HomeMy WebLinkAboutOpening of Bids - Fire Station #9 Project No 116-012 - Gibson-Lewis LLCProject Name Fire Station #9
Project No, 116-012
For Bids Due February 27, 2018 at 9:30 AM Local Time
PART I
(Must be completed for all bids. Please type or print)
Date: 2/27/18 Bidder (Firm): Gibson -Lewis, LLC
Address: 1001 W, I I th Strect
City/State/Zip: Mishawaka, IN 46544 Telephone Number: ( 574 ) 259-8581
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Fire Station #9 - Project No. 116-012
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Epoch Architecture + Planning, 300 W Jefferson Blvd, South Bend, IN 46601
and dated January 2018 for the sum of (enter the Total Bid as shown on the Proposal)
(s
(Enter sum of Total BaseBidshown on Proposal) (NumArical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified
in the notice of the Ietting. If alternative bids apply, the undersigned submits a proposal for each in
accordance with the notice. Any addendurns attached will Ibe specifically referenced at the applicable
page.
If additional units of material included in the contract are, needed, the cost of units must be the same as
that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a
unit basis, the itemization of the units shaill be shown on a separate attachment.
By (Signature)
Robert A, Lingenfelter, President
(Printed Name of Person Signing)
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A, Gilot, President
Elizabeth A. Maradilk, Member
ACCEPTANCE
day of
Suzanna M. Friitzberg, Member
Therese J. Dorau, Member
James A. Mueller, Member Attest: Linda M. Martin. Clerk
Version 10/17/2017 Contractor's Bid for Public Works - 2
Rol
FIEE STATION #9
PROJECT #116-012
BID PACKAGE: GENERAL
BID DUE:
TUESDAY, FEBRUARY 27TH
9 9:30 a.m.
DEILVER TO:
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
COUNTY CITY BUILDING ROOM 1316
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601
BIDDER:
GIBSON-LEWIS, LLC
1001 W. 11TH STREET
MISHAWAKA, IN 46544
PHONE: 5Y4-259-8581
FAX: 574-258-0392
Project Name
Project No.
For Birds Due
BASE BID
K.ff{SaP Y• I
BID/PROPOSAL
CITY OF SOUTH BEND yL, ; •'�<_- ����-;
— 4i,urenv:
Fire Station #9
116-012
February 27, 2018 at 9:30 AM Local Time
Item No.
Description
Total Amount
1
Base Bid
BASE BID TOTAL
ALTERNATE #1 (DEDUCT)
Item No.
Description
Total Amount
1
Provide price provide and install turf in lieu of streetscape rain
gardens along21 Street.
ALTERNATE #1 TOTAL
ALTERNATE #2 )ADD)
Item No.
Description
Total Amount
Provide price to provide and install two digital LED signs. The digital
2
signage box assembly would mount on the face of brick base.
Electrical contractor to provide power to digital signage. Electrical
contractor to provide power to digital signage.
ALTERNATE #2 TOTAL
ALTERNATE #3 (DEDUCT)
ao,o
Item No.
Description
Total Amount
Provide price to provide and install epoxy paint in lieu of tiled walls
in the following locations:
3
a. Decon Room 114. A full, accessible, shower surrounds in
lieu of the alcove tile walls.
b. Bath 2A, Bath 2B, Bath 2C, and Bath 2D. A full shower
surround in lieu of the alcove tile walls.
ALTERNATE #3 TOTAL r �. DW—�
ALTERNATE 94 (ADD) `
Item No.
Description
Total Amount
Provide price to provide and install two roof dormers on the West
4
elevation of the building on the residence roof. This should include
the over -build framing, flashings, trim, siding, roofing assembly and
windows for the two dormers.
ALTERNATE #4 TOTAL `� �5��--
Bidder (Firm): Gibson -Lewis, LLC
Version 10/17/2017 Contractor's Bid for Public Works - 7
ALTERNATE #5 (ADD)
Item No.
Description
Total Amount
Provide price to provide and install four skylights on the residence
5
roof. This should include the skylight, flashings, solar tube ducts
and ceiling trim kits for the four skylights.
ALTERNATE #5 TOTAL
ALTERNATE #6 (ADD)
Item No,
Description
Total Amount
Provide price to provide and install two skylights on the apparatus
6
bay roof. This should include the skylight, curb, fleshings, segment
of solar tube duct for the two skylights.
ALTERNATE #7 (DEDUCT)
ALTERNATE #6 TOTAL q` OL D
Item No.
Description
Total Amount
7
Provide price to provide and install prefinished aluminum copings in
lieu of cast stone copings.
ALTERNATE #8 (DEDUCT)
ALTERNATE #7 TOTAL C D 3` pz rzT >
Item No.
Description
Total Amount
Provide price to provide and install premium vinyl siding and trim in
8
lieu of fiber cement board siding and trim on the second -floor bump -
out dormer on the West elevation.
ALTERNATE #8 TOTAL L 5
Item No.
Description
Total Amount
Provide price to provide and install face brick — standard modular,
9
running bond pattern, stretcher position. (base level) in lieu of "Cast
Stone Panel 4" and "Cast Stone Panel 5".
ALTERNATE #9 TOTAL
ALTERNATE #10 IDEDUCTI --
Item No.
Description
Total Amount
Provide price to provide and install rigid insulation in lieu of spray -
foam insulation in masonry wall cavity. Assembly from CMU wall
10
outward shall consists of the following:
a. Fluid -applied weather barrier.
b. 2" Extruded Polystyrene Insulation XPS — R-10 Minimum
ALTERNATE #10 TOTAL !-i tC_
Bidder (Firm): Gibson -Lewis, LLC
Version 10/17/2017 Contractor's Bid for Public Works - 8
ALTERNATE #11 (DEDUCT) —MUST SELECT ALTERNATE #12 IF SELECTED
Item No.
Description
Total Amount
Provide price to provide and install rigid insulation assembly in lieu
of spray -foam insulation in pitched roof attic spaces. Assembly from
metal roof panel inward shall consist of the following:
a. Synthetic roofing underlayment & roofing felt; no change
between base bid and alternate.
b. Roof sheathing; no change between base bid and alternate.
11
c. 2x pressure treated sleepers 24" O.C. for ventilation.
d. 2" Extruded Polystyrene Rigid Insulation (XPS) — R-15
Minimum
e. 3" Polyisocyanu rate Rigid Insulation — R-16.8 Minimum
f. 518" plywood sheathing.
g. Metal roof trusses; no change between base bid and
alternate.
**If alternate is selected Alternate 12 must also be selected.
ALTERNATE #11 TOTAL
ALTERNATE #12 (ADD) — SELECT ONLY IF ALTERNATE #11 IS SELECTED
Item No.
Description
Total Amount
Provide price to provide and install vented aluminum soffit in lieu of
12
non -vented and vented hip/ridge vents in lieu of non -vented.
"This alternate must be selected if Alternate 11 is selected,
otherwise Base Bid remains as detailed andspecified.
ALTERNATE #12 TOTAL � .O�
ALTERNATE #13 (DEDUCT)
Item No.
Description
Total Amount
Provide price to provide and install batt insulation in lieu of spray -
foam insulation under second -floor at rear porch ceiling area and at
the second -floor bump -out dormer on the West elevation of the
13
building.
a. 12" batt insulation between joists. Tight friction fit.
b. 518" exterior grade sheathing.
c. Air infiltration barrier; vapor permeable.
ALTERNATE #13 TOTAL ( S o0-1
ALTERNATE #14 ADD
Item No.
Description
Total Amount
Provide price to provide and install insulated aluminum doors with
aluminum frames in lieu of insulated steel doors and hollow metal
14
frames for the following:
a. Door 10OA; including transom framing.
b. Door 108; including transom framing.
c. Door ST-1; including transom framing.__
Bidder (Firm)
Gibson -Lewis, LLC
ALTERNATE #14 TOTAL �, 0Z—
Version 10/17/2017 Contractor's Bid for Public Works - 9
ALTERNATE #15 ADD
Item No.
Description
Total Amount
Provide price to provide and install aluminum storefront framing in
15
lieu of hollow metal door and sidelight framing at Door 111.
Bidder (Firm):
Address:
Gibson -Lewis, LLC
1001 W. I I th Street
ALTERNATE #16 TOTAL \ ooz�� ,
City/State/Z!P: Mishawaka IN 46544 Telephone Number: ( 574 ) 259-8581
By 2�s_ . . . . . ..... ........
(Signatu�re)
Robert A. Lingenfelter, President
(Printed Name of Person Signing)
Version 10/1712017 Contractor's Bid for Public Works - 10
Bidder: Gibson -Lewis, LLC
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF INDIANA }
) SS:
ST. JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid
and without any agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive
directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i, Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Version 10/17/2017 Contractor's Bid for Public Works - 4
Bidder: Gibson -Lewis, LLC
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program, The Contractor
agrees to maintain this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to cure a breach of
this provision no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms,
conditions, or privileges of employment, or any matter directly or indirectly related to employment because
of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those
Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be
made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any
of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in
the performance of this contract with privileges of employment, or any matter directly or indirectly related
to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-0. 1
hereby certify that I and all subcontractors employed by me for this project will use steel products or
foundry products made in the United States on this project if awarded. I understand 1 have an affirmative
duty to notify the City in my bid that my proposal does not include the use of steel products or foundry
products made in the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States made steel or
foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel
products or foundry products made in the United States, the City, through its director of public works, shall
make a determination if the price of United States made steel or foundry is unreasonable. I understand that
violations hereunder may result in forfeiture of contractual payments.
Version 10/17/2017 Contractor's Bid for Public Works - 5
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 27th day of Februaiy, 20 18
Gibson -Lewis, LLC
Contractor/Bidder (Firm)
Signature of ContraboUw/Bidder or Its Agent
Robert A. Lingenfelter, President
Printed Name and Title
Subscribed and sworn to before me this 27th d of February 20 18
My Commission Expires 08/05/2023
Not�kar Public Juti Hodo wardec
County of Residence St. Joseph
Version 10/17/2017 Contractor's Bid for Public Works - 6
Doent A31 OTM -2010
Conform�s with The American Institute of Architects Al A Document 310
CONTRACTOR:
(Name, legal status and address)
Gibson -Lewis, LLC
1001 West I I th Street
Mishawaka, IN 46544
OWNER:
(Name, legal stales and address)
City of South Bend, Indiana - Board of Public Works
227 W, Jefferson Blvd.
South Bend, IN 46601
Bond Number: 03992-CNA-18-047
SURETY:
(Name, legal stands and principal place of business)
The Continental Insurance Company
333 South Wabash Avenue
Chicago, IL 60685
State of Inc: Pennsylvania
BOND AMOUNT: Five Percent of Amount Bid (5%)
PROJECT:
(Napne, location or address, and Project numbei-, if any)
Construction of New Municipal Fire Station - Fire Station #9 - Project No. 116-012
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surely, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid,
and gives, such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the
jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for
the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference,
not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the
Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall
be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement
between the Owner and Contractor to extend the time in which the Owner may accept the bid.Waiver of notice by the
Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids
specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be
deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted hcrefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Gibson -Lewis, LLC
(Principal) (Seal)
J��
(T410) Robert A. Lingenfelter, President
The Continental -insurance Company
(Surety) () I � ( (
"V,4 Sea,
(NI dthy L'DelGreck'Attorney-sn-Fact
STATE OF MICHIGAN
COUNTY OF OAKLAND
On this 1 day of t i 2018, before me personally
came Kathy L. DelGreco who, being by me duly sworn, did depose and say that she is an
Attorney -in -Fact of the The Continental Insurance Company .- and knows the
corporate seal thereof-, that the seal affixed to said annexed instrument is such corporate seal, and
was thereto affixed by authority of the Power of Attorney of said Company, of which a Certified
Copy is hereto attached, and that she signed said instrument as an Attorney -in -Fact of said
Company by like authority.
Acknowledged and Sworn to before me
on the date above written
My Commission Expires
Jamie M Laurencelle
Notary Public, Oakland County, Michigan
My Commission Expires: February 2, 2024
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
know All Men By 'These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing
insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein
affixed hereby make, constitute and appoint
Kathy L. DelGreco , Individually
of Southfield, MI , its true and lawful Attorney(s) -in -Fact with full power and authority hereby conferred to sign, seal
and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature
— In Unlimited Amounts —
Surety Bond Number: 03992-CNA-18-047
Principal: Gibson -Lewis, LLC
Obligee: City of South Bend, Indiana - Board of Public Works
and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all
the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly
adopted, as indicated, by the Board of Directors of the insurance company.
In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be
hereto affixed on this 3rd day of June, 2015.
+•'•••■ The Continental Insurance Company
J.f
. Y
■ ■•� ■••'• Paul "l', Sruflat ice President
State of South Dakota, County of Minttehaha, ss:
On this 3rd day of .tune, 2015, before me personally came Paul T. Bruflat tome known, who, being by me duly swum, did depose and say, that he
resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance
company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said
instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors ofsaid insurance company and that he
signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company.
ip•Y\4Yk�ti\y,;\Y4ti4h4\\ti♦ �
S. EIGM
NOTARY FUft1Q
f SnuTtt tAttarA ;
f h4444\VSr,y\,\i Y`fyi.444tihY �'
My Commission Expires February 12, 2021
S. Eich Notary Public
CERTIFICATE
I, D. Butt, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of
Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company
printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance
company this 15th day of February , 2018 .
`•^�C The Continental Insurance Company
�� F,I,•�irrrfyy ��77
■D w�
■rs•ss*s�•s`• 1D. Butt A8Si5tant eCfelary
Fn011F68504-2012
1316 COUNTY -CITY BUILDING
227 W. JFFFFRSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHoNE 574/235-9251
FAX 574/ 235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND PETE Bun'IG1EG, MAYOR
BOARD OF PUBLIC WORKS
Date:
February 12, 2018
To:
All Planholders
From
Linda M. Martin, Clerk, Board of Public Works
Subject
Addendum Number: 1
Project Name:
Fire Station #9
Project No.:
116-012
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 2/14/18
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal,
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: Gibson -Lewis, LLC
Authorized Signature:
Date:
y 6s Nagle, Vice
14/18
PHONE 574/235-9251
1316 COUNTY -CITY BUILDING r'F �V
227 W. JEFFERSON BOULEVARD 1(u C FAX 574/ 235-9171
Y.A01 +-
Soum SEND, INDIANA 46601-1830 t3,W f,:_ a �f1 TDD 574/ 235-5567
Liar;.. 1865 ;;{r
CITY OF SouTn BEND PFTE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name:
Project No.:
February 15, 2018
All Planholders
Linda M. Martin, Cleric, Board of Public Works
Addendum Number: 2
Fire Station #9
116-012
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 2/16/18
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Gibson -Lewis, LLC
Authorized Signature:
Date: 2/16/18 V
1316 COUNTY -CITY BUILDING c.I PHONE 574/235-9251
jj� U FAX 574/ 235-9171
227 W. JErrrRSON BOULEVARD PE
SOUTU BEND, INDIANA 46601-1830 TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date:
February 21, 2018
To:
All Planholders
From
Linda M. Mai -tin, Clerk, Board of Public Works
Subject
Addendum Number: 3
Project Name:
Fire Station #9
Project No.:
116-012
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 2/22/18
This addendum is, being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Gibson -Lewis, LLC
Authorized Signature:
Rpbert"A, Liggenfelter, President
Date: 2/22/18
Bidder: Gibson -Lewis, LLC
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms
outside your own firm who have performed part of the work) that you have used on public
works projects during the past five (5) years along with a brief description of the work done
by each subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project,
you are under a continuing obligation to immediately notify the City of South Bend in the
event that you subsequently determine that you will use a subcontractor on the proposed
project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the
bidder's capability for completing the project if awarded.
*Please see attached Financial Statement
Version 10/17/2017 Contractor's Bid for Public Works - 3
ACCEPTANCE
The above bid is accepted this day of subject to the
following conditions:
Contracting Authority Members:
PART II
(For projects of $150,000 or more — IC 36-1-12-4)
Governmental Unit: City of South Bend
Bidder (Firm)
Gibson -Lewis, LLC
Date (month, day, year): February 27, 2018
These statements to be submitted under oath by each bidder with and as a part of his bid,
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1.. What public works projects has your organization completed for the period of one (1) year prior to the
date of the current bid?
Contract Amount
Class of Work
Completion
Date
Name and Address of Owner
3,176,000.00
2017
Michigan City Prison - Michigan City, IN
1,880,000.00
2017
LaPorte Public library - LaPorte, IN
4,830,000.00
2017
VA Outpatient Clinic - Mishawaka, IN
1,780,000.00
1 2017
Rolling Prairie Library - Rolling Prairie, IN
What public works projects are now in process of construction by your organization?
Contract Amount
Class of Work
Expected
Completion
Date
Name and Address of Owner
2,543,000.00
2018
ND McCourtney - Notre Dame, IN
3,796,000.00
2018
Charles Black Center - South Send, IN
3,057,000.00
2019
ND Nesburgh Phase 4 - Notre Dame, IN
4,261,000.00
2020
Columbia City HS - Columbia City, IN
, Bidder: Gibson -Lewis, LLC
3. Have you ever failed to complete any work awarded to you?
4.
1:,
2.
No If so, where and why?
List references from private firms for which you have performed work.
University of Notre Dame - Notre Dame, Indiana
Memorial Hospital of South Bend - South Bend, Indiana
St, Joseph Regional Medical Center - South Bend, Indiana
1 st Source Bank
- South Bend, Indiana
SECTION ll PLAN AND EQUIPMENT QUESTIONNAIRE
Explain your plan or layout for performing proposed work. (Examples could include a narrative of when
you could begin work, complete the project, number of workers, etc, and any other information which you
believe would enable the governmental unit to consider your bid.)
Apply adequate personnel to complete the work
Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm
who have performed part of the work) that you have used on public works projects during the past five (5)
years along with a brief description of the work done by each subcontractor.
Please see attached listing
.Bidder: Gibson -Lewis, LLC
3. If you intend to sublet any portion of the work, state the name and address of each subcontractor,
equipment to be used by the subcontractor, and whether you will require a bond. However, if you are
unable to currently provide a listing, please understand a listing must be provided prior to contract
approval, Until the completion of the proposed project, you are under a continuing obligation to
immediately notify the governmental unit in the event that you subsequently determine that you will use a
subcontractor on the proposed project.
Unresolved
4, What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
All necessary
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices
listed,
No
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory, Any bid submitted without said financial
statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to
the governing body awarding the contract must be specific enough in detail so that said governing body can make
a proper determination of the bidder's capability for completing the project if awarded,
*Please see attached Financial Statement
CITY OF SOUTH SEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
FORM MWBE-1.0
MBEIWBE PARTICIPATION
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBEIMBE
participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a
Minority or Women's owned business.
Project Number:
Bidder:
116-012
Project Name:
Fire Station #9
Gibson-LeNvis, LLC Total Bid Amount:
MBEANBE Goal:
Page of
Name & Address of MBEMBE
Primary Contact Person
(Namerrelephone)
Scope of Work to be Performed
tAllach scope/schedule if you need additional space)
Dollar Amount of
MBENWE Component
Percentage
of Total
Submitted by: Robert A. Lingenfelter, President 2/27/18
Print Name Signature Date
Version 10117/2017 Contractor's Bid for Public Works - 11
CITY OF SOUTH BEND .. UT
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM1'wt
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS�1',,
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBEIWBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration ("IDOA").
Project Number: 116-012 Date: 2/27/18
Project Name:
Bidder:
Contact Person:
Fire Station #9
Gibson -Lewis, LLC
Robert A. Lingenfelter, President
Address: 1001 W. 11th Street
Telephone:
574-259-8581
City: Mishawaka State: IN Zip: 46544
Email: rlingenfetter@gt.neeusa.com
To determine whether a bidder has demonstrated good faith efforts to reach the MBENVBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below'':
EVIDENCE OF GOOD FAITH EFFORTS
MBENVBE LIST($): The bidder reviewed the City of South Bend's Minority and Women Business
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in,gov/idoa),
ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South
Bend requires that all perspective bidders complete no less than 2 of the following:
1. Attend all pre -bid meetings scheduled by the City to inform MBENVBEs of contracting and
subcontracting opportunities,
2. Advertise in general circulation and/or trade association publications concerning
subcontracting opportunities, and allow MBENVBEs reasonable time to respond.
3. Perform any and all necessary steps to provide written notice in a manner reasonably
calculated to inform MBENVBEs of subcontracting opportunities and allowed sufficient time for
them to participate effectively.
4. Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the
recruitment and placement of MBEIWBE firms.
"Bidder must circle or otherwise notate which of the two (2) required actions were performed,
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBENVBEs,
including providing such MBENVBE's with adequate information about the plans, specifications and
other requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound
business reasons based on a thorough investigation of their capabilities.
SMALL CONTRACT($): The bidder selected specific portions of the work to be performed by
MBENVBEs in order to increase the likelihood of meeting the MBEIWBE goals (including breaking
down contracts into smaller units to facilitate MBENVBE participation)
CONTRACT RECORDS: The bidder has maintained the following records for each MBEIWBE that has
bid on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBENVBE was unqualified to perform the job.
"Proper demonstration of Good Faith Effort requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 10/17/2017 Contractor's Bid for Public Works - 12
plrTir
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY��!°
DEVELOPMENT PROGRAM
f
FORM MWBE- .1
MBE/WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBEI WBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or WWomen's owned
business.
PAGE 'CIF
Project Number: 116-012 MBE/WBE Participation Goal
Project Name: Fire Station #9
Bidder: Gibson -Lewis, LLC
By: President 2/27/1.8
(Signature) Robert A. l,ingenfelter (Title) (date)
MBENVBE Firm Dudeck hoofing & Sheet Metal
Owner or Contact at MBE/WBE Firm Greg Dudeck
Telephone: 574-234-7912 Fax: 574-234-2471 Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT: Roofing
RESULTS OF CONTACT WITH THE MBENUBE FIRM:
MBENWBE Firm Ritschard Bros Inc
Owner or Contact at MBEANBE Firm Don 12itschard
Telephone: 574-288-4777 Fax= 574-288-5438 Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT: Earthwork
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
Version 10/17/2017 Contractor's Bid for Public Works - 13
toln"m ism gelma
I
Project Name Fire Station #9
Project No. 116-012
For Bids Due February 27, 2018 at 9:30 AM Local Time
From time to time the South Bend Board of Public Works finds it necessary to reject a bid
because it does not comply with statutory requirements. In preparing your bid, please use the
following checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
X or Bid Bond.
X Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
X with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
Certification of use of United States Steel Products or Foundry Products,
Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not
X met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/VVBE Contacted
Form [MWBE-2,1],
X Acknowledge Receipt of 11 2 1 '3 Addendum(s) included with the bid,
X All required additional information is included with the bid.
X Proposal statements and other affidavits all signed by the proper party with name either
— printed or typed underneath signature.
X This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Gibson -Lewis, LLC
By Authorized Represent I e:
Signature:
Print Name & Title: Robert A
President
Version 10/1:7/2017 Contractor's Bid for Public Works - I
Date: 2/27/18