforceability of the remainder of the Agreement will not in any way be affected or impaired. Sections 1-27 will
survive the termination of the Agreement.
HR Services, Inc. a 675 West Market Street * Lima, Ohio 45801 - Phone: 800-939-2462 a hit pl/MyStaffingl3ro.corn Page 5 R _5
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* Confidential Pricing Proposal for City of South Bend a 2016" *
675 W Market St. Lima, Ohio 45801 * 800-939-2462 : t Fax: 419-221-2687 P http://my—staff' pgprp&offl
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Limitations of this Pricing Proposal
The pricing proposal provided as an estimate of the cost associated with the myStaffingPro system based on the specifications and information provided by the
Company. Changes to the specifications may affect the costs and timelines associated with this Pricing Proposal.lThis pricing proposal is valid only upon receipt
of the acceptance signature and return of this pricing proposal to HR Services, Inc, This pricing proposal is valid for 30 days from the issuance of the pricing
proposal by HR Services, Inc.
myStaffingPro License Feesi
■ The myStaffingPro license fee covers software, service and support, maintenance, and standard upgrades associated with the standard version of,
myStaffingPro, and all configuration options and, services identified in this pricing proposal.
■ The myStaffingPro system is a SaaS (Software as a Service) model. The SaaS model means that the system is a packaged application delivered from ai
centrally managed facility delivered via the Internet on a subscription basis.
User Access Level Definitions
• Full Users have the ability to access all mySlalfingloro's user interfaces, While the administrator can restrict the access to certain features functionality and i
data, the system, does not provide restrictions. Generallty, these user levels have the inherent ability to access all applicant data untilrestricted by the
administrator. This user level includes the following user types: Administrators, Standard, and Recruiter users.
• Limited Users are users that have restricted access to either applicant data and/or user interfaces. These users are granted access to data or functionality
based on their job function. This user level includes the following users types:
o Hiring Manager User -Access to manage applicants to which they are assigned, including reviewing applicants and submitting feedback, reviewing
offers, and participating in onboarding.
o Vendor User . Access to add applicants and review requisitions to which they are assigned.
• Portal Users are users that do not have a login for myStaffingft system. These users access data and submit feedback through links included in emails.
• Integration Users are third -party vendor users that have restricled access to manage an integration.
Sales Tax
• mySlaffingPro is considered automatic data processing, computer services, or electronic information services provided for use in a. business. These services(
are subject to Ohio and Michigan sales tax,
• This pricing proposal does not include sales tax. When applicable, pales tax will be added to your invoice for services. i
• To be eligibte for a sales tax exemptions the client must present proof of a valid sales tax exemption to HR Services, Inc. Acceptable documents include a
direct pay permit and/or exemption certificate.
Paymentand Billiing:
All charges for implementation and training must be paid in full at the end of the month the agreement is signed. If additional services that require a license fee
are added during your contract year, the license fee will be prorated by 1112th for every month remaining on your contract payment date. License fees can be(
paid monthly or annually. Renewal Payments must be made prior to your renewal date.
Implementation Discount and Training
If the client terminates the agreement prior to the agreed upon term for reason other than non• performance of HR„ Services Inc. I the client would be responsible
for a prorated payment of the implementation discount.
Intellectual Pro eerty
HR Services, Inc. retains the intellectual property rights to this customization.
- Confidential Pricing Proposal for City of South Bond a 2016" *
675 W Market St, Lima, Ohio 45801 - 800-939-2462: - Fax: 419-221-2687 v hup:11mystaffingl2ro,com o
M
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
3/5/2018
Christine Villaire
Department Admin & Finance
BPW Date 3/13/2018 Phone Extension 9957
F_ Required Prior to Submiittal to Board
Legal Attorney Name Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
Controller Z and greater than one year in length per the City Purchasing
Policy
Michael Schmidt
M Agreement
H Contract
n Proposal El Addendum
M Professional Services
M
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El
Quote Opening
F-1
Quote Award
Chgi Order No.
El C/O & PCA No.
F-1 PCA
Ease./Encroach,
❑ Traffic Control
n Resolution
Other:
F-1
Claim
Company or Vendor Name
New Vendor
�MBEANBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
If Yes, Approved by Purchasing
Completed E-Verify Form Attached El Yes
[:] No
None
IT OperatiM
2,79-0672-415-36-04
$10,500 tr.
2 ears
Applicant tracking system. Extend the agreement for an
additional two years. All other terms remain the same.
Amount of ❑ Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension:
Bi-
Dispersal After Approval
Copy Original
F1 Kyra Clark, Christine Villaire, Jen Hockenhull
❑ ❑ Dan O'Connor, -Shawn Delahanty
El F-1