HomeMy WebLinkAbout12-2017 Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 Debt Service/Capital Project Funds
77 Enterprise Funds
102 Internal Service Funds
109 Trust Funds
112 Redevelopmemt Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
December 31, 2017
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 81 287 Emergency Medical Services Capital
82 288 Emergency Medical Services Operating
General Fund Departments 83 600 Consolidated Building Fund
9 101-0101 Mayor 84 601 Parking Garages
10 101-0104 311 Call Center 85 610 Solid Waste Operations
11 101-0201 City Clerk 86 611 Solid Waste Capital
12 101-0301 Common Council 87 620 Water Works Operations
13 101-0302 WNIT Contract 88 622 Water Works Capital
14 101-0401 Administration & Finance 89 624 Water Works Customer Deposit
15 101-0404 Morris Performing Arts Center 90 625 Water Works Sinking
16 101-0405 Palais Royale Ballroom 91 626 Water Works Bond Reserve
17 101-0501 Legal Department 92 629 Water Works Reserve Operations & Maintenance
18 101-0602 Engineering 93 640 Sewer Repair Insurance
19 101-0801 Police Department 94 641 Sewage Works Operations
20 101-0901 Fire Department 95 642 Sewage Works Capital
21 101-1008 Human Rights 96 643 Sewage Works Reserve Operations & Maint.
22 101-1201 Code Enforcement 97 649 Sewage Sinking
98 653 Sewage Debt Service Reserve
Special Revenue Funds 99 659 Sewer Bond 2011
23 102 Rainy Day 100 661 Sewer Bond 2012
24 103 Excess Levy 101 664 2013A Cost of Issuance Fund
25 201 Parks & Recreation 102 666 2015 Sewer Bond Issuance
26 202 Motor Vehicle Highway 103 670 Century Center
27 203 Recreation Nonreverting 104 671 Century Center Capital
28 209 Studebaker-Oliver Revitalizing Grants 105 672 Century Center Energy Conservation Debt Svc
29 210 Economic Development State Grants
30 211 Department of Community Investment (DCI)Internal Service Funds
31 212 Dept of Community Investment Grants 106 222 Central Services
32 216 Police State Seizures 107 224 Central Services Capital
33 217 Gift, Donation, Bequest 108 226 Liability Insurance
34 218 Police Curfew Violations 109 278 Take Home Vehicle Police
35 219 Unsafe Building 110 279 IT / Innovation / 311 Call Center
36 220 Law Enforcement Continuing Education 111 711 Self-Funded Employee Benefits
37 221 Landlord Registration 112 713 Unemployment Compensation
38 227 Loss Recovery
39 244 Emergency Phone System Trust Funds
40 249 Public Safety LOIT 113 701 Firefighters Pension
41 251 Local Roads & Streets 114 702 Police Pension
42 252 Excess Welfare Distribution 115 730 City Cemetery
43 257 LOIT Special Distribution
44 258 Human Rights Federal Grant Redevelopmemt Commission Funds
45 265 Local Road & Bridge Grant 116 324 TIF - River West Development Area (Airport)
46 271 Eastrace Waterway 117 422 TIF - West Washington
47 273 Morris PAC / Palais Royale Marketing 118 425 TIF - Leighton Plaza (Redevelop Retail)
48 280 Police Block Grants 119 429 TIF - River East Development Area (NE Dev)
49 281 Economic Develop Commission-Revenue Bonds 120 430 TIF - Southside Development #1
50 289 HAZMAT 121 432 TIF - Southside Development #3
51 291 Indiana River Rescue 122 435 TIF - Douglas Road
52 292 Police Grants 123 436 TIF - River East Residential (NE Res)
53 294 Regional Police Academy 124 433 Redevelopment General
54 295 COPS MORE Grant 125 439 Certified Technology Park
55 299 Police Federal Drug Enforcement 126 454 Airport Urban Enterprise Zone
56 404 County Option Income Tax 127 754 Industrial Revolving Fund
57 408 Economic Development Income Tax 128 315 Redevelopment Bond - Airport Taxable
58 410 Urban Development Action Grant 129 317 Coveleski Debt Service Reserve
59 655 Project Releaf 130 328 Redevelopment Bond - Palais Royale
60 705 Police K-9 Unit 131 752 South Bend Redevelopment Authority
132 756 Smart Streets Debt Service
Debt Service/Capital Project Funds 133 758 Erskine Village Debt Service
61 313 Football Hall of Fame Debt Service
62 755 South Bend Building Corp
63 757 Parks Bond Debt Service
64 377 Professional Sports Development
65 760 Eddy Street Commons Debt Service
66 401 Coveleski Stadium Capital
67 403 Zoo Endowment
68 405 Park Nonreverting Capital
69 406 Cumulative Capital Development
70 407 Cumulative Capital Improvement
71 412 Major Moves Construction
72 416 Morris Performing Arts Center Capital
73 434 Community Revitalization Enhancement District
74 450 Palais Royale Historic Preservation
75 471 2017 Parks Bond
76 677 Football Hall of Fame Capital
77 750 Equipment/Vehicle Leasing
78 751 Parks Bond Capital
79 753 Smart Streets Bond Capital
80 759 Eddy Street Commons Capital
2
December 2017
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide current year
financial information for each City fund, as well as individual departments within the General Fund, in a condensed
format. Information is provided for revenue, expenditures, encumbrances, cash balances and staffing levels. Also
included in this report are text boxes that allow departmental fiscal officers to provide an explanation of significant
expenditure and staffing variances and spending on major capital projects. Departmental fiscal officers are asked to
complete the monthly financial reports (“blue sheets”) for their funds and General Fund departments no later than the
18th of the month following the reporting period. The staff of the Department of Administration & Finance then
summarizes the data and publishes this consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports that the City
prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of Local Government
Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR).
Summary Trends & Observations
As of December 31, 2017, total revenue for the year was $359,290,460, 95% of estimated revenue. As of December
31, 2016, total revenue received was $293,245,789. Total revenue increased by 22.5% from 2016 to 2017. The main
reason for the increase was the incorporation of trustee cash funds. Effective January 1, 2017, a total of eight (8)
funds with trustee cash balances were included in the City's formal accounting system, significantly increasing Civil
City cash. Without the incorporation of these funds, total revenue would have increased only 2.87% from 2016
to 2017. Also, several bonds and capital leases were issued in 2017:
The 2017 Vehicle & Equipment Capital Lease #1 was issued in the amount of $2,916,500 for purchasing vehicles
and equipment for the Building Department, Water Works, Solid Waste, Organic Resources, and Code
Enforcement.
The 2017 Vehicle & Equipment Capital Lease #2 was issued in the amount of $1,632,000 for purchasing vehicles
and equipment for the Police Department and solar panels for the central fire station.
The 2017 Parks Bond was issued in the amount of $14,075,000 for certain improvements in connection with the
MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond
issuance costs were $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service
payment due on July 15, 2018 and the final payment due on January 15, 2033.
The 2017 Eddy Street Commons Bond was issued in the amount of $25 million. The funds will be spent on Phase
II of the Eddy Street Commons mixed use development near the University of Notre Dame. The bonds were
closed on August 14, 2017 and the first debt service payment is due on February 15, 2018. The final payment is
due February 15, 2037.
The City received property taxes totaling $77,136,347 for 2017 compared to $76,708,415 in 2016, a 0.56% increase.
Local income tax (LOIT, COIT and EDIT) receipts totaled $28,360,244 in 2017 compared to $25,839,785 million in
2016, a 9.75% increase.
As of December 31, 2017, total expenditures were $324,858,886 and outstanding encumbrances were $75,636,439,
a total of $400,495,325, which represents 91% of the 2017 amended expenditure budget. Encumbrances are either
holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded,
expenditures were 74% of the amended expenditure budget at the end of the period. Total expenditures, including
encumbrances, were $321,048,219 as of December 31, 2016, which represented 86% of the 2016 amended
expenditure budget. For more detail on encumbrances, please see the 2017 Encumbrance Rollover Report in the
Other Financial Reports section of the Finance document library on the City’s website.
New for 2017, all costs associated with the Department of Innovation & Technology were consolidated into Fund 279,
an internal service fund that already accounts for the 311 Call Center budget. Fund 265 was established to account
for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts. As mentioned above, several funds were established to
integrate the various trustees cash balances into the City’s regular accounting system.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the
City of South Bend. If you have any questions regarding this report, please contact the Department of Administration
& Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
December 31, 2017
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 59,548,273 21,103,660 59,227,689 56,474,519 320,584 99%
Special Revenue
102 Rainy Day 107,516 (468) 93,891 1,492,266 13,625 87%
103 Excess Levy - - - 7 - 0%
201 Parks & Recreation 20,204,874 5,337,669 14,639,882 11,350,277 5,564,992 72%
202 Motor Vehicle Highway 10,269,857 1,637,090 10,356,311 9,663,579 (86,454) 101%
203 Recreation Nonreverting 1,157,768 52,864 949,896 943,402 207,872 82%
209 Studebaker-Oliver Revitalizing Grants 427,441 (7) 362,772 282,902 64,669 85%
210 Economic Development State Grants 262,837 71,191 131,134 1,895,885 131,703 50%
211 Department of Community Investment (DCI)2,294,524 392,484 2,035,803 2,623,877 258,721 89%
212 Dept of Community Investment Grants 5,809,333 332,415 2,794,959 3,143,055 3,014,374 48%
216 Police State Seizures 62,326 88 45,767 33,978 16,559 73%
217 Gift, Donation, Bequest 214,383 1,452 185,312 148,900 29,071 86%
218 Police Curfew Violations 1,034 (1) 277 325 757 27%
219 Unsafe Building 906,930 163,206 795,492 1,139,974 111,438 88%
220 Law Enforcement Continuing Education 294,886 22,011 278,175 273,931 16,711 94%
221 Landlord Registration 7,480 1,035 8,475 1,225 (995) 113%
227 Loss Recovery 9,766 (29) 8,645 8,952 1,121 89%
249 Public Safety LOIT 7,478,618 621,857 7,476,031 6,798,149 2,587 100%
251 Local Roads & Streets 1,960,561 243,208 1,572,802 1,642,147 387,759 80%
257 LOIT Special Distribution 1,679,189 56,825 448,989 4,347,943 1,230,200 27%
258 Human Rights Federal Grant 259,113 79,943 227,229 240,357 31,884 88%
265 Local Road & Bridge Grant 2,000,000 - 2,000,000 - - 100%
271 Eastrace Waterway 22 - 9 12 13 40%
273 Morris PAC / Palais Royale Marketing 18,495 2,881 13,739 20,947 4,756 74%
280 Police Block Grants 50 (0) 36 35 14 72%
281 Economic Develop Commission-Revenue Bonds 300 (1) 255 250 45 85%
289 HAZMAT 10,255 3,369 6,653 3,674 3,602 65%
291 Indiana River Rescue 74,800 2,390 76,939 111,922 (2,139) 103%
294 Regional Police Academy 22,980 496 19,900 22,393 3,080 87%
295 COPS MORE Grant 141,844 463 74,566 309,225 67,278 53%
299 Police Federal Drug Enforcement 82,048 103 53,871 26,720 28,177 66%
404 County Option Income Tax 11,083,428 884,296 11,064,843 10,431,000 18,585 100%
408 Economic Development Income Tax 11,954,109 1,018,025 11,937,260 10,195,116 16,849 100%
410 Urban Development Action Grant 6,110 (21) 4,876 200,249 1,234 80%
655 Project Releaf 453,881 37,217 452,847 448,466 1,034 100%
705 Police K-9 Unit 2,036 (0) 26 33 2,010 1%
Special Revenue Total 79,258,794 10,962,053 68,117,663 67,801,173 11,141,131 86%
City Debt Service
313 Football Hall of Fame Debt Service 894,300 393,179 868,192 1,544,126 26,108 97%
755 South Bend Building Corp 2,654,500 714 2,653,662 - 838 100%
757 Parks Bond Debt Service 391,891 32,026 386,307 - 5,584 99%
760 Eddy Street Commons Debt Service 2,501,479 836 2,501,480 - (1) 100%
City Debt Service Total 6,442,170 426,755 6,409,640 1,544,126 32,530 99%
Capital Project
377 Professional Sports Development 734,325 195,802 454,383 807,955 279,942 62%
401 Coveleski Stadium Capital 42,715 (3) 42,590 41,455 125 100%
403 Zoo Endowment 200 - 151 453 49 76%
405 Park Nonreverting Capital 439,850 (35) 270,952 8,514 168,898 62%
406 Cumulative Capital Development 486,245 215,788 478,984 535,091 7,261 99%
407 Cumulative Capital Improvement 437,000 129,005 424,088 435,264 12,912 97%
412 Major Moves Construction 1,058,403 (132) 1,054,550 1,376,900 3,853 100%
416 Morris Performing Arts Center Capital 106,500 14,920 79,459 106,637 27,041 75%
434 Community Revitalization Enhancement District - - - 635 - 0%
450 Palais Royale Historic Preservation 17,541 1,414 17,319 16,497 222 99%
471 2017 Parks Bond 13,856,100 14,081,478 14,081,478 - (225,378) 102%
677 Football Hall of Fame Capital 5,000 (4) 4,383 53,316 617 88%
750 Equipment/Vehicle Leasing 5,506,572 1,587 4,555,727 - 950,845 83%
751 Parks Bond Capital 7,500 200 6,700 - 800 89%
753 Smart Streets Bond Capital 100,579 355 68,655 - 31,924 68%
759 Eddy Street Commons Capital 22,500,000 - 22,500,000 - - 100%
Capital Project Total 45,298,530 14,640,377 44,039,420 3,382,716 1,259,110 97%
Enterprise
287 Emergency Medical Services Capital 4,529,349 (90) 3,248,415 2,490,504 1,280,934 72%
288 Emergency Medical Services Operating 6,798,550 507,736 5,624,031 5,640,043 1,174,519 83%
600 Consolidated Building Fund 4,271,443 718,770 4,078,151 3,945,272 193,292 95%
601 Parking Garages 1,353,853 106,361 1,273,206 1,000,594 80,647 94%
610 Solid Waste Operations 6,324,149 426,203 5,424,644 5,565,056 899,505 86%
611 Solid Waste Capital 836,713 28 779,627 1,226,149 57,086 93%
620 Water Works Operations 15,493,095 1,140,270 15,432,866 15,183,041 60,229 100%
622 Water Works Capital 82,232 44,339 65,781 25,424 16,451 80%
624 Water Works Customer Deposit 16,500 (79) 13,935 13,911 2,565 84%
625 Water Works Sinking 1,990,412 166,241 1,990,701 2,053,350 (289) 100%
626 Water Works Bond Reserve 16,000 (11) 13,144 344,781 2,856 82%
629 Water Works Reserve Operations & Maintenance 179,000 (116) 175,076 249,373 3,924 98%
640 Sewer Repair Insurance 657,811 53,151 655,836 642,503 1,975 100%
641 Sewage Works Operations 38,831,012 3,148,927 38,550,392 38,570,116 280,620 99%
642 Sewage Works Capital 4,911,464 (266) 4,401,733 2,558,137 509,731 90%
643 Sewage Works Reserve Operations & Maint.569,561 (229) 562,731 997,459 6,830 99%
649 Sewage Sinking 9,210,203 772,808 9,200,080 9,179,437 10,123 100%
653 Sewage Debt Service Reserve 23,481 6,434 26,716 6,009 (3,235) 114%
659 Sewer Bond 2011 201 - 155 1,952 46 77%
661 Sewer Bond 2012 50,000 (29) 19,175 96,136 30,825 38%
664 2013A Cost of Issuance Fund - - - 32 - 0%
666 2015 Sewer Bond Issuance - - - 114 - 0%
670 Century Center 4,408,248 311,083 4,234,959 4,248,517 173,289 96%
671 Century Center Capital 793 73 866 932 (73) 109%
672 Century Center Energy Conservation Debt Svc 193,124 4 193,125 243,264 (1) 100%
Enterprise Total 100,747,194 7,401,607 95,965,345 94,282,105 4,781,849 95%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
December 31, 2017
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,383,051 624,080 7,598,784 7,466,928 784,267 91%
224 Central Services Capital 287,832 1 287,575 131,432 257 100%
226 Liability Insurance 3,624,345 240,858 3,041,844 2,277,829 582,501 84%
278 Take Home Vehicle Police 9,894 331 8,899 118,465 995 90%
279 IT / Innovation / 311 Call Center 5,205,034 430,621 5,167,452 487,897 37,582 99%
711 Self-Funded Employee Benefits 18,115,868 1,480,638 17,937,949 18,192,207 177,919 99%
713 Unemployment Compensation 2,800 2 2,413 91,706 387 86%
Internal Service Total 35,628,824 2,776,530 34,044,917 28,766,463 1,583,907 96%
Trust & Agency
701 Firefighters Pension 4,927,101 1,101 4,925,762 4,875,408 1,339 100%
702 Police Pension 6,226,825 1,611 6,225,269 6,012,927 1,556 100%
730 City Cemetery 303 (1) 266 261 37 88%
Trust & Agency Total 11,154,229 2,711 11,151,297 10,888,597 2,932 100%
City Funds Total 338,078,014 57,313,692 318,955,971 263,139,698 19,122,043 94%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 19,952,275 8,405,571 19,351,374 19,972,184 600,901 97%
422 TIF - West Washington 442,000 180,482 397,442 468,316 44,558 90%
425 TIF - Leighton Plaza (Redevelop Retail) 197,051 13,405 116,772 135,467 80,279 59%
429 TIF - River East Development Area (NE Dev)3,146,120 1,101,158 2,759,233 2,487,851 386,887 88%
430 TIF - Southside Development #1 3,931,958 1,147,149 3,885,283 2,451,409 46,675 99%
432 TIF - Southside Development #3 8,520 - 8,519 45,372 1 100%
435 TIF - Douglas Road 328,208 160,725 379,789 346,356 (51,581) 116%
436 TIF - River East Residential (NE Res)3,300,903 1,937,211 4,257,974 4,145,613 (957,071) 129%
Tax Increment Financing Total 31,307,035 12,945,701 31,156,387 30,052,567 150,648 100%
Redevelopment
433 Redevelopment General 135 (0) 71 80 64 53%
439 Certified Technology Park 302,625 (28) 262,643 20,029 39,982 87%
454 Airport Urban Enterprise Zone 4,044 (18) 3,532 3,474 512 87%
754 Industrial Revolving Fund 239,705 43,671 169,223 - 70,482 71%
Redevelopment Total 546,509 43,625 435,470 23,582 111,039 80%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 (46) 9,536 9,471 4,464 68%
317 Coveleski Debt Service Reserve 5,410 (24) 4,725 4,647 685 87%
328 Redevelopment Bond - Palais Royale 20,000 (79) 15,946 15,824 4,054 80%
752 South Bend Redevelopment Authority 3,890,771 750 3,890,871 - (100) 100%
756 Smart Streets Debt Service 859,771 574 859,774 - (3) 100%
758 Erskine Village Debt Service 3,961,782 - 3,961,781 - 1 100%
Debt Service Total 8,751,734 1,176 8,742,633 29,942 9,101 100%
Redevelopment Commission Controlled Funds Total 40,605,278 12,990,501 40,334,489 30,106,091 270,789 99%
Grand Total 378,683,292 70,304,193 359,290,460 293,245,789 19,392,832 95%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
December 31, 2017
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 872,923 84,636 825,705 679,425 302 46,915 95%
101-0104 311 Call Center - - - 3,810 - - 0%
101-0201 City Clerk 536,216 49,577 468,303 375,008 29,056 38,856 93%
101-0301 Common Council 571,148 71,146 471,079 481,079 55,043 45,026 92%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,476,351 242,410 2,408,921 1,988,017 20,030 47,400 98%
101-0404 Morris Performing Arts Center 1,271,039 310,768 1,183,617 993,019 2,273 85,149 93%
101-0405 Palais Royale 530,200 211,504 495,908 427,467 2,064 32,228 94%
101-0501 Legal Department 1,158,567 120,563 1,080,233 976,457 176 78,158 93%
101-0602 Engineering 1,485,157 116,582 1,196,927 1,015,088 159,579 128,651 91%
101-0801 Police Department 29,668,433 3,801,371 28,166,148 24,901,730 802,912 699,373 98%
101-0802 Communications Center - - - 1,479,012 - - 0%
101-0901 Fire Department 21,111,466 2,646,630 20,579,934 18,567,503 170,953 360,580 98%
101-1008 Human Rights 425,805 38,130 404,887 349,157 33 20,886 95%
101-1201 Code Enforcement - - - 202,504 - - 0%
General Fund Total 60,150,305 7,693,317 57,324,663 52,482,276 1,242,420 1,583,222 97%
Special Revenue
103 Excess Levy - - - 3,673 - - 0%
201 Parks & Recreation 19,042,888 1,141,536 12,943,862 10,778,878 217,397 5,881,629 69%
202 Motor Vehicle Highway 11,765,531 1,199,878 9,369,849 8,671,204 353,764 2,041,918 83%
203 Recreation Nonreverting 1,599,683 62,500 975,364 954,996 19,403 604,916 62%
209 Studebaker-Oliver Revitalizing Grants 539,393 34,573 342,795 535,017 101,098 95,500 82%
210 Economic Development State Grants 509,757 18,003 72,010 1,705,246 185,120 252,627 50%
211 Department of Community Investment (DCI)2,775,376 238,525 2,285,446 2,383,619 241,321 248,609 91%
212 Dept of Community Investment Grants 5,580,838 315,533 2,585,517 3,454,687 2,963,598 31,723 99%
216 Police State Seizures 216,000 63,338 69,206 16,110 - 146,794 32%
217 Gift, Donation, Bequest 241,700 4,478 201,343 97,000 3,661 36,696 85%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 905,479 51,299 789,079 770,740 63,640 52,760 94%
220 Law Enforcement Continuing Education 788,422 4,742 498,322 371,885 56,124 233,976 70%
221 Landlord Registration 1,000 5 15 - - 985 2%
227 Loss Recovery 598,675 726 132,592 31,636 265,323 200,760 66%
244 Emergency Phone System 33,671 - 33,671 - - 0 100%
249 Public Safety LOIT 7,462,645 807,427 7,429,100 6,499,635 - 33,545 100%
251 Local Roads & Streets 2,308,544 18,911 1,067,290 1,539,488 1,038,507 202,747 91%
252 Excess Welfare Distribution 8 - 8 - - (0) 101%
257 LOIT Special Distribution 3,757,457 104,056 2,192,717 322,876 1,163,349 401,391 89%
258 Human Rights Federal Grant 201,773 14,226 135,315 185,689 321 66,137 67%
265 Local Road & Bridge Grant 2,000,000 540,322 1,007,057 - 437,632 555,311 72%
271 Eastrace Waterway 1,367 3 1,356 - - 11 99%
273 Morris PAC / Palais Royale Marketing 21,675 - 5,673 4,212 - 16,002 26%
289 HAZMAT 10,431 196 5,964 8,962 - 4,467 57%
291 Indiana River Rescue 117,349 346 95,291 65,346 - 22,058 81%
292 Police Grants 35,805 - 28,178 44,568 - 7,627 79%
294 Regional Police Academy 22,500 56 8,637 16,536 - 13,863 38%
295 COPS MORE Grant 263,767 19,995 176,834 193,358 20,785 66,148 75%
299 Police Federal Drug Enforcement 286,337 - 149,201 53,413 - 137,136 52%
404 County Option Income Tax 12,071,593 1,175,908 11,375,975 13,603,511 250,458 445,159 96%
408 Economic Development Income Tax 11,559,184 1,902,523 10,347,496 8,914,375 782,719 428,969 96%
410 Urban Development Action Grant 126,144 - 126,142 238,173 - 2 100%
655 Project Releaf 537,171 110,977 504,901 497,194 - 32,270 94%
705 Police K-9 Unit 2,020 - - 1,044 - 2,020 0%
Special Revenue Total 85,385,183 7,830,082 64,956,207 61,963,068 8,164,220 12,264,756 86%
City Debt Service
313 Football Hall of Fame Debt Service 1,268,999 (7,453) 1,136,767 1,271,000 - 132,232 90%
755 South Bend Building Corp 2,643,214 950 2,644,164 - - (950) 100%
757 Parks Bond Debt Service 391,482 - 390,481 - - 1,001 100%
760 Eddy Street Commons Debt Service 2,500,000 - - - 2,500,000 - 100%
City Debt Service Total 6,803,695 (6,503) 4,171,412 1,271,000 2,500,000 132,283 98%
Capital Project
377 Professional Sports Development 827,955 - 827,955 838,051 - - 100%
401 Coveleski Stadium Capital 79,000 - 78,597 33,475 - 403 99%
403 Zoo Endowment 50,050 - 50,049 - - 1 100%
405 Park Nonreverting Capital 553,024 12,505 404,956 167,529 51,872 96,196 83%
406 Cumulative Capital Development 476,500 - 438,241 526,737 - 38,259 92%
407 Cumulative Capital Improvement 372,250 - 372,050 368,250 - 200 100%
412 Major Moves Construction 2,470,708 - 512,248 1,169,799 1,105,452 853,008 65%
416 Morris Performing Arts Center Capital 401,144 203,766 253,719 33,530 19,000 128,425 68%
434 Community Revitalization Enhancement District - - - 3,039 - - 0%
450 Palais Royale Historic Preservation 5,000 - 627 - - 4,373 13%
471 2017 Parks Bond - 192,520 192,520 - - (192,520) 0%
677 Football Hall of Fame Capital 81,091 10,119 52,208 60,752 2,227 26,655 67%
750 Equipment/Vehicle Leasing 6,455,670 657,909 4,134,997 - 2,985,784 (665,111) 110%
751 Parks Bond Capital 3,500,000 12,439 1,072,675 - 40,617 2,386,709 32%
753 Smart Streets Bond Capital 10,000,000 23,673 4,957,952 - - 5,042,048 50%
759 Eddy Street Commons Capital 22,500,000 6,000,000 6,396,250 - 22,103,750 (6,000,000) 127%
Capital Project Total 47,772,392 7,112,929 19,745,044 3,201,162 26,308,702 1,718,646 96%
Enterprise
287 Emergency Medical Services Capital 3,991,466 11,591 2,570,479 1,433,210 942,396 478,591 88%
288 Emergency Medical Services Operating 6,137,914 709,602 5,487,336 6,036,567 65,907 584,671 90%
600 Consolidated Building Fund 3,835,388 375,573 3,564,423 3,225,899 69,653 201,312 95%
601 Parking Garages 1,247,254 181,913 1,020,074 670,990 - 227,180 82%
610 Solid Waste Operations 5,662,910 426,024 5,105,623 5,649,709 42,417 514,870 91%
611 Solid Waste Capital 1,135,613 426 1,076,141 890,145 - 59,472 95%
620 Water Works Operations 17,727,254 1,585,227 15,546,965 15,457,295 794,482 1,385,808 92%
622 Water Works Capital 1,414,466 9,940 506,610 318,317 410,570 497,286 65%
624 Water Works Customer Deposit 16,500 - 13,729 12,228 - 2,771 83%
625 Water Works Sinking 2,055,891 1,699,677 2,012,797 2,007,598 - 43,094 98%
626 Water Works Bond Reserve 16,000 - 16,000 556,979 - - 100%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
December 31, 2017
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
629 Water Works Reserve Operations & Maintenance 27,500 - 23,465 19,461 - 4,035 85%
640 Sewer Repair Insurance 634,509 67,408 547,016 535,716 42,828 44,665 93%
641 Sewage Works Operations 44,831,185 3,893,508 38,908,636 33,853,444 3,389,839 2,532,710 94%
642 Sewage Works Capital 8,051,255 52,850 4,270,370 4,077,475 2,459,554 1,321,331 84%
643 Sewage Works Reserve Operations & Maint.60,000 - 45,349 35,808 - 14,651 76%
649 Sewage Sinking 9,163,754 500 9,159,181 9,168,515 - 4,573 100%
659 Sewer Bond 2011 51,888 - 51,687 182,169 - 201 100%
661 Sewer Bond 2012 3,010,364 - 2,263,409 11,119,822 632,186 114,769 96%
664 2013A Cost of Issuance Fund - - - 4,538 - - 0%
666 2015 Sewer Bond Issuance - - - 9,205 - - 0%
670 Century Center 4,342,610 414,497 4,156,573 4,223,406 - 186,037 96%
671 Century Center Capital - - 1,500 137,018 - (1,500) 0%
672 Century Center Energy Conservation Debt Svc 192,297 - 191,297 236,243 - 1,000 99%
Enterprise Total 113,606,018 9,428,737 96,538,657 99,861,755 8,849,832 8,217,528 93%
Internal Service
222 Central Services 8,564,643 783,895 7,888,268 7,388,697 40,785 635,590 93%
224 Central Services Capital 326,025 6,255 205,438 206,190 78,036 42,551 87%
226 Liability Insurance 3,837,586 225,100 2,981,619 2,195,740 8,252 847,715 78%
278 Take Home Vehicle Police 10,000 2,445 9,986 7,086 - 14 100%
279 IT / Innovation / 311 Call Center 5,205,034 378,735 3,578,369 487,897 304,181 1,322,484 75%
711 Self-Funded Employee Benefits 17,803,200 981,693 14,748,082 15,830,459 - 3,055,118 83%
713 Unemployment Compensation 84,105 5,714 63,336 74,436 - 20,769 75%
Internal Service Total 35,830,593 2,383,838 29,475,099 26,190,504 431,253 5,924,241 83%
Trust & Agency
701 Firefighters Pension 5,098,269 387,898 4,629,305 5,180,140 - 468,964 91%
702 Police Pension 6,423,889 504,112 6,132,823 6,377,793 - 291,066 95%
730 City Cemetery 6,000 - 599 - - 5,401 10%
Trust & Agency Total 11,528,158 892,009 10,762,728 11,557,933 - 765,430 93%
City Funds Total 361,076,344 35,334,410 282,973,810 256,527,699 47,496,427 30,606,106 92%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)39,618,887 1,999,863 18,360,777 20,190,461 18,856,178 2,401,931 94%
422 TIF - West Washington 1,428,292 9,485 82,076 14,082 885,916 460,300 68%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 19,920 132,049 157,473 - 26,117 83%
429 TIF - River East Development Area (NE Dev)10,602,696 326,980 1,957,740 2,173,333 4,837,692 3,807,264 64%
430 TIF - Southside Development #1 6,917,426 217,489 670,587 3,924,900 3,556,025 2,690,813 61%
432 TIF - Southside Development #3 4,878,795 - 4,866,784 489,503 - 12,011 100%
435 TIF - Douglas Road 344,216 - 335,724 341,288 4,200 4,292 99%
436 TIF - River East Residential (NE Res)3,430,231 - 3,167,084 3,369,278 - 263,147 92%
Tax Increment Financing Total 67,378,709 2,573,738 29,572,822 30,660,317 28,140,011 9,665,876 86%
Redevelopment
433 Redevelopment General 4,500 - 1,133 329 - 3,367 25%
439 Certified Technology Park 2,200,000 - 1,800,000 142,913 - 400,000 82%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 28,016 113,202 - - 43,798 72%
Redevelopment Total 2,411,500 28,016 1,914,335 143,241 - 497,165 79%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 - 9,390 8,312 - 4,610 67%
328 Redevelopment Bond - Palais Royale 15,000 (1,051) 14,653 13,888 - 347 98%
752 South Bend Redevelopment Authority 4,603,405 39,906 4,601,409 - - 1,996 100%
756 Smart Streets Debt Service 1,252,284 - 1,249,569 - - 2,715 100%
758 Erskine Village Debt Service 4,522,918 - 4,522,898 - - 20 100%
Debt Service Total 10,407,607 38,855 10,397,919 22,199 - 9,688 100%
Redevelopment Commission Controlled Funds Total 80,197,816 2,640,609 41,885,076 30,825,758 28,140,011 10,172,729 87%
Grand Total 441,274,160 37,975,019 324,858,886 287,353,456 75,636,439 40,778,835 91%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,599,000 17,747,933 39,568,076 39,362,139 - 30,924 100%
Local Income Taxes - - - - - - 0%
Other Taxes 4,243,744 1,844,594 4,433,581 4,287,028 - (189,837) 104%
Grants/Intergovernmental - - - 331,625 - - 0%
Licenses & Permits 231,671 8,758 229,366 189,836 - 2,305 99%
Charges for Services 837,904 124,061 759,902 912,073 - 78,002 91%
Fines, Forfeitures, and Fees 9,294 797 8,919 14,711 - 375 96%
Interest Earnings 286,915 (51,288) 205,161 227,436 - 81,754 72%
Bond Proceeds - - - - - - 0%
Donations 337,500 - 330,000 330,000 - 7,500 98%
Other Income 14,002,245 1,428,805 13,692,684 10,815,998 - 309,561 98%
Transfers In - - - 3,673 - - 0%
Total Revenue 59,548,273 21,103,660 59,227,689 56,474,519 - 320,584 99%
Expenditures by Dept
101-0101 Mayor's Office 872,923 84,636 825,705 679,425 302 46,915 95%
101-0104 311 Call Center - - - 3,810 - - 0%
101-0201 City Clerk 536,216 49,577 468,303 375,008 29,056 38,856 93%
101-0301 Common Council 571,148 71,146 471,079 481,079 55,043 45,026 92%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,476,351 242,410 2,408,921 1,988,017 20,030 47,400 98%
101-0404 Morris PAC 1,271,039 310,768 1,183,617 993,019 2,273 85,149 93%
101-0405 Palais Royale 530,200 211,504 495,908 427,467 2,064 32,228 94%
101-0501 Legal Dept 1,158,567 120,563 1,080,233 976,457 176 78,158 93%
101-0602 Engineering Dept 1,485,157 116,582 1,196,927 1,015,088 159,579 128,651 91%
101-0801 Police Dept 29,668,433 3,801,371 28,166,148 24,901,730 802,912 699,373 98%
101-0802 Communications Ctr - - - 1,479,012 - - 0%
101-0901 Fire Dept 21,111,466 2,646,630 20,579,934 18,567,503 170,953 360,580 98%
101-1008 Human Rights 425,805 38,130 404,887 349,157 33 20,886 95%
101-1201 Code Enforcement - - - 202,504 - - 0%
Total Expenditures by Dept 60,150,305 7,693,317 57,324,663 52,482,276 1,242,420 1,583,222 97%
Expenditures by Type
Personnel 46,474,625 5,876,114 45,639,502 44,857,471 10,545 824,579 98%
Supplies 2,034,413 505,102 1,077,315 724,727 661,175 295,922 85%
Services 11,413,579 1,310,698 10,422,790 6,665,075 553,672 437,117 96%
Debt Service 192,688 1,402 185,056 32,500 - 7,632 96%
Capital 35,000 - - - 17,028 17,972 49%
Transfers Out - - - 202,504 - - 0%
Total Expenditures by Type 60,150,305 7,693,317 57,324,663 52,482,276 1,242,420 1,583,222 97%
Net (602,032) 13,410,343 1,903,025 3,992,243 (1,242,420) (1,262,637)
Cash Balance 36,417,969 34,363,151
21,052,607
Fund Purpose:
Cash Reserves Requirement Cash on hand fluctuates because property taxes, the fund's main source
of revenue, are received twice a year -- June and December.35% of Annual expenditures
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 872,313 84,616 825,595 678,815 - 46,718 95%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610 20 110 610 - 500 18%
Transfers In - - - - - - 0%
Total Revenue 872,923 84,636 825,705 679,425 - 47,218 95%
Expenditures
Personnel 703,814 70,813 658,820 627,627 - 44,994 94%
Supplies 3,119 31 1,385 1,045 302 1,432 54%
Services 164,665 13,683 164,179 50,311 - 486 100%
Debt Service 1,325 109 1,322 441 - 3 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 872,923 84,636 825,705 679,425 302 46,915 95%
Net - - - - (302) 302
Cash Balance - -
Staffing Budget Actual
Full Time 7.00 7.00
Part-Time /Seasonal/Temporary - -
Total 7.00 7.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
Increase from 2016 service category due mainly to the increase in Interfund Allocations for IT which allow for all departments to see the full cost of IT and other
administration functions that they would not have seen in the past. Also, health insurance rose approximately 8% per employee. Debt service payments are for a copier
lease.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0104
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 3,810 - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 3,810 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 1,629 - - 0%
Services - - - 2,181 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 3,810 - - 0%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2013, the Central 311 Call Center was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to
contact city departments with inquiries and service requests.
In 2016, the budget was moved to a new internal service fund (Fund 279).
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
311 Call Center
General Fund
City Funds
10
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 536,216 49,577 468,303 375,008 - 67,913 87%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 536,216 49,577 468,303 375,008 - 67,913 87%
Expenditures
Personnel 349,234 35,387 325,919 298,242 - 23,315 93%
Supplies 8,800 990 5,627 6,702 1,607 1,566 82%
Services 178,182 13,200 136,758 70,064 27,449 13,975 92%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 536,216 49,577 468,303 375,008 29,056 38,856 93%
Net - - - - (29,056) 29,056
Cash Balance - -
Staffing Budget Actual
Full Time 5.00 5.00
Part-Time /Seasonal/Temporary - -
Total 5.00 5.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Expenditures are in line with budgeted expectations for 2017, encumbrances from 2016 account for the large differences. Funds were encumbered in
2016 to pay for Granicus software for Boards and Commissions (PO: $6450, YTD Spent: $4950), Dictation Services for past and current meetings
(PO: $4,000, YTD Spent: $3700), Electrical Work (PO: $9,000, YTD Spent: $0), the New Legislative Resource Center (POs and YTD Spent: $3,678),
Ongoing in-house remodel (PO and YTD Spent: $6,443). Value Purchase Orders include additions to the City's code book through Municode (PO:
$10,000, YTD Spent: $8,068.20), Legal Representation (PO: $2,800, YTD Spent: $2137.5), and Legal Advertising (POs: $20,000, YTD Spent:
$13138.72).
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
City Clerk
General Fund
City Funds
11
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 571,148 71,146 471,079 481,079 - 100,069 82%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 571,148 71,146 471,079 481,079 - 100,069 82%
Expenditures
Personnel 304,402 31,509 291,220 287,401 - 13,182 96%
Supplies 16,003 586 2,792 6,756 5,332 7,879 51%
Services 250,743 39,051 177,067 186,923 49,711 23,965 90%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 571,148 71,146 471,079 481,079 55,043 45,026 92%
Net - - - - (55,043) 55,043
Cash Balance - -
Staffing Budget Actual
Full Time 9.00 9.00
Part-Time /Seasonal/Temporary - -
Total 9.00 9.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Funds encumbered and spent from 2016 are the following: New furniture for the Council ($19,119.04), new furniture for the Council Informal Meeting Room
($12,366.24), and new AV equipment for the Council Informal Meeting Room ($3,572.21). Large Value Purchase Orders account for much of the encumbrances.
These include the Council Attorney (PO: $60,000, Spent: $54,034.5) and Additional Legal Services (PO: $29,000, Spent: $11,263). Funds were transfered into supplies
accounts for end of the year purchases that came in lower than planned, which is why it looks like we only spent 51% of our supplies budget.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Common Council
General Fund
City Funds
12
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
WNIT Contract
General Fund
City Funds
13
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,463,709 242,410 2,396,321 1,971,317 - 67,388 97%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,642 - 12,600 16,700 - 42 100%
Transfers In - - - - - - 0%
Total Revenue 2,476,351 242,410 2,408,921 1,988,017 - 67,430 97%
Expenditures
Personnel 2,041,635 215,536 2,004,639 1,785,786 - 36,996 98%
Supplies 25,158 2,204 23,882 22,195 30 1,246 95%
Services 404,475 24,461 375,323 173,568 20,000 9,152 98%
Debt Service 5,083 209 5,077 6,468 - 6 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,476,351 242,410 2,408,921 1,988,017 20,030 47,400 98%
Net - - - - (20,030) 20,030
Cash Balance - -
Staffing Budget Actual
Full Time 24.00 21.00
Part-Time /Seasonal/Temporary - -
Total 24.00 21.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
The majority of the revenue received is procurement-card commissions.
The $20,000 encumbrance for services is related to an outstanding contract for diversity consulting.
There are three vacant positions at the end of the year: Deputy Controller, Director of Financial Services-Parks, Director of Financial Services-Wastewater. All positions
are expected to be filled early 2018.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Administration & Finance
General Fund
City Funds
14
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 137,562 (32,079) 156,276 (432,622) - (18,714) 114%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 488,177 82,900 423,573 611,613 - 64,604 87%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 645,300 259,947 603,768 814,028 - 41,532 94%
Transfers In - - - - - - 0%
Total Revenue 1,271,039 310,768 1,183,617 993,019 - 87,422 93%
Expenditures
Personnel 510,299 57,411 449,335 720,763 - 60,964 88%
Supplies 7,697 47 3,800 13,869 1,646 2,251 71%
Services 753,043 253,310 730,483 258,386 627 21,934 97%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,271,039 310,768 1,183,617 993,019 2,273 85,149 93%
Net - - - - (2,273) 2,273
Cash Balance - -
Staffing Budget Actual
Full Time 6.60 6.60
Part-Time /Seasonal/Temporary 4.00 4.00
Total 10.60 10.60
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Starting with 2017, the position of Executive Administrative Assistant was replaced with Operations Manager. Also, the maintenance and marketing positions for the
Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) are
now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Morris Performing Arts Center
General Fund
City Funds
15
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 167,442 168,990 149,499 100,783 - 17,943 89%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 332,072 39,361 320,798 297,475 - 11,274 97%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 30,686 3,153 25,611 29,210 - 5,075 83%
Transfers In - - - - - - 0%
Total Revenue 530,200 211,504 495,908 427,467 - 34,292 94%
Expenditures
Personnel 142,131 19,323 122,488 241,500 - 19,643 86%
Supplies 3,398 - 1,024 12,570 1,114 1,260 63%
Services 384,671 192,181 372,396 173,397 950 11,325 97%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 530,200 211,504 495,908 427,467 2,064 32,228 94%
Net - - - - (2,064) 2,064
Cash Balance - -
Staffing Budget Actual
Full Time 2.40 2.40
Part-Time /Seasonal/Temporary - -
Total 2.40 2.40
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Palais Royale
General Fund
City Funds
16
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,082,316 101,688 1,004,249 899,971 - 78,067 93%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,251 18,875 75,984 76,486 - 267 100%
Transfers In - - - - - - 0%
Total Revenue 1,158,567 120,563 1,080,233 976,457 - 78,334 93%
Expenditures
Personnel 961,703 109,331 895,974 937,857 - 65,729 93%
Supplies 10,877 396 9,142 1,184 176 1,559 86%
Services 184,715 10,836 173,847 36,145 - 10,868 94%
Debt Service 1,272 - 1,271 1,271 - 1 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,158,567 120,563 1,080,233 976,457 176 78,158 93%
Net - - - - (176) 176
Cash Balance - -
Staffing Budget Actual
Full Time 11.00 11.00
Part-Time /Seasonal/Temporary 1.00 1.00
Total 12.00 12.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
At the beginning of 2017, the Department renovated its reception area and conference.
The Legal Department remained under budget by year-end.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Legal Department
General Fund
City Funds
17
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,150,455 106,294 921,837 937,249 - 228,618 80%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 107,238 8,488 107,503 35,583 - (265) 100%
Charges for Services 10,127 1,800 10,377 3,000 - (250) 102%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 217,337 - 157,210 39,256 - 60,127 72%
Transfers In - - - - - - 0%
Total Revenue 1,485,157 116,582 1,196,927 1,015,088 - 288,230 81%
Expenditures
Personnel 841,636 67,142 731,620 663,874 195 109,821 87%
Supplies 34,113 471 24,223 53,808 2,780 7,110 79%
Services 579,400 48,321 411,857 278,581 156,604 10,939 98%
Debt Service 30,008 648 29,227 18,825 - 781 97%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,485,157 116,582 1,196,927 1,015,088 159,579 128,651 91%
Net - - - - (159,579) 159,579
Cash Balance - -
Staffing Budget Actual
Full Time 18.00 18.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 20.00 20.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of an engineer.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Engineering
General Fund
City Funds
18
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 28,930,311 3,782,880 27,509,136 24,546,432 - 1,421,175 95%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 730,622 18,491 657,013 355,298 - 73,609 90%
Transfers In - - - - - - 0%
Total Revenue 29,668,433 3,801,371 28,166,148 24,901,730 - 1,502,285 95%
Expenditures
Personnel 22,901,143 2,893,109 22,683,182 22,356,817 - 217,961 99%
Supplies 1,421,776 468,894 715,477 238,367 525,826 180,472 87%
Services 5,155,514 438,932 4,619,329 2,301,052 260,058 276,127 95%
Debt Service 155,000 436 148,160 5,495 - 6,840 96%
Capital 35,000 - - - 17,028 17,972 49%
Transfers Out - - - - - - 0%
Total Expenditures 29,668,433 3,801,371 28,166,148 24,901,730 802,912 699,373 98%
Net - - - - (802,912) 802,912
Cash Balance - -
Staffing Budget Actual
Full Time 248.00 236.00
Part-Time /Seasonal/Temporary 60.00 5.00
Total 308.00 241.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Police cars are lease-purchased out of
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the LOIT.
Encumbrances include: $465k body cameras, $189k ShotSpotter services agreement, $32k lab remodel, $23k shotguns, $17k bomb suit, $10k lab equipment, $9.3k
inventory system.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,068,583 2,646,630 20,537,526 18,548,046 - 531,057 97%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - 25 239 - 475 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 42,383 - 42,382 19,219 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 21,111,466 2,646,630 20,579,934 18,567,503 - 531,532 97%
Expenditures
Personnel 17,424,592 2,347,791 17,196,014 16,654,292 10,350 218,229 99%
Supplies 502,435 31,338 289,404 365,402 122,362 90,669 82%
Services 3,184,439 267,502 3,094,516 1,547,809 38,241 51,682 98%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,111,466 2,646,630 20,579,934 18,567,503 170,953 360,580 98%
Net - - - - (170,953) 170,953
Cash Balance - -
Staffing Budget Actual
Full Time 180.00 186.00
Part-Time /Seasonal/Temporary - -
Total 180.00 186.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
There was a transfer of expenses for ambulance maintenance charges to Fund 288 in August. August also had the Repairs and Maintenance post to Fund 404 those
expenses will return to fund 101 in October.
In October, 6 new recruits were hired in, causing the number of full-time employees to exceed budget.
Encumbrances include: $42.5k radios, $23.6k S.O.P. work, $30.5k recruit class gear.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Fire Department
General Fund
City Funds
20
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 425,805 38,130 404,887 349,157 - 20,918 95%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425,805 38,130 404,887 349,157 - 20,918 95%
Expenditures
Personnel 294,036 28,764 280,291 283,311 - 13,745 95%
Supplies 1,037 146 559 1,200 - 478 54%
Services 130,732 9,220 124,037 64,645 33 6,662 95%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 425,805 38,130 404,887 349,157 33 20,886 95%
Net - - - - (33) 33
Cash Balance - -
Staffing Budget Actual
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
Expenditures are higher this year in the services category. This is due to a roughly 1,200% increase in allocation costs related to information technology.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Human Rights
General Fund
City Funds
21
Department Name Fund/Dept No.101-1201
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 202,504 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 202,504 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 202,504 - - 0%
Total Expenditures - - - 202,504 - - 0%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department was transferred to the Consolidated Building Fund (600) in 2014.
In 2016, $202,164 was transferred to the Unsafe Building Fund 219.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Code Enforcement
General Fund
City Funds
22
Fund Name Fund Number 102
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - 1,405,850 - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 107,516 (468) 93,891 86,416 - 13,625 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 107,516 (468) 93,891 1,492,266 - 13,625 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 107,516 (468) 93,891 1,492,266 - 13,625
Cash Balance 10,294,137 10,166,491
8,620,604
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Rainy Day
Special Revenue Funds
City Funds
Cash Reserves Requirement
3% of Total expenditures in previous fiscal year-contingency
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
23
Fund Name Fund Number 103
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 7 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 7 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 3,673 - - 0%
Total Expenditures - - - 3,673 - - 0%
Net - - - (3,665) - -
Cash Balance 0 -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Excess Levy
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
Excess levy distributions of property taxes that are received from the State are deposited here. They are used to reduce future property tax levies.
This fund was closed in August 2016.
24
Fund Name Fund Number 201
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,900,000 4,057,274 9,033,731 7,902,995 - (133,731) 102%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 412,654 791,778 667,306 - (121,778) 118%
Grants/Intergovernmental 5,095,000 - - - - 5,095,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,096,808 418,677 2,488,111 1,685,695 - 608,697 80%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 31,730 (6,166) 22,651 23,779 - 9,079 71%
Bond Proceeds - - - - - - 0%
Donations 1,500 - 1,500 1,650 - - 100%
Other Income 1,784,489 355,230 1,676,765 1,068,852 - 107,724 94%
Transfers In 625,347 100,000 625,347 - - - 100%
Total Revenue 20,204,874 5,337,669 14,639,882 11,350,277 - 5,564,992 72%
Expenditures by Dept
201-1100 Administration 1,441,743 126,350 1,404,091 1,079,850 48 37,605 97%
201-1101 Maintenance 6,957,861 640,775 6,335,078 5,139,306 36,716 586,067 92%
201-1102 Golf Courses 1,669,575 90,239 1,409,068 1,468,475 7,508 252,999 85%
201-1103 Recreation 2,153,817 171,323 2,008,072 2,155,807 5,444 140,301 93%
201-1104 Potawatomi Zoo 707,314 8,792 705,715 801,960 - 1,599 100%
201-1106 Potawatomi Greenhouse 46,058 2,724 37,710 35,912 - 8,348 82%
201-1108 Graffiti Removal 112,932 10,296 102,258 97,569 - 10,674 91%
201-1110 Marketing & Events 953,588 91,036 746,809 - 54,087 152,692 84%
201-1111 Regional Cities Grant 5,000,000 - 195,060 - 113,595 4,691,345 6%
Total Expenditures by Dept 19,042,888 1,141,536 12,943,862 10,778,878 217,397 5,881,629 69%
Expenditures by Type
Personnel 8,309,352 755,796 7,742,299 7,120,793 - 567,053 93%
Supplies 1,300,323 52,688 886,640 893,775 29,313 384,370 70%
Services 5,044,627 330,794 4,029,657 2,546,484 188,084 826,886 84%
Debt Service 285,736 2,257 285,266 195,066 - 470 100%
Capital 4,000,000 - - 22,760 - 4,000,000 0%
Transfers Out 102,850 - - - - 102,850 0%
Total Expenditures by Type 19,042,888 1,141,536 12,943,862 10,778,878 217,397 5,881,629 69%
Net 1,161,986 4,196,133 1,696,020 571,398 (217,397) (316,638)
Cash Balance 6,210,755 4,490,441
4,760,722
Staffing Budget Actual
Full Time 97.00 94.00
Part-Time /Seasonal/Temporary N/A 13.00
Total 97.00 107.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Parks & Recreation
Special Revenue Funds
City Funds
Cash Reserves Requirement Cash on hand fluctuates because property taxes, the fund's main source
of revenue, are received twice a year -- June and December.25% of Annual expenditures
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Part-time staffing is individuals, not FTEs. Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City
charges such as site mowing and graffiti removal.
In 2017, the VPA Maintenance department has assumed responsibility for maintenance and marketing of the Morris/Palais building and will receive revenue via a
Service Maintenance Agreement, valued at $653K. As part of the process, VPA picked up 3 FTE's from the Morris that are now being paid from this fund.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
25
Fund Name Fund Number 202
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,880,999 570,827 6,040,898 5,647,108 - (159,899) 103%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 227,329 75,810 227,329 216,632 - (0) 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 70,511 (791) 61,002 55,020 - 9,509 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 126,044 - 62,107 41,819 - 63,937 49%
Transfers In 3,964,974 991,244 3,964,974 3,703,000 - - 100%
Total Revenue 10,269,857 1,637,090 10,356,311 9,663,579 - (86,454) 101%
Expenditures by Dept
202-0607 Street Department 9,886,533 835,596 7,859,564 7,398,415 254,872 1,772,097 82%
202-0619 Curb & Sidewalk Program 1,878,998 364,282 1,510,285 1,272,789 98,891 269,821 86%
Total Expenditures by Dept 11,765,531 1,199,878 9,369,849 8,671,204 353,764 2,041,918 83%
Expenditures by Type
Personnel 4,585,702 457,563 3,811,471 3,859,791 - 774,231 83%
Supplies 2,616,557 102,740 1,721,517 1,615,606 211,421 683,620 74%
Services 3,744,927 639,257 3,097,443 2,647,471 126,345 521,139 86%
Debt Service 775,545 318 712,623 508,878 - 62,922 92%
Capital 42,800 - 26,795 39,458 15,998 7 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 11,765,531 1,199,878 9,369,849 8,671,204 353,764 2,041,918 83%
Net (1,495,674) 437,212 986,461 992,375 (353,764) (2,128,372)
Cash Balance 7,132,834 6,122,507
2,941,383
Staffing Budget Actual
Full Time 55.00 55.00
Part-Time /Seasonal/Temporary 7.00 7.00
Total 62.00 62.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Motor Vehicle Highway
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
As of December 31, 2017, the Street Department is down three (3) Equipment Operators II. Three employees from Solid Waste will be transferring over after the first of
the year to fill those positions, so we will begin the year fully staffed.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
26
Fund Name Fund Number 203
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,081,212 42,851 886,152 934,733 - 195,060 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,200 (22) 8,462 8,093 - 1,738 83%
Bond Proceeds - - - - - - 0%
Donations 55,000 10,000 54,700 - - 300 99%
Other Income 11,356 35 582 576 - 10,774 5%
Transfers In - - - - - - 0%
Total Revenue 1,157,768 52,864 949,896 943,402 - 207,872 82%
Expenditures by Dept
203-1103 Recreation 1,458,375 62,153 916,040 954,996 10,142 532,193 64%
203-1110 Marketing & Events 141,308 346 59,325 - 9,261 72,723 49%
Total Expenditures by Dept 1,599,683 62,500 975,364 954,996 19,403 604,916 62%
Expenditures by Type
Personnel 556,393 29,990 347,780 383,854 - 208,613 63%
Supplies 318,589 14,475 159,833 164,695 9,146 149,610 53%
Services 609,701 18,035 411,702 365,148 10,256 187,743 69%
Debt Service - - - - - - 0%
Capital 115,000 - 56,050 41,299 - 58,950 49%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,599,683 62,500 975,364 954,996 19,403 604,916 62%
Net (441,915) (9,636) (25,469) (11,593) (19,403) (397,044)
Cash Balance 785,885 808,692
399,921
Staffing Budget Actual
Full Time 1.00 -
Part-Time /Seasonal/Temporary N/A 35.00
Total 1.00 35.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital budget includes $85,000 for Leeper Park tennis court resurfacing and $30,000 for undefined athletics equipment.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Recreation Nonreverting
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Part time employees are individuals, not FTEs. Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies.
Services encumbrances are annual PO's for sports referees and contracts for fitness instructors.
The Director of the Fitness Center resigned in September. VPA has elected to leave the position vacant at this time.
27
Fund Name Fund Number 209
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 318,587 - 255,073 172,817 - 63,514 80%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,854 (7) 7,699 10,085 - 1,155 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 427,441 (7) 362,772 282,902 - 64,669 85%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 539,393 34,573 342,795 535,017 101,098 95,500 82%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 539,393 34,573 342,795 535,017 101,098 95,500 82%
Net (111,952) (34,580) 19,978 (252,116) (101,098) (30,831)
Cash Balance 876,414 853,584
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
28
Fund Name Fund Number 210
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 187,129 53,287 55,983 1,801,482 - 131,146 30%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,047 1,810 11,491 14,079 - 556 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 63,661 16,094 63,660 80,324 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 262,837 71,191 131,134 1,895,885 - 131,703 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - 685,860 185,120 - 100%
Debt Service 72,012 18,003 72,010 72,010 - 2 100%
Capital 252,625 - - 947,375 - 252,625 0%
Transfers Out - - - - - - 0%
Total Expenditures 509,757 18,003 72,010 1,705,246 185,120 252,627 50%
Net (246,920) 53,188 59,123 190,639 (185,120) (120,923)
Cash Balance 410,752 350,379
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Economic Development State Grants
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
29
Fund Name Fund Number 211
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 298,477 497,592 - 142,159 68%
Licenses & Permits - - - - - - 0%
Charges for Services 316,000 12,133 203,551 303,136 - 112,449 64%
Fines, Forfeitures, and Fees 2,000 - 470 165 - 1,530 24%
Interest Earnings 13,000 (316) 10,418 12,242 - 2,582 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215 - 214 2,604 - 1 100%
Transfers In 1,522,673 380,668 1,522,673 1,808,138 - - 100%
Total Revenue 2,294,524 392,484 2,035,803 2,623,877 - 258,721 89%
Expenditures
Personnel 1,876,469 197,938 1,697,620 1,902,605 - 178,849 90%
Supplies 26,356 1,881 11,922 13,580 1,482 12,952 51%
Services 872,551 38,707 575,903 432,278 239,840 56,808 93%
Debt Service - - - - - - 0%
Capital - - - 35,157 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,775,376 238,525 2,285,446 2,383,619 241,321 248,609 91%
Net (480,852) 153,959 (249,643) 240,258 (241,321) 10,113
Cash Balance 1,114,625 1,360,157
693,844
Staffing Budget Actual
Full Time 23.00 22.00
Part-Time /Seasonal/Temporary - -
Total 23.00 22.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
Transfers In come from EDIT Fund 408 on a quarterly basis.
Vacant position: Economic Empowerment Specialist, expected to be filled in January 2018
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
30
Fund Name Fund Number 212
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 5,356,228 331,626 2,365,731 3,117,168 - 2,990,497 44%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 10 50 224 - 950 5%
Interest Earnings 2,000 86 723 1,424 - 1,277 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 450,105 693 428,455 24,239 - 21,650 95%
Transfers In - - - - - - 0%
Total Revenue 5,809,333 332,415 2,794,959 3,143,055 - 3,014,374 48%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,580,838 315,533 2,585,517 3,454,187 2,963,598 31,723 99%
Transfers Out - - - 500 - - 0%
Total Expenditures 5,580,838 315,533 2,585,517 3,454,687 2,963,598 31,723 99%
Net 228,495 16,882 209,442 (311,632) (2,963,598) 2,982,651
Cash Balance 450,607 241,313
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Dept of Community Investment Grants
Special Revenue Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.Grant fund - reimbursement grants - no reserves
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2017, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2018 in the summer of 2017.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
31
Fund Name Fund Number 216
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 35,000 - 18,684 31,946 - 16,316 53%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,486 88 2,243 1,992 - 243 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,840 - 24,840 40 - - 100%
Transfers In - - - - - - 0%
Total Revenue 62,326 88 45,767 33,978 - 16,559 73%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 136,000 - 5,868 16,110 - 130,132 4%
Debt Service - - - - - - 0%
Capital 80,000 63,338 63,338 - - 16,662 79%
Transfers Out - - - - - - 0%
Total Expenditures 216,000 63,338 69,206 16,110 - 146,794 32%
Net (153,674) (63,250) (23,439) 17,868 - (130,235)
Cash Balance 194,467 217,224
54,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Motorcycles were purchased in December for the Police Department.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police State Seizures
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
32
Fund Name Fund Number 217
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 20,000 - 20,000 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,389 2 1,256 703 - 133 90%
Bond Proceeds - - - - - - 0%
Donations 192,994 1,450 164,056 148,197 - 28,938 85%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 214,383 1,452 185,312 148,900 - 29,071 86%
Expenditures
Personnel - - - - - - 0%
Supplies 8,700 - - - - 8,700 0%
Services 233,000 4,478 201,343 97,000 3,661 27,996 88%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 241,700 4,478 201,343 97,000 3,661 36,696 85%
Net (27,317) (3,026) (16,032) 51,900 (3,661) (7,624)
Cash Balance 100,898 116,569
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Gift, Donation, Bequest
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
$350,000 has been budgeted from this fund to help fund public art projects throughout the City. The City wishes to serve as a conduit for this activity and hopes to
receive $185,000 in private donations to help fund these projects.
A new sculpture of Dr. Martin Luther King Jr and Father Theodore Hesburgh was unveiled on June 21. The sculpture is located in Leighton Plaza in downtown South
Bend. It was funded by many community donations.
In March 2017, the Department of Animal Care & Control received a large donation of $23k.
33
Fund Name Fund Number 218
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 900 - 160 213 - 740 18%
Interest Earnings 134 (1) 116 113 - 18 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,034 (1) 277 325 - 757 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net 34 (1) 277 325 - (243)
Cash Balance 12,860 12,541
250
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Curfew Violations
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
34
Fund Name Fund Number 219
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 255,293 14,869 146,194 237,963 - 109,099 57%
Fines, Forfeitures, and Fees 71,880 3,398 69,541 146,832 - 2,339 97%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 579,757 144,939 579,757 755,180 - - 100%
Total Revenue 906,930 163,206 795,492 1,139,974 - 111,438 88%
Expenditures
Personnel 273,536 30,520 273,514 258,264 - 22 100%
Supplies 24,959 1,816 16,846 16,548 200 7,913 68%
Services 606,984 18,963 498,720 495,928 63,440 44,825 93%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 905,479 51,299 789,079 770,740 63,640 52,760 94%
Net 1,451 111,907 6,413 369,235 (63,640) 58,678
Cash Balance 379,148 371,735
226,370
Staffing Budget Actual
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Unsafe Building
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2017 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$579,757.
Encumbrances: $11k attorney for code hearings, $28k centralized mowing, $3k graffiti removal program, $21k, NEAT landfill dumping fees
35
Fund Name Fund Number 220
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 132,205 8,372 124,345 139,264 - 7,860 94%
Fines, Forfeitures, and Fees 125,166 10,895 121,171 93,068 - 3,995 97%
Interest Earnings 7,500 (47) 6,078 7,984 - 1,422 81%
Bond Proceeds - - - - - - 0%
Donations 2,000 - 1,125 325 - 875 56%
Other Income 28,015 2,792 25,457 33,289 - 2,558 91%
Transfers In - - - - - - 0%
Total Revenue 294,886 22,011 278,175 273,931 - 16,711 94%
Expenditures
Personnel - - - - - - 0%
Supplies 318,332 2,275 137,658 188,661 46,591 134,083 58%
Services 470,090 2,467 360,664 183,224 9,533 99,892 79%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 788,422 4,742 498,322 371,885 56,124 233,976 70%
Net (493,536) 17,269 (220,147) (97,954) (56,124) (217,265)
Cash Balance 573,049 836,137
197,106
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Encumbrances: $23k ammunition, $19k guns, $7.5k video upgrade
Expenditure decreases are due to decreasing available cash.
36
Fund Name Fund Number 221
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 7,480 1,035 8,475 1,225 - (995) 113%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,480 1,035 8,475 1,225 - (995) 113%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 5 15 - - 985 2%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 5 15 - - 985 2%
Net 6,480 1,030 8,460 1,225 - (1,980)
Cash Balance 9,685 1,225
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Landlord Registration
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
37
Fund Name Fund Number 227
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,766 (29) 8,645 8,952 - 1,121 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,766 (29) 8,645 8,952 - 1,121 89%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 550,333 726 110,932 21,969 238,641 200,760 64%
Debt Service - - - - - - 0%
Capital 48,342 - 21,660 9,667 26,682 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 598,675 726 132,592 31,636 265,323 200,760 66%
Net (588,909) (755) (123,947) (22,684) (265,323) (199,639)
Cash Balance 847,926 968,861
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Loss Recovery
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $350,000 budgeted for Ignition Park land remediation and $70,000 for vacant & abandoned housing.
Encumbrances: $125k Granular activated carbon; $87.6k legal services; $46.5 Vacant and Abandoned Rehabilitation Grant program
38
Fund Name Fund Number 244
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 33,671 - 33,671 - - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 33,671 - 33,671 - - - 100%
Net (33,671) - (33,671) - - -
Cash Balance - 33,671
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Emergency Phone System
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds will be used to pay for the county-wide PSAP system in 2017.
39
Fund Name Fund Number 249
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,467,618 622,302 7,467,618 6,791,160 - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,000 (445) 8,413 6,989 - 2,587 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,478,618 621,857 7,476,031 6,798,149 - 2,587 100%
Expenditures by Dept
249-0805 Police PS LOIT 4,181,866 384,117 4,169,424 3,546,338 - 12,442 100%
249-0905 Fire PS LOIT 3,280,779 423,310 3,259,676 2,953,296 - 21,103 99%
Total Expenditures by Dept 7,462,645 807,427 7,429,100 6,499,635 - 33,545 100%
Expenditures by Type
Personnel 7,462,645 807,427 7,429,100 6,499,635 - 33,545 100%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,462,645 807,427 7,429,100 6,499,635 - 33,545 100%
Net 15,973 (185,570) 46,931 298,514 - (30,958)
Cash Balance 988,905 938,797
597,012
Staffing Budget Actual
Full Time 78.00 78.00
Part-Time /Seasonal/Temporary - -
Total 78.00 78.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Public Safety LOIT
Special Revenue Funds
City Funds
Cash Reserves Requirement
8% of Annual expenditures - one month reserve
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2017.
40
Fund Name Fund Number 251
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,334,565 171,047 1,334,565 1,046,446 - (0) 100%
Grants/Intergovernmental 256,000 72,762 202,729 162,655 - 53,271 79%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,999 (601) 26,512 27,338 - 4,487 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 338,997 - 8,996 405,709 - 330,001 3%
Transfers In - - - - - - 0%
Total Revenue 1,960,561 243,208 1,572,802 1,642,147 - 387,759 80%
Expenditures
Personnel - - - - - - 0%
Supplies 500,378 - 455,306 469,122 364 44,708 91%
Services 794,905 9,006 131,707 322,740 579,606 83,592 89%
Debt Service - - - - - - 0%
Capital 1,013,261 9,905 480,277 747,625 458,538 74,446 93%
Transfers Out - - - - - - 0%
Total Expenditures 2,308,544 18,911 1,067,290 1,539,488 1,038,507 202,747 91%
Net (347,983) 224,297 505,512 102,659 (1,038,507) 185,012
Cash Balance 3,340,696 2,825,065
577,136
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Projects in 2017 include the Safe Routes to School initiative for Coquillard and Harrison schools, Bendix Drive, and the Boland bicycle trail. The encumbrance includes
$56K for Bendix Dr. (Lathrop to Toll Road), $43K for the Boland Trail, $68K for Safe Routes to School (Coquillard, Harrison, Perley and Lincoln schools), and $127K for
Olive St. at Sample design and construction.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Local Roads & Streets
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.068 million for 2017. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016.
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $197k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping
41
Fund Name Fund Number 252
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies 8 - 8 - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 8 - 8 - - - 101%
Net (8) - (8) - - -
Cash Balance - 8
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Excess Welfare Distribution
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund will be closed in 2017.
42
Fund Name Fund Number 257
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - 4,217,549 - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,278,000 - - - - 1,278,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,741 34,717 - - 5,283 87%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 100,000 - - - 100%
Other Income 261,189 53,083 314,272 130,394 - (53,083) 120%
Transfers In - - - - - - 0%
Total Revenue 1,679,189 56,825 448,989 4,347,943 - 1,230,200 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 852,100 98,095 285,462 - 548,058 18,580 98%
Debt Service - - - - - - 0%
Capital 1,905,357 5,961 907,255 322,876 615,291 382,811 80%
Transfers Out 1,000,000 - 1,000,000 - - - 100%
Total Expenditures 3,757,457 104,056 2,192,717 322,876 1,163,349 401,391 89%
Net (2,078,268) (47,231) (1,743,728) 4,025,066 (1,163,349) 828,809
Cash Balance 2,281,338 4,025,066
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The capital budget was established in July 2016 and is $850,000 comprised of 3 projects: 2 Safe Routes to School projects (LaSalle/Marquette and Monroe/Studebaker)
and initial planning for the Ironwood/Corby/Rockne intersection.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
LOIT Special Distribution
Special Revenue Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $255k Olive St-Tucker and Delaware, $152k INDOT-Bendix & Lathrop, $215k Ironwood & Corby roundabout, $129k Boland Trail, $270k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker)
43
Fund Name Fund Number 258
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 236,200 76,060 206,450 209,350 - 29,750 87%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,873 263 4,417 4,075 - 456 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,040 3,620 16,362 26,933 - 1,678 91%
Transfers In - - - - - - 0%
Total Revenue 259,113 79,943 227,229 240,357 - 31,884 88%
Expenditures
Personnel 126,096 7,813 77,478 120,507 - 48,618 61%
Supplies 7,630 294 7,054 1,264 - 576 92%
Services 68,047 6,119 50,784 63,918 321 16,942 75%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 201,773 14,226 135,315 185,689 321 66,137 67%
Net 57,340 65,717 91,914 54,668 (321) (34,253)
Cash Balance 572,740 479,360
50,443
Staffing Budget Actual
Full Time 2.00 1.00
Part-Time /Seasonal/Temporary - -
Total 2.00 1.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Human Rights Federal Grant
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
Revenues are lower at this time versus last year due to timing of receipt for grants. Expenditures are lower this year in the personnel category due to reduction in
staffing that occurred earlier this year.
44
Fund Name Fund Number 265
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,000,000 - 1,000,000 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,000,000 - 1,000,000 - - - 100%
Total Revenue 2,000,000 - 2,000,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,000,000 540,322 1,007,057 - 437,632 555,311 72%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,000,000 540,322 1,007,057 - 437,632 555,311 72%
Net - (540,322) 992,943 - (437,632) (555,311)
Cash Balance 992,943 -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Local Road & Bridge Grant
Special Revenue Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $396k Edison/Ironwood Corridor, $42k Ravina Park
45
Fund Name Fund Number 271
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22 - 9 12 - 13 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22 - 9 12 - 13 40%
Expenditures
Personnel - - - - - - 0%
Supplies 1,367 3 1,356 - - 11 99%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,367 3 1,356 - - 11 99%
Net (1,345) (3) (1,347) 12 - 2
Cash Balance - 1,345
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Eastrace Waterway
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
Budgeted expenditures are for East Race equipment. This fund will be closed in 2017.
46
Fund Name Fund Number 273
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,000 2,889 13,318 20,624 - 4,682 74%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 495 (8) 421 323 - 74 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,495 2,881 13,739 20,947 - 4,756 74%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 21,675 - 5,673 4,212 - 16,002 26%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,675 - 5,673 4,212 - 16,002 26%
Net (3,180) 2,881 8,067 16,736 - (11,247)
Cash Balance 55,239 47,005
5,419
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures were for advertisements and promotional services.
47
Fund Name Fund Number 280
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50 (0) 36 35 - 14 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50 (0) 36 35 - 14 72%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 50 (0) 36 35 - 14
Cash Balance 3,927 3,879
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Block Grants
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
48
Fund Name Fund Number 281
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 300 (1) 255 250 - 45 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 (1) 255 250 - 45 85%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 300 (1) 255 250 - 45
Cash Balance 27,910 27,564
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
49
Fund Name Fund Number 289
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 3,375 6,435 3,410 - 3,565 64%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 255 (6) 218 264 - 37 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,255 3,369 6,653 3,674 - 3,602 65%
Expenditures
Personnel - - - - - - 0%
Supplies 10,431 196 5,964 8,962 - 4,467 57%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,431 196 5,964 8,962 - 4,467 57%
Net (176) 3,173 689 (5,288) - (865)
Cash Balance 27,506 26,727
2,608
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
HAZMAT
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
50
Fund Name Fund Number 291
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 73,200 2,400 75,600 110,700 - (2,400) 103%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 (10) 1,339 1,222 - 261 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 74,800 2,390 76,939 111,922 - (2,139) 103%
Expenditures
Personnel 15,500 346 3,777 23,000 - 11,723 24%
Supplies 16,849 0 16,299 6,181 - 550 97%
Services 85,000 0 75,215 36,165 - 9,785 88%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 117,349 346 95,291 65,346 - 22,058 81%
Net (42,549) 2,044 (18,352) 46,576 - (24,197)
Cash Balance 123,859 141,771
29,337
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital equipment is purchased through Fund 288.
In 2017, a SeaDoo jet ski was purchased.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Indiana River Rescue
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
51
Fund Name Fund Number 292
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 35,805 - 28,178 44,568 - 7,627 79%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 35,805 - 28,178 44,568 - 7,627 79%
Net (35,805) - (28,178) (44,568) - (7,627)
Cash Balance 48,451 76,628
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Grants
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
All expenses are for the Lexipol - Police Duty Manual. Lexipol is an SOP (standard operating procedures) writing consultant for public safety organizations.
52
Fund Name Fund Number 294
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 500 19,075 21,650 - 925 95%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 980 (4) 775 743 - 205 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - 50 - - 1,950 3%
Transfers In - - - - - - 0%
Total Revenue 22,980 496 19,900 22,393 - 3,080 87%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 765 0 - 735 51%
Services 21,000 56 7,871 16,536 - 13,129 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 56 8,637 16,536 - 13,863 38%
Net 480 440 11,264 5,856 - (10,784)
Cash Balance 87,473 75,941
5,625
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Regional Police Academy
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
53
Fund Name Fund Number 295
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 72,094 - 18,344 174,506 - 53,750 25%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 5 1,606 1,168 - 395 80%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 64,500 459 54,617 133,551 - 9,883 85%
Transfers In - - - - - - 0%
Total Revenue 141,844 463 74,566 309,225 - 67,278 53%
Expenditures
Personnel - - - - - - 0%
Supplies 110,467 19,215 43,075 153,529 20,785 46,607 58%
Services 153,300 780 133,759 39,829 - 19,541 87%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 263,767 19,995 176,834 193,358 20,785 66,148 75%
Net (121,923) (19,532) (102,268) 115,867 (20,785) 1,130
Cash Balance 135,365 237,007
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
COPS MORE Grant
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
The encumbrances are for dash cameras paid for by a grant.
54
Fund Name Fund Number 299
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 80,000 50,000 51,823 10,786 - 28,177 65%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,048 103 2,048 1,397 - (0) 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - (50,000) - 14,536 - - 0%
Transfers In - - - - - - 0%
Total Revenue 82,048 103 53,871 26,720 - 28,177 66%
Expenditures
Personnel - - - - - - 0%
Supplies 89,337 - 34,337 21,336 - 55,000 38%
Services 62,000 - 16,372 1,290 - 45,628 26%
Debt Service - - - - - - 0%
Capital 135,000 - 98,491 30,787 - 36,509 73%
Transfers Out - - - - - - 0%
Total Expenditures 286,337 - 149,201 53,413 - 137,136 52%
Net (204,289) 103 (95,329) (26,693) - (108,960)
Cash Balance 130,729 226,058
71,584
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
In the first quarter of 2017, workstations ($11k) and surveillance cameras ($23k) were purchased within the supplies budget. Additionally, $13,200 of the services budget
was spent on SWAT training.
55
Fund Name Fund Number 404
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,459,265 871,605 10,459,265 9,454,023 - (0) 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 (550) 82,414 97,589 - 17,586 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 524,163 13,241 523,163 876,349 - 1,000 100%
Transfers In - - - 3,039 - - 0%
Total Revenue 11,083,428 884,296 11,064,843 10,431,000 - 18,585 100%
Expenditures
Personnel - - - 403,690 - - 0%
Supplies 1,118,191 49,286 892,386 770,006 21,273 204,532 82%
Services 5,707,666 326,538 5,546,965 8,130,298 90,339 70,362 99%
Debt Service 1,289,940 7,453 1,289,791 2,562,542 - 149 100%
Capital 513,218 19,574 204,255 236,974 138,845 170,118 67%
Transfers Out 3,442,578 773,058 3,442,578 1,500,000 - - 100%
Total Expenditures 12,071,593 1,175,908 11,375,975 13,603,511 250,458 445,159 96%
Net (988,165) (291,611) (311,133) (3,172,510) (250,458) (426,574)
Cash Balance 8,614,576 8,935,608
6,035,797
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2017 budgeted capital projects included bus shelters of $180,000 and the neighborhood plan program for $95,000.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
County Option Income Tax
Special Revenue Funds
City Funds
Cash Reserves Requirement
50% of Annual expenditures
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
Prior to 2017, this fund paid for Information Technology/Innovation costs, but these costs have been moved into fund 279 for 2017.
Certain debt service payments on public facilities, including the Public Works Service Center, Police and Fire Stations and Main Street/Colfax Garage, have been paid
by the COIT fund, but will be paid from the Tax Increment Financing (TIF) funds in 2017.
The Curb & Sidewalk program increased by $177,224 to the level of $1,677,224. Expenditures are consistent with normal operating costs.
Encumbrances: $80k matching funding for Transpo bus shelters; $48k Tax sale property acquisition costs; various legal costs associated with projects
56
Fund Name Fund Number 408
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,433,361 866,667 10,433,361 9,594,602 - (0) 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 300,000 150,000 300,000 150,000 - - 100%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 128,145 (206) 111,297 92,820 - 16,848 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,702 1,564 2,701 3,034 - 1 100%
Transfers In 735,241 - 735,240 - - 1 100%
Total Revenue 11,954,109 1,018,025 11,937,260 10,195,116 - 16,849 100%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - 1,718 83 0 100%
Services 4,370,345 218,926 3,201,375 1,317,308 782,636 386,335 91%
Debt Service 418,560 31,723 418,308 1,271,568 - 252 100%
Capital 102,700 - 60,317 - - 42,383 59%
Transfers Out 6,667,496 1,651,874 6,667,496 6,323,782 - - 100%
Total Expenditures 11,559,184 1,902,523 10,347,496 8,914,375 782,719 428,969 96%
Net 394,925 (884,498) 1,589,764 1,280,741 (782,719) (412,120)
Cash Balance 12,770,240 11,135,200
5,779,592
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$45K is budgeted for the recording of deeds. $57.7K is for ATVs with plows for snowplowing sidewalks.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Economic Development Income Tax
Special Revenue Funds
City Funds
Cash Reserves Requirement
50% of Annual expenditures
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
Transfers out relate to: $1,522,673 - annual subsidy to Fund 211 for DCI, $400,000 to Fund 201 for maintenance and other services formerly provided by DTSB,
$1,937,750 to Fund 202 for Street Department expenditures and road paving expenses, $1,438,451 to Fund 600-1201 for Code Enforcement, $579,757 to Fund 219,
and $728,865 to Fund 600-1207 for Animal Care & Control.
Services expenditures includes the $2,054,126 payment to St Joe County for PSAP, various economic development & assistance grants, workforce development
programming, and others. The Debt Service expenditures are payments on the 2015 EDIT Parks Bond.
Encumbrances: Outstanding contracts relating to: workforce training, commercial corridor, and neighborhood activities.
57
Fund Name Fund Number 410
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 (21) 4,876 4,759 - 1,234 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 195,491 - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,110 (21) 4,876 200,249 - 1,234 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 126,144 - 126,142 238,173 - 2 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 126,144 - 126,142 238,173 - 2 100%
Net (120,034) (21) (121,266) (37,924) - 1,232
Cash Balance 471,939 591,437
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Urban Development Action Grant
Special Revenue Funds
City Funds
Cash Reserves Requirement Grant funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 budget a total of $610,131 is paid off
using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received.
58
Fund Name Fund Number 655
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 444,693 37,161 444,734 440,649 - (41) 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,188 57 8,114 7,817 - 1,075 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 453,881 37,217 452,847 448,466 - 1,034 100%
Expenditures
Personnel 61,606 18,876 30,355 27,791 - 31,251 49%
Supplies 4,344 1,186 3,092 1,754 - 1,252 71%
Services 49,001 3,415 49,236 45,430 - (235) 100%
Debt Service 72,220 - 72,218 72,218 - 2 100%
Capital - - - - - - 0%
Transfers Out 350,000 87,500 350,000 350,000 - - 100%
Total Expenditures 537,171 110,977 504,901 497,194 - 32,270 94%
Net (83,290) (73,760) (52,054) (48,728) - (31,236)
Cash Balance 822,096 871,573
134,293
Staffing Budget Actual
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Project Releaf
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs. The
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
59
Fund Name Fund Number 705
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 36 (0) 26 33 - 10 73%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,036 (0) 26 33 - 2,010 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - 1,044 - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - 1,044 - 2,020 0%
Net 16 (0) 26 (1,011) - (10)
Cash Balance 2,889 2,853
505
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police K-9 Unit
Special Revenue Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
60
Fund Name Fund Number 313
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 827,000 368,251 820,071 1,361,512 - 6,929 99%
Local Income Taxes - - - - - - 0%
Other Taxes 67,000 24,891 47,836 70,548 - 19,164 71%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 300 37 285 (50) - 15 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 112,116 - - 0%
Transfers In - - - - - - 0%
Total Revenue 894,300 393,179 868,192 1,544,126 - 26,108 97%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,268,999 (7,453) 1,136,767 1,271,000 - 132,232 90%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,268,999 (7,453) 1,136,767 1,271,000 - 132,232 90%
Net (374,699) 400,631 (268,575) 273,126 - (106,124)
Cash Balance 27,305 289,227
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Football Hall of Fame Debt Service
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
61
Fund Name Fund Number 755
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 714 3,162 - - 838 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,650,500 - 2,650,500 - - - 100%
Total Revenue 2,654,500 714 2,653,662 - - 838 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,643,214 950 2,644,164 - - (950) 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,643,214 950 2,644,164 - - (950) 100%
Net 11,286 (236) 9,498 - - 1,788
Cash Balance 771,586 -
771,586
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
South Bend Building Corp
Capital & Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
62
Fund Name Fund Number 757
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,409 303 1,472 - - (63) 104%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 390,482 31,723 384,835 - - 5,647 99%
Total Revenue 391,891 32,026 386,307 - - 5,584 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 391,482 - 390,481 - - 1,001 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 391,482 - 390,481 - - 1,001 100%
Net 409 32,026 (4,174) - - 4,583
Cash Balance 557,768 -
557,768
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Parks Bond Debt Service
Capital & Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Transfers in are from the bond trustee.
63
Fund Name Fund Number 760
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,479 836 1,480 - - (1) 100%
Bond Proceeds 2,500,000 - 2,500,000 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,501,479 836 2,501,480 - - (1) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,500,000 - - - 2,500,000 - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,500,000 - - - 2,500,000 - 100%
Net 1,479 836 2,501,480 - (2,500,000) (1)
Cash Balance 2,501,480 -
1,480
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Eddy Street Commons Debt Service
Capital & Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037.
This fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and ther first debt service payment is
due on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
64
Fund Name Fund Number 377
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 700,000 184,747 409,659 760,390 - 290,341 59%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 (37) 1,308 2,584 - 692 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 32,325 11,092 43,416 44,981 - (11,091) 134%
Transfers In - - - - - - 0%
Total Revenue 734,325 195,802 454,383 807,955 - 279,942 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 827,955 - 827,955 838,051 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 827,955 - 827,955 838,051 - - 100%
Net (93,630) 195,802 (373,572) (30,096) - 279,942
Cash Balance 23,743 396,580
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Professional Sports Development
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
65
Fund Name Fund Number 401
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 41,815 - 41,814 40,789 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 (3) 776 666 - 124 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 42,715 (3) 42,590 41,455 - 125 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 79,000 - 78,597 33,475 - 403 99%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 79,000 - 78,597 33,475 - 403 99%
Net (36,285) (3) (36,007) 7,981 - (278)
Cash Balance 54,612 90,376
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Coveleski Stadium Capital
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2017 expenditures include painting, A/C repairs, elevator repairs, custom seating, and pressbox repairs.
66
Fund Name Fund Number 403
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 - 151 453 - 49 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 - 151 453 - 49 76%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 50,050 - 50,049 - - 1 100%
Transfers Out - - - - - - 0%
Total Expenditures 50,050 - 50,049 - - 1 100%
Net (49,850) - (49,898) 453 - 48
Cash Balance - 49,811
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Zoo Endowment
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds and this fund will be closed.
67
Fund Name Fund Number 405
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 26,000 50 5,754 5,167 - 20,246 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 (85) 1,198 3,347 - 2,802 30%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 75,000 - - 25,000 75%
Other Income 22,000 - 4,000 - - 18,000 18%
Transfers In 287,850 - 185,000 - - 102,850 64%
Total Revenue 439,850 (35) 270,952 8,514 - 168,898 62%
Expenditures
Personnel - - - - - - 0%
Supplies 102,326 12,505 61,218 62,966 20,372 20,736 80%
Services 63,288 - 28,873 81,382 - 34,415 46%
Debt Service - - - - - - 0%
Capital 387,410 - 314,865 23,181 31,500 41,045 89%
Transfers Out - - - - - - 0%
Total Expenditures 553,024 12,505 404,956 167,529 51,872 96,196 83%
Net (113,174) (12,540) (134,004) (159,015) (51,872) 72,702
Cash Balance 176,978 310,163
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital expenditures are for the purchase of equipment for the golf courses.
Encumbrances: $31.5k Bobcat
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Park Nonreverting Capital
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Annual transfers to this fund from Park Funds (201/203) were not done in 2015 and 2016 due to an oversight. This will be corrected in 2017 and revenues going forward
in this fund should be more consistent.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
68
Fund Name Fund Number 406
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 444,000 196,188 436,823 440,887 - 7,177 98%
Local Income Taxes - - - - - - 0%
Other Taxes 37,500 19,954 38,286 37,227 - (786) 102%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,745 (354) 3,875 3,937 - 870 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 53,040 - - 0%
Transfers In - - - - - - 0%
Total Revenue 486,245 215,788 478,984 535,091 - 7,261 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 476,500 - 438,241 526,737 - 38,259 92%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 476,500 - 438,241 526,737 - 38,259 92%
Net 9,745 215,788 40,743 8,354 - (30,998)
Cash Balance 622,016 579,295
119,125
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Cumulative Capital Development
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
69
Fund Name Fund Number 407
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 408,000 129,218 395,915 407,727 - 12,085 97%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 (213) 3,174 2,537 - 827 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 437,000 129,005 424,088 435,264 - 12,912 97%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 372,250 - 372,050 368,250 - 200 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 372,250 - 372,050 368,250 - 200 100%
Net 64,750 129,005 52,038 67,014 - 12,712
Cash Balance 430,948 377,581
93,063
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Cumulative Capital Improvement
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $150,000 in hotel/motel taxes and $258,000 in cigarette taxes from other units of government. The hotel/motel tax distribution is usually
received in July or August and the cigarette tax allocation is usually received in June and December.
This fund is used to pay 75% of the 2011 Century Center Refunding bonds. Payments on the Century Center bond are due in February and July. Because of timing of
revenue and expenditures, this fund will often have a negative cash balance during the year.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue will be in 2017.
70
Fund Name Fund Number 412
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 29,542 (132) 25,689 21,524 - 3,853 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,028,861 - 1,028,861 1,355,375 - - 100%
Transfers In - - - - - - 0%
Total Revenue 1,058,403 (132) 1,054,550 1,376,900 - 3,853 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,468,807 - 490,548 31,191 843,881 134,378 91%
Debt Service - - - - - - 0%
Capital 1,001,901 - 21,700 1,138,607 261,571 718,630 28%
Transfers Out - - - - - - 0%
Total Expenditures 2,470,708 - 512,248 1,169,799 1,105,452 853,008 65%
Net (1,412,305) (132) 542,302 207,101 (1,105,452) (849,155)
Cash Balance 2,910,880 2,359,939
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The 2017 budget continues funding for the Smart Streets initiative and includes $592K for Smart Streets, $250K for the Boland Trail and $80K for Bendix Drive (both
projects moved from the LRSA Fund 251).
Encumbrances: $88.5K for the downtown portion of the 2-way conversion of Main and Michigan/St. Joseph streets from Chippewa to LaSalle (the former IN-933), and
$173k for utility relocation.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Major Moves Construction
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In August the fund received the second of two semi-annual payments on these loans, totaling $418,156 in principal and
interest. Balances due are $181,081 from Fund 435 (Douglas Road) and $3,342,237 from Fund 436 (River East Residential).
Encumbrances: $843,881 parking garage improvements
71
Fund Name Fund Number 416
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 100,000 14,654 73,508 101,781 - 26,492 74%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,500 266 5,951 4,856 - 549 92%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 106,500 14,920 79,459 106,637 - 27,041 75%
Expenditures
Personnel - - - - - - 0%
Supplies 20,958 - 3,603 9,534 - 17,355 17%
Services 80,186 166 46,383 23,996 - 33,803 58%
Debt Service - - - - - - 0%
Capital 300,000 203,600 203,733 - 19,000 77,267 74%
Transfers Out - - - - - - 0%
Total Expenditures 401,144 203,766 253,719 33,530 19,000 128,425 68%
Net (294,644) (188,846) (174,260) 73,107 (19,000) (101,384)
Cash Balance 416,215 588,797
100,286
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Morris Performing Arts Center Capital
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
72
Fund Name Fund Number 434
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 635 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 635 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 3,039 - - 0%
Total Expenditures - - - 3,039 - - 0%
Net - - - (2,404) - -
Cash Balance - -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Community Revitalization Enhancement District
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund formerly received a special distribution of state tax revenue captured in the district and was used for debt service. This fund was closed and the remaining
cash transferred to COIT Fund #404.
73
Fund Name Fund Number 450
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,041 (9) 896 743 - 145 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 1,423 16,423 15,753 - 77 100%
Transfers In - - - - - - 0%
Total Revenue 17,541 1,414 17,319 16,497 - 222 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,000 - 627 - - 4,373 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,000 - 627 - - 4,373 13%
Net 12,541 1,414 16,692 16,497 - (4,151)
Cash Balance 109,771 92,747
1,250
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Palais Royale Historic Preservation
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
74
Fund Name Fund Number 471
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 13,856,100 14,081,478 14,081,478 - - (225,378) 102%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 13,856,100 14,081,478 14,081,478 - - (225,378) 102%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - 192,520 192,520 - - (192,520) 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - 192,520 192,520 - - (192,520) 0%
Net 13,856,100 13,888,958 13,888,958 - - (32,858)
Cash Balance 13,888,958 -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
2017 Parks Bond
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017.
75
Fund Name Fund Number 677
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 (4) 4,383 4,607 - 617 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 48,709 - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 (4) 4,383 53,316 - 617 88%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 81,091 10,119 52,208 60,752 2,227 26,655 67%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 81,091 10,119 52,208 60,752 2,227 26,655 67%
Net (76,091) (10,123) (47,825) (7,437) (2,227) (26,039)
Cash Balance 448,306 494,570
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Football Hall of Fame Capital
Capital & Debt Service Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
76
Fund Name Fund Number 750
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,572 1,587 7,227 - - 345 95%
Bond Proceeds 5,499,000 - 4,548,500 - - 950,500 83%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,506,572 1,587 4,555,727 - - 950,845 83%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 186 - 186 - - 0 100%
Capital 6,455,484 657,909 4,134,811 - 2,985,784 (665,112) 110%
Transfers Out - - - - - - 0%
Total Expenditures 6,455,670 657,909 4,134,997 - 2,985,784 (665,111) 110%
Net (949,098) (656,322) 420,730 - (2,985,784) 1,615,956
Cash Balance 3,598,717 -
612,933
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Equipment/Vehicle Leasing
Capital & Debt Service Funds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. These are the major budgeted capital expenditures:
Solid Waste - $275,000 CNG Trash Truck, $65,000 Pickup Truck with Dump Bed, $250,000 Grapple Truck
Police - $1,250,000 Police Cars, $250,000 Police Car Equipment
EMS - $1,000,000 Aerial Truck
Street Dept - $450,000 Tandem Axle Dump Trucks (Qty 2)
Building Dept - $90,000 2017 4WD Pickup Trucks (Qty 2), $45,000 2018 Chassis
Animal Care & Control - $30,000 Animal Box
Water Works - $960,000 Water Meters
Cash Reserves Requirement
100% cash reserves per bond covenants
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
77
Fund Name Fund Number 751
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,500 1,104 6,700 - - 800 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - (903) - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,500 200 6,700 - - 800 89%
Expenditures
Personnel - - - - - - 0%
Supplies 70,000 (2,263) 61,848 - - 8,152 88%
Services 200,000 5,890 91,846 - 27,662 80,492 60%
Debt Service - - - - - - 0%
Capital 3,230,000 8,812 918,981 - 12,955 2,298,065 29%
Transfers Out - - - - - - 0%
Total Expenditures 3,500,000 12,439 1,072,675 - 40,617 2,386,709 32%
Net (3,492,500) (12,238) (1,065,975) - (40,617) (2,385,908)
Cash Balance 3,271,224 -
3,230,607
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Parks Bond Capital
Capital & Debt Service Funds
Capital expenditures include: $130k to update the old lodge in Howard Park for use by the Experience Division (marketing division) of Venues, Parks & Arts, $318K for
upgrades to the HVAC system at the Martin Luther King Center, $63k to repave the Potawatomi Zoo and Park parking lot, $141k for playground resurfacing at various
parks, $50k final payment on splash pad for Leeper Park.
Cash Reserves Requirement
100% cash reserves per bond covenants
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Repairs including trails, morris water fountain, A/C, and electrical. Services including landscaping and desgin/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
78
Fund Name Fund Number 753
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 17,000 355 5,075 - - 11,925 30%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 83,579 - 63,579 - - 20,000 76%
Transfers In - - - - - - 0%
Total Revenue 100,579 355 68,655 - - 31,924 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - 1,500 - - - 100%
Debt Service - - - - - - 0%
Capital 9,998,500 23,673 4,956,452 - - 5,042,048 50%
Transfers Out - - - - - - 0%
Total Expenditures 10,000,000 23,673 4,957,952 - - 5,042,048 50%
Net (9,899,421) (23,318) (4,889,297) - - (5,010,124)
Cash Balance 1,040,156 -
1,040,156
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Smart Streets Bond Capital
Capital & Debt Service Funds
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
Cash Reserves Requirement
100% cash reserves per bond covenants
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
79
Fund Name Fund Number 759
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 22,500,000 - 22,500,000 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,500,000 - 22,500,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 396,250 - 396,250 - - - 100%
Debt Service - - - - - - 0%
Capital 22,103,750 6,000,000 6,000,000 - 22,103,750 (6,000,000) 127%
Transfers Out - - - - - - 0%
Total Expenditures 22,500,000 6,000,000 6,396,250 - 22,103,750 (6,000,000) 127%
Net - (6,000,000) 16,103,750 - (22,103,750) 6,000,000
Cash Balance 16,129,314 -
-
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Eddy Street Commons Capital
Capital & Debt Service Funds
Since this fund was established mid-year, the City will file an additional appropriations request for any 2017 expenditures. Eddy Street Commons Project, Phase II
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
80
Fund Name Fund Number 287
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 4,410,349 - 3,210,349 2,460,775 - 1,200,000 73%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 (90) 38,066 29,729 - 5,934 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,529,349 (90) 3,248,415 2,490,504 - 1,280,934 72%
Expenditures
Personnel - - - - - - 0%
Supplies 205,300 - - - 58,750 146,550 29%
Services 1,075,099 11,466 735,257 428,228 311,653 28,188 97%
Debt Service 729,756 126 591,461 121,746 - 138,295 81%
Capital 1,981,311 - 1,243,760 883,236 571,993 165,558 92%
Transfers Out - - - - - - 0%
Total Expenditures 3,991,466 11,591 2,570,479 1,433,210 942,396 478,591 88%
Net 537,883 (11,681) 677,936 1,057,294 (942,396) 802,343
Cash Balance 4,314,122 3,629,534
997,867
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February, a new, smaller ambulance was purchased. In April, 5 homes were purchased for the new location of Fire Station #9, totaling $385,570. In August, the City
made a payment of $422,918 for the chassis on two fire trucks being built by Rosenbauer.
Encumbrances: $494k fire trucks; $23.5k Station #4 architectural services
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Emergency Medical Services Capital
Enterprise Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
In June, a payment of $471,088 was made to Indiana State Medicaid for a cost reimbursement program. In September, Ambulance #4 was rebuilt for $166,644.
Encumbrances: $186.7k Station #9 architectural services; $104.4k demolition of houses for Station #9; $58.7k helmets; $54.5k pickup trucks; $11k alarm system
installed at stations; $9.4k S.O.P. work
81
Fund Name Fund Number 288
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 6,751,513 505,890 5,579,407 5,518,994 - 1,172,106 83%
Fines, Forfeitures, and Fees 2,500 200 1,600 3,400 - 900 64%
Interest Earnings 26,111 971 24,597 19,696 - 1,514 94%
Bond Proceeds - - - - - - 0%
Donations 1,170 - 1,170 - - - 100%
Other Income 17,256 675 17,256 97,953 - (0) 100%
Transfers In - - - - - - 0%
Total Revenue 6,798,550 507,736 5,624,031 5,640,043 - 1,174,519 83%
Expenditures
Personnel 4,980,304 581,867 4,728,007 4,982,395 - 252,297 95%
Supplies 483,825 20,045 290,594 253,433 25,827 167,404 65%
Services 647,192 107,690 468,417 349,302 19,176 159,599 75%
Debt Service 1,593 - 318 451,437 1,093 182 89%
Capital 25,000 - - - 19,811 5,189 79%
Transfers Out - - - - - - 0%
Total Expenditures 6,137,914 709,602 5,487,336 6,036,567 65,907 584,671 90%
Net 660,636 (201,866) 136,695 (396,524) (65,907) 589,848
Cash Balance 1,829,976 1,755,548
1,534,479
Staffing Budget Actual
Full Time 51.00 51.00
Part-Time /Seasonal/Temporary - 1.00
Total 51.00 52.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
Encumbrances: $19.8k drones
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Emergency Medical Services Operating
Enterprise Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Encumbrances: $20k EMS medical supplies, $8.8k software maintenance upgrade, other various safety equipment and supplies
82
Fund Name Fund Number 600
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 97,938 8,494 92,168 74,888 - 5,770 94%
Charges for Services 1,652,499 89,274 1,597,287 1,569,873 - 55,212 97%
Fines, Forfeitures, and Fees 298,839 79,711 181,750 157,814 - 117,089 61%
Interest Earnings 29,556 (617) 25,326 19,491 - 4,230 86%
Bond Proceeds - - - - - - 0%
Donations 4,000 - 30 1,522 - 3,970 1%
Other Income 21,295 78 14,274 11,217 - 7,021 67%
Transfers In 2,167,316 541,829 2,167,316 2,110,468 - - 100%
Total Revenue 4,271,443 718,770 4,078,151 3,945,272 - 193,292 95%
Expenditures by Dept
600-1201 Code Enforcement 1,621,571 161,963 1,482,672 1,457,689 50,188 88,712 95%
600-1207 Animal Care & Control 851,892 85,368 802,876 672,210 18,573 30,443 96%
600-1208 Rental Unit Inspection - - - - - - 0%
600-1306 Building Department 1,361,925 128,242 1,278,875 1,096,000 892 82,158 94%
Total Expenditures by Dept 3,835,388 375,573 3,564,423 3,225,899 69,653 201,312 95%
Expenditures by Type
Personnel 2,675,035 288,371 2,578,941 2,366,613 - 96,094 96%
Supplies 140,522 13,251 104,247 75,490 13,400 22,875 84%
Services 947,904 73,499 822,750 680,069 56,253 68,901 93%
Debt Service 71,925 451 58,483 33,442 - 13,442 81%
Capital 2 - 2 70,285 - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 3,835,388 375,573 3,564,423 3,225,899 69,653 201,312 95%
Net 436,055 343,197 513,728 719,373 (69,653) (8,020)
Cash Balance 3,143,961 2,613,789
958,847
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 25.00 25.00 14.00 14.00
Part-Time /Seasonal/Temporary 1.50 1.50 - -
Total 26.50 26.50 14.00 14.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Consolidated Building Fund
Enterprise Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Capital expenditures are for two pickup trucks. The first truck was paid for
in January and the second in June.
Purchased 4 new vehicles (lease payments) in November 2016, first
payments were in January 2017. The department acquired 3 new cars
in June 2017 with a lease/purchase.
Staffing
Full Time
Part-Time /Seasonal/Temporary
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $23k V&A demolitions, $9k office
remodel. Animal Care & Control- $18.5k various supplies and services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
83
Fund Name Fund Number 601
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,223,769 102,137 1,197,792 923,300 - 25,977 98%
Fines, Forfeitures, and Fees 99,000 4,100 60,034 70,396 - 38,966 61%
Interest Earnings 15,967 (4) 10,532 6,786 - 5,435 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 15,117 128 4,847 113 - 10,270 32%
Transfers In - - - - - - 0%
Total Revenue 1,353,853 106,361 1,273,206 1,000,594 - 80,647 94%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,208,218 181,913 1,020,074 670,990 - 188,144 84%
Debt Service - - - - - - 0%
Capital 39,036 - - - - 39,036 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,247,254 181,913 1,020,074 670,990 - 227,180 82%
Net 106,599 (75,552) 253,132 329,604 - (146,533)
Cash Balance 1,225,253 968,528
311,814
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Parking Garages
Enterprise Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
84
Fund Name Fund Number 610
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 6,244,457 425,988 5,345,706 5,511,281 - 898,751 86%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,656 (133) 3,933 3,096 - 723 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 75,036 348 75,006 50,678 - 30 100%
Transfers In - - - - - - 0%
Total Revenue 6,324,149 426,203 5,424,644 5,565,056 - 899,505 86%
Expenditures
Personnel 1,781,122 175,991 1,626,040 1,529,342 - 155,082 91%
Supplies 237,532 15,660 233,123 309,670 459 3,950 98%
Services 2,800,961 234,373 2,467,860 2,875,997 41,958 291,143 90%
Debt Service 7,682 - - 9,700 - 7,682 0%
Capital - - - - - - 0%
Transfers Out 835,613 - 778,600 925,000 - 57,013 93%
Total Expenditures 5,662,910 426,024 5,105,623 5,649,709 42,417 514,870 91%
Net 661,239 179 319,022 (84,653) (42,417) 384,634
Cash Balance 533,909 193,005
566,291
Staffing Budget Actual
Full Time 26.00 23.00
Part-Time /Seasonal/Temporary - -
Total 26.00 23.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Solid Waste Operations
Enterprise Funds
City Funds
Cash Reserves Requirement Working to increase fund reserves
10% of Annual expenditures
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
Early 2017, the City discontinued billing customers recycling fees due to home owners being charged the fee on their property tax bills.
Encumbrances: RFID system software and route planning software, landfill fees, various services
85
Fund Name Fund Number 611
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 300,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 28 1,027 1,149 - 73 93%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 835,613 - 778,600 925,000 - 57,013 93%
Total Revenue 836,713 28 779,627 1,226,149 - 57,086 93%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,123,613 426 1,076,141 890,145 - 47,472 96%
Capital 12,000 - - - - 12,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,135,613 426 1,076,141 890,145 - 59,472 95%
Net (298,900) (399) (296,514) 336,004 - (2,386)
Cash Balance 39,995 335,856
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Solid Waste Capital
Enterprise Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
A $300K State grant received in 2016 to cover part of the cost of new CNG fueled trash trucks will not be repeated this year. Transfers in from operating Fund #610 are
done as needed to have funds available for debt service payments, per City debt payment schedules.
86
Fund Name Fund Number 620
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 15,316,213 1,125,242 15,271,495 15,041,062 - 44,718 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 32,000 (410) 25,855 30,590 - 6,145 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 77,382 15,439 74,623 65,875 - 2,759 96%
Transfers In 67,500 - 60,894 45,514 - 6,606 90%
Total Revenue 15,493,095 1,140,270 15,432,866 15,183,041 - 60,229 100%
Expenditures
Personnel 5,559,157 565,192 5,152,395 5,116,862 - 406,762 93%
Supplies 1,727,233 108,793 1,231,737 1,180,470 256,186 239,310 86%
Services 6,231,276 552,521 4,986,854 4,725,591 538,291 706,131 89%
Debt Service 245,948 1,507 226,395 121,104 5 19,549 92%
Capital - - - - - - 0%
Transfers Out 3,963,640 357,215 3,949,584 4,313,269 - 14,057 100%
Total Expenditures 17,727,254 1,585,227 15,546,965 15,457,295 794,482 1,385,808 92%
Net (2,234,159) (444,956) (114,098) (274,254) (794,482) (1,325,579)
Cash Balance 3,482,307 3,801,473
886,363
Staffing Budget Actual
Full Time 65.00 66.00
Part-Time /Seasonal/Temporary 3.00 3.00
Total 68.00 69.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Operations
Enterprise Funds
City Funds
Cash Reserves Requirement
5% of Annual expenditures
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
87
Fund Name Fund Number 622
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,232 (48) 21,393 25,424 - 2,839 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 58,000 44,388 44,388 - - 13,613 77%
Total Revenue 82,232 44,339 65,781 25,424 - 16,451 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,414,466 9,940 506,610 318,317 410,570 497,286 65%
Transfers Out - - - - - - 0%
Total Expenditures 1,414,466 9,940 506,610 318,317 410,570 497,286 65%
Net (1,332,234) 34,399 (440,829) (292,893) (410,570) (480,835)
Cash Balance 2,150,002 2,582,972
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
1 Ton 2 WD Dump Truck (1) $48,493
Freightliner Dump Truck (1) $177,777
Truck w/Utility Body (2) $88,840
Concrete/Asphalt Saw (1) $23,098
Hydraulic Breaker-Loader 586 (1) $11,843
Transit Connect Cargo Vans (3) $68,247
North Station Well #1 Replacement Proj $88,310
Encumb:
Truck 3/4 Ton Exf Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $15,999
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Capital
Enterprise Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Pay-as-you-go financing for capital expenditures is expected to increase as a result of an Accounting Report on Rate Study.
88
Fund Name Fund Number 624
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,500 (79) 13,935 13,911 - 2,565 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,500 (79) 13,935 13,911 - 2,565 84%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,500 - 13,729 12,228 - 2,771 83%
Total Expenditures 16,500 - 13,729 12,228 - 2,771 83%
Net - (79) 206 1,683 - (206)
Cash Balance 1,518,552 1,541,423
1,518,552
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Customer Deposit
Enterprise Funds
City Funds
Cash Reserves Requirement
100% cash reserves for customer deposits
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
89
Fund Name Fund Number 625
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,661 2,241 9,951 7,290 - (290) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,751 - 12,750 - - 1 100%
Transfers In 1,968,000 164,000 1,968,000 2,046,060 - - 100%
Total Revenue 1,990,412 166,241 1,990,701 2,053,350 - (289) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,046,391 1,699,677 2,005,097 2,000,304 - 41,295 98%
Capital - - - - - - 0%
Transfers Out 9,500 - 7,700 7,294 - 1,800 81%
Total Expenditures 2,055,891 1,699,677 2,012,797 2,007,598 - 43,094 98%
Net (65,479) (1,533,436) (22,096) 45,752 - (43,383)
Cash Balance 28,105 50,069
28,105
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Sinking
Enterprise Funds
City Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
Refunding bonds were issued in 2016 for the current refunding of the Water Works Revenue Bonds of 2000 and the Water Works Revenue Bonds of 2006. Prior issue
debt service proceeds totaling $420,783 were part of the new issue acquisition price.
90
Fund Name Fund Number 626
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 (11) 13,144 14,781 - 2,856 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 330,000 - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 (11) 13,144 344,781 - 2,856 82%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 550,448 - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - 16,000 6,531 - - 100%
Total Expenditures 16,000 - 16,000 556,979 - - 100%
Net - (11) (2,856) (212,197) - 2,856
Cash Balance 1,426,658 1,424,915
1,426,658
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Bond Reserve
Enterprise Funds
City Funds
Cash Reserves Requirement
100% cash reserves per bond covenants and Crowe Horwath
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2017 cash reserve requirement is $1,421,206.
Interest earnings are transferred to Water Works Operations Fund #620.
Refunding bonds were issued in 2016 for the current refunding of the Water Works Revenue Bonds of 2000 and the Water Works Revenue Bonds of 2006. Additional
debt service reserves totaling $330,000 were part of the new issue acquisition price. The old debt service reserve amount of $550,448 was part of the bond payout.
91
Fund Name Fund Number 629
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 27,500 (116) 23,804 21,912 - 3,696 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 151,500 - 151,272 227,461 - 228 100%
Total Revenue 179,000 (116) 175,076 249,373 - 3,924 98%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 27,500 - 23,465 19,461 - 4,035 85%
Total Expenditures 27,500 - 23,465 19,461 - 4,035 85%
Net 151,500 (116) 151,611 229,912 - (111)
Cash Balance 2,617,920 2,457,950
660,739
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
Cash Reserves Requirement
Annual operating expenses in Fund 620, net of transfers
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
92
Fund Name Fund Number 640
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 638,754 53,231 639,249 626,821 - (495) 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 19,057 (80) 16,588 15,682 - 2,469 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 657,811 53,151 655,836 642,503 - 1,975 100%
Expenditures
Personnel 219,798 23,285 212,832 155,284 - 6,966 97%
Supplies 37,970 1,328 17,120 21,234 10,089 10,761 72%
Services 362,444 42,796 302,846 330,763 32,739 26,859 93%
Debt Service 14,297 - 14,218 28,436 - 79 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 634,509 67,408 547,016 535,716 42,828 44,665 93%
Net 23,302 (14,258) 108,821 106,787 (42,828) (42,691)
Cash Balance 1,866,378 1,752,931
158,627
Staffing Budget Actual
Full Time 2.00 2.00
Part-Time /Seasonal/Temporary - -
Total 2.00 2.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewer Repair Insurance
Enterprise Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials
93
Fund Name Fund Number 641
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 38,425,442 3,133,628 38,230,235 38,347,604 - 195,207 99%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 149,898 320 132,819 102,607 - 17,079 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 207,672 14,979 141,989 84,096 - 65,683 68%
Transfers In 48,000 - 45,349 35,808 - 2,651 94%
Total Revenue 38,831,012 3,148,927 38,550,392 38,570,116 - 280,620 99%
Expenditures by Dept
641-0621 Sewer Department 9,548,100 1,492,652 7,216,917 4,790,891 1,509,808 821,375 91%
641-0625 Concrete Crew 474,389 50,659 337,481 317,796 9,350 127,558 73%
641-0630 Wastewater Department 33,198,000 2,281,729 30,065,014 27,567,386 1,836,806 1,296,180 96%
641-0631 Organic Resources 1,608,946 68,453 1,288,328 1,174,206 33,876 286,742 82%
641-0650 Clay Sewage 1,750 15 895 3,164 - 855 51%
Total Expenditures by Dept 44,831,185 3,893,508 38,908,636 33,853,444 3,389,839 2,532,710 94%
Expenditures by Type
Personnel 7,750,680 799,703 7,102,930 6,817,693 - 647,750 92%
Supplies 2,671,806 271,623 1,522,091 1,675,423 352,969 796,746 70%
Services 15,464,827 1,689,341 11,556,108 8,498,456 3,036,871 871,849 94%
Debt Service 891,719 1,510 692,774 614,376 - 198,945 78%
Capital - - - - - - 0%
Transfers Out 18,052,153 1,131,332 18,034,733 16,247,497 - 17,420 100%
Total Expenditures by Type 44,831,185 3,893,508 38,908,636 33,853,444 3,389,839 2,532,710 94%
Net (6,000,173) (744,581) (358,244) 4,716,671 (3,389,839) (2,252,090)
Cash Balance 13,004,372 13,289,872
2,241,559
Staffing Budget Actual
Full Time 93.00 91.00
Part-Time /Seasonal/Temporary - -
Total 93.00 91.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewage Works Operations
Enterprise Funds
City Funds
Cash Reserves Requirement
5% of Annual expenditures
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Divison: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
Sewer rates have increased recently due to higher operating costs and to cover the costs for the EPA-mandated Long Term Control Plan (LTCP), a construction project
designed to address overflow issues.
Encumbrances:
Wastewater - Supply orders total $303k: $20k SCADA upgrade supplies, $175k repair maintenance parts, $61k chemicals, $47k misc supplies. Open services orders
total $1.534 million: $794k engineering (multiple projects), $26k lab analysis, $123k building & equip repair & maint., $50k annual CSO agreement, $80k LTCP tech
support, $46k digestor gas utilization project, $281k RT-DSS agreement (yr 1), misc services $107k.
Organic Resources - $31k trucking of biosolids for land applications. Sewers - $1.056 million sewer lining/rehab project 116-027, $206k sewer lining - old Clay utility
project 117-087, $189.5k emergency repairs to Fox Street/Bowman Creek culvert, $30.7k various supplies and services, $17.9k concrete, $17.7k update of City
construction standards and prevailing specifications project 115-116.
94
Fund Name Fund Number 642
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 69,464 (266) 59,733 71,137 - 9,731 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 400,000 - 400,000 - - - 100%
Transfers In 4,442,000 - 3,942,000 2,487,000 - 500,000 89%
Total Revenue 4,911,464 (266) 4,401,733 2,558,137 - 509,731 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 8,051,255 52,850 4,270,370 4,077,475 2,459,554 1,321,331 84%
Transfers Out - - - - - - 0%
Total Expenditures 8,051,255 52,850 4,270,370 4,077,475 2,459,554 1,321,331 84%
Net (3,139,791) (53,116) 131,363 (1,519,338) (2,459,554) (811,600)
Cash Balance 7,359,724 7,204,341
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Year to Date totals spent include:
Wastewater Treatment Plant Secondary Improvements $1,755,318, Grit & Screening Improvements $20,067
Calvert St. Lift Station $916,364, Digester Gas Utilization $592,442
East Bank 5 Sewer Separation $73,600
Sewer Vactor Truck, Dump Truck, Crew Trucks & Trailer $638,930
Wastewater Crew Trucks, Lift Truck, Cargo Van, Passenger cars $220,799
Encumbrances: Vehicle (4) orders pending total $607k, WWTP Secondary Treatment Project Total $463k, WWTP Digestor Gas Project total $63k, WWTP Headworks
Influent Gate Project total $967k, and Farmington Lift Station Rehab total $361k.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewage Works Capital
Enterprise Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No Reserves - transfer from operating account as needed
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
The $400,000 other income was received in February from the Pokagon Band to cover part of the cost of a new lift station at the site of their tribal village and casino.
95
Fund Name Fund Number 643
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 52,806 (229) 45,976 39,734 - 6,830 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 516,755 - 516,755 957,725 - - 100%
Total Revenue 569,561 (229) 562,731 997,459 - 6,830 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 60,000 - 45,349 35,808 - 14,651 76%
Total Expenditures 60,000 - 45,349 35,808 - 14,651 76%
Net 509,561 (229) 517,382 961,651 - (7,821)
Cash Balance 5,160,858 4,627,379
3,009,294
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
Cash Reserves Requirement
Annual operating expenses in Fund 641, net of transfers
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
The funds transferred in were done to bring the fund balance in compliance with City policy. Interest earned on the fund balance is transferred out to Sewage Works
Operating Fund #641.
96
Fund Name Fund Number 649
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 46,179 10,010 46,510 37,483 - (331) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,164,024 762,798 9,153,570 9,141,954 - 10,454 100%
Total Revenue 9,210,203 772,808 9,200,080 9,179,437 - 10,123 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,163,754 500 9,159,181 9,168,515 - 4,573 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,163,754 500 9,159,181 9,168,515 - 4,573 100%
Net 46,449 772,308 40,899 10,921 - 5,550
Cash Balance 857,884 814,230
857,884
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewage Sinking
Enterprise Funds
City Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
97
Fund Name Fund Number 653
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,481 6,434 26,716 6,009 - (3,235) 114%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 23,481 6,434 26,716 6,009 - (3,235) 114%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 23,481 6,434 26,716 6,009 - (3,235)
Cash Balance 4,138,349 4,111,633
4,138,349
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewage Debt Service Reserve
Enterprise Funds
City Funds
Cash Reserves Requirement
100% cash reserves per bond covenants and Crowe Horwath
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
98
Fund Name Fund Number 659
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 201 - 155 1,952 - 46 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 201 - 155 1,952 - 46 77%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 51,688 - 51,687 182,169 - 1 100%
Transfers Out 200 - - - - 200 0%
Total Expenditures 51,888 - 51,687 182,169 - 201 100%
Net (51,687) - (51,533) (180,217) - (154)
Cash Balance 145 51,587
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewer Bond 2011
Enterprise Funds
City Funds
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
99
Fund Name Fund Number 661
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 (29) 19,175 96,136 - 30,825 38%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50,000 (29) 19,175 96,136 - 30,825 38%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital 2,960,364 - 2,263,409 11,119,822 632,186 64,769 98%
Transfers Out - - - - - - 0%
Total Expenditures 3,010,364 - 2,263,409 11,119,822 632,186 114,769 96%
Net (2,960,364) (29) (2,244,234) (11,023,686) (632,186) (83,944)
Cash Balance 643,113 2,881,288
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Since issue through December 2015, projects funded from this Bond include:
East Bank Sewer Separation-Phase 4 $2.6 million
Diamond Ave. Sewer Separation Phase 3, $2.6 million
Prairie Avenue Sewer Separation-Phase I $600,445
Southwood Sewer Separation $919,608
Fairfax Sewer $70,022
East Bank Sewer Separation-Phase 5 $2,096,088
Sewer Sensory Control Network $193,609
Wastewater Treatment Plant Grit/Screening Improvements $186,216
Secondary Improvements $3,723,987
CSO LTCP re-look $1,714,206
Encumbrances: 2016 Sewer Separation Project #114-062 Phase 5
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Sewer Bond 2012
Enterprise Funds
City Funds
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Current year spending from this Bond has been for:
East Bank Sewer Separation, Phase 5 $971,381
Wastewater Treatment Plant Grit/Screening Improvements $64,037
Wastewater Treatment Secondary Improvements $992,644
100
Fund Name Fund Number 664
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 32 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 32 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 4,538 - - 0%
Total Expenditures - - - 4,538 - - 0%
Net - - - (4,506) - -
Cash Balance - -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
2013A Cost of Issuance Fund
Enterprise Funds
City Funds
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounted for issuance costs for the 2013A Sewer Refunding Bonds.
The issuance costs were paid in 2013. In 2016, the remaining cash balance was transferred to the Sewage Sinking Fund #649 to be used for loan
payments.
101
Fund Name Fund Number 666
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 114 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 2,500 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 6,705 - - 0%
Total Expenditures - - - 9,205 - - 0%
Net - - - (9,090) - -
Cash Balance - -
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
2015 Sewer Bond Issuance
Enterprise Funds
City Funds
Cash Reserves Requirement
Bond fund - spend down to zero - no reserves required
This fund accounted for the issuance costs of the 2015 Sewer Bond refunding.
This fund was set up to pay the legal and financial accounting costs associated with the refunding of the 2006, 2007, and 2007B Sewer bonds. Most of
those expenses were paid in December 2015. In 2016, the cash balance in this fund was transferred to Sewage Sinking Fund #649 to be used for
loan payments.
102
Fund Name Fund Number 670
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 1,275,000 1,313,450 - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,122,248 204,833 2,958,959 2,925,028 - 163,289 95%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 11,000 - 1,000 10,038 - 10,000 9%
Transfers In - - - - - - 0%
Total Revenue 4,408,248 311,083 4,234,959 4,248,517 - 173,289 96%
Expenditures
Personnel 2,334,406 247,026 2,269,012 2,232,918 - 65,394 97%
Supplies 566,540 57,663 604,641 663,721 - (38,101) 107%
Services 1,232,968 109,808 1,200,753 1,247,091 - 32,215 97%
Debt Service - - - - - - 0%
Capital 126,529 - - - - 126,529 0%
Transfers Out 82,167 - 82,167 79,676 - - 100%
Total Expenditures 4,342,610 414,497 4,156,573 4,223,406 - 186,037 96%
Net 65,638 (103,415) 78,386 25,111 - (12,748)
Cash Balance 1,354,272 1,380,151
1,085,653
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Century Center
Enterprise Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center is currently managed by SMG Corporation.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
103
Fund Name Fund Number 671
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 793 73 866 932 - (73) 109%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 793 73 866 932 - (73) 109%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 9,181 - - 0%
Services - - 1,500 - - (1,500) 0%
Debt Service - - - - - - 0%
Capital - - - 127,837 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - 1,500 137,018 - (1,500) 0%
Net 793 73 (634) (136,086) - 1,427
Cash Balance 865,353 865,986
800,000
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Century Center Capital
Enterprise Funds
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
Cash Reserves Requirement
$800,000 Minimum per Board of Managers
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
This fund's only current activity is interest revenue. There are no capital expenditures planned to be spent out of this fund in the foreseeable future.
104
Fund Name Fund Number 672
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,957 4 110,958 163,588 - (1) 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 82,167 - 82,167 79,676 - - 100%
Total Revenue 193,124 4 193,125 243,264 - (1) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 111 - - 0%
Debt Service 192,297 - 191,297 236,132 - 1,000 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 192,297 - 191,297 236,243 - 1,000 99%
Net 827 4 1,829 7,021 - (1,002)
Cash Balance 58,882 57,152
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
105
Fund Name Fund Number 222
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 145 5,606 11,006 - 5,794 49%
Charges for Services 3,804,595 244,132 3,132,292 2,946,554 - 672,304 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,047 (548) 8,537 10,080 - 1,510 85%
Bond Proceeds - - - - - - 0%
Donations 10,000 - - 10,000 - 10,000 0%
Other Income 4,547,009 380,351 4,452,350 4,489,287 - 94,659 98%
Transfers In - - - - - - 0%
Total Revenue 8,383,051 624,080 7,598,784 7,466,928 - 784,267 91%
Expenditures by Dept
222-0605 Equipment Services 3,220,603 328,368 2,866,575 2,369,243 16,662 337,365 90%
222-0606 Building Maintenance 210,289 21,882 198,576 177,333 - 11,713 94%
222-0612 Central Stores 108,500 10,091 94,039 91,027 105 14,356 87%
222-0613 Print Shop 186,515 15,690 128,880 131,515 - 57,635 69%
222-0614 Radio Shop 322,689 28,486 267,936 251,634 3,458 51,295 84%
222-0616 Energy/Sustainability 346,047 32,901 256,633 277,418 20,560 68,854 80%
222-0617 Electric & Gas Utilities 4,160,000 346,478 4,075,629 4,090,528 - 84,371 98%
222-0627 Sustainability Grant 10,000 - - - - 10,000 0%
Total Expenditures by Dept 8,564,643 783,895 7,888,268 7,388,697 40,785 635,590 93%
Expenditures by Type
Personnel 3,288,165 327,368 2,893,312 2,607,932 - 394,853 88%
Supplies 170,652 51,802 135,205 118,783 9,419 26,029 85%
Services 4,803,170 403,889 4,557,320 4,518,236 31,367 214,484 96%
Debt Service 15,956 835 15,731 13,227 - 225 99%
Capital - - - - - - 0%
Transfers Out 286,700 - 286,700 130,519 - - 100%
Total Expenditures by Type 8,564,643 783,895 7,888,268 7,388,697 40,785 635,590 93%
Net (181,592) (159,815) (289,484) 78,230 (40,785) 148,677
Cash Balance 1,085,494 1,419,407
1,101,161
Staffing Budget Actual
Full Time 42.00 41.00
Part-Time /Seasonal/Temporary 1.00 1.00
Total 43.00 42.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Central Services
Internal Service Funds
City Funds
Cash Reserves Requirement Cash reserves are just slightly under reserve target.
25% of Annual expenditures, excluding utility accounting
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
In December Central Services had 1,785 vehicle repairs. Average Fuel prices for Dec is $2.00 for Unleaded and $2.51 for Diesel. Budgeted amount per gallon is
$2.50. Equipment Services continues to purchase new vehicles with compressed natural gas or hybrids. The Compressed Natural Gas price is $1.29. The gas tax
increased on July 1, 2017 by $0.10.
Encumbrances: Repair parts, tools, uniforms, repair services, radio shop calibration of equipment
106
Fund Name Fund Number 224
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,132 1 875 913 - 257 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 286,700 - 286,700 130,519 - - 100%
Total Revenue 287,832 1 287,575 131,432 - 257 100%
Expenditures
Personnel - - - - - - 0%
Supplies 28,000 - 23,273 22,299 - 4,727 83%
Services 69,025 6,255 67,985 10,495 - 1,040 98%
Debt Service - - - - - - 0%
Capital 229,000 - 114,180 173,396 78,036 36,784 84%
Transfers Out - - - - - - 0%
Total Expenditures 326,025 6,255 205,438 206,190 78,036 42,551 87%
Net (38,193) (6,255) 82,138 (74,758) (78,036) (42,295)
Cash Balance 194,599 111,965
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Replacement of Inground Hoists at the Riverside North Garage, new mobile portable lifts for Sample Street garage, one stand alone Hyd. Pres.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Central Services Capital
Internal Service Funds
City Funds
Cash Reserves Requirement Capital funds are typically spent down and therefore do not have reserve
requirements.No reserve requirement
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Encumbrances: $55k Office renovation, $22.6k hydraulic ironworker machine
107
Fund Name Fund Number 226
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,927,618 241,179 2,921,201 2,221,491 - 6,417 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 47,792 (321) 41,588 42,151 - 6,204 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 648,935 - 79,055 14,187 - 569,880 12%
Transfers In - - - - - - 0%
Total Revenue 3,624,345 240,858 3,041,844 2,277,829 - 582,501 84%
Expenditures by Dept
226-0403 Safety/Risk Management 235,471 20,093 211,107 202,965 3,101 21,263 91%
226-0412 Liability Insurance 1,894,051 56,352 1,291,733 801,630 - 602,318 68%
226-0417 Business Insurance 635,678 6,260 533,651 477,669 2,820 99,207 84%
226-0418 Workers' Compensation 1,072,386 142,395 945,128 713,476 2,331 124,927 88%
Total Expenditures by Dept 3,837,586 225,100 2,981,619 2,195,740 8,252 847,715 78%
Expenditures by Type
Personnel 268,799 24,724 267,246 212,765 - 1,553 99%
Supplies 21,062 620 11,973 14,130 906 8,183 61%
Services 3,547,725 199,756 2,702,400 1,968,844 7,346 837,980 76%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 3,837,586 225,100 2,981,619 2,195,740 8,252 847,715 78%
Net (213,241) 15,758 60,225 82,089 (8,252) (265,214)
Cash Balance 4,674,728 4,599,205
1,918,793
Staffing Budget Actual
Full Time 3.00 3.00
Part-Time /Seasonal/Temporary - -
Total 3.00 3.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Liability Insurance
Internal Service Funds
City Funds
Cash Reserves Requirement
50% of Annual expenditures
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $938,268 in 2017 for expected liability claims. At the end of December, only $286,310 had been spent.
The City budgeted $953,386 for expected workers compensation activities. At the end of December, workers compensation activities totaled $862,432.
The City budgeted $800,000 for the City's portion of cost of Beck's Lake clean-up.
108
Fund Name Fund Number 278
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 56,100 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,934 (29) 6,939 6,265 - 995 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,960 360 1,960 56,100 - - 100%
Transfers In - - - - - - 0%
Total Revenue 9,894 331 8,899 118,465 - 995 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 2,445 9,986 7,086 - 14 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 2,445 9,986 7,086 - 14 100%
Net (106) (2,114) (1,088) 111,379 - 982
Cash Balance 752,925 751,530
750,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Take Home Vehicle Police
Internal Service Funds
City Funds
Cash Reserves Requirement
Set dollar amount of $750,000
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. This fund pays for police vehicle off duty accident claims. Claims have
been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP.
109
Fund Name Fund Number 279
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,205,034 430,621 5,167,452 487,897 - 37,582 99%
Transfers In - - - - - - 0%
Total Revenue 5,205,034 430,621 5,167,452 487,897 - 37,582 99%
Expenditures by Dept
279-0104 311 Call Center 535,429 58,585 504,388 487,897 2,199 28,842 95%
279-0672 Information Technology 3,716,739 216,262 2,663,629 - 172,253 880,857 76%
226-0417 Business Insurance 952,866 103,889 410,352 - 129,729 412,785 57%
Total Expenditures by Dept 5,205,034 378,735 3,578,369 487,897 304,181 1,322,484 75%
Expenditures by Type
Personnel 2,053,699 235,309 1,902,312 457,342 - 151,387 93%
Supplies 981,191 8,670 78,073 2,657 14,572 888,547 9%
Services 2,006,824 122,873 1,446,195 27,898 289,609 271,020 86%
Debt Service 163,320 11,883 151,790 - - 11,530 93%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 5,205,034 378,735 3,578,369 487,897 304,181 1,322,484 75%
Net - 51,886 1,589,083 - (304,181) (1,284,902)
Cash Balance 1,589,083 -
-
Staffing Budget Actual
Full Time 24.00 23.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 26.00 25.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
Cash Reserves Requirement
No reserve requirement
This internal service fund was established in 2016 to track the operational revenues and expenditures on the 311 Call Center, whose expenses in previous years were
charged to the General Fund. The 311 Call Center was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-
stop" shop to contact city departments with inquiries and service requests.
Starting in 2017, the Department of Innovation & Technology was moved to this fund. The IT Dept provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: PSA with GFOA for ERP replacement; Network expansion; ongoing professional services with EnFocus and others
The 311 Call Center has 6 full-time employees and 2 part-time employees. The Dept of Innovation & Technology has 17 full-time employees.
110
Fund Name Fund Number 711
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,909,776 1,478,405 17,744,923 16,552,451 - 164,853 99%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 93,244 (87) 80,179 49,659 - 13,065 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 112,848 2,321 112,848 1,590,096 - 0 100%
Transfers In - - - - - - 0%
Total Revenue 18,115,868 1,480,638 17,937,949 18,192,207 - 177,919 99%
Expenditures
Personnel - - - - - - 0%
Supplies 138,935 15,687 116,001 61,086 - 22,934 83%
Services 1,199,690 27,249 1,157,202 1,370,067 - 42,488 96%
Insurance 16,464,575 938,758 13,474,879 14,399,306 - 2,989,696 82%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 17,803,200 981,693 14,748,082 15,830,459 - 3,055,118 83%
Net 312,668 498,945 3,189,867 2,361,748 - (2,877,199)
Cash Balance 9,935,961 6,719,046
4,450,800
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Self-Funded Employee Benefits
Internal Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over
time.
For 2017, the City will pay the Wellness Center approx. $996,000. Claims are relatively flat in nature due to the Wellness Clinic and other cost savings measures.
111
Fund Name Fund Number 713
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 89,142 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 2 2,413 2,564 - 387 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,800 2 2,413 91,706 - 387 86%
Expenditures
Personnel 63,000 5,405 57,428 56,152 - 5,572 91%
Supplies - - - - - - 0%
Services 21,105 309 5,908 18,284 - 15,197 28%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 84,105 5,714 63,336 74,436 - 20,769 75%
Net (81,305) (5,713) (60,923) 17,270 - (20,382)
Cash Balance 225,977 286,049
21,026
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Unemployment Compensation
Internal Service Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. During 2017, $2,200 was paid for outplacement services for one employee.
112
Fund Name Fund Number 701
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,920,712 - 4,920,712 4,866,271 - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,101 3,161 2,858 - 1,339 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,889 - 1,889 6,279 - (0) 100%
Transfers In - - - - - - 0%
Total Revenue 4,927,101 1,101 4,925,762 4,875,408 - 1,339 100%
Expenditures
Personnel 5,091,119 387,829 4,625,409 5,175,989 - 465,710 91%
Supplies 200 - 10 27 - 190 5%
Services 6,950 68 3,887 4,125 - 3,064 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,098,269 387,898 4,629,305 5,180,140 - 468,964 91%
Net (171,168) (386,796) 296,457 (304,732) - (467,625)
Cash Balance 464,746 167,278
509,827
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Firefighters Pension
Trust Funds
City Funds
Cash Reserves Requirement Cash reserves will typically fall below the reserve requirement during the
year due to the timing of pension relief payments.10% of Annual expenditures
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
113
Fund Name Fund Number 702
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 6,204,179 - 6,204,179 5,991,750 - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,646 1,446 6,279 6,695 - 1,367 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 15,000 165 14,811 14,482 - 189 99%
Transfers In - - - - - - 0%
Total Revenue 6,226,825 1,611 6,225,269 6,012,927 - 1,556 100%
Expenditures
Personnel 6,415,689 504,020 6,128,850 6,373,654 - 286,839 96%
Supplies 800 - - 67 - 800 0%
Services 7,400 91 3,973 4,073 - 3,427 54%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,423,889 504,112 6,132,823 6,377,793 - 291,066 95%
Net (197,064) (502,501) 92,446 (364,866) - (289,510)
Cash Balance 886,366 791,162
642,389
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Police Pension
Trust Funds
City Funds
Cash Reserves Requirement Cash reserves will typically fall below the reserve requirement during the
year due to the timing of pension relief payments.10% of Annual expenditures
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
114
Fund Name Fund Number 730
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 303 (1) 266 261 - 37 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 303 (1) 266 261 - 37 88%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 6,000 - 599 - - 5,401 10%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,000 - 599 - - 5,401 10%
Net (5,697) (1) (333) 261 - (5,364)
Cash Balance 28,513 28,752
1,500
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
City Cemetery
Trust Funds
City Funds
Cash Reserves Requirement
25% of Annual expenditures
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$6,000 has been generically budgeted for repairs, but no specific projects exist at this time.
115
Fund Name Fund Number 324
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 17,808,613 8,327,021 17,259,902 18,159,311 - 548,711 97%
Local Income Taxes - - - - - - 0%
Other Taxes 394,000 - 394,000 396,000 - - 100%
Grants/Intergovernmental 244,301 89,431 333,732 101,185 - (89,431) 137%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 293,076 (11,304) 246,964 278,753 - 46,112 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,183,285 1,474 1,092,733 1,014,736 - 90,552 92%
Transfers In 29,000 (1,051) 24,043 22,199 - 4,957 83%
Total Revenue 19,952,275 8,405,571 19,351,374 19,972,184 - 600,901 97%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,760,621 195,385 1,491,930 902,746 2,784,707 483,984 90%
Debt Service 8,182,682 448,150 8,167,166 6,217,396 - 15,516 100%
Capital 26,675,584 1,356,329 8,701,682 13,070,319 16,071,472 1,902,431 93%
Transfers Out - - - - - - 0%
Total Expenditures 39,618,887 1,999,863 18,360,777 20,190,461 18,856,178 2,401,931 94%
Net (19,666,612) 6,405,708 990,597 (218,276) (18,856,178) (1,801,030)
Cash Balance 33,563,915 32,453,040
9,904,722
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2016, major expenditures (other than debt service) included: Ignition Park Infrastructure; LaSalle Hotel; Safe Routes to School @ Harrison School; Advanced Center
for Cancer Care; Lippert; Nello; Western Restriping; Hoffman Hotel; Ignition Park Multi-Tenant Bldg.; Ignition Park Land Improvements; Bartlett Roundabout; Coal Line
Trail; Patel Hotel/Plaza; Ameriplex Lease; Chet Waggoner Drive; Airport Authority; Ignition Park Signage.
Major capital expenditures thus far in 2017 include: $122K for Berlin Place; $265K for Chet Waggoner Drive; $278K for Coal Line Trail; $837K for Four Winds Field
Planning Area Improvements; $975K for Fire Station #4; $244K for Ignition Park Infrastructure; $605K for JMS Building; $140K LaSalle Building; $857K Nello; $105K
Olive Street Metronet; $230K Patel Hotel; $93K Project Lead the Way; $57K Southeast Master Plan and $2.1M for Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
116
Fund Name Fund Number 422
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 180,842 378,994 453,503 - 41,006 90%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22,000 (360) 18,448 14,814 - 3,552 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 442,000 180,482 397,442 468,316 - 44,558 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 3,492 - 3,013 14,082 479 0 100%
Debt Service - - - - - - 0%
Capital 1,424,800 9,485 79,063 - 885,437 460,300 68%
Transfers Out - - - - - - 0%
Total Expenditures 1,428,292 9,485 82,076 14,082 885,916 460,300 68%
Net (986,292) 170,997 315,366 454,234 (885,916) (415,742)
Cash Balance 2,279,940 1,957,615
357,073
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
117
Fund Name Fund Number 425
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,743 (7) 1,535 1,511 - 208 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 13,412 115,237 133,956 - 80,071 59%
Transfers In - - - - - - 0%
Total Revenue 197,051 13,405 116,772 135,467 - 80,279 59%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 1,105 8,368 4,036 - 1,974 81%
Services 147,824 18,815 123,681 112,586 - 24,143 84%
Debt Service - - - - - - 0%
Capital - - - 40,850 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 19,920 132,049 157,473 - 26,117 83%
Net 38,885 (6,516) (15,277) (22,006) - 54,162
Cash Balance 176,971 186,518
39,542
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Redevelopment Commission Controlled Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co.
118
Fund Name Fund Number 429
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 3,000,000 1,202,841 2,630,887 2,348,608 - 369,113 88%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 8,400 - 2,450 1,400 - 5,950 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 81,653 (1,683) 69,831 69,442 - 11,822 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 56,067 (100,000) 56,065 68,401 - 2 100%
Transfers In - - - - - - 0%
Total Revenue 3,146,120 1,101,158 2,759,233 2,487,851 - 386,887 88%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 802,649 179,103 465,623 121,818 145,247 191,779 76%
Debt Service - - - - - - 0%
Capital 9,800,047 147,877 1,492,117 2,051,515 4,692,445 3,615,485 63%
Transfers Out - - - - - - 0%
Total Expenditures 10,602,696 326,980 1,957,740 2,173,333 4,837,692 3,807,264 64%
Net (7,456,576) 774,178 801,493 314,518 (4,837,692) (3,420,377)
Cash Balance 8,790,697 7,861,822
2,650,674
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
119
Fund Name Fund Number 430
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 1,148,868 2,365,692 2,401,252 - 34,308 99%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,831 (1,719) 53,243 50,157 - 10,588 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,468,127 - 1,466,348 - - 1,779 100%
Total Revenue 3,931,958 1,147,149 3,885,283 2,451,409 - 46,675 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,411,554 39,411 161,185 252,868 1,224,429 25,940 98%
Debt Service - - - - - - 0%
Capital 5,505,872 178,078 509,402 3,672,032 2,331,596 2,664,874 52%
Transfers Out - - - - - - 0%
Total Expenditures 6,917,426 217,489 670,587 3,924,900 3,556,025 2,690,813 61%
Net (2,985,468) 929,660 3,214,696 (1,473,491) (3,556,025) (2,644,139)
Cash Balance 7,848,685 4,613,772
1,729,357
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Projects committed to in 2016 include: Chippewa Improvements, Ireland & Miami Area Improvements, and Safe Routes to School (Perley).
Major expenditures in 2017 are thus far: $295K on the Chippewa Roundabout. Additional projects approved include: $280K for Bowen Street Improvements; $400K for
Erskine Drainage Improvements; $1M for Erskine Golf Course Improvements; $105K for Ireland/Miami Improvements; and $1.6M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements; Erskine
Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
120
Fund Name Fund Number 432
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,520 - 8,519 45,372 - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,520 - 8,519 45,372 - 1 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,961,668 - 3,961,667 489,503 - 1 100%
Capital - - - - - - 0%
Transfers Out 917,127 - 905,117 - - 12,010 99%
Total Expenditures 4,878,795 - 4,866,784 489,503 - 12,011 100%
Net (4,870,275) - (4,858,265) (444,131) - (12,010)
Cash Balance - 4,849,734
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
No reserve requirement
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash will be transferred to
South Side #1 (Fund 430) and the fund closed in 2017.
121
Fund Name Fund Number 435
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 327,108 160,975 379,255 345,262 - (52,147) 116%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 (250) 534 1,094 - 566 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 328,208 160,725 379,789 346,356 - (51,581) 116%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 8,608 - 116 100 4,200 4,292 50%
Debt Service 335,608 - 335,608 341,188 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 344,216 - 335,724 341,288 4,200 4,292 99%
Net (16,008) 160,725 44,065 5,068 (4,200) (55,873)
Cash Balance 201,109 156,458
34,422
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
10% of Annual expenditures
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Jospeh County. Then the fund will be closed.
122
Fund Name Fund Number 436
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 3,298,403 1,942,596 4,262,917 3,932,947 - (964,514) 129%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - 210,999 - - 0%
Interest Earnings 2,500 (5,385) (4,943) 1,666 - 7,443 -198%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,300,903 1,937,211 4,257,974 4,145,613 - (957,071) 129%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 263,901 - 1,331 1,100 - 262,570 1%
Debt Service 3,166,330 - 3,165,753 3,368,178 - 577 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,430,231 - 3,167,084 3,369,278 - 263,147 92%
Net (129,328) 1,937,211 1,090,890 776,335 - (1,220,218)
Cash Balance 3,492,629 2,392,145
857,558
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759.
123
Fund Name Fund Number 433
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 (0) 71 80 - 64 53%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 (0) 71 80 - 64 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - 1,133 329 - 3,367 25%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - 1,133 329 - 3,367 25%
Net (4,365) (0) (1,061) (249) - (3,304)
Cash Balance 7,403 8,438
1,125
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
25% of Annual expenditures
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
124
Fund Name Fund Number 439
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 252,625 - 252,625 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 (28) 10,018 20,029 - 39,982 20%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 302,625 (28) 262,643 20,029 - 39,982 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 2,200,000 - 1,800,000 142,913 - 400,000 82%
Transfers Out - - - - - - 0%
Total Expenditures 2,200,000 - 1,800,000 142,913 - 400,000 82%
Net (1,897,375) (28) (1,537,357) (122,884) - (360,018)
Cash Balance 614,013 2,146,647
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital funds are to be expended in Ignition Park and Innovation Park. 2017 Appropriation was passed on 4/13/17. $1.8M will be used on Innovation Park.
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
No reserve requirement
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
125
Fund Name Fund Number 454
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,044 (18) 3,532 3,474 - 512 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,044 (18) 3,532 3,474 - 512 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (45,956) (18) 3,532 3,474 - (49,488)
Cash Balance 387,224 382,423
-
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
No reserve requirement
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 was budgeted for urban enterprise area job training but wasn't spent.
126
Fund Name Fund Number 754
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 195,671 43,406 151,924 - - 43,747 78%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 44,034 265 17,299 - - 26,735 39%
Transfers In - - - - - - 0%
Total Revenue 239,705 43,671 169,223 - - 70,482 71%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 25,478 100,903 - - 41,097 71%
Debt Service 15,000 2,538 12,299 - - 2,701 82%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 28,016 113,202 - - 43,798 72%
Net 82,705 15,655 56,021 - - 26,684
Cash Balance 2,917,106 -
-
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Redevelopment Commission Controlled Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Industrial Revolving Fund
Redevelopment Funds
Cash Reserves Requirement
No City reserve requirement; there are program requirements
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to Trustee fees charged by the Trustee bank.
127
Fund Name Fund Number 315
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 (46) 9,536 9,471 - 4,464 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 (46) 9,536 9,471 - 4,464 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 - 9,390 8,312 - 4,610 67%
Total Expenditures 14,000 - 9,390 8,312 - 4,610 67%
Net - (46) 146 1,159 - (146)
Cash Balance 1,040,462 1,036,888
1,040,462
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Redevelopment Bond - Airport Taxable
Debt Service Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
100% debt service reserve per bond covenants
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
128
Fund Name Fund Number 317
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,410 (24) 4,725 4,647 - 685 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,410 (24) 4,725 4,647 - 685 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,410 (24) 4,725 4,647 - 685
Cash Balance 517,990 511,567
517,990
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
100% debt service reserve per bond covenants
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
129
Fund Name Fund Number 328
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 (79) 15,946 15,824 - 4,054 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 (79) 15,946 15,824 - 4,054 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 (1,051) 14,653 13,888 - 347 98%
Total Expenditures 15,000 (1,051) 14,653 13,888 - 347 98%
Net 5,000 973 1,293 1,936 - 3,707
Cash Balance 1,739,495 1,732,472
1,739,495
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Redevelopment Bond - Palais Royale
Debt Service Funds
Redevelopment Commission Controlled Funds
Cash Reserves Requirement
100% debt service reserve per bond covenants
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
130
Fund Name Fund Number 752
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,771 750 3,871 - - (100) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,887,000 - 3,887,000 - - - 100%
Total Revenue 3,890,771 750 3,890,871 - - (100) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,868,164 39,906 3,866,169 - - 1,995 100%
Capital - - - - - - 0%
Transfers Out 735,241 - 735,240 - - 1 100%
Total Expenditures 4,603,405 39,906 4,601,409 - - 1,996 100%
Net (712,634) (39,157) (710,538) - - (2,096)
Cash Balance 522,232 -
522,232
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Redevelopment Commission Controlled Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
South Bend Redevelopment Authority
Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
Debt service payments are for the 2009 Morris PAC refunding (debt schedule #11), 2011 Century Center refunding (#7), 2013 Century Center refunding (#62), and 2015
Eddy Street Commons refunding (#54). Debt payments are made twice a year, in February and August.
The 2009 Morris PAC bonds are scheduled to be paid off in 2017 and the 2011 Century Center bonds are scheduled to be paid off in 2018.
131
Fund Name Fund Number 756
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,271 574 3,274 - - (3) 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 856,500 - 856,500 - - - 100%
Total Revenue 859,771 574 859,774 - - (3) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,252,284 - 1,249,569 - - 2,715 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,284 - 1,249,569 - - 2,715 100%
Net (392,513) 574 (389,795) - - (2,718)
Cash Balance 1,718,645 -
1,718,645
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Redevelopment Commission Controlled Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Smart Streets Debt Service
Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
132
Fund Name Fund Number 758
Fund Type Date Updated 1/31/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115 - 114 - - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,961,667 - 3,961,667 - - - 100%
Total Revenue 3,961,782 - 3,961,781 - - 1 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,961,668 - 3,961,668 - - 1 100%
Capital - - - - - - 0%
Transfers Out 561,250 - 561,230 - - 20 100%
Total Expenditures 4,522,918 - 4,522,898 - - 20 100%
Net (561,136) - (561,117) - - (19)
Cash Balance - -
-
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Redevelopment Commission Controlled Funds
City of South Bend, Indiana
Monthly Financial Report
December 31, 2017
Erskine Village Debt Service
Debt Service Funds
Cash Reserves Requirement
100% cash reserves per bond covenants
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's books until 2017.
This fund will be closed at the end of 2017.
133