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Home My WebLink AboutQuotation - Pemberton Davis Electric - Network Cables within SBPD for Utility Body Camera In Car Video Solution and Wireless Upgrade Project1316 COUNTY-CH'y Bm,r,)m 227 W. JETFERSON BouLE,VARD Souri I BEND. INDIANA 46601-1830 CITY OF Souni BEND PETE BuTTIGIEG, MAYOR BO1ARD OF PUBLIC WORKS February 27, 2018 Scott Bradley Pemberton Davis Electric, Inc. 916 E. McKinley Ave. Mishawaka, IN 46545 RE: Quotation Dear Mr. Bradley: PHONE 574/235-9251 FAX 574/ 235-9,171 The Board of Public Works, at its meeting held on February 27, 2018, approved the above referenced quotation to provide and install CAT6 network cables to six (6) locations within the South Bend Police Department for the Utility Body Camera In -Car Video Solution and Wireless Upgrade project in the amount of $4,466,. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, ClelkoC Enclosure c: Michael Sniadecki, Innovation and Technology GARY A. GILOT SUZANNA M. FRITZBER(3 ELIZABETH A. MARADIK JAMEs A. M (JELLER TiIERESE J. DORAU INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 246-6000 TO: Board of Public Works, Linda Markin CC: Dan O'Connor FROM: Michael E. Sniadecki, Director of Infrastructure SUBJECT: Network Wiring for SBPD Body Camera In -Car Video DATE: 02/15/18 Linda and Members of the Board, Please see attached quote to provide and install (1,400') CAT6 network cables to six locations within SBPD for the Utility Body Camera In -Car Video solution and wireless upgrade projects. The Office of Innovation and Technology & SBPD teams have reviewed the quote and give favorable recommendation as well. The Contract with Utility Associates for the SBPD Body Camera In -Car Video Cameras was approved by the BPW on 11/28/17. Clarifications: I. Provide and install (1,400') CAT6 Plenum Cable and hangers 2. Provide 24 foot lift for one day for work across garage 3. Provide and install (10) Panduit CAT6 data jacks 4. Provide and install (5) Panduit one port boxes 5. Provide and install (1) Panduit 24 port modular patch panel in server room C 6. Provide and install (1) CAT6 patch cord from existing data drop in ballistics to back of building 7. Provide and install (5) patch cords at APs. (Owner responsible for patch cords at head end) 8. Test all cabling 9, Mount (6) owner provided AP's on building and seal penetrations 10. label Projected cost is $4,466.00 with Pemberton & Davis. Thank you. Michael E. Sniadecki M COMMERCIAL CONTRACT Date: 02119/18 Proposal Number: PD18039 Customer Name: Name City of South Bend Police Department Street 701 West Sample Street Address South Bend, IN 46601 Email: Contact Michael Sniadecki AP Cabling and Installation Work To Be Performed At: Name Same Street Address Telephone Contact The undersigned Customer hereby authorizes PEMBERTON•DAVIS ELECTRIC, INC. ("Contractor"), to furnish the necessary materials and labor to install according to the attached SCOPE OF WORK and at the above project site for a price of: LABOR $3,600.00 MATERIALS $766.00 TAX NIA TOTAL $4,366.00 ("Contract Price") All materials guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for the above work or contained on any pages attached to this contract ("Work"), 1. ADDITIONAL TERMS (SCOPE OF WORK). a.) Provide and install (1,400 ft.) Cat 6 plenum cable and hangers b.) Provide lift for overhead work in garage c.) Provide and install (10) Panduit Cat6 data jacks d.) Provide and insaill (5) one port boxes at AP location e.) Provide and install (1) 24 port modular Panduit patch panel f.) Provide and install (1) patch cord from existing data drop in ballistics to back of building for AP g.) Provide and insatll (5) patch cords at AP locations h.) Mount (6) owner provided AP's on building and seal penetrations i.) Label and test j.) Tax not included ASSUMPTIONS a.) All work will be completed during standard business hours, 7am to 4pm, Monday through Friday. 2. PAYMENT TERMS. Unless otherwise provided in this Contract, the Contract Price will be billed monthly based upon Contractor's determination of percentage completion, and will be billed in full upon Contractor's determination of substantial completion permitting use and occupancy in any event. All amounts not paid within thirty ( 30 ) days after invoice shall bear interest at the rate of 1 1I2% per month. In case of non-payment or other default by Customer. Contractor shall recover reasonable attorney's fees and all collection costs, and shall be ent ited to suspend performance. The making of final payment shall operate as a WAIVER and RELEASE of all claims by Customer except those for warranty under Paragraph 4 below and completion of agreed punch list items. 3. SPECIFICATIONS. All material will be as specified unless specified materials are not avai€able, in which case Contractor may substitute other materials of equal or better quality. 4. SCHEDULE OF WORK. The start date of the work shall be coordinated with Customer and shall be substantially completed at a date agreed to by Customer and Contractor at the time of project commencement. All agreed punch list items will be completed within thirty (30) days. Delays may occur due to weather or other acts of God, material and labor shortages, changes ordered by the Customer, concealed conditions, delays by shippers and suppliers, vandalism, casualty losses and other factors beyond Contractor's control. Reasonable extension of time shall be allowed and Contractor shall not be liable for any claim or expense due to delay. S. LIMITED WARRANTY AND DISCLAIMER. Contractor warrants that authorized Work completed by personnel employed by Contractor will be free from defects in material and workmanship, according to standard practice, for a period of one (1) year from the original date of service, or the date of substantial completion permitting use and occupancy, whichever occurs first. If Contractor is notified of any such defects within the one-year warranty period, it will remedy the defects without additional charge. The remedy is limited to repair or replacement, as determined by Contractor and Contractor is not liable for incidental or consequential damages, personal injury, property damage or economic loss, and Customer Page 1 Initial,/0 �� 4 hereby waives and RELEASES all such claims. This warranty extends only to the original Customer, and does not apply in case of accidental damage, abuse, misuse, modification of the Work by Customer or others, lack of maintenance or failure to notify Contractor of adefect within, the one (1) year warranty period. This warranty is the exclusive warranty given, and there are no other warranties, express or implied, including any implied warranty of MERCHANTABILITY, habitability or fitness for a particular purpose. 6. CUSTOMER RESPONSIBILITIES. Customer, through its Authorized Representative, shall cooperate with Contractor in the performance of the Work and shalit not cause or permit any interference. Contractor shall be entitled to rely upon all decisions, communications and instructions issued by the Authorized Representative. Customer shall furnish all necessary tests and reports not specified as Contractor's responsibility in this Contract. Customer shall notify Contractor immediateiy of any problem or defect in the Work or nonconformity with the requirements of this Contract, 7. CHANGES. No labor, material or expense is included unless specified. Changes to the scope of the Work are to be made only by written change order signed by the Customer and approved by the Contractor. The cost of the change shall be added or subtracted from the Contract Price as appropriate. 8. CONCEALED CONDITIONS, Customer has disclosed all known conditions affecting the Work to Contractor. Should concealed, unantidpated or unforeseen conditions be encountered, the Contractor shall notify the Customer and the Contract Price shall be adjusted by the Contractor on the basis of the actual cost of additional time and materials, unless a mutually agreed change order is signed. 9. INSURANCE. Contractor carries Workers Compensation insurance on its employees and all other insurance required by law. 10. CONTRACT DATE. This Contract is tendered to Customer on the date first above written, and must be accepted as tendered in writing within thirty (30) days of that date or it will expire. 11. MISCELLANEOUS. No voluntary action by Contractor shall obligate Contractor beyond the terms of this Contract. This Contract contains the entire agreement of the parties and there are no other terms or representations except as stated in this Contract. The law of the State of Indiana shall apply to this Contract and the Work. Access by the Customer and their agents, employees, invitees and guests to the Work site is at the sole risk and liability of the Customer, and by accepting this Contract the Customer hereby RELEASES and INDEMNIFIES Contractor from and against any and Mi claims for injuries to such persons and their property. The Customer represents that all terms and conditions of this Contract have been read, understood and accepted. Contractor: Pemberton -Davis EiectrIc, Inc. 916 E. McKinley Ave. Mishawaka, In. 46545 By: Scott Bradley Telephone (574) 277-7001 x2!01 3 Fax (574) 204-2565 CAUTION: READ CAREFULLY BEFORE SIGNING THE PERSON SIGNING BELOW REPRESENTS THAT HE/SHE IS FULLY AUTHORIZED TO BIND THE CUSTOMER TO THIS CONTRACT AND THE TERMS HEREOF, Customer (Print): . . .. .......... ........... ... ��ID P Customer (Signature:) Date Accepted: Page 2 Initial: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/15/18 Name Michael E. Sniadecki Department Innovation & Tech BPW Date 02/27/18 Phone Extension 6004 Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing M Agreement U Contract U Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name Pemberton & Dar New Vendor ❑ Yes ® No MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Project Name Network Wiring Project Number n/a Funding Source IT Professional Services Account No. 279-0672-415-31-06 (1T Professional Services) Amount A one-time cost of $4,466.00. Terms of Contract Statement of Work Purpose/Description Provide and install 1 400' CAT6 network cables to six locations If Yes, Approved by Purchasing Name of Company for SBPD Bodv Camera In -Car Video within SBPD for the Utility Body Camera In -Car Video solution and wireless upgrade projects. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval Copy Original ® ❑ Michael Sniadecki ❑ ❑ ❑ ❑