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HomeMy WebLinkAboutProcession - St Adalbert Catholic Church1316 COUNTY-CH'Y BUILDING 227 W Jj.,,t;nSRSON 13m.f..'NARD Sou ni BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG,�MAAYC Bw.RD OF PUBLIC WM February 27, 2018 Rev. Ryan Pietrocarlo St. Adalbert Catholic Church 2505 W. Grace Street South Bend, IN 46619 RE: Event. Living Stations of the Cross Date: March 25, 2018 Dear Rev. Pietrocarlo: NIONu 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on February 27, 2018, approved your request to conduct the above referenced procession on March 25, 2018, from 2:00 p.m. to 4:00 p.m. on the revised route to be approved by Traffic & Lighting, not involving LaSalle Park, subject to no horses being present. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. If I can be of any further assistance to you in this matter, please call me at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Marcia Qualls, Streets Kara Wood, Parks Department GARY A. Git.orr SUZAN'NA M. FRITZBEM EuZABETH A. MARADIK JAMEs A. MUELLER Ti IERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS /d Gleckler, Traffic DATE SENT: 211512018 TO: Traffic &Lighting / -1�:ederico' Rodriguez, Fire Department r/ Longfellow, Engineering $'att ra Wood, Park Department A't ene Eyster, Police Department Jill Sciccitano, Downtown South Bend Marcia Qualls, Streets ` Legal Department FROM: Linda M. Martin, Clerk SUBJECT: PROCESSION RECOMMENDATION -Living Stations of the Cross SPONSOR: St. Adalbert Catholic Ch DATE OF EVENT: March 25, 2018 2:00 p.m. to 4:00 p.m. DATE DUE: February 20, 2018 FAX OR E-MAIL TO: 235-9171 1 lmartin( southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date �)li'a'id �lS APPLICATION FOR USE OF U?r PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the event." 1865 c ""C / Sponsor s a?: a " It C.. Submitted. By: K)y . 1 ,tad f Address: City: ,Sri , J�y State: "TA", Email: Q) 0 h Zip: ( 61 Phone: 5 _7-�/ — ,' — C - c) , I w)4 9 O CA0111IJi Sponsor may use the public right-of-way described as (describe route and attach map) 49;o on (h w e a - daik-: k4odl` //10K01 , [P'N 0 �, l tr'tah 5rqVAIE PL 'ASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO 0CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: I/hq Works must have P"CUf� 4 ^wee C/ I I-e The Board of Pu fic ' (} weeks prior notice before event occurs pC4 r All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application.. The event shall be held on n Q r'4 c� 5, 20 and no other date Registration time for the event starts at (:q a.m p, Starting time of the procession is , 3 o a,rn. Estimated completion time is a.m.f .1i This event involves the use of the following roadways This event involves closure of City residential streets ❑ This event involves County roads ❑ This event involves State highways This event involves use of a park (Must obtain permission from Park Board) I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) This event involves the use of the sidewalk Participants must stay on the sidewalk and obey all traffic laws. This event is oaea regional/national event (Please circle the appropriate event type) This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected neighbors and included with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terns hereof. 10, Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature L, RETUItN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 Printed Name Title BQARD OF PUBILIC WO S APPR - Atr" - IQAI-1� DA fe__ President Member Member Member OVAL Mem er 'A1z-7x4-- Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bond, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 Official MapQuest - Maps, Driving Directions, Live Tra,ff ic W We L/ -42 or�mqo St rl wy kA Book a hoteL tonight and Car tro,ubLe mid -trip? save with some great deaLs' 74 MapQuest Roadside Assistance is here: (1-877-577-5766) (1-888-46-1-3625) e,"Jnrn AV https://www.mapquest.com/ 1/1 Certificate of Coverage Date:2/7/2018 Certificate Holder This Certificate is issued as a matter of information only and The Diocese of Fort Wayne -South Bend, Inc. confers no rights upon the holder of this certificate. This certificate Chancery Office does not amend, extend or alter the coverage afforded below. P.O. Box 390 Company Affording Coverage Fart Wayne, 1N 46801 THE CATHOLIC MUTUAL RELIBF SOCIETY OF AMERICA Covered Location 10843 OLD MILL RD ST ADALBERT CHURCH OMAHA, NE 68154 2420 W HURON ST SOUTH BEND, IN 46619-0000 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage YI g Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Real & Personal Property D. General Liability Each Occurrence 300,000 General Aggregate 3,000,000 Occurrence Products-Comp/OP Agg 8679 10/1/2017 10/1/2018 Personal & Adv Injury ® Claims Made Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability Each Occurrence 8679 10/1/2017 10/1/2018 Annual Aggregrate 000 000 2,000,000 Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Operations/LocationsNehieles/Special Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage only extends for claims arising out of St Adalbert Church's Living Way of the Cross - Via Crucis procession in the City of South Bend March 25, 2018. Holder of Certificate Cancellation Additional Protected Person(s) Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30days written notice to the holder of City of South Bend certificate named to the left, but failure to mail such notice shall 227 West Jefferson impose no obligation or liability of any kind upon the company, 1316 County -City Building its agents or representatives. South Bend, IN 46601 Authorized Representative 0067003329 q4 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 3/25/2018 Cancellation Date of Endorsement: 3/26/2018 Certificate Holder: The Diocese of Fort Wayne -South Bend, Inc. Chancery Office P.O. Box 390 Fort Wayne, IN 46801 Location: ST ADALBERT CHURCH 2420 W HURON ST SOUTH BEND, IN 46619-0000 Certificate No. 8679 of The Catholic Mutual Relief Society of America is amended as follows: SECTION II -ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D - General Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder, finless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule - ADDITIONAL PROTECTED PERSON(S) City of South Bend 227 West Jefferson 1316 County -City Building South Bend, IN 46601 Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language): Coverage only extends for claims arising out of St Adalbert Church's Living Way of the Cross - Via Crucis procession in the City of South Bend March 25, 2018. Authoriz Representative PKS-122(10-11)