HomeMy WebLinkAboutProcession - City of South Bend VPA - St. Patrick's Day ParadeTO:
FROM:
SUBJECT:
SPONSOR:
DATE OF EVENT:
DATE DUE:
FAX OR E-MAIL TO:
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 1/29/2018
Ed Gleckler, Traffic & Lighting
Federico Rodriguez, Fire Department
Matt Longfellow, Engineering
Kara Wood, Park Department
t. Gene Eyster, Police Department
'Jill Sciccitano, Downtown South Bend
j( arcia Qualls, Streets
Legal Department
Linda M. Martin, Clerk-- '-
PROCESSION RECOMMENDATION -St.
Parade --J
South Bend Venues Parks & Arts
March 17 2018. 9:30 a.m. to 1:00 p.m.
February 6. 2018
235-9171 1 Imartin &,south bend!n.gov
RECOMMENDATIONS AND COMMENTS:
By Date
Patrick's Day
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor: &04+h 19enj Ver)WS L _)gVg*'j Submitted By: ra-,W00d _
Address: 301 5. . 1,011; ', B11O.-
City: soikA-k Leila
State: Zip: 4tolp 17 Phone: 51&t._ 21&6_ 5-jqq
Email:
Sponsor may use the public right-of-way described as (describe route and attach map)
see- ct*au't M�y
PLEASE NOTE: THE SOUTH BE ND POLICE DEPARTMENT RESERVES S THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFE TY PURPOSES
Event name: &. Pnhid<.� _DWq ?arVJA-_.
ffr The Board of Public Worlo must have FOUR (4) weeks prior notice before event occurs
N All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
[✓j The event shall be held on WL kaffAj_j,,20_t2_ and no other date
Registration time for the event starts at M- Odp,m.
Starting time of the procession is L'O./p.m
Estimated completion time is L aan./10
This event involves the use of the following roadways
g This event involves closure of City residential streets
[j This event involves County roads
This event involves State highways
This event involves use of a park (Must obtain permission from Park Board)
El I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
PT This event involves the use of the sidewalk SptCA'K4VrS BK5106WS ot loy'l
N/ participants must stay on the sidewalk and obey all traffic laws.
_e M This event is ap hegional/national event (Please circle the appropriate event type) (
--I
, This event will be coordinated with the property owner/business where staging will take place
Updated 08/2017 2
PERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of insurance showing a liability policy in
full, force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4, If this event results in closure of a residential street, all residents within the affected area
must be notified of this event. The APPLICANT must make a reasonable attempt to
notify all residents that reside on the block. A copy of a brochure or letter describing
the event purpose, date, and time nnust be distributed to all affected neighbors and
included with the application.
5. If this event results in closure of a residential street, the applicant is responsible, prior to
the event, for determining if there are any residents affected that could potentially need
assistance in accessing their residence. The applicant is responsible for providing said
resident access or transportation to their property,
6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3,1985.
7. In order to ensure public safety during the event, the Board agrees to finnish traffic
planning, materials, equipment and personnel as deemed necessary by- the Police
Department Traffic Bureau, the Bureau. of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
8. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
9. In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be inade by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof
10. Notification of approval/dermal of this request will be issued by return of this form, upon
signed authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information.
Sponsor Signature
RETURN RM 3
Beard of bli- W
1316 Co
Cut uilding
221 West 7efrerson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 + Fax: (574) 235-9171
Printed Name�,��
Title Pe-kd at�CS 5
O OF PUBLIC WORD APPROVAL
Ail
President— Member m r
Member Member
RETURN FORM TO:
Board of Public Works
1316 Coiuity-CityBttllding
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 a Fax: (574) 235-9171
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