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HomeMy WebLinkAboutAward Quotation - Palais Royale Awnings - Custom AwningQ Ve OF soum DEM) ENUES PARKS 8 ARTS Patrick Sherman Facilities & Grounds 102o High St. South Bend, IN 466oi 574-935-56oi psherman@southbendin.gov 2/6/2018 Dear Board of Public Works, With the approval of the Board of Public Works, we requested proposals for the replacement of awnings around the entrance of the Palais Royale Ballroom. We received I quotation for the work as requested from local firms. 0 Custom Awning Base Bid Alternate #1 Alternate #2 Total w/Alternates $9,900 $3,846.00 $4925.00 $18)67L00 ® North American Signs: No Response • Awnings Unlimited: No Response Based on the quotation we received at the 1/23/2018 Board of Public Works meeting, we recommend awarding the project with all alternates to Custom Awning for the amount of $18,671,00, The quote by Custom Awning was the only responsive and responsible bid received. Warm regards, Patrick Sherman Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Patrick Sherman Department Venues Parks & Arts BPW Date 02/13/2018 Phone Extension 5601 Required Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt H Agreement H Contract H Proposal Ll Addendum F-1 Professional Services F-1 Resolution ❑ Bid Opening M Bid Award El Req. to, Advertise El Title Sheet Quote Opening El Quote Award FJ Change Order No. E] C/O & PCA No. PCA n Ease/Encroach. ❑ Traffic Control F11 Other: Company or Vendor Name Custom Awning New Vendor El Yes El No El If Yes, Approved by Purchasing MBEANBE Contractor [:] MBE [:] WBE MBE/WBE Contractor Requested F] No F-1 Yes Name of Company Project Name Palais Royale Awnings Project Number 1044-2018 Funding Source Joint Licensing Fund Account No. NI/A Amount $18,671.00 Terms of Contract Lump Sum Purpose/Description Rebrand and .rep.lace aged awninq at Palais Royale. Z Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, NOn-Debarment, E-Verifv, Iran, etc, Amount of F-1 increase F] Decrease Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Copy Original F-1 n n n El E] orq Dispersal After Approval 13 16 COUN'ry-Crry BUILDING 227 W, JEFFERSON BOULEVARD Sout ii BEND. INDIANA 46601-1830 CrrY0F SO(JTj-j BEND PETEBUTTICHEG,MAY1 Bo,i:ro OF PUBLIC Wt�z-�- February 13, 2018 Douglas Beals Custom Awning 1251 Third Street Osceola, IN 46561 RE: Quotation Award — Palais Royale Awnings Dear Mr. Beals: I)IOW', 574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on February 13, 2018, awarded the above referenced quotation to you in the amount of $1.8,671 for the Base Quote plus Alternate Nos. 1 &2. Please forward the following documents in one submittal by Februaa 27, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, A - Linda M. Martin, Clerk c: Patrick Sherman, Venues, Parks and Arts GAjzY A. G11,0T SUZANNA M. ELIZABEM A. MARADIK JAMFs A. MUELLER THERESE J. DORAIJ BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of February, 2018, by and between, Custom Awning, 1251 Third Street, Osceola, IN 46561, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: PALAIS ROYALE AWNINGS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $18,671; BASE QUOTE PLUS ALTERNATE NOS. 1 & 2 FUNDING: JOINT LICENSING FUND The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of January, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC Suzanna M. Fritzbevk, Me� Therese J. Do •au, Member a VAL UU ElizaMaradik, Member Clerk A. Mueller, Member : Linda CUSTOM AWNING Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal CITY OF SOUTH BEND, INDIANA CO TRACT 'S QUQTE FOR PUBLIC RIB PROJECT NAME: Palais Royale Awnings PROJECT NO. 1044-2018 QUOTESDUE Janua 231112018 b 9:30am (Must be completed for all quotes. Please type or print) Date: January 22, 2018 Firm: Custom Address: 1251 Third Street City/State/Zip: Osceola, IN 46561 Telephone Number: ( 574 ) 674-5900 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated Januanj 22, 2018 for the sum of (enter the Total Quote as shown on the Proposal) Eighteen thousand six hundred seventy one dollars and no cents ($ 18671.00 _ ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By / f� (Signature) Douglas Beals (Printed Nance of Person Signing) ACCEPTANCE The above quote is accepted this / day of .;� 20 l S� Subject to the following conditions: BOARD OF PUBUC W R S Gary A. 0 ot, Pres'den Elizabeth A, aradik, Member James A. Mueller, Member Version 10/18/2016 Page - 15 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEN® PROJECT NAME Palais Royale Awnings PROJECT NO. 1044.2018 QUOTES DUE January 23y', 2018 by 9:30am Base Bid Item No. Description Quantity Unit Price Total Amount 1 Main entrance awning 1 $ 9900.00 $ 9900.00 Alternate #1 Addition of Retractable awnings 3 $ 1282,00 $ 3846.00 Alternate ##2 Addition of Blade sign on side of building 1 $ 4925.00 $ 4925.00 Total Amount of Quote $ 18671.00 Firm: Custom Awning Address: 1251 Third Street CitylState/Zip: Osceola, IN 46561 Telephone Number: ( 574 ) 674-5900 Fax Number: ( 574 ) 674-5959 By (Signature) Douglas Beals (Printed Name of Person Signing) Version 10/18/2016 Page - 19 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NONDISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: COUNTY ) The undersigned Contractor, being duty sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor is engaged in investment activities in lri n if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 1011812016 Page -16 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/18/2016 Page - 17 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perj ury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this J 2 day of 20 f' _Custom Awning Contractor/Bidder (Firm) l fz-e'� Signat a of Contractor/Bidder or Its Agent Douglas Beals Vice President Printed Name and Title Subscribed and sworn to before me this OG20 d_Z 20 My Commission Expires L] Notary Public County of Residence 14 OOFMyComm1sslonE*M9/28/2020 TRISHA L. VERVYNCKT, Not�q Public A Resident of St. Joseph Cunty, IN Commission No. 674772 Version 10/18/2016 Page - 18 Public Works Quote S c� Cop Custom Awning of South Bend 1251 Third Street Osceola, Indiana 46561 574-674-59ao C�Gio," i October 12, 20I Uw + 5 1qA. av, H & H Construction Fort Wayne, Indiana r,,to b I L4 9 `? z) L� St 6 C 4)) 4-o Proposal Chalet Parry Shoppe 2501 South Nappanee Street !o , �� et Elkhaxt,indiana S Recondition 4 Storefront Awnings - Detach and Transport to FaJfor for disposal- Prepare frames — Fit replacement covers to frame for �nishjng�Rehvtern awnin csnvas Reinstallg 3 @ 195" wide x 24" projection x 35" drop x 6" loose valance 1 @ 160" wide x 24" projection x 35" drop x 6" loose valance Materials Canvas - Sunbrella (or comparable) woven acrylic - standard color Miscellaneous weather resistant hardware and fittings Price $ 2960 Terms 50% Deposit -Balance upon completion Price subject to review after 30 days Customer supplied graphic files Custom Awning is not responsible for concealed damages or coedit Custom Awning will provide insurance certificates upon request Costs and fees associated with obtaining permits and other special rate of$50/hour plus cost of Permits at final billing Any legal or professional fees resulting from collection proceedings Project completion estimated at 4-5 weeks Custom Awning Douglas Beals A-c H & H Construction Date I It beyond our control variances, or appeals at the be at customer expense