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Home My WebLink About02/22/10 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: February 4, 2010 B.Regular Meeting: February 8, 2010 C.Claims Review: February 15, 2010 2.OPENING OF BIDS A.Abandoned Vehicles 3.QUOTATION AWARD/REJECT A.Copiers/Printers for City Departments 1.Pre-Qualify Copier Suppliers for Specific Equipment 2.Reject All Printer Bids 4.CHANGE ORDER A.WNIT Façade Renovation – Project No. 109-001 1.Company: Holladay Construction Group 2.Change Order No.: 3 3.Increase Amount: $10,584.00 4.Percent of Increase: 1.18% 5.New Contract Amount: $910,255.24 6.Funding: TIF (305.1050.460.42.02) B.Eddy Street Commons Site Utilities - Project No. 108-005R 1.Company: HRP Construction, Inc. 2.Change Order No: 6 3.Increase Amount: $57,620.78 4.Percent of Increase: 1.99% 5.New Contract Amount: $2,956,942.93 6.Funding: TIF; Escrow Account C.Twyckenham Drive Sewer Separation - Project No. 108-050 1.Company: Woodruff & Sons, Inc. 2.Change Order No: 1 3.Increase Amount: $97,075.05 4.Percent of Increase: 2.29% 5.New Contract Amount: $4,333,210.05 6.Funding: Sewer Bond (651.0621.415.42.05) D.Eddy Street/LaSalle/Colfax Intersections 1.Company: Brooks Construction 2.Change Order No.: 11 3.Increase Amount: $35,084.10 4.Percent of Increase: 2.73% 5.New Contract Amount: $1,439,936.66 BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.Funding: INDOT 5.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.2010 Information Technologies Storage and Virtualization Hardware Lease 1.Funding: IT- Capital (406.0401.415.43.08) B.One (1) or More, 2010 or Newer ¾ Ton Extended Cab 4 WD Pick-Up Truck 1.Funding: Sewer Dept. Capital (062.141.543.02) C.One (1) or More, Pre-Owned 2010 or Newer Mid-Size Four-Door Sedan Automobile with Standard & Hybrid Drive Train 1.Funding: Fire Dept. Capital (288.0902.422.43.02) D.Two (2) More or Less, 2010 or Newer 4x4 Four-Door Utility Vehicles 1.Funding: Fire Dept. Capital (288.0902.422.43.02) E.One (1) or More, 2010 or Newer Full Size One-Ton Extended Cargo Van 1.Funding: Code Enforcement Capital (101.1201.415.43.02) F.Two (2) More or Less, Tandem Axle Multi-Use Dump Trucks 1.Funding: Street Department Capital (202.0607.431.43.02) G.One (1) or More, 2009 or Newer Heavy Duty 16,500 lb GVWR Chassis 1.Funding: Street Department Capital (202.0607.431.43.02) H.Two (2) More or Less, 2009 or Newer Compact Four-Door Sedan Automobiles 1.Funding: Code Enforcement Capital (101.1201.415.43.02) I.Five (5) More or Less, 2010 or Newer Mid-Size Four-Door Hybrid Sedan Automobiles 1.Funding: Police Department Capital (101.0801.421.43.02) J.Five (5) More or Less, 2010 or Newer 3/4 Ton Cab Four-Wheel-Drive Pick-Up Trucks 1.Funding: Water Works Capital (622.0640.415.43.02); Park Capital (201.1101.452.43.02); Street Capital (202.0607.431.43.02) K.2010 Street Materials 1.Funding: LRSA (202.0607.431.23.02) 6.RESOLUTION A.No. 08-2010 - A Resolution of the City of South Bend, Indiana, Board of Public Works, for the Write-Off of Uncollectable Utility Billed Accounts Receivables for 2009 1.Department: Water Works 2.Amount: $214,132.00 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.License Agreement – Norfolk Southern Railway Company 1.Service: Perpetual License to Maintain the I/N Tek Sewer Crossing Under the Norfolk Southern Railroad West of Smilax Rd. BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $3,000.00 One-Time Payment 3.Funding: DES Contractual Services (641.0630.793.63.35) B.Addendum to Professional Services Agreement - The Troyer Group 1.Service: Western Avenue/Walnut Street Intersection Improvements - Project No. 107-074 – Additional Surveying Work and Legal Descriptions to Resolve Real Estate Purchase and Right-of-Way Issues 2.Amount: $5,945.00 3.Funding: LRSA (402.0602.431.42.03) C.Escrow Agreement – Bowen Engineering Corporation 1.Service: Blowers 1A & 1B Replacement – Project No. 109-074 – Bank of New York Mellon Trust Company 2.Amount: $2,128,500.00 3.Funding: 2007B Sewer Bond (RATIFY) D.Agreement Authorization – IDEM 1.Service: Authorize Mark Rzepnicki to File IDEM Form R/08-01 Electronically on behalf of Environmental Services and Organic Resources E.Contract - USGS 1.Service: Joint Funding Agreement Between Water Works and USGS to get Water Levels at a Series of Monitoring Wells in St. Joseph County 2.Amount: $2,250.00 3.Funding: Water Operations (620.0640.658.31.31) F.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Western Avenue and Olive Road Intersection – Project No. 110-003 – Olive Road Right-of-Way Acquisition G.Proposal for Professional Services – Wightman Petrie 1.Service: Demolition of 521 S. Chapin Street – Project No. 110-005 – Phase 1 ESA and Asbestos Surveying of 531 S. Chapin & Park Dept. Restrooms 2.Amount: $8,695.00 3.Funding: Non-Reverting Loss Recovery (227.0401.415.31.06) H.Agreement – Selge Construction Co., Inc. 1.Service: Maintenance of River Crossing #2 2.Amount: $42,000.00 3.Funding: 2007B Sewer Bond (651.0621.415.42.05) I.Contract for Special Purchase – Supreme Corporation 1.Service: Bomb Squad Truck Build-Out on Existing Chassis for Police Department 2.Amount: $36,181.00 3.Funding: IDHS Grant/Federal Asset Fund 299 J.Inter-Local Agreement – Redevelopment Commission & Park Department 1.Service: Animal Shelter at Kennedy Park Remodel – Project No. 108-010 2.Funding: AEDA/TIF BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 K.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Animal Shelter at Kennedy Park Remodel – Project No. 108-010 L.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Tax Sale Certificate Purchases M.Agreement for Professional Services – Downtown South Bend, Inc. 1.Service: Downtown South Bend Improvements 2.Amount: $250,000.00 3.Funding: EDIT (408.0401.415.39.30) N.Sole Source Purchase – Watchguard Digital In-Car Video 1.Service: Installation of Three (3) In-Car Video Camera Systems for the Police Department. 2.Amount: $15,060.00 3.Funding: DOJ Jag Grant (ACCT) O.Amendment to Agreement – Near Northwest Neighborhood, Inc. 1.Service: Near Northwest Neighborhood Revitalization – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.23) P.Amendment to Agreement – Near Northwest Neighborhood, Inc. 1.Service: 2008 Community Space Program – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1034.460.81.24) Q.Amendment to Agreement – Near Northwest Neighborhood, Inc. 1.Service: 2009 Community Space Program – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.24) R.Amendment to Agreement – South Bend Heritage Foundation 1.Service: 2009 South Bend Home Improvement Program – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.05) S.Amendment to Agreement – Near Northwest Neighborhood, Inc. 1.Service: 2009 Program Delivery – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.57) T.Amendment to Agreement – South Bend Heritage Foundation 1.Service: 2009 Colfax Campus Improvements – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.47) U.Amendment to Agreement – Near Northwest Neighborhood, Inc. 1.Service: 2008 Acquisition/Rehabilitation – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1034.460.81.25) BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 V.Amendment to Agreement – South Bend Police Department 1.Service: 2009 Neighborhood Action Reclamation Patrols – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.71) W.Amendment to Agreement – South Bend Police Department 1.Service: 2009 Neighborhood Watch Program – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.70) X.Amendment to Agreement – Community Homebuyer’s Corporation 1.Service: 2009 Down Payment Assistance Program – No Change in Dollar Amount, Extend Contract End Date to January 31, 2011 2.Funding: CDBG (212.1035.460.81.04) 8.RECOMMENDATIONS A.License Renewal – Massage Establishment 1.Applicant: Chinese Massage Spa 2.Location: 2606 S. Michigan St. 3.Favorable Recommendations B.Encroachment – Family and Children's Center 1.Applicant: Custom Awning 2.Description: Installation of Ten (10) Awnings 3.Location: 315 West Jefferson Blvd. 4.Engineering and Building Dept. Require 8'6" Vertical Clearance From Bottom of Awning to Grade C.Procession – March for Babies 1.Applicant: March of Dimes 2.Route: Start at Century Center, North on Michigan St., East on North Shore Dr. to Riverwalk, South to Pedestrian Bridge, Return to Century Center 3.Date/Time: April 24, 2010, 8:30 a.m. to 11:30 a.m. 4.Favorable Recommendations D.Procession – Homeward Bound 1.Applicant: Indiana Association for Community Economic Development 2.Route: Start at Football Hall of Fame, West on Washington St. to Lafayette Blvd., South to South St., East to Fellows St., South to Dean Johnson, West to Michigan St., North to Football Hall of Fame. 3.Date/Time: April 25, 2010 from 1:00 p.m. to 4:00 p.m. 4.Favorable Recommendations E.Procession – Howl-O-Ween Mutt March 1.Applicant: Community Animal Rescue Effort (CARE)/SB Animal Control 2.Route: From Pinhook to Riverwalk and Back 3.Date/Time: October 23, 2010, 9:00 a.m. to 11:00 a.m. BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.No Police Escort, Must Stay on Sidewalks F.Street Closure/Traffic Restriction - Our Towne Truck Pull 1.Applicant: The Public Education Foundation, Inc. 2.Location: Parking Lot East of DeRue Court, Close DeRue Court 3.Date/Time: September 18, 2010 from 9:00 a.m. to 6:00 p.m. 4.No Police Involvement G.License Renewal – Transient Merchant 1.Applicant: Group 2 Promotions, Inc. 2.Event: Michiana Home Show 3.Location: Century Center 4.Date/Time: March 5, 2010, 5:00 p.m.- 9:00 p.m.; March 6, 2010, 10:00 a.m. - 9:00 p.m.; March 7, 2010, 12:00 p.m. - 5:00 p.m. 5.Favorable Recommendations H.License Renewal – Blanket Transient Merchant 1.Applicant: St. Joseph County 4-H Fair, Inc. 2.Event: Various Events at Fairgrounds 3.Location: 5117 S. Ironwood Dr. 4.Date/Time: For the Year 2010 5.Favorable Recommendations I.License Renewal – Transient Merchant 1.Applicant: Maple Hill Golf 2.Event: Huge Golf Liquidation Sale 3.Location: Century Center 4.Date/Time: March 13, 2010, 10:00 a.m. - 6:00 p.m.; March 14, 2010, 10:00 a.m. - 3:00 p.m. 5.Favorable Recommendations J.Review of Rates for Handicapped Reserved Parking Spaces Outside the County- City Building 1.Current Rate: $35/Month Per Spot 2.Current Rates of Other Parking Garages/Lots: $40.00 - $50.00/Month Per Spot K.Encroachment – 1320 Hillcrest Road 1.Company: Pagel & Frey, LLC 2.Purpose: To Correct Building Encroachment Along the Alley Behind 1320 Hillcrest Road 9.ACCEPTANCE OF NEW STREETS FOR 2010 A.Additional Streets to Add to City of South Bend Inventory Prior to Acceptance by INDOT BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.56771 Butternut Road – Water 11.TRAFFIC CONTROL DEVICES A.Removal of Handicapped Parking Signs 1.Locations: a)847 Brookfield f)1330 N. Meade b)1614 Leer g)1709 Marine c)714 S. 27th h)1630 Magnolia d)821 S. 36th i)1001 N. Johnson e)2110 S. Scott j)1116 W. Jefferson 2.No Longer Needed 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Central Services 13.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Water Works C.Central Services 14.CERTIFICATES OF INSURANCE A.Mead & White Electrical Contractors, Inc., Colip Electric Co. Inc. 15.RATIFY BONDS A.Contractor Bond 1.Burke Concrete, Inc. – Approved February 11, 2010, Pursuant to Resolution No. 100-2000 2.Scott Vandeputte – For Release Effective February 22, 2010 3.Hostetler Insurance – For Release February 27, 2010 4.Selge Construction – For Reinstatement B.Excavation Bond 1.Chuck & Sons Plumbing – For Release Effective April 18, 2010 C.Occupancy Bond 1.Marshall Erdman & Associates, Inc. – For Release February 12, 2010 16.CLAIMS 17.PRIVILEGE OF THE FLOOR BOARD OF PUBLIC WORKS MEETING February 22, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 18.ADJOURNMENT