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Home My WebLink About02222018 Agenda Review SessionAGENDA REVIEW SESSION FEBRUARY 22, 2018 47 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on February 22, 2018, by Board President Gary A. Gilot with Board Members Therese Dorau, Suzanna Fritzberg, and James Mueller present. Board Member Elizabeth Maradik was absent. Also present was Attorney Clara McDaniels. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Resolution No. 13-2018 — Transfer of Real Property to the Redevelopment Commission Mr. David Relos, Community Investment, informed the Board that the Redevelopment Commission just approved the acceptance of this property transfer this morning, subject to the Board of Works transferring it on Tuesday. - Interlocal Agreement — Transfer of Refurbished Railcar from NICTD Assistant Fire Chief John Corthier stated the Fire Department has been working for a year on this transfer for the Fire Training Center. He explained the railcar will be delivered in the middle of the night. He noted it is a no cost agreement and they have placed railroad tracks that were also donated, on the training site to set the railcar on. Mr. Gilot asked if AEP will be standing by in case of electrical wire clearance issues. Assistant Chief Todd Skwarkan confirmed they will. Battalion Chief Mark Catanzarite stated there will be a permitting process involved in the transfer. - Special Purchase — Phoenix Safety Outfitters Assistant Chief Skwarcan stated the Fire Department worked with Purchasing to get a financing package with this government purchasing consortium every five (5) years to keep on schedule with replacement turn -out gear that has to be replaced every ten (10) years. Ms. Doran questioned why they are replacing every five (5) years now, if they have a life span of ten (10) years. Assistant Chief Skwarcan stated they all have a ten (10) year life but you have to keep two (2) sets. Ms. Dorau stated so every five (5) years they will have a new set and a back-up set. - Extension of Bid and Quotation — Ductile Iron Pipe, Valves, and Fire Hydrants and Large Water Meter Testing and Repair Mr. Ed Herman, Water Works, explained Water Works got numbers for both of these materials last year and both had language to extend the prices for one year. - Release of Easement — Jack Eugene Clemans Revocable Trust and Darlene Jean Clemans Revocable Trust Mr. Carl Littrell, Engineering, stated the Dollar General Store is purchasing property from the above trust at 6103 S. Michigan Street. It was discovered in the process that INDOT had previously put a non -access easement across the frontage of the property. He noted Dollar General wants to put in a driveway so the City needs to release the non -access easement. Attorney McDaniels noted INDOT released it in 2014 and with the transfer of the street the City has the right to do that. Mr. Gilot noted the focus back then was on moving traffic, now it's not the priority. - Police Department Body Camera In -Car Video Solution - Dedicated Internet Access, Electric Installation, and QPA Agreement Mr. Dan O'Connor, Information Technologies, stated these three agenda items are inter -related for the Police Department Body Camera In -Car Videos. The first one is for installation of wireless access points, the next one is for installation of wiring for the access points, and the third one is for dedicated internet access for these points for uploading from the Police cars and video cameras. Mr. Gilot asked if they would be encrypted so that nobody else can get access. Mr. O'Connor confirmed it will be a secure system. - Alley Vacation — Chris Sparks Mr. Mueller asked what the comments from Engineering and Community Investment were regarding. Mr. Gilot read they state the vacation would violate criteria for access due to a garage with access on the alley. Mr. Gilot suggested it could be cured by an access agreement and requested more information on the access for the Board's meeting on Tuesday. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:05 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President AGENDA REVIEW SESSION FEBRUARY 22, 2018 48 ATTEST: nda M. Martin, Clerk I�QqL 1), 1- - Elizabeth A. Maradik, Member Therese J. Dora , Member James A. Mueller, Member u anna M. Fritzberg, Mem r REGULAR MEETING FEBRUARY 27, 2018 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on February 22, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Suzanna Fritzberg present. Also present was Board Attorney Clara McDaniels and Lizzy Horvath acting Clerk for Linda Martin, Clerk of the Board. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 9, February 13, and February 20, 2018, were approved. OPENING OF BIDS — FIRE STATION NO. 9 — PROJECT NO 116-012 (EMS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BROWN & BROWN GENERAL CONTRACTORS, INC 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 Bid was signed by: Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. N Base Bid $3,959,000 Alternate #1 (Deduct) ($24,000) Alternate #2 (Add) $14,700 Alternate #3 (Deduct) J ($2,500) Alternate #4 (Add) 11$19,900 Alternate #5 (Add) $11,400 Alternate #6 (Add) $5,400 Alternate #7 (Deduct) ($21,000) Alternate #8 (Deduct) ($600) Alternate #9 (Deduct) ($1,400) Alternate #10 (Add) $26,600 I