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Home My WebLink AboutNon Res Block Party - City of SB VPA - Best Week EverINTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT 1/29/2018 TO: O<Ed Gleckler, Traffic & Lighting ene Eyster, Police Department Matt Longfellow, Engineering Chris Dressel, Community Investment %derico Rodriguez, Fire Department arcia Qualls, Engineering Kara Wood, Park Department Jill Sciccitano, Downtown South Bend FROM: Linda M. Martin, Clerk �'r_ SUBJECT: Non- Residential Block Party -Best Week Ever Street Closure: Hill St from Colfax St to the alley to the west of Purple Porch Co-0across to Northern Electric Company LOCATION: DATE AND TIME: Mav 30. 2018: 1:00 a.m. to 8:00 a.m. SPONSOR: South Bend Venues, Parks & Arts DATE DUE: February 6, 2018 FAX OR E-MAIL TO: 235-9171 1 Imartin(aD_southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF AND BLOCKING OF ACCESS TO THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works most have FOUR (4) weeks prior notice of the event, A NON-REFUNDABLE APPLICATION FEE OF $125.00, IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. ❑ Fee Paid Applicant Name: South Bend Venues Parks & Arts Address: 301 S St Louis Blvd City: South Bend State: IN Zip: 46617 Phone: 574-235-5799 This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public tight -of -way by Applicant for the holding of the hereinafter described event: Event Name Best Week Ever Locations Purple Porch Co -Op parking lot and a portion of Hill Street (Describe Area/Route) Street Closure Name of Street Hill Street From Colfax St To The alley to the west of Purple Poreli Co -Op, across to Northern Electric Co. We will be setting up vendors in the lot north of Northern Electric (owned by Northern Electric — we have been given permission to use the lot and they have been notified of the street closure). Date of Event Wednesday, May 30 20 18 ❑ a.m. ❑ a.m. ❑ a.m. Time: Registration/Setup 1.00 p.m . Start 4:00 �jpa . End 8:00 `n ® p.i Approximate Number of Attendees 1,000 Answer the following appropriately: 1. This event will have music (live or other),] Yes ❑ No a,. I understand the Noise Ordinance described in the Agreement/Permit Yes ❑ No 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: b. For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Forth 990 of Form 990-EZ are included with this application, and Yes ❑ No additionally filed with the Office of the City Clerk, 0 Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c, Certificate of Insurance d. Maps, drawings of the area and setup plan LP Yes ❑ No 3, a. This event involves City streets ( Yes ❑ No b. This event involves County roads ❑ Yes [ No Updated 4/2015 1 City of South Bend, Indiana ® Board of Public Works PERMIT AND AGREEMENT FOR THE USE OF THE RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125,00 non-refundable fee for norn- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee proAdded copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Fomn 990-EZ are filed with this application and with the Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 4. APPLICANT shall include a flyer or letter describing the details of the event. 5. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 6. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 7. The APPLICANT assumes full responsibility for providing ample disposal containers for refrise/recycling and assures the area will be cleaned up upon the conclusion of the event. S. Barricades will be delivered and picked rip at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged, 9. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 10. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. 11. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary Iiquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations, I also understand that this application may be denied based on any false or incomplete information. Dated this 20 APPLICANT Signature day of January _ Z --I - , Printed Name Kara Wood 20 18 BOARD OF PUBLIC WXPROVAL President Member L Member Phone: (574) 235-9251 Member Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Fax: (574) 235-9171 0 E--Mail: publicwlcs@southbendin.gov r,. �G a' c 10 u [!r C O G ff1 A