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Home My WebLink About022218 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of February 8, February 13, and February 22, 2018 2. OPENING OF BIDS A. Fire Station No. 9 – Project No. 116-012 1. Funding: EMS Capital B. Ironwood Drive Pavement Rehabilitation – Project No. 117-071A 1. Funding: TBD C. Hibberd Plaza Improvements – Project No. 117-063R 1. Funding: RWDA TIF (324.1050.460.42.01) 3. AWARD QUOTATIONS AND APPROVE CONTRACT A. Century Center Lift Equipment 1. Company: a) MacAllister Machinery Co. (1) Scissor Lift: $11,200 b) Morrison Industrial Equipment (1) Forklift: $19,598 2. Funding: Hotel/Motel Tax (7304.4201.000.00.99) 4. AWARD PROPOSALS A. Venues, Parks, and Arts Electrical Service Contract 1. Company: Martell Electric, LLC 2. Amount: Highest Scoring Proposal 3. Funding: Routine Maintenance (201.1101.452.36.01) B. Venues, Parks, and Arts Plumbing Service Contract 1. Company: D.A. Dodd 2. Amount: Highest Scoring Proposal 3. Funding: Routine Maintenance (201.1101.452.36.01) 5. CHANGE ORDERS A. 2016 Downtown Parking Garage Improvements – Project No. 115-143 1. Company: Gibson-Lewis LLC 2. Change Order No.: 2 3. Increase Amount: $44,571 4. Percent of Increase: 3.84% 5. Total Percent of Change: 5.20% 6. Revised Contract Amount: $1,204,587 7. Funding: Major Moves (412.0401.415.36.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 B. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 18 3. Decrease Amount: ($40,994.56) 4. Percent of Decrease: (0.34%) 5. Total Percent of Change: 17.02% 6. Revised Contract Amount: $13,907,274.91 7. Funding: Wastewater Capital (642.0630.415.43.66) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Fellows Streetscape: Broadway St. to Ewing Ave. – Project No. 116-041B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($12,687) 4. Percent of Decrease: (2.69%) 5. Total Percent of Change: (1.65%) 6. Revised Contract Amount: $458,503 7. Funding: RWDA TIF (324.1050.460.42.03) B. JMS Façade Work – Project No. 116-048R 1. Company: HGR Group, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($15,000) 4. Percent of Decrease: (6.62%) 5. Revised Contract Amount: $211,707 6. Funding: RWDA TIF (324.1050.460.31.02) C. Newman Center Site Development, Division A and Alternate No. A1 – Project No. 117-060R 1. Company: The Robert Henry Corporation 2. Change Order No.: 2 (Final) 3. Increase Amount: $3,275.25 4. Percent of Increase: 0.97% 5. Total Percent of Change: (8.46%) 6. Revised Contract Amount: $339,829.57 7. Funding: REDA TIF (429.1050.460.42.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Three (3) More or Less, 2018 or Newer, Standard All Wheel Drive, Four (4) Door Utility Vehicles – Spec A 1. Funding: (750.0000.413.43.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 B. Water Treatment Chemicals 2018-2019 1. Funding: Various Departments Operations Budgets C. One or More, 2018 or Newer, Hydraulic Track Excavator – Spec B 1. Funding: Motor Equipment Fund (642.0621.415.43.02) D. South Bend Fire Department Training Center Classroom Building – Project No. 117-127 1. Funding: 2018 Fire Capital (451.0901.422.42.02) 2. Title Sheet E. One (1) or More, 2018 or Newer Full Size Cargo Van – Spec C 1. Funding: Waste Water (642.0630.415.43.02) 8. RESOLUTIONS A. No. 13-2018 – A Resolution of the South Bend Board of Public Works for the Transfer of Real Property to the Redevelopment Commission 1. Description: Redevelopment of The Lafayette Building, 115 S. Lafayette Blvd. 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Neighborhood Resources and Technical Services Corporation 1. Description: Provide Technical Assistance to Neighborhood Groups in Low- Moderate Neighborhoods 2. Amount: $16,000 3. Funding: CDBG (212.1001.460.39.30) B. Extension of Bid – Ferguson Water Works 1. Description: Extend 2017 Ductile Iron Pipe, Valves, and Fire Hydrant Bid for One (1) Year at the Same Prices 2. Amount: Unit Prices 3. Funding: Water Works Operating & Capital Fund (620.0640.606.23.62/620.0640.661.46.04) C. Extension of Quotation – M.E. Simpson Company 1. Description: Extend Large Water Meter Testing and Repair Quotation for One (1) Year 2. Amount: Unit Prices; NTE $57,275 3. Funding: Water Works Operating Fund (620.0640.605.31.06) D. Agreement – Ivy Tech Community College 1. Description: City to Accept Donation of Seven (7) Modular Buildings 2. Amount: $1 E. Interlocal Agreement – Northern Indiana Commuter Transportation District 1. Description: No Cost Transfer of Refurbished Railcar from NICTD to the Fire Department for Public Safety Personnel Training CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 F. Dedicated Internet Access Quotation – Cogent Communications, Inc. 1. Description: ISP Provider for South Bend Police Department Body Camera In-Car Video Solution 2. Amount: $125/Month for Thirty-Six (36) Months Plus $500 One-Time Setup Fee 3. Funding: IT Operating (279.0672.415.36.04) G. Quotation – Pemberton Davis Electric 1. Description: Provide and Install CAT6 Network Cables to Six (6) Locations within the South Bend Police Department for the Utility Body Camera In-Car Video Solution and Wireless Upgrade Projects 2. Amount: $4,466 3. Funding: IT Professional Services (279.0672.415.31.06) H. QPA Agreement – Network Solutions, Inc. 1. Description: Wireless Coverage Upgrade to the South Bend Police Department Maintenance Garage and Outdoor Parking Lot Areas for the Body Camera In-Car Video System 2. Amount: $3,878.20 3. Funding: Police General Fund (101.0801.421.39.89) I. Deed of Dedication – Department of Community Investment 1. Description: Dedication of Additional Right-of-Way at Western Avenue and Olive Street J. Release of Easement – Jack Eugene Clemans Revocable Trust and Darlene Jean Clemans Revocable Trust 1. Description: Release Non-Access Easement to Allow Full Property Development at New Dollar General Store Located at 6103 S. Michigan Street K. Amendment to Professional Services Agreement - Quest Diagnostics 1. Description: Add Saliva Alcohol Test Supplies to Substance Abuse Testing Services required for DOT Drug Testing 2. Amount: $.78/Per Test 3. Funding: Liability Insurance Fund (226.0418.671.39.80) L. Special Purchase – Phoenix Safety Outfitters 1. Description: QPA Agreement for Firefighter Turn-Out Gear 2. Amount: $568,360 3. Funding: Fire Department Capital Lease (287.0902.422.37.11/.12) M. Agreement – Urban Enterprise Association 1. Description: Matching Grant Program for Mishawaka Ave. and Miami St. 2. Amount: $200,000 3. Funding: EDIT (408.1001.460.39.30) N. Development Agreement – KRG Eddy Street Land II, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Terms for Right of Way Improvements on Eddy St. from Napoleon to Howard St. and St. Vincent St. from Georgiana Ave. to the Alley West of Eddy St. 10. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: Historic Landmark Foundation of Indiana a) Event: Treasure Hunt – North b) Locations: (1) LaPorte Ave. from W. Washington St. to Colfax Ave. (2) W. Washington St. from Charles Martin/Chapin St. to Elm St. c) Date/Time: July 21, 2018/ 6:00 a.m. to 2:00 p.m. d) See Engineering Comments 2. Applicant: Downtown South Bend, Inc. a) Event: St. Paddy’s Tent Party & Pub Tour b) Location: Michigan St. from Wayne. St. to Western Ave. c) Date/Time: March 16, 2018/ 12:00 p.m. to 11:00 p.m. d) Favorable Recommendations 3. Applicant: Youth Service Bureau of St. Joseph County a) Event: Over the Edge b) Locations: (1) Washington St. from N. Lafayette Blvd. to S. Main St. (2) S. Main St. from W. Colfax Ave. to W. Washington St. c) Date/Time: October 4-5, 2018/ 6:00 a.m. to 8:00 p.m. d) Favorable Recommendations 4. Applicant: City of South Bend Venues, Parks, and Arts a) Event: Best Week Ever b) Location: Hill St. from Colfax St. to the Alley West of the Purple Porch Co-Op, Across Northern Electric Company c) Date/Time: May 30, 2018/ 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Girls on the Run Michiana a) Event: Girls on the Run 5K b) Date/Time: May 12, 2018/ 7:00 a.m. to 10:00 a.m. c) Favorable Recommendations for Revised Route 2. Applicant: Notre Dame Cycling Club a) Event: Notre Dame Cycling Classic b) Date/Time: April 22, 2018/ 8:00 a.m. to 5:00 p.m. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 3. Applicant: March of Dimes a) Event: March for Babies b) Date/Time: May 19, 2018/ 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 4. Applicant: Beacon Health Systems a) Event: Sunburst Races b) Date/Time: June 2, 2018/ 5:30 a.m. to 10:30 a.m. c) Favorable Recommendations 5. St. Adalbert Catholic Church a) Event: Living Stations of the Cross b) Date/Time: March 25, 2018/ 2:00 p.m. to 4:00 p.m. c) Favorable Recommendations Subject to No Horses; Applicant must apply to Board of Park Commissioners C. Sidewalk Café Permit 1. Applicant: South Bend Brew Werks 2. Location: 216 S. Michigan St. 3. Time: Monday to Thursday, 12:00 p.m. to 10:00 p.m.; Friday to Saturday, 12:00 p.m. to 12:00 a.m.; Sunday, 11:00 a.m. to 6:00 p.m. 4. See Engineering Comments D. Licenses 1. Type: Public Parking Facility a) Applicant: MC Investments LLC (1) Location: 123 N. Main St. (2) See Area Plan Commission Comments b) Applicant: LAZ Parking Midwest, LLC (1) Location: 1228 N. Eddy St. (2) Favorable Recommendations c) Applicant: Beacon Health Systems (1) Locations: (a) 707 N. Michigan St. (b) 100 Navarre St. (c) 621 Memorial Dr. (2) Favorable Recommendations 2. Type: Open Air Business a) Applicant: Franks for the Memories LLC (1) Location: 200 W. Washington St. (2) Date/Time: May - November, 2018/ Monday - Sunday, 11:00 a.m. to 2:00 p.m. (3) Favorable Recommendations b) Applicant: Madis Market CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 22, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 (1) Location: 201 S. Michigan St. (2) Date/Time: March – December, 2018/ 11:00 a.m. to 4:00 p.m. on First Fridays (3) Favorable Recommendations c) Applicant: Urban Garden Farmer’s Market (1) Location: 1006 Portage Avenue; Near Northwest Neighborhood Parking Lot (2) Date/Time: June 2, 2018 – October 27, 2018/ 9:00 a.m. to 1:00 p.m., Saturdays Only (3) Favorable Recommendations 11. VACATIONS A. Applicant: Chris Sparks 1. Location: N/S Alley ~370’ from West Right of Way of Sherman St. and ~370’ from East Right of Way of Inglewood Place, 14’ in Width running 120’ South from South Right of Way of Roosevelt St. ending at East/West Alley 2. Purpose: Prevent High Traffic, Dumping, and Parking in Alley 3. See Engineering and Community Investment Comments B. Applicant: Danch, Harner & Associates, Inc. 1. Location: First North/South Alley ~14’ in Width Running North ~156’ from North Right-of-Way of Campeau St., East of N. Arthur St., and West of Walsh St. 2. Purpose: Allow Vacated Area to be added to Each Adjacent Property 3. Favorable Recommendations 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18505 Fontana Drive – Water/Sewer 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.