The URL can be used to link to this page

Home My WebLink AboutQPA Agreement - Network Solutions Incorporated - Wireless Coverage Upgrade for SBPD Maintenance Garage and Outdoor Parking Lot1 316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 4660I-1830 CITY OF SOUTH BEND PETS BuTTIGII G, MAYOR BOARD OF PUBLJC WORKS February 27, 2018 Mark LeBlanc Network Solutions Incorporated 12190 Adams Road Granger, IN 46530 RE: QPA Agreement Dear Mr. LeBlanc: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on February 27, 2018, approved the above referenced agreement regarding the wireless coverage upgrade to the South Bend Police Department maintenance garage and outdoor parking lot areas for the Body Camera In -Car Video System in the amount of $3,878.20. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, ftuefiln Linda M. Martin, Clei c .0 Enclosure c: Michael Sniadecki, Innovation and Technology GARY A. GILOT SUZANNA M. FRITZBERG ELIZABE'rH A. MARADIK JAMES A. MUELLER THERESE J. DORAu INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor FROM: Michael E. Sniadecki, Director of Infrastructure SUBJECT: NSI Wireless Upgrade for SBPD Body Camera In -Car Video DATE: 02/16/18 Linda and Members of the Board, Please see attached quote/contract to upgrade wireless coverage to the SBPD maintenance garage and outdoor parking lot areas within SBPD for the Utility Body Camera In -Car Video solution project. The Office of Innovation and Technology & SBPD teams have reviewed the quote and give -favorable recommendation as well. The Contract with Utility Associates for the SBPD Body Camera In -Car Video Cameras was approved by the BPW on 11/28/17. Clarifications: The proposed solution uses both indoor and outdoor model Meraki access points to provide the requested solution. This solution consists of the following capabilities: • The two Meraki MR33 access points will be installed inside the maintenance garage to provide area coverage throughout the maintenance bay. • One additional Meraki MR74 access points will be mounted to the North side of the garage. The AP in these locations will use MA-ANT-20 Omni directional antennas for coverage. Based upon Cisco's family of products, and NSI services, NSI will give City of South Bend the desired wireless coverage both in the garage space and outdoor parking lot to serve their needs. Projected cost is a one-time setup, purchase of Hardware, Syr subscription and installation fee for the total of $3,878.20. Network Solutions does have the State QPA and will assist in the implementation of this solution into our existing SBPD environment. Thank you, Michael E. Sniadecki etwork§olutions INCOT i'OltArr:i7 Prepared For: Prepared By: City of South Bend HQ Granger Office Mike Sniadecki Mark LeBlanc 227 west Jefferson Blvd IT 12th Floor 12190 Adams Rd. P.O. Box 193 South Bend, IN 46601 Granger, IN 46530 P: (574) 277-8515 P: (5741302-2552 E: msniadec@southbendin.gov E: markl@nsil.wrn Indiana State QPA This quote is in accordance to the terms and conditions of the Quantity Purchase Agreement with the State of Indiana. For pricing to be valid the following information must be on your PO, and agreed upon. QPA 12921, EDS #D20-3-12921 Scope of Work Current Environment and Shortcomings The current City of South Bend system consists of a Meraki wireless deployment that they are looking to add on to so they can provide additional needed wireless coverage. Requested Features The current City of South Bend has requested to extend their Meraki wireless coverage to the maintenance garage and outdoor parking lot areas for their police squad cars to be able to upload video data from the parking lot to their internal storage servers. Proposed Solution The proposed solution uses both indoor and outdoor model Meraki access points to provide the requested solution. This solution consists of the following capabilities: • A single Meraki MR74 access points will be mounted to the North side of the garage,The AP in this location will use MA-ANT-20 Omni directional antennas for coverage. • The two Meraki MR33 access points will be installed inside the maintenance garage to provide area coverage throughout the maintenance bay. Since the height of the access point install should not exceed 20 feet, the use of external access points and directional antennas should not be necessary for this solution. • A quantity of an additional MR33 has been provided for use in another offsite location. Based upon Cisco's family of products, and NSI services, NSI will give City of South Bend the desired wireless coverage both in the garage space and outdoor parking lot to server their needs. Implementation Products include: Infrastructure • (1) Meraki MR74 Outdoor 802.11ac Wave-2 access point + (3) Meraki MR33 Indoor802.11ac Wave-2 access point � �-NetworkSolutions IN('0RN AZiA"fI.I) . (2) Meraki MA-ANT-20 External Omni -Directional Antennas Other equipment (storage, servers, phones, etc...) • (1) Universal Mounting arm for outdoor use of the Meraki MR74 and MA-ANT-25 antennas • (5) 5ft Blue Cat 6 Patch Cables • (3) 2ft White Cat 6 Patch Cables Cisco Meraki MR33 Access Point — The Cisco Meraki MR33 is a quad -radio, cloud -managed 2x2:2 802.11ac Wave 2 access point with MU- MIMO support. Designed for next -generation deployments in offices, schools, hospitals, shops, and hotels, the MR33 provides performance, enterprise -grade security, and simple management. The MR33 provides a maximum 1.3 Gbps* aggregate frame rate with concurrent 2.4 GHz and 5 GHz radios. A dedicated third radio provides real-time WIDS/WIPS with automated RF optimization. An integrated Bluetooth Low Energy (BLE) radio delivers beacon and scanning capabilities. Full Up-to-date Data Sheets can be found here: Technology Overview - https://meral<i.cisco.com/products/wireless/mr33 . Technical Specifications - https://meraki.cisco.com/products/wireless/mr33#tech-specs • Installation Guide - ttps://documentation.meraki-com/MR/installation Guides/MR33 Installation Guide Cisco Meraki MR74 Access Point — The Cisco Meraki MR74 is a four -radio, cloud -managed 2x2 MIMO 802.11ac Wave 2 access point. Designed for general purpose, next -generation deployments in harsh outdoor locations and industrial indoor conditions, the MR74 offers performance, enterprise -grade security, and intuitive management. The MR74 delivers a maximum 1.3 Gbps* aggregate frame rate with concurrent 2A GHz and 5 GHz radios. A dedicated third radio provides real-time WIDS/WIPS with automated RF optimization. A fourth radio delivers seamless Bluetooth Low Energy (BLE) scanning and Beaconing. Full Up--to-date Data Sheets can be found here: gy f) oducts/wireless mr74 • Technology Overview - https: meraki.cisco.com/pr , „ , ,., .,_ r • Technical Specifications - ttps: mera i.cisco.com poductswireless/mr84#tech-specs , a ,,.,,,. • Installation Guide - https://documentation.meraki.com/MRZinstallation Guides MR74 Installation Guide Licensing_ —The following licenses have been included with the wireless design: a. Meraki LIC-ENT-1/3/5/7/10YR (Meraki Device Subscription License) this includes the subscription for the system operation and full access to enterprise -class support with Cisco Meraki. b. Additional licensing FAQ can be found here: https://docs.meraki.com/display/kWMeraki+Licensing+FAQ Power --The equipment power requirement: Meraki MR33 — requires a minimum of 802.3af PoE (up to 15AW) Meraki MR74 — requires a minimum of 802.3af PoE (up to 15AW) Customer will provide the proper switching or mid -span power supply to provide POE for powering all access points, Patch Cables — City of South Bend is responsible for providing all patch cables, either fiber or copper, except those specified on the quote, If the patch cable counts or requirements change following project acceptance, a change order will include a request for additional patch cables. Wireless Scope of Work City of South Bend has requested to expand their wireless network in the maintenance garage area as well as the outdoor parking lot area on the North side of the parking garage, Network Solutions, INC (NSI) has created a response to this request utilizing the Meraki MR74 and MR33, 802.11ac Wave 2 access point product line as the solution in this design. NSI Engineers will work with City of South Bend to develop the necessary wireless configurations that are required to provide a fully functioning wireless network. A document containing the suggested locations of the access points that are within this design have been provided by NSI Engineers for *11t)etworkS o I utions 1N ORPOR/VIT'D City of South Bend and the equipment installers. Upon completion of the wireless system installation and configuration NSI engineers will work with City of South Bend Staff to test system functionality for Network Ready for Use (NRFU) testing signoff to ensure that City of South Bend is comfortable with the system in place. Installation and Configuration Requirements and Responsibilities This section will cover the roles and responsibilities of both Network Solutions, Inc. and City of South Bend NSI will provision the network hardware in accordance to the design outlined in this document. The following responsibilities for the Network are required for a successful implementation: City of South Bend. Responsibilities: • Provide network schema including access / VPN information, IP addresses, passwords, etc... • Provide NSI with all required information for configuration • Access to existing network equipment may be required to configure for new Meraki equipment to be installed into the network • Make proper configuration changes to switching as required for Network Solutions, Inc. for wireless access point functionality + Provide lift access if required for high AP cabling or Installation (if applicable) • Install Horizontal Cabling (Cat5e or better) (3rd Party Contractor) • Test all new cabling prior to wireless system install for new locations (3rd Party Contractor) • Re -use current cabling and placements for existing Access Points where applicable (3rd Party Contractor) • Install Access Points (3rd Party Contractor) • Document location of each access point by room number, name, and AP MAC address (3rd Party Contractor) • Ensure proper environmental conditions . Assist NSI in creating Wireless SSIDs • Provide current configurations and passwords needed to mirror the current wireless deployment if applicable + Provide floorplan of building.{electronic preferred} + Assist.NSI with Network Ready for Use (NRFU) testing NSI Responsibilities: • Supply AP placement locations for all access points within this project • Configure SSID(s) as needed to mirror the existing deployment. It may be necessary for the outdoor AP to only broadcast the internal resource SSID. This can be achieved through tagging on the outdoor AP to minimize open access to the Guest wireless network. + Configure AP Hostnames • Load maps and place access points in the Meraki controller dashboard + Perform a full system Network Ready for Use (NRFU) Network Solutions, INC. Final Deliverables NSI will deliver a fully tested Wireless solution that includes the following: • Fully operational Wireless System as described in this Scope of Work orkSolutioms lve INY='<)NI'C:M,,AA f17 MR74-HW Meraki MR74 Cloud Managed AP $769.45 ! 1 $769.45 I MA-ANT-20 Merak Dual band Omni Antennas $109.45 2 $218.90 MR33-HW Merald MR33 Claud Managed AP $356.95 3 $1,070.85 LIC-E',NT-5YR Meraki MR Enterprise License 5YR (First Year On Us) $247.50 4 $990.00 Subtotal $3,049.20 G 1 , � 11 ,l l� i l ,l f CAT6 2FT CABLE CAT6 2FT PATCHCABLE $2.00 3 $6.00 CAT6 2FT PATCH CABLE CAT6 5FT CABLE CAT 6 5FT CABLE $4,00 5 $20.00 CAT 6 5FT CABLE HGX-UM0UNT01 Universal Tube Antenna Mount (Large) $24,00 1 $24.00 Universal Tube Antenna Mount (Large) AL-CAT6AJW Outdoor 10/100/1000/10000 Base-T CAT6a PoE Compatible Lights $59.00 1 1 $59.00 Outdoor 10/100/1000/10000 Base-T CAT6a POE Compatible Lightning Protector - RJ45 Jacks Subtotal $109.00 jfrllll% / / ff �ff��1 IS(!��1��%�f/ v � r N/ i N'SI Wireless Installation & Configuration $720.00 1 $720.00 Professional Services Subtotal $720.00 / / / Non -voice Products $3,049.20 Nan -Cisco Product $109.00 Professional Services $720,00 Totak $3,87$.20 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising frorn pricing or other errors. HQ Granger Office C X/� Mark LeBlanc Signa (ure / Name 02/19/2018 Date City of South Bend MY"firE, 3w4at-4 of Sie;ra�atnac Il`Jra;�aiu r Initials �9a�,�� l" ddu�-" Date / 4�*2tworkSolutions Terms and Conditions 1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location. Shipment wilt be made as specified by Customer and Customer is solely responsible for all expenses in connection with the delivery of the Equipment. The Equipment will be deemed accepted by Customer upon receipt. 2. PURCHASE PRICE AND TAXES. Customer shall pay to Network Solutions, Inc, the purchase price set forth in the applicable invoice {"Purchase Price") for each item of Equipment and installation. Customer hereby grants and Network Solutions, Inc. reserves a purchase money security interest In the Equipment and the proceeds thereof as a security for its obligations hereunder until payment of the full Purchase Price to Network Solutions, Inc. Customer authorizes Network Solutions, Inc, to file financing statements to perfect its purchase money security interest. Customer acknowledges that in the event of Customer's default and the exercise by Network Solutions, Inc. of its security interest in the Equipment, all of Customer's systems and activities which depend on the Equipment will be disrupted or rendered inoperable. The Purchase Price is due and payable upon delivery of the Equipment in accordance with the terms on the face of the invoice. Customer shall pay all taxes and other governmental charges assessed in connection with the rental, use or possession of the Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes. 3. PAST DUE INVOICES. Invoices are past due the day following the date payment is due. Interest charges shall accrue from that date. In the event of past due invoices, Customer agrees to pay to Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc.'s reasonable attorney's fees and costs of collection in addition to the Interest described above. 4. TITLE. Customer shall acquire title to the Equipment upon full payment of the purchase price(s) set forth herein, Notwithstanding the foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc. shall retain title to and rights in the intellectual property (whether or not subject to patent or copyright) and content contained in the materials supplied under the terms of this Agreement. S. RETURNS. All returns must be approved by Network Solutions, Inc. and a RMA number assigned prior to return shipment. Customary restocking fees of 15% will apply to all non -defective returns. Returns delivered to Network Solutions, Inc. without prior consent will be rejected and returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the day following the invoice date. 6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY. Customer acknowledges that customer has selected the Equipment and disclaims any statements made by Network Solutions, Inc. Customer acknowledges and agrees that use and possession of the Equipment by Customer shall be subject to and controlled by the terms of any manufacturer's or, if appropriate, supplier's warranty, and Customer agrees to look solely to the manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said manufacturer are hereby, to.the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY IS THE EXCLUSIVE WARRANTY AND lS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOES MAKE ANY OTHER WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK SOLUTIONS, INC. AND ITS ASSIGNEES, CUSTOMER PURCHASES THE EQUIPMENT "AS IS". 7. LIMITATION OF LIABILITY. Network Solutions, Inc.'s entire liability for any damages which may arise hereunder, for any cause whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc.'s negligence, or otherwise, shall be limited to the Purchase Price paid by Customer for the Equipment. IN NO EVENT WILL NETWORK SOLUTIONS, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES, PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC. HAS BEEN ADVISED Of THE POSSIBILITY OF SUCH DAMAGES, 8. GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any disputes, differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under or relating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement hereby consent to jurisdiction and venue in the courts of the state of Indiana. 9. MISCELLANEOUS. The above terms and conditions are the only terms and conditions upon which Network Solutions, Inc. is willing to sell the Equipment and supersede all previous agreements, promises or representations, oral or written. ELDS01 JST 139OS7v2 Wi-Fi Network Report wi-Fi Network Report "T leekahau Wi-Fi Network Report Network capacity configuration 2.4 GHz 5 GHz Minimum Data Rate 12 Mbits s 12 Mbits/s Band steering N/A N/A Number of SSIDs 2 2 Max. Associated Clients 200 200 RTS / CTS No No "*`�ekahau 2 vnn . WkFi Network Report Sheriff-ParkingLot Survey routes and Access Points for Sheriff-ParkingLot Coverage Requirement; My Network Requirements Signal Strength Min -67.0 dBm Signal-to-noise Ratio Min 20.0 dB Data rate Min 20 Mbps Number of Access Points Min 2 at min. -75.0 dBm Channel Overlap Max 2 at min. -85.0 dBm Round Trip Time (RTC) Max 200ms Packet Loss Max 2.0 % --i*ekahau 3 HSRO.:an Wi-Fi Network Report Signal Strength for Sheriff-ParkingLot on 2.4 GHz band Signal Strength - sometimes called coverage - is the most basic requirement for a wireless network. As a general guideline, low signal strength means unreliable connections, and low data throughput. >S:OcJBm "0 �ekahau 4 Wi-Fi Network Report Signal Strength for Sheriff-ParkingLot on 5 GHz band Signal Strength - sometimes called coverage - is the most basic requirement for a wireless network. As a general guideline, low signal strength means unreliable connections, and low data throughput. '04. ekahau O ;�� 5 a��4i �crCanaou TV - el W�sample st 'pR IL W -Fi Network Report My Access Points on Sheriff-ParkingLot Simulated Access Points on Sheriff-ParkingLot AP #t Access Point 1 Meraki MR33 (1) 802.11n 11 25 mW Meraki MR33 2.4GHz 3.8dBi 802.11ac 1 108@40 25 mW Meraki MR33 5GHz 3.9dBi 2 Meraki MR33 (2) 802.11n 1 1 25 mW Meraki MR33 2.4GHz 3.8dBi 802.11ac 36@40 25 mW Meraki MR33 5GHz 3.9dBi 3 Meraki MR72 + MA-ANT-20 (1) 802.11n 6 25 mW Meraki MA-ANT-20 2.4GHz 4dBi 802,11ac 52@40 25 mW Meraki MA-ANT-20 5GHz 7dBi Measured Access Points on Sheriff-ParkingLot None. "°�o��ekahau Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 02/16/18 Michael E. Sniadecki Department Innovation & Tech BPW Date 02/27/18 Phone Extension 6004 Required d.Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing M Agreement L] Contract U Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control I -I Other: Company or Vendor Name Network Solutions New Vendor ❑ Yes ®No E MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Project Name Wireless Upgrac Project Number n/a Inc If Yes, Approved by Purchasing Name of Company for SBPD Bodv Camera In -Car Video Funding Source Police General Fund Account No. 101-0801-421-39-89 (Police General Fund) Amount A one-time cost -of $3,878.20. Terms of Contract Statement of Work Purpose/Description Upgrade wireless coverage to the SBPD maintenance garage and outdoor parking lot areas within SBPD for the Utility Body Camera In -Car Video solution project ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Michael Sniadecki ❑ ❑ ❑ ❑