HomeMy WebLinkAboutService Proposal - Vertiv Services Inc. - Uninterruptible Battery Backup Power System for the SBPD Station1316 COUNTY -CITY 13UILDING
227 W. JE TIFEil SON BOULEVARD
St u'm BEND. INDIANA 46601-1830
CITY OF SOUTfi BEND PETE BUTTIGIEG, MAY
BOARD
MM PUBLIC WORKS
February 13, 2018
Anna Inaus
Vertiv Services, Inc.
610 Executive Campus Dr.
Westerville, OH 43082
RE: Service Proposal
Dear Ms. Knau's:
PHONE 574/235-9251
FAX 5 74/ 235-91.71
The Board of Public Works, at its meeting held. on. February 1.3, 2018, approved the above
referenced agreement for an uninterruptible battery backup power system for the South
Bend Police Station in the amount of 1,800/year for a total of $5,400 for three (3) years.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Dan O'Connor, Innovation & Technology
Chad Goben, Police Department
Michael Sniadecki, Innovation & Technology
GARY A. GILL r SUZANNA M. FRI rr.rrN ;RG ELI ABE I-r A, MAR, DIK JAmrs A. MUELLER Tra>~RESE J. DOR a
January 28, 2018
CITY OF SOUTI I BEND (POLICE DEPARTMENT
Attn: DAN O'CONNOR
701 W SAMPLE
SOUTH BEND, IN 46601
Phone: 574,245,6201
F".mail: docoiinorot.sc)utlibeiidin.goN, Quote Nw 2759189
We are pleased to submit the following proposal for service ,ofyour Licbert equipment for your consideration. Please refer to the Scope of
Work for specific coverage information.
Liebert UPS / Power/ Battery Services:
• We are the Original Equipment Manufacturer and the experts on Licbert equipment with access to updates and changes,
knowledge of engineering specifications, current issues and how to fix them correctly,
• Our factory trained service force is twice the size of the next largest competitor with over 650 customer engineers and field
technicians in the United States alone; everywhere in tile US the most knowledgeable engineers and (cchnicians available, will
C0VCr You,
• With the most advanced tooling and instrumentation available, each CE has over $10,000 in gear with him at all times, so any
issue call be resolved in the least amount of tinic possible.
• To make sure ive get the right part to the right place at the right time, ,ve have the industry's most sophisticated parts logistics
system. No matter where you are in the US Nve also have a parts warehouse close to serve you,
• Vertiv maintains and follows all safety and compliance regulations necessary to keel) CE's from harm and protect you, our
CUShunCrS from liability. We care about your satcty.
"WIN ON 0/1""%""/ N. O/ "CA!0"It I'Kmi ftOt
Tag # Description N'todel # Annual PM Qty. Coverage Type Coverage Amount
(Coverage Dates)
1653217 NFINITY 4-16 NB20S05112000
LENGTH OF COVER,GE
ESSENTIAL
(2/1/2018) - (1/31120 19)
.......... .... . . . . . . . . . . . . . ......
FOR MULTI -YEAR SERVICE, CIRCLE DESIRED OPTION BELOW
0 'm 1-Fear Contract Cost (ADDTAX): $1,855.00
S ' is I Year 3-YeaC r all tract Cost (Billed A rin tial ly (t�� $1,800.00 Per Year)!: $5,4000 4111
1� aving
3% Savings / Year 5-Year Conti -act Cost (Billed Annually (a) $1,800.00 Per Year): $9,000.00
Purchase Order must be assigned to:
Vertiv Services, Inc.
610 Executive Campus Dr
Westerville OH 43082
FlD# 43-1798453
PO should be e-wailed or taxed with signed proposal to:
Vertiv Services, [tic. c/o ANN ICNAUS
Attn: ANN ICNAUS
Entail: knausaCe)lied rickassoc.com
Phone: 616.288.0818
Payment remittance address:
Vertiv Services_, Inc,
PO Box 70474
Chicago, IL 60673
Please complete the following information (All fields are required) -
Purchase Order Number:
If PO NOT attached, please specify reason:
Purchase Order attached: ❑ Yes ❑ No
Invoice Delivery Method: ❑ Web Billing (At(ach Instructions) ❑ Mail ❑ Other
Accounts Payable Email
Billing Contact Person:
Email:
Bill -To Company Marne:
Federal Tax ID #
Tax Exempt: ] Yes (Attach tax exempt certificate)
Site ServicesllT Contact Person:
Phone;
Fax #:
Bill -To Address:
Bill -To City, ST Zip:
No
Phone:
* * COVERAGE DETAILS * *
For equipment uol currently under a Service Agreement or for equipment for whictt llte warranty has. expired in excess of thirty(3D) days, parts required to bring equipment back to
manufacturers specifications are (lie responsibility of the Buyer and billable nt the time of the first preventive maintenance visit or Service call. All pricing is valid only for Service
coverage stated and is subject to change if this Proposal is modified in any way. This Proposal is valid for 45 days fiom the date of this proposal unless otherwise noted.
INFORMATION TO BUYM'fltis order between the ➢fryer and Seller is limited to Seller's Teens and Conditions located at lemosconditions.vertiveo.com unless a formal
agreement governing this Purchase Order%[rallSaetion has been executed by the parties, in wbich case the Temts and Conditions of the signed agreement shall govern. Seller hereby
objects to all Buyer's teens and conditions received by Seller and/or issued by Buyer,
Signature of this agreement authorizes Seller to invoice for Services mentioned herein and to utilize the provided purchase order number.
If a purchase order number is not used, then the Buyer authorizes and guarautees Scher the payment of such invoices by authority of the
Signature below.
Thank you lor your business,
Proposed By:
Accepted By:
400110 1
ANN KNAUS Date Buyer Signature 1�,
()f pllbjj(�
Date
SERVICES TERMS AND CONDITIONS
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Page 4 of 4
Document generated 28 January 2018 02:17 PM (EST).
SCOPE OF WORK
UNINTERRUPTIBL.E POWER SYSTEMS
INFINITY AND APS
ESSENTIAL. SERVICE -1 PM
SERVICE SUMMARY
On -Site Service includes 1 Preventive Maintenance Service, scheduled by the customer between 8am-5pm, Mond ay -
Friday (excluding national holidays).
Customer Support Includes access to the Customer Resolution Center (1-800-543-2378) and the Vertiv Customer
Services Network Online Internet portal.
Labor & Travel Includes 100% labor and travel coverage 7 days/week, 24 hours/day, within the 48 contiguous
states and Hawaii.
SERVICE PERFORMED
1. Record the phase to phase input voltages.
2 Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature
areas.
3. Perform a complete visual inspection of the equipment, including sub -assemblies, wiring harnesses, contacts, cables and major
components.
4. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.
5. inspect for broken, brittle, damaged, or heat stressed components and cables.
6. Clean any foreign material and dust from internal compartments.
7. Perform a status check of alarm circuits.
8. Perform an operational test of the system including unit transfer to and from bypass.
9. Perform an operational test of the system including unit transfer to and from battery.
10. Install or perform Engineering Field Modifications including firmware revisions as necessary.
11. Return the system to normal load and verify the output voltage.
12. Review system performance with customer to address any system questions.
ASSUMPTIONS AND CLARIFICATIONS
Parts and labor for KVA or battery upgrades not included. Labor is included if performed during a scheduled PM.
Parts coverage excludes air filters, proactive full bank capacitor replacement and fan replacement.
CUSTOMER RESPONSIBILITIES
ILITIES
In order to provide timely, accurate and thorough execution of the services described herein, Vertiv requests the following:
00 VERTIV
Scope of Work I APS and Nlinity All Essential - - Rev: 04/0512017 Pagel of 2
Avocent"I Liebart* NetSure� ire IWI
Document generated 28 January 2018 02:17 PM (EST).
Point of Contact: Provide an authorized point of contact(s), specific for the scope of work, for scheduling and coordination
purposes.
• Scheduling: Make dates available for scheduling service. All visits must be requested 10 business days in advance of need by
contacting the Vertiv Services Customer Resolution Center at 1-800-543-2378.
• Site Access: Prior to time of scheduled work, provide site access including any customer required escort, security clearance,
safety training and badging for Vertiv service personnel.
• Equipment Access: Convenient access to the equipment covered by the Scope of Work. Prior to scheduled time of work, notify
Vertiv service personnel of any special requirements for equipment access including lifts, ladders, etc.
e Shutdown: Service may require shutdown of load to ensure electrical connection integrity.
• Notification: If for any reason the work cannot be performed during scheduled time, notify Vertiv service personnel 24-hours
prior to scheduled event,
Subject to all Terms & Conditions as noted in the Vertiv Services Terms & Conditions or the terms of a Master Agreement between
the parties, if any, shall apply.
V�ftilV
Scope of Work I APS and Nfinity All Essential Rev. 04/0512017 Page 2 of 2
AvacenV Uobert* NetSure'" Trellis'
Form'�
.
Request for Taxpayer
Give Forth to the
(Rev. €7ecemher2014)
p�, .�1 Certification
Identification
Identification Number and.
requester. 00 not
TreSery
send to the IRS.
Bury
Iprite�mat Rev rue
1 Name (as shown on your Income tax return). Name is required on this line; do not leave this line blank.
Vertiv Services, Inc.
N
2 Business name/disregarded entity name, if different from above
a
rn
m
3 Check appropriate box forfederal tax classification; check odyvne of the following seven boxes;
4 Exemptions (codes apply only to
certain entities, not individuals; see
a
El �I
Individual/Ole propfietoror 0 C Corporation El S Corporation' ❑ Partnership ❑ Trustleslate.
.Instructions on s 3
pad )
m.
o.
single-memberLLC
❑Limited liability company: Enter the tax classifcatlon {C=C corporation; S=S corporation, 'P=partnersh€p}►-
F=xeinptpayee code (if any) 5
w o
o
Note. For a single -member LLG that is disregarded,. do not check LLC; check the appropriate box in the line above -fee
l_xemPtian from FATCA reporting
1=
the tax classification of the single -member owner.
code (if any)
c
d'
❑ Qther_(see, instructions) 6'
fir+ � �+nrsnietn�+;�edouh!e'a fn,�usj
5 Address (number, street, and apt. -or suite no.)
Requesters name and address (optional)
u
010 Executive Campus Drive
a
' 6 City,; state, and ZIP oode
gin.
Westerville OH 43082
7 List account numbers) here (optional)
' -
Taxpayer Identification Number (TIN).
Enter your TIN in:the appropriate box. The"TIN. provided must match the name.given on line..1 to avoid
Social security number
backup withholding. o r individuals, this is generally your social security number (page . For oth fora
resident alien, sole proprietor, or disregarded entity, see the Pact I Instructions on page 3. For other
entities, it Is your employer identification number ON). If. you do not have a number, see How io ..aet a
TIN on gage'3. or
Note. If 1he. account Is in :more thanoine name, see the.instructions for line 1 and the chart on page 4 for Employer Identificationnumber
guidelines on whose number to enter: 4 '. 3 - 1 1 7 1 9 1 S 9.
Under penalties of perjury, i'cerft that:
1 The number shown on this form Is my correct taxpayer identification humber (or l am walting:for a number to be issued'to me); and
2. lam not subject to backup withholding because; (a) I am exempt from backup withholding,.or (b) i have not been notified by the Internal Revenue
Service (IRS) that i am subject to backup withholding as a result of a failure to report all Interest or dividends; or (c) the iRS.has notified me that I am
no longer subject to backup withholding; and
3. Fain a U.S. citizttn or other U.S. persort(defined below); and
4. The FATCA codo entered on this form (if any) indicating that l am exernpt from FATCA repotting is potyeot,
Certfica do instructions. You must cross out item 2 above if you: have been notified by the IRS that. you are currently subject to backup withholding'
because you have felled to.repoft all interest and divider on your ta>< return. For real estate transactions, iterri 2 does not apply, For morttjage
interest paid, acquisition; or abandonment of secured"property, canceliatlon of debt,. Contributions to an'lndividual retirement arrangement (IRA), and
generally, payments other than ft lerest and Ovidenc s you are ript required to sign the certification, but you must provide your correctTIN. Seethe
I. . v-
General. Instructions
Section references are to the interna(Revenue Codeunless otherw€so nofed.
future developments. Information aboA t developments affegting Form W-9 (such
as legislation enacted otter we release It) is at tvta w.irs.gov14v9.
Purpose of Form
An individual or entity (Form W-9 requester) who is requlred.to file an informalipp
return with the IRS must obtain your eorrecttaxpayer Ident€fication number fflN)
which may ba your social security number (SSN), Individual taxpayer Identification
number"N), adoption taxpayyer1dentiiication.rrumber.(AflN), or.employer
identtfoation number (ON), In report on an.informatiun return the amount pant to
jrau,.or other amount reportable on an lnformalicn return. Examples of information
retums include, but are, not limited to, the following:
• Form.1099-INT (interest earned or paid)
+ Form "1099-DIV (dividends, Including those from stocks of mutual iunds)
• Form 1 a99•MISC (varjous types of Income; prizes, awards, or gross proceeds)
Farm:1 099-B (stock or mutual fund sales and certain other transactions by
brokers.)
• Form 1099-5 (proceeds from real estate transactions) -
• Form.1099-1< (merchant card and third. party network transactions)
Date fs 3 "t J V. Z / 7-0 1
• Farm 1093.(home rnortgage.lnterest),1098-E (student loan interest),1098-T
(tuition) .
• Form 1099-0 (canceled debt)
• Form 1 p99:A (acquisition or. abandonment of secured property)
Use Form W-9,only 4 ycu are a U.S. person (including a resident alien), to
provide your correct, TIN.
lfyou do not return Form W-9 fe. the requester with a TIN, you m)ght be subject
to backup wlfhholciing. See What, is backup.wiihholding? on page 2.
By signing thefilled•outform, you:
1, Certify that the TIN you are giving ls.correot (or you are waiting fora number
to be Issued),
2. Certify that you are not'subject to backup withholding, or
3, Claim exemption from backup withholding if you are a U.S. exempt payee"., H.
appilcabte, you are also certifying chat as a"U.S, person, your allocable share of
any partnership inoome'from a U.S. trade or business.€s not subject to the
withholding tax,on foreign partners share of .effectively connected income, g
4. Certify that FATCA code(s) entered on this form (if any) indleatirig,that you are
exempt from the,FATCA rePorting,.is correct. See What Is FATCAreportrng? on
page 2 for further information:
Cot. No..102
{ Fonri W=9 (Rev.12-2014)
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF
r.
) SS:
I rJA WAILG COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
Non -Collusion Non -Debarment Affidavit Non Iran Form 2017.doc
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City. `
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Non -Collusion Non-Debarnient Affidavit Non Iran Form 2a17.doc
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract,
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
understand I have an affirmative duty to, notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this -r day of f'Ef)
>- , 201
r-- R -1 S 4 `3-e ev XCC 5. T"J C.
irm)
Signatuk2-f'9ontfa—ctor/l3iddcr or Its Agent
JkAWO 31ATIEAAP . OVS—VO#'W--e
Printed Name and Title'
Subscribed and sworn to before me this day of 20-6
My commisMIR111E s
Notary Public
EDWARD GARY SEIGERST
ATTO R N EY AT LAW
Non -Collusion
STATE OF OHIO
y Co al. Haas No
Expiration Date
Section 147,03 R. C.
tvit Non Iran Form-2017.doc
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 01 /29/2018
Department
Name Daniel R. O'Connor
Innovation &
Technology
BPW Date 02/13/2018 Phone Extension 6201
X Agreement
U Contract ❑ Proposal U Addendum
❑ Professional Services
❑ Resolution
❑ Bid Opening
❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening
❑ Quote Award
❑ Change Order No.
❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach.
❑ Traffic Control
n Other:
Company or Vendor Name
Vertiv Services, Inc.
New Vendor
® Yes ❑ No ® If Yes, Approved by Purchasing (Have W9)
MBEIWBE Contractor
❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name
Technology Security Risk Assessment
Project Number
Funding Source
General Fund --- Police Dept. Public Safety Services Misc. Services
Account No.
101-0801.421.39-89
Amount
$5,400 for three(3) years of support and maintenance
Terms of Contract
The City of SB will receive an invoice each of the three years in the
amount of $1,800. ($1,800*3=$5,400)
Purpose/Description
The proposed. agreement is for support and maintenance of the
Uninterruptible Power System(UPS), battery backup system that is
activated should power be lost to the building. The UPS system
keeps systems running until the generator can be activated.
❑ Increase $
Amount of
❑ Decrease
$
Previous Amount
$
Current Percent of Change:
%
New Amount
$
INTER -OFFICE MEMORANDUM
Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd ,
TO: Board of Public Works, Linda Martin
CC: Dan O'Connor, Michael Schmidt, Jennifer Hockenhull
FROM: Daniel O'Connor
SUBJECT: PD Uninterruptible Power System(UPS) Support and Maintenance Agreement
DATE: 01/29/2018
BoPW Date: 02/13/2018
Linda and Members of the Board
We are submitting for review and approval the renewal of our Support and Maintenance
agreement for the Uninterruptible Power System(UPS) located at the Police Department. This
system will maintain power to areas of the police department connected to the UPS in the
event of a power outage. The UPS device will keep connected devices operational until the
generator comes online.
In 2017 we signed a one-year agreement to Emerson Network Power. In April 2017 the
company name changed from Emerson Network Power to "Vertiv Services". Nothing other than
the company name has changed.
For this renewal we are recommending a three-year agreement in the total amount of $5,400.
We will be invoiced $1,800 annually for each year of the agreement.
Innovation & Technology has reviewed this agreement and is asking for the board's approval to
proceed with this support and maintenance agreement.
Thank you.
Daniel R. O'Connor, III