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HomeMy WebLinkAbout6.C.(5) Resolution No. 2659 memorandum Community & Economic Development 1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601-1830 Phone 574/235-9371 Fax 574/235-9021 To: Redevelopment Commission From: Bill Schalliol, Economic Development Planner Subject: Resolution 2659 and Addendum To Master Agency Agreement Coveleski Stadium Improvements Phase 1A, Project 1 Date: March 2, 2010 Attached to this memorandum is Resolution 2659 and Addendum To Master Agency Agreement for the Olive Road Right-Of-Way Acquisition Coveleski Stadium Improvements Phase 1A, Project 1. The Commission had previously approved moving forward with the design and construction planning for Phase 1A of the stadium improvement project. Project 1 relates specifically to Field Lighting, Field Wall Pads and Backstop Netting. These three items are in the process of being quoted through the South Bend of Public Works and it is anticipated that quotes will be received by the Board on March 15, 2010. The project, based on engineers estimate, should not exceed $750,000, depending on the options that are most appropriate for the project. This approval is necessary to authorize funding to allow for the quotes to be awarded on March 15th and allow Project 1 to move forward as soon as possible. As part of Exhibit A of the Addendum, staff recommends a not-to-exceed budget amount of $750,000.00 for Project 1. Staff requests approval of Resolution 2659 and the Addendum To Master Agency Agreement for the Coveleski Stadium Improvements Phase 1A, Project 1. RESOLUTION NO. 2659 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Coveleski Stadium Improvements Phase 1A, Project 1) WHEREAS , effective January 1, 2010, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the “Commission”) and the South Bend Board of Public Works (the “BPW”) entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2010; and WHEREAS , pursuant to the Master Agency Agreement, the Commission desires to add the Coveleski Stadium Improvements Phase 1A, Project 1 to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Coveleski Stadium Improvements Phase 1A, Project 1) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission’s approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Don Inks or Jeff Gibney is authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on March 5, 2010, at 10:00 a.m., in Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT ______________________________ South Bend Redevelopment Commission ATTEST: ______________________________ South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Coveleski Stadium Improvements Phase 1A, Project 1) This Addendum to Master Agency Agreement (this “Addendum”), made and entered into as of the 8th day of March, 2010, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the “Commission”) and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the “BPW”) for purposes of the Commission designating the BPW to act as the Commission’s agent to undertake the Coveleski Stadium Improvements Phase 1A, Project 1 (the “Project”). WHEREAS , effective January 1, 2010, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2010; and WHEREAS , pursuant to the Master Agency Agreement, the Commission desires to add the Coveleski Stadium Improvements Phase 1A, Project 1 to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE , in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission’s agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in “Exhibit A”, attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Don Inks or Jeff Gibney is authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF , the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT ______________________________ South Bend Redevelopment Commission ATTEST: ______________________________ South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ___________________________________ Gary Gilot, President ___________________________________ Carl Littrell, Member ___________________________________ Don Inks, Member ATTEST: _______________________________ Linda Martin, Clerk Exhibit “A” COVELESKI STADIUM IMPROVEMENTS PHASE 1A, PROJECT 1 Project 1 consists of the purchase and installation of the following three items: Field Lighting Field Wall Pads Backstop Netting Project 1 will be quote or bid through the South Bend Board of Public Works per all typical requirements. The projected budget for Project 1 is Seven Hundred Fifty Thousand Dollars ($750,000.00) and will be funded through the South Bend Central Development Area Tax Increment Finance Budget.