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Home My WebLink AboutProcession - Notre Dame Cycling Club1316 COUNTY-C IT Y Bui WING 227 W, JFFFI.`,'RS0N BoULEVARD Soui'ii BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 27, 2018 Sam O'Melvery Notre Dame Cycling Club RE: Event Name: Notre Dame Cycling Classic Date: April 22, 2018 Dear Mr. O'Melvery: PHONL 574/235-9251 FAX 574/235-9171 The Board of Public Works,, at its meeting held on February 27, 2018, approved your request to conduct your bicycle procession on April 22, 2018, beginning at 8:00 a.m. and ending at approximately 5:00 p.m. on the designated route as submitted, subject to receiving your Certificate of Insurance naming the City of South Bend as an additional insured. Enclosed please find copy of your approved permit. Participants must obey all traffic laws. Please coordinate your event with Lieutenant Eugene Eyster of the Police Department. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, AAI)h " ,inda"M. Martin, Cler (Vh NW, Enclosure C: Gene Eyster, Police Department Ed Gleekler, Traffic & Lighting Marcia Qualls, Streets Department CiAizy A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUIELLM TIMIZESE J. DORAIJ •1�i� I ;�Ill y I I � p %811 DATE SENT: 2/131201 TO:,BEd Gleckler, Traffic & Lighting 8 ,,Federico Rodriguez, Fire Department Platt Longfellow, Engineering \,Kara Wood, Park Department �19U. Gene Eyster, Police Department Jill Sciccitano, Downtown South Bend' i ....Marcia Qualls, Streets Legal Department FROM: Linda M. Martin, Clerk - SUBJECT: PROCESSION RECOMMENDATION -Notre Dame Cycling Classic SPONSOR: Notre Dame Cycli,pg_Club DATE OF EVENT: April 22, 2018; 8:005:00 p.m. DATE DUEi: February, 20, 2018, IN rIn• * fAurnm 0 I V =10101 III I kyl 1 :110 181-1111 Eel ► IRIMIT09-014110-1 Tki V INET, M By Date APPLICATION FOR USE OF PUBLIC RIGHT-O&WAY FOR PROCESSIONS The Board of Public Works must have TOUR (4) weeks prior notice of the Sponsor: f ,l rst �� -7j IT Submitted By: 0 �t.c Ivy,. Address: City; State: N Zip: t_t t, ySL Phone: Email.. So yv"'t to-e (3 �t -'e C Sponsor may use the public right-of-way described as (describe route and attach snap) PLEASE NOTE: THE SOIITH BEND POLICE DEPARTMENT RE, SERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFE, TV PURPOSES Event name: CtwsS ❑ The Board of Public Works must have ISO (4) weeks prior notice before event occurs ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be held on ( (, 20 tg and no other date ❑ Registration time for the event starts at 'G dD./p.m. ❑ Starting time of the procession is c a. ./p.m. ❑ Estimated completion time is a.m, This event involves the use of the following roadways [� This event involves closure of City residential streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) [� This event involves the use of the sidewalk i 2( Participants must stay on the sidewalk and obey all traffic laws. This event is a local/regional/national event (Please circle the appropriate event type) Q/ This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMfT/AG REEM[CNT FOR A PISOCESSI®N I . Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bond listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, elate, and time must be distributed to all affected neighbors and included with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor aelmowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature y�e (/t/ RETURN T To; 3 Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone; (574) 235-9251 a Fax- (574) 235-917 i Printed Name Title iQ C C 11, C-%u,ld 9 B RD OF PUB IC W IDS PPROVAL 6,4tt�� Lb - AI-1,4,1& President Member etn er Member Member Date RIuTURN MORN! TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Plane: (574) 235-925I s Fax: (574) 235-9I71 .1