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Home My WebLink About03/04/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: February 18, 2010 B.Regular Meeting: February 22, 2010 C.Claims Review: March 1, 2010 2.OPENING OF BIDS A.Scum & Grease Removal Modifications – Project No. 109-069 1.Funding: 2007B Sewer Bond (651.0630.415.42.06) B.Thirty-Five (35) More or Less, 2010 or Newer Front Wheel Drive Police Patrol Vehicles 1.Funding: Police Department Capital (404.0801.421.43.02) 3.CHANGE ORDERS A.Edison Park Sewer Separation Phase II – Project No. 108-012 1.Company: C&E Excavating, Inc. 2.Change Order No.: 3 3.Increase Amount: $26,849.98 4.Percent of Increase: 0.65% 5.New Contract Amount: $4,145,564.68 6.Funding: Sewer Bond (647.0621.665.66.11) B.Edison Park Sewer Separation Phase II – Project No. 108-012 1.Company: C&E Excavating, Inc. 2.Change Order No.: 4 (Final) 3.Increase Amount: $16,917.38 4.Percent of Increase: 0.41% 5.Total Percent of Increase: 10.81% 6.New Contract Amount: $4,162,482.06 7.Funding: Sewer Bond (647.0621.665.66.11) C.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 4 3.Increase Amount: $14,998.00 4.Percent of Increase: 2.12 % 5.New Contract Amount: $723,692.00 6.Funding: Century Center Bond 4.PROJECT COMPLETION AFFIDAVIT A.Ireland Road Streetscape Improvements – Project No.109-043 1.Company: TGB Unlimited, Inc. dba S/T Bancroft Electric 2.Final Contract Amount: $74,962.90 3.Funding: SSDA TIF (404.0401.415.42.01) BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) or More, 2009 or Newer Disc Type Chipper 1.Funding: Parks & Recreation Capital Budget (201.1101.452.43.10) 6.RESOLUTIONS A.No. 09-2010 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Fixing the Monthly Fee to be Charged for Use of Reserved Mobility Handicapped Parking on City Streets B.Resolution 11-2010 – A Resolution of the Board of Public Works, City of South Bend, Indiana, Approving a Vendor Policy C.Resolution 12-2010 - A Resolution of the Board of Public Works, City of South Bend, Indiana, Approving a Revised Purchasing Policy 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Rezoning Petition Revision – Area Plan Commission 1.Service: Amend Kroc Center Rezoning Petition to Reduce the Area North of Western Avenue, Removing the Burkhart Advertising Billboard from the Rezoning Area B.Agreement – Sunguard Public Sector, Inc. 1.Service: NaviLine Assessment – Review & Determine Enterprise System Functionality Utilization 2.Amount: $25,000.00 3.Funding: Cumulative Capital Development (406.0401.415.31.04) C.Grant of Permanent Utility Easement/Donation Agreement (Without Offer) – First Brethren Church of South Bend, Inc. 1.Service: Easement at 4909 South Ironwood Road for a Sewer/Water Line Easement 2.Amount: $1.00 D.Purchase & Sale Agreement – ExecuTime Software 1.Service: Time & Attendance Software & Services - Special Purchase 2.Amount: $64,500.00 3.Funding: General Fund (406.0401.415.43.08) E.Professional Services Agreement – R.W. Armstrong 1.Service: JOBS Bill Resurfacing Projects 2.Amount: NTE $23,500.00 3.Funding: Other Professional Services (101.0602.431.31.06) F.Professional Services Proposal – Peerless Midwest 1.Service: 2010 Bi-Annual Groundwater Sampling at a Series of Monitoring Wells 2.Amount: $8,800.00 BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Water Works Operating (620.0640.602.31.06) G.Amendment to Professional Services Agreement – DLZ Indiana, LLC 1.Service: Oliver Plow Storm Sewer – Project No. 109-012 2.Amount: $27,700.00 3.Funding: 2007B Sewer Bond (651.0621.412.42.05) H.Professional Services Amendment #2 – Malcolm Pirnie 1.Service: Blower Nos. 1A & 1B Replacement – Project No. 109-074 2.Amount: $85,300.00 3.Funding: Sewer Bond (641.0630.793.31.02) I.Addendum to Professional Services Agreement - Grinsfelder Associates Architects, Inc. 1.Service: Amend Original South Bend Animal Shelter Design Agreement to Reflect Revised Construction Cost of $1,500,000.00 - Project No. 110-014 (Changed from 108-010) 2.Amount: Total Basic Compensation Revised to $134,200.00; Add $37,000.00 to Revise Drawings; Total of $171,200.00 3.Funding: TIF (324.1050.460.42.02) J.Lease Agreement Renewal – Pitney Bowes 1.Service: Lease of DI200 Office Right Inserting System, Fold, Insert, Seal. Renewal from 2002 and 2006. 2.Amount: $6,240.00 3.Funding: Code Enforcement Office Supplies K.Professional Services Proposal – Danch Harner & Associates 1.Service: Submit Rezoning Petition and Attend Area Plan Commission and the City Council for Rezoning Petition for the South Bend Animal Shelter – Project No. 110-014 2.Amount: $5,400.00 3.Funding: Airport TIF L.Professional Services Proposal – IWM Consulting 1.Service: Statistical Analysis of Groundwater Data at Closed Sludge Landfill 2.Amount: $6,100.00 3.Funding: Wastewater O&M (641.0630.793.63.35) M.Professional Services Proposal – IWM Consulting 1.Service: RMP-PSM Implementation with First Quarterly and Semiannual Inspections 2.Amount: $3,910.00 3.Funding: Wastewater O&M (641.0630.793.63.35) N.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Coveleski Stadium Improvements Phase 1A , Project 1 - Project No. 110-008 2.Amount: NTE $750,000.00 BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: SBCDA TIF O.Professional Services Proposal – The Troyer Group 1.Service: Diamond Avenue Trunk Storm Sewer – Project No. 109-033 2.Amount: $82,590.00 3.Funding: 2006 Sewer Bond (645.0621.415.31.02) P.Amendment to Professional Services Proposal – American Structurepoint 1.Service: Kennedy Park Sewer Separation – Project No. 108-092 2.Amount: $15,732.05 3.Funding: 2006 Sewer Bond (645.0621.415.31.02) Q.Professional Services Agreement (AIA Form) – Architecture Design Group 1.Service: Ivy Tech Façade Renovation & Demolition – Project No. 110-002 2.Amount: $16,800.00 3.Funding: AEDA TIF (324.1050.460.42.02) R.Professional Services Agreement - The Troyer Group 1.Service: Auten and Ironwood Water and Sewer Relocation - Project No. 110- 015 2.Amount: $32,622.00 3.Funding: Sewer Bond (30%) & Water Capital (70%) S.Order Confirmation – In Office of Technology 1.Service: IN Telecommunication Network Data Line Upgrade – Replace 56K Data Line between IDACS/BMV (Indianapolis) and SBPD with a T1 Line Along with All Associated Equipment 2.Amount: $677.71/Month Plus $598.00 Installation 3.Funding: Police Department Computers (101.0801.421.37.05) 8.RECOMMENDATIONS A.Procession – Fiesta – Cinco de Mayo 2010 1.Applicant: St. Adalbert Parish 2.Location: Set Up on Frances Street (Jefferson to Wayne), West on Jefferson, South on St. Louis to Howard Park 3.Date/Time: May 1, 2010 from 9:00 a.m. to 11:00 a.m. 4.Favorable Recommendations B.Procession – River Park Day Parade 1.Applicant: River Park Business Association 2.Route: Mishawka Avenue from Twyckenham to Logan 3.Date/Time: May 22, 2010 from 9:30 a.m. to 11:00 a.m. 4.Favorable Recommendations C.Procession – St. Patrick’s Day Parade 1.Applicant: Michiana Celtic Society 2.Route: Set Up on Frances (Jefferson to Wayne), West on Jefferson, North on Niles, End at Washington BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: March 13, 2010 from 9:00 a.m. to 12:30 p.m. 4.Favorable Recommendations D.Procession – The Star Run 1.Applicant: South Bend Parks and Recreation Department 2.Route: 100 Yards South of Pinhook Park, South on Riverside to the Athletic Field at Brown School, Return Same Route 3.Date/Time: May 15, 2010 from 8:00 a.m. to 11:00 a.m. 4.Favorable Recommendations E.Procession – Random Acts of Kindness Day 1.Applicant: Student Government Association of Saint Mary’s College 2.Date/Time: April 22, 2010 from 4:00 p.m. to 5:30 p.m. 3.Route: Passing Out Flowers - Downtown Area – Michigan & Main Street 4.See Comment – Traffic & Lighting F.License Renewal – Transient Merchant 1.Applicant: College Football Hall of Fame 2.Event: Enshrinement Festival 3.Location: CFHOF Building and Parking Lots 4.Date/Time: July 16, 2010, from 11:30 a.m. - 10:00 p.m.; July 17, 2010 from 9:00 a.m. to 5:00 p.m. 5.Favorable Recommendations G.License Renewal – Massage Establishment 1.Applicant: Massage by Angie 2.Location: 108 N. Main Street, Suite 735 3.Favorable Recommendations H.License Renewal – Massage Establishment 1.Applicant: The Beehive 2.Location: 706 E. Jefferson Blvd. 3.Favorable Recommendations I.License Renewal – Massage Establishment 1.Applicant: Veda Salon & Day Spa 2.Location: 2041 Ireland Road 3.Favorable Recommendations J.License Renewal – Massage Establishment 1.Applicant: Bangs Salon & Spa 2.Location: 1639 N. Ironwood Drive 3.Favorable Recommendations K.Permit – Long Combination Vehicles To and From Indiana Toll Road 1.Applicant: Old Dominion Freight Lines, Inc. 2.Route: From Toll Road, North on US 31 By-Pass, East on Cleveland Road, North on Ralph Jones Drive, West on William Richardson Drive; Return Route Same BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Favorable Recommendations 9.FILING OF 2009 YEARLY PERFORMANCE REPORT – GUARANTEED ENERGY SAVINGS CONTRACT A.Company: Johnson Controls 10.TRAFFIC CONTROL DEVICES A.New Installation – No Parking/Loading Zone 1.Location: 1130 East Angela Blvd. 2.All criteria has been met 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE nd A.Location: Lots 14, 15 16 & 17 of Dougdale Acres 2 Addition, S/E Corner of SR 23 & Douglas Road – Sewer/Water 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Streets, Traffic and Lighting B.Engineering 13.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Honeywell International, Inc. 1.Location: 3520 Westmoor Ave. B.Company: Linde LLC 1.Location: 3809 West Calvert St. 14.CERTIFICATES OF INSURANCE A.Elite Electrical, LLC, Bristol, Indiana 15.RATIFY BONDS A.Contractor Bonds 1.Fred Wright & Sons Construction Corp. – For Release Effective January 1, 2010 2.Walter Arndt – For Release effective March 27, 2010 B.Release Bonds – Contractor and Excavation as Listed on Memo 1.All bonds have been expired for more than three (3) years 16.CLAIMS 17.PRIVILEGE OF THE FLOOR BOARD OF PUBLIC WORKS Public Agenda Session March 4, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 18.ADJOURNMENT