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Home My WebLink About02272018 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 22, 2018 48 12& 11] 1- - Elizabeth A. Maradik, Member Therese J. Dora , Member James A. Mueller, Member ,i A -,,(,I clata t-- u anna M. Fritzberg, MembFer ATTEST: 'Ida M. Martin, Clerk _WC ' REGULAR MEETING . FEBRUARY 27, 2018 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on February 22, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Suzanna Fritzberg present. Also present was Board Attorney Clara McDaniels and Lizzy Horvath acting Clerk for Linda Martin, Clerk of the Board. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 9, February 13, and February 20, 2018, were approved. OPENING OF BIDS — FIRE STATION NO. 9 — PROJECT NO 116-012 (EMS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BROWN & BROWN GENERAL CONTRACTORS, INC 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 Bid was signed by: Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. M Base Bid $3,959,000 Alternate #1 (Deduct) ($24,000) Alternate #2 (Add) $14,700 Alternate #3 (Deduct) ($2,500) Alternate #4 (Add) $19,900 Alternate #5 (Add) $11,400 Alternate #6 (Add) $5,400 Alternate #7 (Deduct) ($21,000) Alternate #8 (Deduct) ($600) Alternate #9 (Deduct) ($1,400) Alternate #10 (Add) $26,600 1 REGULAR MEETING FEBRUARY 27, 2018 49 1 Alternate #I I (Add) $43,500 Alternate #12 (Add) $6,500 Alternate #13 (Deduct) ($300) —� Alternate #14 (Add) $4,000 Alternate #15 (Add) $600 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Base Bid $3,606,000 Alternate # 1 (Deduct) ($21,100) Alternate #2 (Add) $14,000 Alternate #3 (Deduct) ($2,100) Alternate #4 (Add) $11,400 Alternate #5 (Add) $11,400 Alternate #6 (Add) $5,500 Alternate #7 (Deduct) ($22,600) Alternate #8 (Deduct) ($1,100) Alternate #9 (Deduct) ($1,300) Alternate #10 (Add) $25,600 Alternate #I I (Add) $6,300 Alternate # 12 (Add) $1,200 Alternate # 13 (Deduct) ($100) Alternate # 14 (Add) $3,400 Alternate #15 (Add) $800 GIBSON-LEWIS, LLC 1001 W. 11 th Street Mishawaka, IN 46544 Bid was signed by: Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. .0 Base Bid $3,831,000 Alternate #1 (Deduct) ($11,000) Alternate #2 (Add) $20,000 Alternate #3 (Deduct) ($6,000) Alternate #4 (Add) $13,500 Alternate #5 (Add) $8,000 Alternate #6 (Add) $4,000 Alternate #7 (Deduct) ($23,000) Alternate #8 (Deduct) t($500) Alternate #9 (Deduct) ($1,500) Alternate # 10 (Add) N/C REGULAR MEETING FEBRUARY 27, 2018 50 Alternate # 11 (Add) N/C Alternate # 12 (Add) $1,000 Alternate #13 (Deduct) ($500) Alternate #14 (Add) $2,000 Alternate # 15 (Add) $1,000 *** Deduct ($80,000) from Base Bid Mr. Gilot noted Gibson -Lewis, LLC added information to their bid, hand-written on the outside of their sealed envelope. Julie Hodowaniec, representative for Gibson -Lewis, LLC, was present at the meeting. She stated their bid was already sealed when they needed to make a change. Mr. Gilot questioned who approved this modification on behalf of Gibson -Lewis, LLC, and Ms. Hodowaniec stated she got the instruction to do so from Rob Lingenfelter, who is the President of Gibson -Lewis, LLC. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to the Fire Department and Engineering for review and recommendation. OPENING OF BIDS — IRONWOOD DRIVE PAVEMENT REHABILITATION — PROJECT NO. 117-071A (TBD) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, IN 46514 Bid was signed by: Thad Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. I: M Base Bid Total $1,212,128.00 Alternate A Total $54,988.10 Alternate B Total $79,904.00 Submitted Total $1,347,020.10 SELGE CONSTRUCTION CO., INC. 2833 S. 1It' Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Base Bid Total $1,552,462.80 Alternate A Total $68,720.00 Alternate B Total $101,362.75 Submitted Total $1,722,545.55 RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick 1 REGULAR MEETING FEBRUARY 27, 2018 51 Contractor's.Non-Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. :m Base Bid Total $1,248,041.59 Alternate A Total $52,714.51 Alternate B Total $80,679.36 Submitted Total $1,381,435,46 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Lynn Bauer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. :n Base Bid Total $1,285,422.20 Alternate A Total $67,349.80 Alternate B Total $85,928.00 Submitted Total $1,438,700.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — HIBBERD PLAZA IMPROVEMENTS — PROJECT NO. 117-063R (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: R. YODER CONSTRUCTION, INC. PO Box 69 Nappanee, IN 46550 Bid was signed by: Randall E. Yoder Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. n Base Bid Total $441,843.00 Alternates Total $138,681.00 Alternates Plus Base Bid Total $580,524.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. AWARD QUOTATION — CENTURY CENTER LIFT EQUIPMENT (HOTEL/MOTEL TAX) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on February 13, 2018, quotations were received and opened for the above referenced project. After reviewing those REGULAR MEETING FEBRUARY 27, 2018 52 quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidders, MacAllister Machinery Co., 6300 Southeasten Avenue, Indianapolis, IN 46203, in the amount of $11,200 for the scissor lift and Morrison Industrial Equipment, 2505 N. Foundation Drive, South Bend, IN 46628 in the amount of $19,598 for the forklift. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD PROPOSAL — VENUES PARKS AND ARTS ELECTRICAL SERVICE CONTRACT Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on February 13, 2018, proposals were received and opened for the above referenced service. After review and scoring tabulation by the review committee, the committee recommended that the Board award the contract to the highest scoring proposal, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the proposal be awarded as outlined above and VPA and Legal be authorized to negotiate a contract. Ms. Fritzberg seconded the motion, which carried. Mr. Gilot noted if contract terms cannot be negotiated, the award will go to the second highest scoring proposal. AWARD PROPOSAL — VENUES, PARKS, AND ARTS PLUMBING SERVICE CONTRACT Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on February 13, 2018, proposals were received and opened for the above referenced service. After review and scoring tabulation by the review committee, the committee recommended that the Board award the contract to the highest scoring proposal, D.A. Dodd, 2516 N. Home Street, Mishawaka, IN 46545. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the proposal be awarded as outlined above and VPA and Legal be authorized to negotiate a contract. Ms. Fritzberg seconded the motion, which carried. Mr. Gilot noted if contract terms cannot be negotiated, the award will go to the second highest scoring proposal. APPROVE CHANGE ORDER NO. 2 — 2016 DOWNTOWN PARKING GARAGE IMPROVEMENTS —PROJECT NO. 115-143 (MAJOR MOVES Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Gibson -Lewis LLC., 1001 W 11'' Street, Mishawaka, IN 46544, indicating the contract amount be increased by $44,571 for a new contract sum, including this Change Order, in the amount of $1,204,587. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — FELLOWS STREETSCAPE: BROADWAY ST. TO EWING AVE. — PROJECT NO 116- 041 B (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 indicating the contract amount be decreased by $12,687 for a new contract sum, including this Change Order, of $458,503. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $458,503. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — JMS FACADE WORK — PROJECT NO. 116-048R (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of HGR Group, Inc., 1932 Churchill Dr., South Bend, IN 46617 indicating the contract amount be decreased by $15,000 for a new contract sum, including this Change Order, of $211,707. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $211,707. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — NEWMAN CENTER SITE DEVELOPMENT DIVISION A ALTERNATE NO. Al — PROJECT NO. 117-060R (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of The Robert Henry Corporation, 404 S. Frances Street, South Bend, IN 46617 indicating the contract amount be increased by $3,275.25 for a new contract sum, including this Change Order, of $339,829.57. Additionally submitted was the Project Completion Affidavit indicating REGULAR MEETING FEBRUARY 27, 2018 53 this new final cost of $339,829.57.,,.,Upon,a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2018 OR NEWER, STANDARD ALL WHEEL DRIVE FOUR (4) DOOR UTILITY VEHICLES — SPEC A (750.0000.413.43.02) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — WATER TREATMENT CHEMICALS 2018-2019 (VARIOUS DEPARTMENTS OPERATIONS BUDGETS) In a memorandum to the Board, Mr. Bradley Van Oosterum, Water Works, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, HYDRAULIC TRACK EXCAVATOR — SPEC B (MOTOR EQUIPMENT FUND) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER CLASSROM BUILDING —PROJECT NO. 117-127 (2018 FIRE CAPITAL) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, FULL SIZE CARGO VANS — SPEC C (WASTEWATER) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 209 S. MEADE STREET In a memorandum to the Board, Ms. Debrah Jennings, Community and Economic Development, stated her Department has received an Application to Purchase Vacant City -Owned Property at the above address. She noted in her memorandum that she has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Ms. Jennings stated she is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. ADOPT RESOLUTION NO. 13-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE TRANSFER OF PROPERTY TO THE REDEVELOPMENT COMMISSION FOR REDEVELOPMENT Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 13-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING FEBRUARY 27, 2018 54 WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of real property owned by the City of South Bend, Indiana (the "City") pursuant to Ind. Code 36-9-6-3; and WHEREAS, the. Board holds, by virtue of the tax deed recorded on February 20, 2018, as Document No. 1803894 in the Office of the Recorder of St. Joseph County, certain real property located in the City, commonly known as 115 S. Lafayette Boulevard, bearing Tax Key Number 018-3009-0288 (the "Property"), which the Board acquired as provided in the Board's Resolution No. 24-2017 adopted on June 27, 2017; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Ind. Code 36-7-14 (the "Act"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, on February 22, 2018, the Commission adopted its Resolution No. 3428 accepting the Board's anticipated conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board approves the conveyance of the Property to the Commission. 2. The Mayor and the City Clerk, or the duly authorized designee(s) of each, are authorized and instructed to execute and attest, respectively, a quit claim deed in substantially the form attached hereto as Exhibit A conveying all of the Board's right, title, and interest in the Property to the Commission. 3. The Board authorizes David Relos of the City's Department of Community Investment to act on behalf of the Board in delivering the quit claim deed to the Commission and executing any other document required to effect the Board's conveyance of the Property to the Commission. 4. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on February 27, 2018, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik ATTEST: s/Lizzy Horvath, Acting Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Contract Neighborhood Provide Technical Assistance to Funding $16,000 Second Maradik/Frit Resources and Neighborhood Groups in Low- (CDBG) zberg Technical Moderate Neighborhoods 1 1 '�J REGULAR MEETING FEBRUARY 27, 2018 55 1 1 L Services Corporation Extension of Ferguson Extend 2017 Ductile Iron Pipe, Unit Prices Maradik/Frit Bid Water Works Valves, and Fire Hydrant Bid for (Water zberg One (1) Year at the Same Prices Works Operating & Capital Fund) Extension of M.E. Simpson Extend Large Water Meter Unit Prices; Maradik/Frit Quotation Company Testing and Repair Quotation for NTE zberg One (1) Year $57,275 (Water Works Operating Fund) Agreement Ivy Tech City to Accept Donation of $1 Maradik/Frit Community Seven (7) Modular Buildings zberg College Interlocal Northern No Cost Transfer of Refurbished Maradik/Frit Agreement Indiana Railcar from NICTD to the Fire zberg Commuter Department for Public Safety Transportation Personnel Training District Dedicated Cogent ISP Provider for South Bend $125/Month Maradik/Frit Internet Access Communicatio Police Department Body Camera for Thirty- zberg Quotation ns, Inc. In -Car Video Solution Six (36) Months Plus $500 One - Time Setup Fee (IT Operating) Quotation Pemberton Provide and Install CAT6 $4,466 Maradik/Frit Davis Electric Network Cables to Six (6) (IT zberg Locations within the South Bend Professional Police Department for the Utility Services) Body Camera In -Car Video Solution and Wireless Upgrade Projects QPA Network Wireless Coverage Upgrade to $3,878.20 Maradik/Frit Agreement Solutions, Inc. the South Bend Police (Police zberg Department Maintenance Garage General and Outdoor Parking Lot Areas Fund) for the Body Camera In -Car Video System Deed of Department of Dedication of Additional Right- Maradik/Frit Dedication Community of -Way at Western Avenue and zberg Investment Olive Street Release of Jack Eugene Release Non -Access Easement to Maradik/Frit Easement Clemans Allow Full Property zberg Revocable Development at New Dollar Trust and General Store Located at 6103 S. Darlene Jean Michigan Street Clemans Revocable Trust Amendment to Quest Add Saliva Alcohol Test $.78/Per Maradik/Frit Professional Diagnostics Supplies to Substance Abuse Test zberg Services Testing Services required for (Liability Agreement DOT Drug Testing Insurance Fund) Special Phoenix QPA Agreement for Firefighter $568,360 Maradik/Frit REGULAR MEETING FEBRUARY 27, 2018 56 Purchase Safety Turn -Out Gear (Fire zberg Outfitters Department Capital Lease) Agreement Urban Matching Grant Program for $200,000 Maradik/Frit Enterprise Mishawaka Ave. and Miami St. (EDIT) zberg Association Development KRG Eddy Right of Way Improvements on TABLED Agreement Street Land II, Eddy St. from Napoleon to Maradik/Frit LLC Howard St. and St. Vincent St. zberg from Georgiana Ave. to the Alley West of Eddy St. Supplement INDOT Two (2) Year Extension of Olive No Maradik/Frit No. 1 Street Reconstruction Agreement Additional zberg Cost (LRSA) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlications were nresented for annrowl Applicant Description Date/Time Location Motion Carried Historic Non- July 21, 2018/ LaPorte Ave. from W. Subject to Landmark Residential 6:00 a.m. to Washington St. to working with Foundation of Block Party - 2:00 p.m. Colfax Ave. Engineering on Indiana Treasure Hunt W. Washington St. altering location — North from Charles at intersection of Martin/Chapin St. to LaPorte and Elm St. Colfax Ave. Maradik/Fritzberg Downtown Non- March 16, Michigan St. from Maradik/Fritzberg South Bend, Residential 2018/ 12:00 Wayne. St. to Western Inc. Block Party - P.M. to 11:00 Ave. St. Paddy's p.m. Tent Party & Pub Tour Youth Service Non- October 4-5, Washington St. from Maradik/Fritzberg Bureau of St. Residential 2018/ 6:00 N. Lafayette Blvd. to Joseph County Block Party - a.m. to 8:00 S. Main St. Over the Edge p.m. S. Main St. from W. Colfax Ave. to W. Washington St. La Casa de Non- May 30, 2018/ Western Ave. from Maradik/Fritzberg Amistad Residential 1:00 P.M. to Kaley St. to Dundee St. Block Party - 9:00 P.M. Liberty St. from West Side Western Ave. to Wednesday Jefferson Blvd. Festival Western Ave. from Bendix Dr. to Camden St. City of South Non- May 30, 2018/ Hill St. from Colfax St. Maradik/Fritzberg Bend Venues, Residential 1:00 P.M. to to the Alley West of Parks, and Arts Block Party - 8:00 p.m. the Purple Porch Co - Best Week Op, Across Northern Ever Electric Company Girls on the Procession - May 12, 2018/ On revised route from Maradik/Fritzberg Run Michiana Girls on the 7:00 a.m. to Traffic & Lighting Run 5K 10:00 a.m. Notre Dame Procession - April 22, 2018/ On route as submitted Maradik/Fritzberg Cycling Club Notre Dame 8:00 a.m. to Cycling 5:00 p.m. 1 1 1 REGULAR MEETING FEBRUARY 27 2018 57 J 1 Classic March of Procession - May 19, 2018/ On route as submitted Maradik/Fritzberg Dimes March for 8:00 a.m. to Babies 12:00 p.m. Beacon Health Procession - June 2, 2018/ On route as submitted Maradik/Fritzberg Systems Sunburst Races 5:30 a.m. to 10:30 a.m. St. Adalbert Procession - March 25, On revised route Subject to no Catholic Living Stations 2018/ 2:00 approved by Traffic & horses Church of the Cross p.m. to 4:00 Lighting that does not Maradik/Fritzberg p.m. involve use of Parks South Bend Sidewalk Cafe April — 216 S. Michigan St. Subject to five (5) Brew Werks Permit October, 2018; feet of open Monday to walkway for Thursday, pedestrians and 12:00 p.m. to all wood 10:00 p.m.; boards/trip Friday to hazards being Saturday, removed 12:00 p.m. to Maradik/Fritzberg 12:00 a.m.; Sunday, 11:00 a.m. to 6:00 p.m. MC Public Parking 123 N. Main St. Subject to Investments Facility checking legal LLC address/parcel I.D. with Engineering Maradik/Fritzberg LAZ Parking Public Parking 1228 N. Eddy St. Maradik/Fritzberg Midwest, LLC Facility Beacon Health Public Parking (a) 707 N. Maradik/Fritzberg Systems Facility Michigan St. (b) 100 Navarre St. (c) 621 Memorial Dr. Franks for the Open Air May - 200 W. Washington St. Maradik/Fritzberg Memories Business November, LLC 2018/ Monday - Sunday, 11:00 a.m. to 2:00 p.m. Madis Market Open Air March — 201 S. Michigan St. Maradik/Fritzberg Business December, 2018/ 11:00 a.m. to 4:00 p.m. on First Fridays Urban Garden Open Air June 2, 2018 — 1006 Portage Avenue; Maradik/Fritzberg Farmer's Business October 27, Near Northwest Market 2018/ 9:00 Neighborhood Parking a.m. to 1:00 Lot p.m., Saturdays Only UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE N/S ALLEY —370' FROM WEST RIGHT OF WAY OF SHERMAN ST. AND —370 FROM EAST RIGHT OF WAY OF INGLEWOOD PLACE 14' IN WIDTH RUNNING 120' SOUTH FROM SOUTH RIGHT OF WAY OF ROOSEVELT ST. ENDING AT EAST/WEST ALLEY Mr. Gilot indicated that Chris Sparks, 1102 Roosevelt Street, South Bend, IN 46616, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in REGULAR MEETING FEBRUARY 27, 2018 58 receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department and Solid Waste. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Community Investment and Engineering, stating this vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. Mr. Gilot states this could possibly be cured if a cross access agreement is done with the affected property owner before taking the petition to the Common Council. Therefore, Ms. Maradik made a motion recommending unfavorable of the request for vacation. Ms. Fritzberg seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY —14' IN WIDTH RUNNING NORTH —156' FROM NORTH RIGHT OF WAY OF CAMPEAU ST., EAST OF N. ARTHUR ST. AND WEST OF WALSH ST. Mr. Gilot indicated that Danch, Hamer & Associates, Inc., 1643 Commerce Drive, South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, Streets Department, and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. Fritzberg seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —18505 FONTANA DRIVE — SEWER/WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Century Builders LLC, 314 W. Catalpa Drive, Suite F, Mishawaka, IN 46545. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 18505 Fontana Drive (Key # 002-1014-0273), the applicant waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,531,880.90 02/23/18 City of South Bend $1,318,050.18 02/27/18 U.S. National Bank Assoc. — Lehman & Lehman — Rum Village Dog Park $1,867.50 02/23/18 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:37 a.m. BOARD OF PUBLIC WORKS REGULAR MEETING FEBRUARY 27, 2018 59 Therese J. Dorau, Member James A. Mueller, !Ig�oz er AA A AAA Suz nna Frftzberg, M tuber ATTEST: r la M. Martin, Clerk 1 1