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Home My WebLink AboutAward Quotation - Morris Bistro Renovation - M&V Pro Services IncMY OF $OUTH DEED 11011,111 ""1, A�VENUES PARKS 8, ARTS Patrick Sherman Facilities & Grounds 102o High St. South Bend, IN 466oi 574-235-56ol psherman@southbendin.gov 2/6/2018 Dear Board of Public Works, With the approval of the Board of Public Works, we requested proposals for the renovation, of the Bistro in the Morris Performing Arts Center We received 3 quotations for the work as requested from local firms. Firm Base Bid Demo Deduct Painting Deduct Total w/ Alternates M&V Pro Services $33,777.90 $5726.45 $9,700.45 $18,351.00 Brown & Brown $46,600.00 $2,400.00 $22,0010,00 $22,200.00 Construction HG Christman $65,900.001, $5,400.00 $24,600.00 $35,900.00 Construction I Based on the quotations we received at the 1/23/2018 Board of Public Works meeting, we recommend awarding the project of the base bid' with no alternates to M&V Pro Services for the amount of $33,777.90. The quote by M&V Pro Services was the lowest responsive and responsible bid received. Warm regards, Patrick Sherman Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Patrick Sherman Department Venues Parks & Arts BPW Date 02/13/2018 Phone Extension 5601 --- Required Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller Controller review is required for all Contracts $5,0100.00 or more and greater than one year in length per the City Purchasing Policy Purchasing, H Michael Schmidt H Agreement Ll Contract El Proposal El Addendum F-1 Professional Services F-1 Resolution ❑ Bid Opening ❑ Bid Award E:1 Req. to Advertise [:]'Title Sheet ❑ Quote Opening Quote Award ❑ Change Order No. ❑ C/O & PCA No, [:1 PCA El Ease/Encroach. El Traffic Control F-1 Other-, Company or Vendor Name M&V Pro Services New Vendor El Yes M No n If Yes, Approved by Purchasing MBENVBF Contractor MBE ❑ WBE MBE/BE Contractor Requested[-] NoF_1 Yes Name ofCompany _ Project Name Morris Bistro Renovation Project Number 1045-2018 Funding Source Joint Licensing Fund Account No. N/A Amount $33,777.90 Terms of Contract Lump Sum Purpose/Description Renovate Morris Bistro foroperations to serve clientele. ,new Z Required Contractor's Certification Form Attached (Non- CoHusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.) Amount of "' Increase $ El Decrease $ Previous Amount $ Current Percent of Change, % New Amount $ Total Percent of Change: Dispersal After Approval Copy Original F] F-11 F] ❑ 1316 COUNTY-Cay Btjiu)m 227 W. JEFFfiRSON BOULEVARD Somu BEND. INDIANA 46601-1830 February 13, 2018 Miguel Hernandez M&V Pro Services Inc 1126 W. Western Ave. South Bend, IN 46601 RE: Quotation Award — Morris Bistro Renovation Dear Mr. Hernandez: NioNL 574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on February 13, 2018, awarded the above referenced quotation to you in the amount of $33,777.90 for the base quote with no alternates. Please forward the following documents in one submittal by February 27, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Patrick Sherman, Venues,, Parks, and Ails, GARY A. Ga.m, SUZANNA M. FRITZBERG EuZAB[.,n'ui A. MARADIK JAWS A. MijELLER llir�,iulsF-, J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of February, 2018, by and between, M&V Pro Services, Inc., 1126 W Western Avenue, South Bend, IN 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: MORRIS BISTRO RENOVATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $33,777.90; BASE QUOTE, NO ALTERNATES FUNDING: JOINT LICENSING FUND The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of January, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC O S M&V PRO SERVICES, INC. Gar A. ilot, President Elizabeth A. Maradik, Member Printed Name S zanna M. Fri z er , A. Mueller, Member Signature Therese J. Dofau,LMember `A—It6st: Linda M. Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 0 1 9 NEEM&WINME I to] LI RiMel MINI:] a Project Name Morris Performing Arts Center Morris Bistro Renovation Project No. 1045-2018 For Bids true January 23rd, 2018 9:30 AM (Must be completed for all bids. Please type or print) Date: /Z1 2 Bidder (Firm): A/ Address: ZZ Z4, W WZ--J77T-/2/U AVE City/State/Zip: jS,,Lr7-4 1� ,, Z Telephone Number: _v✓1V ) 23Y-50,-;'C7 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: //)e- and dated zzfor the sum of (enter the Total Bid as shown on the ProposW) ce ,!-2 &el L—, — (Enter sum of Total Base Bid plus Alternates shown on Prop6sal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of S,2 d--If therbld t!F�W-be awarded on a unit basis, the itemization of the units shall be = be shown on a ra, P ,4 achtneriL, 0 UW$141111Y-111114p The above bid is accepted this 1 j day of ()K", L,L 20 X' Subject to the following conditlons:4 V r (�) '"I' /K G X, , , BOARD OF PUBYL �[C W�R P /rAV/ Gary A ilof, Presi ent A. 1,(—. Elizabeth A. Maradik, Member James A. Mueller, Member U Suianha'ft Frifiberg, Membe'r 7 a Yese J. Dork mbar M4 tjbst: Linda M. Martin, Cler When theprospective Conhwetoi- is unable to cedify to any of the statements below, it shall attach an explanation to this Affidavit, Version 7/01/2016 Special Provisions - 9 PROJECT NAME Morris Performing Arts Center Morris Bistro Renovation PROJECT NO. 1045-2018 QUOTES DUE January 23111, 2018 9:30 AM Item No. Description Quantity Unit Total Amount �Furnish all labor, services, materials, insurance and equipment for the Morris1 Lump Bistro carpet and painting improvements as described in the attached plans. 1 Sum kjL27Z-20- Alternate #1 Item No. Description Quantity Unit Total Amount 1 Delete all Demolition from Scope of Work as detailed in Drawing Sheet D1 1 Lump Sumjx-5 �1? �Is Alternate#2 Item No. Description Quantity Unit Total Amount 1 Delete all labor and materials related to painting as detailed on Al, A2, and A3. 1 Lump sum I Total bid with all Alternates. Total I Firm: Address: //z /, Ytl tVe,3te.,-,--7 Ale- City/State/Zip: Telephone Number: (5;-7V) Version 7/01/2016 Special Provisions - 13 CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF,y SS: P� COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and Version 7/01/2016 Special Provisions -10 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program, The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a pant of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of Contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and infonnation contained in the foregoing bid for public works are true and correct. Dated this Z day of L&Cl , 201Y Version 7/01/2016 Special Provisions - 11 Subscribed and sworn to before me this My Commission Expires County of Residence C 4' Biviana Zepada Paz u 0 - "dian Seal State of Indiana a a Joseph County Commission # Nolari Public $oal State of Indiana SE. Joseph County Commission # 703161 ien � I , '3 2 I'Ay Comnruission Expires 07/2412025 Signature- ",tCohuatior/Bidder or ItslAgent V/("F ve Z lley~ze 0 Printed N�O(and Title C Version 7/01/2016 Special Provisions - 12 1316 COUN'ry-Crry Buii,DING 227 W, Jri-FERSoN BOULEVARD Sourii BENI). INDIANA 46601-1830 CiTY OF SOUTH BEND PETE BUTTIGIEG, MAY'-4M BOA OF PUBLIC WORKS I February 13, 2018 Norris Emmons H.G. Christmas Construction 23186 Ireland Road South Bend, IN 46614 RE: Quotation Award — Morris Bistro Renovation Dear Mr. Emmons: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on February 13, 2018, awarded the above referenced quotation to M&V Pro Services, Inc. in the amount of $33,777.90 for the base quote with no alternates. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, L Clerk GARY A. Git,o-r SUZANNA M. FizITZBERG ELI7.ABE-11 i A. MAFtA DIK JAMr,,s A. MUELLER THERESE .1. DORATJ 1316 COUN'ry-Crry BURDM33 227 W, JEFFERSON BotmEVARD Souni BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETEBUTTIGIEG,MAY BOARD OFTUBLIC WORKS I February 13,,2018 Eric Brown Brown & Brown General Contractors, Inc. 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 RE: Quotation Award — Morris Bistro Renovation Dear Mr. Brown: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on February 13, 2018, awarded the above referenced quotation to M&V Pro Services, Inc. in the amount of $33,777.90 for the base quote with no alternates, We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk CHARY A. Gii.o'r SUZANNA M. FRITZBER(, EuZABETH A. MARADIK JAW's A. MUELLER THERESE J. DORAU